Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | 4 | 3 | 1 | 0 | 3 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
|||||||||||||
| Kirkheaton 44th Scout Group | |||||||||||||
| Kirkheaton Uniformed Groups | |||||||||||||
| 5 2 4 7 5 1 |
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| Kirkheaton Scout Hut | |||||||||||||
| Moorside Road | |||||||||||||
| Kirkheaton | |||||||||||||
| Huddersfield | |||||||||||||
| Postcode | H | D | 5 | 0 | L | S |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Lysette Reid | Chair | ||
| Ruth Clarke | Secretary | ||
| Bob Walkington | Treasurer | ||
| MandyHarrison | Trustee | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
Page 1
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer, Secretary and 1 additional Trustee
Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected
Page 2
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. The Group is primarily reliant upon income from subscriptions, fundraising and renting of the Scout Hall. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Kirkheaton Out of School Club hire the hall to provide wrap around child care, which provides much needed income for the Scout Group. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
Page 3
| Section C | Objectives and activities |
|---|---|
| Public benefit statement Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects Additional details of the objectives and activities |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Each Group undertakes a broad range of activities working towards badges and awards, attending camps, district events and outings. |
|
| When planning the Group's activities for the year the trustees consider the Charity Commission's general guidance on public benefit.The Group endeavours to draw on parental and community support for fundraising and maintenance projects. The Group supports ther community organisations but is not in itself a grantmaking body. |
|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
Page 4
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| Once again, all the Scouting & Guiding sections provided our youth members with engaging programs throughout the year. Here is a brief summary of their activities. Squirrels averaged 10 members during the year. Their activities included cave bus, low ropes, craft activities, trips to Whistlestop Valley, Sundown, Flamingoland. Beavers averaged 12 members during the year. Their activities included pedal karting, low ropes, cresta run, craft activities, learning outdoor skills, trips to Whistlestop Valley, Sundown, Flamingoland. Cubs averaged 17 members during the year. Their activities included pedal karting, lazerzone, low ropes, bushcraft day, craft activities, science activities, sleepovers, trips to Flamingoland, Gladiator camp. Scouts averaged 11 members during the year. Their actvities included pedal karting, science activities, craft activities, scout camps, sleepovers, scoutopoly, learning survival skills, trips to Flamingoland, Gladiator camp. All the sections attended both St George’s day and Remembrance events. Many badges were awarded over the course of the year. Thank you, all the volunteers who make up our leadership teams. Without your continued enthusiasm and dedication we would not have the exciting, educational and engaging programmes that our Young People enjoy |
Page 5
| Section E | Financial Review |
|---|---|
| Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive regularly monitors the levels of its bank balance to ensure the group obtains maximum value and |
| The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|
| Major improvement works are planned for the summer, with enlargement of the kitchen area and a new kitchen to be fitted. Replacement of the ceiling in the main hall. Redecoration of the main hall and kitchen. |
Page 6
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| Bob Walkington | Lysette Reid | ||||||
| Treasurer | Chair | ||||||
| 2 6 0 1 2 6 |
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| 2 | 6 | 0 | 1 | 2 | 6 |
Page 7
Kirkheaton Scouts & Guides Association CONSOLIDATED BALANCE SHEET FOR THE YEAR ENDING 31 March 2025
| ASSETS (Cash & Bank Balance) |
Cash & Bank Balance 31.03.2024 |
Surplus for 2024/25 |
Deficit for 2024/25 |
Cash & Bank Balance 31.03.2025 |
|---|---|---|---|---|
| Group | £11,427.76 | £6,190.53 | £17,618.29 | |
| Group Savings Acc | £27,386.24 | £27,792.60 | ||
| Total | £45,410.89 |
Please note that the Group accounts are shared equally between Cubs (reported to the Charity Commissions for reg Charity No 524751), Beavers, Scouts and Squirrels.
No attempt has been made to value the fixed assets of the organisation These accounts are for period 1 April 2024 to 31 March 2025
SCRUTINEER'S CERTIFICATE
These Accounts have been Audited and found to be correct
Signatures Scrutineer Holly Mitchell Chairperson Lysette Reid Treasurer Bob Walkington
All Units(Grouped)
| YEAR TO 01.04.2024 | INCOME TO 31.03.2025 | GROUP | BEAVERS | CUBS | SCOUTS | SQUIRRELS | TOTALS |
|---|---|---|---|---|---|---|---|
| £5213.84 | Subscriptions | £0.00 | £1479.44 | £2068.68 | £1472.30 | £2256.17 | £7276.59 |
| £1386.00 | Rent - Out of School Club | £9682.00 | £0.00 | £0.00 | £0.00 | £0.00 | £9682.00 |
| £462.00 | Rent - Others | £268.00 | £0.00 | £0.00 | £0.00 | £0.00 | £268.00 |
| £4067.61 | Activities/Trips | £3019.82 | £243.57 | £1572.60 | £1213.60 | £226.71 | £6276.30 |
| £211.69 | Badges/Books/Clothing | £60.00 | £0.00 | £14.40 | £0.00 | £0.00 | £74.40 |
| £122.83 | Grants/Donations | £3841.31 | £0.00 | £0.00 | £0.00 | £0.00 | £3841.31 |
| £40.00 | Miscellaneous | £840.82 | £0.00 | £0.00 | £0.00 | £0.00 | £840.82 |
| Total Income | **£17711.95 ** | **£1723.01 ** | **£3655.68 ** | £2685.90 | **£2482.88 ** | £28259.42 |
| YEAR TO 01.04.2024 | EXPENDITURE TO 31.03.2025 | GROUP | BEAVERS | CUBS | SCOUTS | SQUIRRELS | TOTALS |
|---|---|---|---|---|---|---|---|
| £2915.00 | Capitation | £3660.00 | £0.00 | £0.00 | £0.00 | £0.00 | £3660.00 |
| £5526.15 | Activities/Trips | £5834.19 | £673.92 | £1205.78 | £1156.30 | £143.06 | £9013.25 |
| £998.38 | Badges/Books/Clothing | £1041.29 | £68.00 | £7.00 | £0.00 | £28.80 | £1145.09 |
| £47.50 | GroupEquipment Purchases | £1006.55 | £0.00 | £0.00 | £0.00 | £0.00 | £1006.55 |
| £0.00 | Online Youth Manager | £256.00 | £0.00 | £0.00 | £0.00 | £0.00 | £256.00 |
| £0.00 | Utilities - Water | £375.26 | £0.00 | £0.00 | £0.00 | £0.00 | £375.26 |
| £625.43 | Utilities - Gas | £990.22 | £0.00 | £0.00 | £0.00 | £0.00 | £990.22 |
| £1206.93 | Utilities - Electricity | £1189.45 | £0.00 | £0.00 | £0.00 | £0.00 | £1189.45 |
| £499.51 | Utilities - Broadband | £560.04 | £0.00 | £0.00 | £0.00 | £0.00 | £560.04 |
| £550.00 | Kirklees Ground Rent | £550.00 | £0.00 | £0.00 | £0.00 | £0.00 | £550.00 |
| £1075.70 | BuildingInsurance | £1177.82 | £0.00 | £0.00 | £0.00 | £0.00 | £1177.82 |
| £105.00 | Boiler Service | £390.00 | £0.00 | £0.00 | £0.00 | £0.00 | £390.00 |
| £7.96 | Cleaning | £108.53 | £0.00 | £0.00 | £0.00 | £0.00 | £108.53 |
| £77.80 | Fire Extinguisher Service | £71.26 | £0.00 | £0.00 | £0.00 | £0.00 | £71.26 |
| £151.95 | Adverts | £80.00 | £0.00 | £0.00 | £0.00 | £0.00 | £80.00 |
| £21.29 | BuildingMaintenance | £655.96 | £0.00 | £0.00 | £0.00 | £0.00 | £655.96 |
| £1543.99 | Miscellaneous | £839.46 | £0.00 | £0.00 | £0.00 | £0.00 | £839.46 |
| Total Expend | £18786.03 | **£741.92 ** | **£1212.78 ** | £1156.30 | **£171.86 ** | £22068.89 | |
| Income - Expend | -£1074.08 | **£981.09 ** | **£2442.90 ** | £1529.60 | £2311.02 | £6190.53 |