6th Holme Valley (Trinity Church, Honley) ## Annual General Meeting ## April 2022-2023 Charity Number 524744 6th Holme Valley (Trinity Church, Honley) ## Agenda 1. Introduction and welcome 2. Apologies for absence 3. To approve the minutes of the Annual General Meeting held on 25th September 2022 4. Governance topics - a. Adopt the model constitution from Policy, Organisation and Rules - Note the Group’s financial year - b. - c. Agree the number of members that may be elected to the Trustee Board - d. Agree the quorum for each of the Group Scout Council (including this AGM), meetings of the Group Trustee Board, meetings of any sub-committees 5. Review of the previous year - a. The Group Scout Leader’s review of Scouting in 6th Holme Valley (Trinity Church, Honley) Scout Group - b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts 6. Making appointments - a. To note any other supporters who may be admitted to membership of the Group Scout Council, including former Scouts and parents, by the Group Scout Leader, the Group Trustee Board or the Group Scout Council. - b. To approve the Group Scout Leader’s nomination of the Group Chair - c. Election of the Group Secretary - d. Election of the Group Treasurer - e. Elections of members to the Group Trustee Board - f. Approval of Appointment of Independent Examiner 7. Close ## **Annual General Meeting Sunday 25 September 2022 12:00** 6th Holme Valley (Trinity Church, Honley) ## **Present:** Mark Elliott (DC Holme Valley & Stand in Chair) Kat Finlayson (GSL), Clare Fairlie, Vicky Booth (Secretary) , Helen Eldon. Leaders: Lynne Bradbury, Becky Driver, Barry Suddick, Tom Parish, Joy Fieldsend **Parent attendees:** Duncan Bradbury, Katie Mallard, Victoria Ward, Lisa Reid, Charles Greaves, Becky Jackson ## **1: Welcome from the Chair** All were reports handed out and distributed to the attendees within the meeting pack Mark Elliott welcomed everyone to the meeting, introduced himself as the new DC ## **2: Apologies for absence** Louise Palmer, Joan Vevers, Andy Raleigh ## **3. Approval of minutes of previous AGM** Joy Fieldsend proposed minutes of previous AGM and Lynne Bradbury seconded them ## **4: Receive and Consider the Annual Reports and Accounts** All reports in the meeting pack prepared as follows GSL report April 2021-22 prepared by Kat Finlayson Exec report April 2021-22 prepared by Clare Farlisle Beaver report prepared by Kirsty Gedney Atlas Cubs report prepared by Cath Kirby Thor Cubs report prepared by Joy Fielding Scouts report prepared by Lynne Bradbury Explorers report prepared by Barry Suddick Barry Suddick proposes the audited 2022 receipts and payments accounts & Helen Eldon seconded ## **5: Election of Committee** Members of the committee agreed GSL - Kat Finlayson Treasurer - Louise Palmer (agreed for another year) Secretary - Vicky Booth (agreed for another year) Chair - The committee does not currently have a Chair Leaders - Lynne, Barry, Joy, Kirsty (stepping down ), Tom Parent - Helen Elden, Clare Fairlie The GSL invited everyone to get in touch if they knew of anyone who might be interested in Chairing the Committee ## **6: AOB** The DC thanks everyone for all their hard work in sections and looks forward to visiting the group in future The meeting was closed Group Scout Leader Report 2022-2023 6th Holme Valley (Trinity Church, Honley) I firstly would like to thank all our Leaders from Squirrels through to Explorers for their continued commitment to Scouting and our Young Members, you all do an amazing job and all sections have had a fantastic year, completing lots of badges and having lots of fun! Most sections are now full - with more wanting to join, unfortunately, due to lack of leaders we had to close the 2[nd] Beaver section that was opened last year, but the waiting list is no longer quite as long so the decision wasn’t a hard one to make. We have now started our new Squirrel section for 4-6 year olds and welcome Abi Wear (or Robin as the Squirrels know her) to the leadership team. As the section didn’t start until May, there is no report from Abi this time, but the first half term was great fun with lots of games, learning about animal habitats and going on a squirrel hunt. We have lost one of the Atlas Cub Leaders, Cathy Kirby who stepped down at Christmas, thank you for all the hard work that she put into the Group, and we wish her all the best for the future. We also temporarily lost Kirsty Gedney who left the Beaver Section early in year, a big thank you for everything she did with Beavers, but also for returning to help with Atlas Cubs later in the year. Lucy Crowder has joined the Beaver section alongside Tom and Claire and is doing a fantastic job – well done and thank you for joining us! The Trustee Board have been busy yet again, the new Kitchen was installed, and a grant applied for and received from the Holme Valley Parish Council for new Barriers outside and new tables and chairs inside. They are already on with the next improvement as the roof is leaking – yet again – work will start on replacing it later in the year. Clare Fairlie is leaving the Trustee Board as she starts her exciting new job. A massive thank you to her – she has played a big part in the group behind the scenes and will be missed - we wish her all the best for the future. The Group has been involved in lots of events this year… The Honley Christmas Fayre was again a huge success and following on from that we have been opening our doors along with the Honley Village Hall for the Honley Monthly Markets. There was a good turnout at the Remembrance Service thank you to all for attending and looking so smart, unfortunately the St George’s Parade wasn’t as well attended and we hope that more members will join us this next year. We held our first Christmas Carol Service since the Covid 19 restrictions and it was enjoyed by all – despite loosing ‘Baden Powel’ in the confusion with the Church electrics! We were lucky to have three of our Explorers selected to join the UK Contingent attending the 25[th] World Scout Jamboree in South Korea during the summer holidays. I’m told they all had an amazing and certainly memorable time! It really has been a great year, we have a brilliant group of Volunteers here at Honley and I really am proud to be part of the Team – we just need some more people to join us! Kat Finlayson Group Scout Leader 6th Holme Valley (Trinity Church, Honley) ## **Beaver Report 2022/2023** **Leaders: Tom Parrish, Lucy Crowder, Claire Hallas** Since the last AGM meeting, we have consolidated our Beaver groups in to one, which runs on a Monday night. Over the last year we have been out for a number of walks, including nature walks map reading and exploring new places. The beaver team have tried to make the most of the nice weather by going to Magdale and doing pond dipping visiting Bradley wood for den building and fire lighting, and going grass sledging in Meltham park. This year we had an indoor camp in the scout hut, which we called Elf camp due to it just before the Christmas holidays. The beavers were put into groups and had to make their own pizza for tea as well as put up their own tent and make their beds. The camp was a success with 11 Beavers attending. We even managed to get some sleep. Several Beavers took part in a district Kayaking event. We have managed to award 126 badges, including Builder, Adventure, Teamwork, Explore, Nights Away, International, Skills, Outdoor, Emergency Aid, gardening, experiment and safey, Digital Citizen & Digital Maker badges. The beaver team would like to thank the people who support us by helping each night. We have had great help from our Young Leader Rory Fairlie. We really enjoy the activities we do and seeing the beavers grow as individuals is amazing. 6th Holme Valley (Trinity Church, Honley) ## **6[th] Holme Valley– Thor Cub Pack Annual Report September 2022– July 2023** ## **Current Leaders: Joy Fieldsend, Gareth Firth, Jill Falkingham, Andy Lowe** ## **Activities – highlights** September saw the death of Queen Elizabeth II and we reflected on her life. In October we did team problem-solving and had a Diwali evening complete with Indian food. A busy November included firelighting, apple-bobbing and conkers, a night hike and an International evening sampling food from 4 different countries. We rounded off 2022 with a fun-filled Christmas party. January included a Lego evening and trip to the Holmfirth panto – Dick Whittington. February saw a night hike where 3 groups raced back to HQ from Honley Woods. In March we became Scientists, Chefs and Climbers, while April saw our second Spring Camp at Scammonden and pond-dipping at Magdale. In May we completed the Navigator 2 badge, using our skills to hike back to HQ from Castle Hill. In June we were out every week cycling, grass-sledging, litter-picking and fire-lighting. We also raised over £300 for Mountain rescue selljng plants and refreshments at the Saturday market at the Scout Hut. In July we did ‘balsam-bashing’ with River Holme Connections, and finished off the year in time-honoured fashion with water games and a water-fight! ## **Camps** Our second indoor camp at Scammonden activity centre from 31[st] March – 2[nd] April with 16 Cubs. We did a hike with a ‘surprise’ mountain rescue activity, were naturalists, did baking, played table tennis, climbed the bouldering wall, did a talent show and had a barbecue. ## **Members & Investitures** Membership is now at 28, with 12 new Cubs since September 2022 and 4 due to move up from Beavers in September. ## **Badges** We awarded all of the 7 Challenge badges, and loads of different activity badges. New ones we worked for this year were Environmental Conservation and International. 3 Cubs got their Chief Scout’s Silver Award and 2 more are expected to complete this over the summer. ## **Leavers/Leadership Changes** Kat left to support Atlas Cubs. Christopher Mears continued being a very helpful Young Leader and Abigail Fieldsend joined us again as a young Leader in June. **And finally… a big** thank you to parents for supporting us as Parent Helpers. **A huge** thank you to Thor Leaders for being a superb team. And thank you Cubs for joining in and having fun! _Akela xx_ 6th Holme Valley (Trinity Church, Honley) ## **Atlas Cubs Report 2022/2023** **Leaders: Becky Driver, Ian Higgins, Kirsty Gedney** This last year has been as busy as ever, trying to get out and about when the weather permits. We have covered a large number of badges, including communicator, gardening and athletics while also completing challenge badges for example our world and adventure. The cubs have enjoyed time away from the base when we went rock climbing at Bradly woods, where we were also able to have go at create stacking. The cubs have done archery den building pond dipping and litter picking. There have been many times when the group has been out for hikes and lighting fires, and experienced open fire cooking (backwood cooking). We have celebrated bonfire night with fires, new year with cubs’ favourite food, Chinese New Year with food inspired by China, and the end of the year with a party. Atlas has had 11 new starts since Christmas, and we have moved up about 8 with at least 4 cubs gaining the silver award. ## 6th Holme Valley (Trinity Church, Honley) ## **Scout Report 2022/2023** ## **Leaders: Lynne Bradbury, Barry Suddick, Ian Higgins, Simon Kirby** During this last year, we have participated in Winter camp at Bradley Woods. This was a joint Scout/ explorer weekend organised by West Yorkshire Scouts and was enjoyed by all. It was a great opportunity for the groups to mix and for the scouts to see the next section. During Friday evening meetings, scouts have had the opportunity to complete challenge badges (Skills, Adventure, creative and team leader badges) as well as the local knowledge, chef and model maker badges amongst other. This has been achieved through activities such as - Cooking 3 course meals in groups - Hikes - BBQ nights - Creating and using fire lighting kits - Teamwork games - Building Warhammer models - Completed the monopoly run for Honley - Wide games in Honley woods - Marsden 3 peaks - Sharing our sports and hobbies with each other 6th Holme Valley (Trinity Church, Honley) ## **Explorers Report 2022/2023** ## **Leaders: Barry Suddick, Alan Whiteley, Lynne Bradbury** During this last year, we have participated in Winter camp at Bradley Woods. This was a joint Scout/ explorer weekend organised by West Yorkshire Scouts and was enjoyed by all. During Tuesday evening meetings, explorers have had the opportunity to complete the following activities, - Cooking 3 course meals in groups - Hikes - BBQ nights - Creating and using fire lighting kits - Teamwork games - Woodcarving and carrot carving - Completed the monopoly run for Honley. - Marsden 3 peaks - Explorers led evening. - Axe throwing - Ten pin bowling - Joint challenges with Holmfirth Explorers CHARITY COMMISSION FOR ENGLANO AND WALES 6TH HOLME VALLEY iYThrrY CHUR¢HI SCOUT GROUP 524744 Receipts and pa ments accounts CC16a Forth• priod To 31m3r2023 Section A Receipts and payments Unrestricted funds Restrict•d nds Endowment funds Total funds Last year tothe np4r¢st£ to the neaTS*te A1 R•e8lpts su1￿criptIOns Activilles Grfl Aid Fund Raisj Donations Grant Incorne Sundry income Interest Received 17.130 4873 15r6 17.130 &873 1576 1.804 14576 1925 1377 1,313 1559 000 137 ubto ross inGome ARJ 32,887 2 Asset and Inwstmènt salès. (see tablèl. Sub total 32,887 A3 Paymants Premises Cos 14092 4,502 13.734 13,n4 1.896 Training & LlnrforTn$ iinibus Costs AdministrBtion CèkMI8ti0 Sulld 4,743 1,733 4273 52 1,733 6,273 6.270 201 33,503 Sub total 38,809 A4 Asset and investrnent purch8ses. (see tsble Sub totsl 33,503 Net of receipts/(payments) A5 Transfers btheen funds A6 Cash funds last s*ar ènd C•$h fvnds this year end 173 173 616 40.682 40,682 41,298 40,682 CCXX Rl a￿OUnts ISSI 3010712023 Section B Statement of assets and liabilities at the end of the period Unrestricted fvnds Restsicièd funds to nÈarest£ Endowment fvnds to noafost£ Cat6goriÈs Detslls B1 Cash funds Total cash fvnds Unrnstrict•d fvnds Restrithd fvnds to ￿•[¥¥t£ Endowment funds Dotails to nBarn5t£ Fund towl&¢h set￿l￿n Cuvrent value IloTral Details Costl¢•on311 FuMltowhl¢h asset bpl Details cost10pO￿al B4 Assets retained for the chaTitys own use Fondto **M¢h JntyJfttdue onal When d n81 Details 35 Liabilitles SvJned by one or trustees on b8haLf of all the trustees SKJn8tsJ Date of rov CCXX R2 accounts ISSI 3010712023 6th Holme Valley Scout Group Analysis of Receipts and Payments 2023 Receipts Subscriptions 17,130 Gift Aid 2,576 Fund Raising Attivities 8.873 Donation5 MB Donations KIMC Polling other donations 3CKI i(x) 2,490 Grailt Income Sundry Income linc room hirel 209 Interest 38.636 Expenses Premises Costs Light and Heat Insurance Cleaning Property Repairs Kitchen Roofing Alam) Bottle Cage other 976 2.453 167 5318 310 5.628 9.224 Trainin& UnifOr￿S & Badges 1.896 ActNltie5 13.734 Minibus Expenses Insurance Fuel Repairs RFL 1.245 392 4.260 5.897 Administratloi H3G Website Accountant Go Cardless Charges Postage and stationery Software subs 186 211 180 719 155 282 1.733 Subscriptions Capitation 6.273 Leaver Gifts Sundry items Equipment 52 Total Expense5 Net Receipts 173 CHARITY COMMISSION FOR ENGLANO AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 6th Holm Valley Scout Group On accounts for the year ended 31 March 2023 Charity no {rf any) 524744 Set out on pages I report to the trustees on my examination of the accounts of the above charity (llhe Trusf) for the year ended 31 March 2022 Responsibilities and basis of report As the charitys trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe A￿). I report in respect of my examination of the Trusfs accounts carrred out under section 145 of the 2011 Act and in tsrying oul my examination. I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the ACL Independent I have completed my examination. I confimi that no malerial matters have examinerfs ststsment come to my attention in ￿nnection wtth the examination which gives me cause to believe Ihat in. any material respect: the accounting records were not kept in a¢¢ordance with section 130 of the Charities Aci. or the a¢¢ounts did not aco)rd with the accounting records" or the accounts did not comply with the applicable requirements conceming the fomi and content of a¢¢ounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accDunts give a ttrue and fairf view which is not a matter considered as part of an independent examination. I have no con￿M$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 3010712023 Name: Richard Simpson Relevant professional qualifJ&2tion(s) or body {rf any): ACCA Address: Relative Accountancy Ltd Headrow House. 19 Old Leeds Road Huddersfield, HD1 1SG IER Oct 2018 Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). Give here brief details of any items that the examlner wishes to disclose. None IER Oct 2018