## **Scout AGM Monday 19[th] July 2021** ## 8.00pm Honley Scouting HQ **Present:** David Gill (DC Holme Valley & Stand in Chair), Kat Finlayson (GSL) Fiona Roberts (Secretary), Joy Fieldsend (Thor Cub Leader), Barry Suddick (Scout / Explorer Leader), Ian Higgins (Atlas Cub Leader), Helen Eldon, Claire Fairlie, Kirsty Gedney (Beaver Leader), Joyce Draper (Trinity Church Representative), Gill Andrews, Leah Shaw, Russell Smith (Deputy DC), Anna Jowett, Diane Lee **Apologies:** Louise Palmer (Treasurer), Mick Jessop (DC for Huddersfield SE and Holme Valley), Tessa Willis, Tim Hawkins, Lynn Bradbury, Charles Greaves, Joan Vevers 1. David Gill welcomed everyone to the meeting, great to be able to meet in person after so long. All reports were photocopied and given out. 2. Minutes from the 2020 AGM were proposed by Barry Suddick and seconded by Claire Fairlie. ## **3. Reports** GSL Report, Kat Finlayson Beaver’s report Kirsty Gedney. Hoping to split into 2 groups again now. Thor Cub’s report Joy Fieldsend. Atlas Cub’s report Ian Higgins Scout’s & Explorer’s report Barry Suddick. Thanks to Elliott and Cheryl for their hard work, they stepped down as Explorer Leaders this year. Treasurer’s report was circulated. Accounts were proposed by Barry Suddick and seconded by Kirsty Gedney. ## **4. GSL’s nominations for Group Exec:** Chair: Vacant Treasurer: Louise Palmer Secretary: Rebecca Lowe The 2021/2022 Executive Committee will consist of Kat Finlayson, Louise Palmer, Claire Fairlie, Leah Shaw, Joy Fieldsend, Kirsty Gedney, Barry Suddick, Helen Eldon, and Rebecca Lowe. The Group need a Chair. Kat and David Gill will help to recruit for this vacancy. We also need another Leader for Scouts so that Barry can focus on Explorers. Please get in touch if you can help or know of anyone who might be interested. Fiona Roberts stepped down as Secretary and from the Exec, KF thanked Fiona on behalf of the committee. 5. David Gill gave thanks to the Leaders of the Groups and to the Exec Committee, especially to Louise for doing a great job of the accounts during this difficult year and successfully obtaining grants on behalf of 6[th] Holme Valley. Thanks also to Sandra Whiteley for all her work with 6[th] Holme Valley. Sandra is now doing some great work with the District. David was impressed by the Zoom meetings and the face to face meetings that the Group have managed over this difficult year. David awarded Joy Fieldsend a ten year long service award (although actually Joy has been with us considerably longer than ten years!) and also a Commendation certificate for going above and beyond her duty in her role as Cub Leader, well done Joy! 6. David Gill thanked everyone for attending and closed the meeting. Minutes Proposed by: …………………. Seconded by:……………………………. Date:……………….. Group Scout Leader Report April 2021-2022 When I came to write this report, I must admit - I had to check my dates. It is hard to believe that this time last year we were still under so many restrictions due to the pandemic. I firstly would like to thank all our Leaders from Beavers through to Explorers for their continued commitment to Scouting and our Young Members. They all succeeded in keeping scouting safe throughout, managing social distancing, disinfecting equipment – and hands, all while trying to be heard through face masks! Well done everyone! All sections had a busy year despite those restrictions, completing lots of badges and having lots of fun! All sections have awarded Chief Scout Awards to members, from the Beavers getting their Bronze Awards to an Explorer receiving her Chief Scout Platinum Award. We are also very lucky to have two of our Explorers; Alfie Turton and Rory Fairley, successfully selected to join the UK Contingent attending the 25[th] World Scout Jamboree in South Korea in 2023. Well done to both. Please support them in their fundraising for this amazing experience. Most sections are now full - with more wanting to join. We had such a long waiting list for Beavers, that in September we re-opened the second Beaver Section. We have also had the exciting news that we can now open up a new Scout Section at Honley called the Squirrels for 4-6 year olds. At the minute however, we do not have enough leaders or volunteers to do so. If you or someone you know might be able to help at all, please, please let me know so that we can get it up and running. We have had some sad goodbyes - Fiona our Secretary, stepped down at the last AGM and Sean had his final meeting as a Section Assistant at the Joint Cub Camp. A big thank you to both, for the hard work that they have put into the Group, and we wish them all the best for the future. We do have some new faces though; we have three new Section Assistants - Claire Hallas has joined us in the Beaver Section, and Jill Falkingham and Andy Lowe in the Thor Cubs. Vicky Booth has also joined us on the Executive Committee as our new Secretary. Lynne Bradbury has said goodbye to Thor Cubs, but has moved up to Scouts to be their Section Leader. The Honley Show was back, and although on a much smaller scale the chocolate Tombola did extremely well – so much so that we ran out of Chocolate! We made sure that we had a lot more at the Honley Christmas Fayre, which was also a huge success. We had a good turnout at the Remembrance Service thank you to all for attending and looking so smart. Disappointingly, we had to cancel our Christmas Carol Service for the 2[nd] year running, but we hope that this year it will be back for everyone to enjoy. The Exec team have been busy again, and after many a meeting, the new Kitchen was agreed on and purchased. I think you’ll agree that is a massive improvement and we hope that not only will it be majorly beneficial to all Sections, but also to any member’s families who wish to hire the Scout Hut for their own functions. So I think, it has been a fantastic year, we have a brilliant group of Volunteers here at Honley and I really am so proud to be part of the Team – we just need some more people to join us! Kat Finlayson Group Scout Leader ## **EXEC REPORT FROM APRIL 2021 – APRIL 2022** April 2021 saw the restart of face to face meetings across groups as things opened up after the second big lock down. At this time we had around 100 children still attending the groups. By July 2021 groups were back in full swing and the limits that there were on group sizes were removed. By December restrictions were changing again, resulting in children 11+ having to wear face coverings. Sadly, we had to cancel the Xmas Carol Event on 17[th] December due to the rise of the omicron variant and not wanting lots of people to have to isolate over the Xmas period. ## **Funding & Significant Expenditure** We were lucky enough to receive a grant which provided support for the running of the group in April 2021 – this supported the group with ongoing running costs. The minibuses were expensive this year, with MOT costs of around £2700 and their insurance costing around the same. We also had roof and electrical repairs which cost over £1500 and replaced the alarm system. Capitation cost – which is the sum we pay to Scouts – was in excess of £6,000. We were the Polling Station and received some unexpected funding from this. We also received funding from the use of the minibuses at the Honley Open Gardens event in July 2021. The chocolate donations from the ‘out of uniform’ meetings went to the Honley Show and the Xmas Fair Chocolate Tombolas – and continue to raise much needed funds for the group. We have also had some success with the renting out of our minibuses and trailers to other groups. ## **HQ** Work continued on HQ painting and refurbishing. A massive thanks to Barry Suddick and Kat Finlayson. Barry is able to turn his hand to anything and was the driving force in rationalising all of the equipment at HQ. Kat Finlayson was responsible for enlisting volunteers to paint/clean/tidy HQ – as well as never being seen without a paintbrush in her hand for about two months. The day that the cream carpet in the BP room was replaced for laminate flooring had to be the highlight of the refurb. The decision was made to use some of the funding received to replace the kitchen at HQ ## **LOOKING PAST APRIL 2022** At last, the new kitchen went in over the summer holidays. We are looking forward to the starting of the new Squirrels group for 4 -6 year olds. We desperately need new leaders and assistants (to support our leaders). We are also pretty thin on the ground in exec. It would be great if there were people out there who could help with fundraising and continued improvements and generally keeping ‘the wheels turning’. ## **A FINAL WORD** To our Leaders and Assistants massive thanks. The time that you give makes a huge difference to the young people in our community and the growing numbers that we have in the groups are testament to all that hard work. A last word for Barry Suddick who was awarded the highest honour in Scouting – the Medal for Meritorious Conduct. ## **Beaver report** Leaders: Kirsty Gedney, Tom Parrish, Kat Finlayson & Clare Hallas. Since the last AGM meeting, we have set up a second beaver group which runs on a Tuesday. Both groups start at 6 and finish at 7.15. Both groups have the same activities and badge aims to try and give both groups of beavers the same experience and to make things easier on the leaders who cover both nights. When we do camps and other extra activities, both groups are invited to join together, which helps as some have friends in the opposite group, giving the opportunity to work with people they don’t always get the chance to work with. We currently have 22 beavers on Monday and 25 on Tuesday. We have had 9 move up to cubs and 6 of those have received the bronze award. Over the last year we have been out for a number of walks, including nature walks map reading and exploring new places. The beavers have enjoyed adventurous activities both with the district organised days, where they were able to have a go on the cave bus, try archery, axe throwing and tobogganing, to name just a few, to the activities we have organised e.g., grass sledging in Meltham and laser tag in the woods. The beaver team have tried to make the most of the nice weather by going to Magdale and doing pond dipping visiting Bradley wood for den building and fire lighting, and flying kites in the park on Meltham road. This year we managed to have an indoor camp in the scout hut, which we called Easter camp due to it being during the Easter holiday. The beavers were put into groups and had to make their own pizza for tea as well as put up there own tent and make there beds. The beavers were also given a fleece to make a camp blanket. The camp was aa huge success with 22 beavers coming along and 20 sleeping. We even managed to get some sleep. We have managed to cover 11 badges which are World, Adventure, Teamwork, Explore, international, skills, outdoor, emergency aid, gardening, experiment and safety, while almost completing camp craft and communication. Unfortunately, due to extreme heat we had to cancel our last meeting but I am sure we will complete these badges over the next few terms. The beaver team would like to thank the people who support us by helping each night, we have a great young leader who we find a great support along with parents who stay to help out. We really enjoy the activities we do and seeing the beavers grow as individuals is amazing. The last thing I would like to add is that we still need someone who can commit to helping every Tuesday. We ideally need someone who is available every week through the school term, this doesn’t have to be a parent, so if anyone knows someone who may like to help, please give them the details of the beaver team. Thank you Zebra (Kirsty Gedney) ## **Atlas Cubs, 6[th] Holme Valley Scouts** ## **Yearly Report 2021-22** ## **Leaders: Cath Kirby, Becky Driver, Ian Higgins, Kirsty Gedney** We have had a very successful year, with a busy and exciting program. We have always had a full cub pack with numbers reaching 28 members at times. Our aim is to undertake exciting activities, with the emphasis on being active and outside as much as possible. Due to the large numbers, we often had to split into 2 groups and alternate the activities. We are able to do this with the numbers of leaders we have at present and with the help of the parent helpers. During the year we have worked towards many Challenge and Activity badges. The cubs have achieved the Backwards Cooking badge and frequently practice basic firefighting and campfire skills. Our cubs can now make bread, cook pizza, quesadillas, sausages, stew and s’mores on a fire! They achieved their Pioneering badge and they really enjoyed making the knot-boards. The Road Safety badge was achieved with the help of a police parent helper who came to speak to the cubs. The Science badge involved many experiments carried out with equipment borrowed from the University. Organised activities have included a Lego evening, den building in Honley woods, walking to Oldfield, Archery at Bradley woods, skateboarding at Honley skate park, fencing and Laser-tag in Neilly woods. We have also enjoyed creative evenings when the cubs have made marble runs, Christmas decorations, origami cards for Mothers’ Day, poppies for Remembrance Sunday and a 3-D map of their home village. We have held a talent evening, in which there was no pressure to participate, but they all took part just for fun!! We usually finish with a party at the end of the term. Atlas and Thor cubs enjoyed a fun-filled, exciting joint cub camp in June at Whitely Beaumont Scout Camp. Our cubs are happy, fun and have developed some lovely friendships over the past year. The challenge of organising and delivery a fairly complex program to keep the cubs busy, engaged and happy throughout the year is possible due to the team spirit of the leaders and the support from the parent helpers. ## **6[th] Holme Valley– Thor Cub Pack Annual Report September 2021 – July 2022** **Leaders: Joy Fieldsend, Gareth Firth, Jill Falkingham, Andy Lowe, Kat Finlayson.** ## **Activities – highlights** We had a: Night-hiking, pioneering, knot-tying, nature-learning, fire-lighting, backwoods cooking, apple-bobbing, guy-making, minestrone-cooking, Free-klime bouldering, Spider-playing, team-building, problem-solving, yoga-stretching, carol-singing, board games-playing, Lego-building, Chinese New Year-celebrating, First-aiding, map-reading, tent-pitching, scavenger-hunting, Panto-going, litter-picking, grass-sledging, geocaching, water-fighting … kind of year. It’s great to be back to normal Scouting! ## **Camps** We had our really fun summer camp joint with Atlas at Whitley Beaumont (32 Cubs) from 3[rd] – 5[th] September 2021, then repeated this on 10[th] – 12[th] June 22 with 35 Cubs attending – another great camp with good weather. We also did our first indoor camp at Scammonden activity centre from 1[st] – 3[rd] April with 21 Cubs. We did a hike with cryptic clues, baking, learnt a lot about water and the environment and moorland, played table tennis, used the bouldering wall, did team challenges and had a barbecue. (I think we’ll go there again this winter!) ## **Members & Investitures** Membership is now at 29, with 16 new Cubs since September 2021. ## **Badges** Skills, Adventure, Personal, World and Team Leader, Teamwork and Outdoor Challenge Award badges were awarded. Also Artist, Chef, Global Issues, Emergency Aid 3, Navigator 2, Pioneer, Disability Awareness, Entertainer, Hikes, Home Help, Collector, Astronomer and Naturalist activity badges. Since the last AGM, 3 Cubs have earned their Chief Scout’s Silver Award. ## **Leavers/Leadership Changes** Sean East left at the beginning of September and Andy Lowe and Jill Falkingham joined the team as Assistant Leaders. Our Young Leader Finlay Shortt left at Christmas and in September Abigail Fieldsend joined as a Young Leader. Christopher Mears also became a Young Leader in March 2022. **And finally…** thank you parents for supporting us as Parent Helpers. Thank you Thor Leaders for being a great team. And thank you Cubs for joining in and having fun! _Akela xx_ ## **Scouts Report 2021/2022** ## **Leaders: Barry Suddick, Simon Kirby, Lynne Bradbury, Ian Higgins** During the last year, as scouts, we continued to recover from the impact from the pandemic. For some, returning to the scout hut, was more challenging and full of change. 6 scouts successfully continued with the scouting movement moving up to Explorers and a similar number transferred from cubs to scouts. During the scouts, the scouts had the opportunity to complete two challenge badges (creative, and teamwork) and a number of activity badges. During the year, scouting activities included - Bowling night in Huddersfield - Outdoor cooking - Hikes - Shooting night - BBQ night - Kayaking at Salendine Nook - Fire lighting and making Swedish candles - Pioneering night - Paracord bangles - Teamwork games - Understanding the values of scouts - Wide games in Honley woods ## **6[th] Holme Valley Explorers Report 2021/2022** Leaders: Barry Suddick, Alan Whiteley During the last year, as explorers, we continued to recover from the impact from the pandemic. We had 6 scouts move up to Explorers and one Explorer achieve her Chief Scout Platinum Award. Explorer’s activities this year have included: - Bowling night in Huddersfield - Sailing at Green Withens - Outdoor cooking - Indoor cooking - Hikes - Shooting night - BBQ night - Kayaking at Leeds Road - Canoeing at Leeds Road - Drop off hike - Cooking competition - Fellendale race from Skipton to Leeds - Fire lighting and making Penny burners and Swedish candles - Sports night competition with Holmfirth - Pioneering night - Games night in the woods with Holmfirth CHARITY COMM155ION FOR ENGIAND AND WALES 6TH HOLMEVALLEY ￿RIN￿ry CHURCH) scol￿ GROUP 524744 Receipts and ayments accounts CC16a For the period To 01104r2021 31103r2022 Section A Receipts and payments Unrestricted fund5 Restri￿ed funds Endowment funds Total funds Last year tothe mea￿1£ tp th* neorest£ A1 Ro¢ei subscript￿n$ ActiViti&s 1S5T6 1925 71 13 14576 4782 GrftA 137T 1.313 F￿nd Raising Trip Refund$18fter reimbursèn*ntl Donatyons Grani Income Incon Inte￿51 Received 1,821 475 fo 19,431 17 15 &ooo 1559 8.000 f37 137 ub tota AR) 33.249 A2 Asset arFd inNpstsnerrt sal•s, Isetr tablg). Sub total 31887 31887 33,249 A3 P￿￿entS Pr￿15￿5 Costs Activibes Ttsining & Unrfom Minibu$ CDsts AdTninislrntion Subscriptions Donation5 Sundry PPE 14092 4502 141192 502 38 4743 456 146 4.743 1,4S7 1.062 931 4360 201 614 399 13.325 Sub total 33.503 31503 A4 A$5et and inNpstment purchases, see table Sub total 33,503 35￿03 13,325 Net of receipwpayments) AS Transfers between funds A6 Cash funds last yèar ènd Cash funds thi.s year end 61 616 19924 41,298 41,298 21 J74 41298 C(JX Rl accounts ISSI 07106n022 Section B Statement of assets and liabilities at the end of the period Unrestricfrd funds Restrlcted funds ton•arèst£ Endowment fund5 to nearest£ CatègorFes Detalls B1 Cash fund¥ 10,545 Yrrfkshire Busmdiny &x 137 T¢>tal cash funds xxvqs}} Unrestrfcted funds Restrietèd tund$ to neare8t£ Endowment funds to nearpst£ Dotails tonearost£ Fund tOt*h￿ Cutyent value Detalls Colt F￿￿ to whkh Cost I￿￿r￿TI Currpntydlup Details B4 Assets retalned for the charltys own use El-ll"I Fundtowhi ArTh¢Jurrtdue W￿n duÈ Ilortal Details B5 Liablllties zaaa Signed by one rK trijstees on behalf of all the twstees S*JnatLwe Print Na Date of roval CCXX R2 accounts ISSI 07106n022 6th Holme Valley Scout Group Analysis of Receipts and Payments 2022 Receipts Subscriptions 15,576 GiftAid 2.377 Fund Raising 1.313 Activities 2,925 Donations MB Donations KMC Polling other donations 1.319 2,559 Grant Income Sundry Income Interest 137 Expenses Premise5 Costs Light and Heat Insurance Property Repairs Kitchen Roofin8 Alarm Bottle Cage other 1.020 2.054 5951 425 576 2398 11.018 14.092 Trainin& Unrfoms & Badge5 2,238 ActivÈties 4,502 Minibus Expenses Insurance Fuel Repairs RFL 1,260 335 2.983 165 4,743 Administration H3G Website Accountant Go Cardless Charges Postage and stationery Software subs 178 202 150 517 202 1,457 Subscriptions Capitstion 6.270 Sundry Leaver Gifts Sundry items Equipment 71 130 201 PPE Total Expenses 33503 Net Receipts 616 CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tru5teesl membor8 of 6th Holm Valley Scout Group On accounts for tho year •nded 31 March 2022 Charity no (If any) 524744 I report to trustees on my examination of the accounts of the abov8 c*aTity (Ihe Trusf) for the year ended 31 March 2022 Rospon$ibiltties and basls of report A8 charivs trustees. you are responsible for the preparatM)n of th& accounts in ac￿r(lanCe with the r8quirem8nts of the Charities Act 2011 Acr). I r8POrt in respert of my examination of the Trusys accounts carried out urKler section 145 of ￿ 2011 Act and in ¢arying out my examination, I have followed all the applicable Directions given by the Chaiity Commission under section 1445Xb) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statom•nt come to my attention in connection wrth the examination which give8 me cause to believe that in. any material respe￿. the accounting ￿cOrdS were not k8Pt in accordance with wtion 130 of the Charities Act. or the accounts did not aG￿rd with the accounting records", or the acwunts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf vTrew which is not a matter considered as part of an independent examlnation. I have no con￿MS and have ￿)me across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. s￿ned. 131C612022 Name: Richard Simpson Relevant professional quallfication(s) or boty (if any): ACCA Addre85: Relative Accountancy Ltd Headrow House, 19 Old L88ds Road Huddersfield, HD1 1SG IER Oct 2018 Section B DisGlosure Only complete rf the examiner needs to high1￿ht matenal matters of COn￿M (seg CC32, Independent examination of charity accounts.. directions and guidance for examiner6). Give here brief dotails of any items that the examiner wlshes to dlsclo80. None IER Oct 2018