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Annual General Meeting Reports
Charity Number 524744
Scout AGM Monday 19[th] July 2021
8.00pm Honley Scouting HQ
Present: David Gill (DC Holme Valley & Stand in Chair), Kat Finlayson (GSL) Fiona Roberts (Secretary), Joy Fieldsend (Thor Cub Leader), Barry Suddick (Scout / Explorer Leader), Ian Higgins (Atlas Cub Leader), Helen Eldon, Claire Fairlie, Kirsty Gedney (Beaver Leader), Joyce Draper (Trinity Church Representative), Gill Andrews, Leah Shaw, Russell Smith (Deputy DC), Anna Jowett, Diane Lee
Apologies: Louise Palmer (Treasurer), Mick Jessop (DC for Huddersfield SE and Holme Valley), Tessa Willis, Tim Hawkins, Lynn Bradbury, Charles Greaves, Joan Vevers
- David Gill welcomed everyone to the meeting, great to be able to meet in person after so long.
All reports were photocopied and given out.
- Minutes from the 2020 AGM were proposed by Barry Suddick and seconded by Claire Fairlie.
3. Reports
GSL Report, Kat Finlayson
Beaver’s report Kirsty Gedney. Hoping to split into 2 groups again now.
Thor Cub’s report Joy Fieldsend.
Atlas Cub’s report Ian Higgins
Scout’s & Explorer’s report Barry Suddick. Thanks to Elliott and Cheryl for their hard work, they stepped down as Explorer Leaders this year.
Treasurer’s report was circulated. Accounts were proposed by Barry Suddick and seconded by Kirsty Gedney.
4. GSL’s nominations for Group Exec:
Chair: Vacant
Treasurer: Louise Palmer
Secretary: Rebecca Lowe
The 2021/2022 Executive Committee will consist of Kat Finlayson, Louise Palmer, Claire Fairlie, Leah Shaw, Joy Fieldsend, Kirsty Gedney, Barry Suddick, Helen Eldon, and Rebecca Lowe.
The Group need a Chair. Kat and David Gill will help to recruit for this vacancy. We also need another Leader for Scouts so that Barry can focus on Explorers. Please get in touch if you can help or know of anyone who might be interested.
Fiona Roberts stepped down as Secretary and from the Exec, KF thanked Fiona on behalf of the committee.
- David Gill gave thanks to the Leaders of the Groups and to the Exec Committee, especially to Louise for doing a great job of the accounts during this difficult year and successfully obtaining grants on behalf of 6[th] Holme Valley. Thanks also to Sandra Whiteley for all her work with 6[th] Holme Valley. Sandra is now doing some great work with the District.
David was impressed by the Zoom meetings and the face to face meetings that the Group have managed over this difficult year.
David awarded Joy Fieldsend a ten year long service award (although actually Joy has been with us considerably longer than ten years!) and also a Commendation certificate for going above and beyond her duty in her role as Cub Leader, well done Joy!
- David Gill thanked everyone for attending and closed the meeting.
6th Holme Valley Scout Group Analysis of Receipts and Payments Recelpts Subscriptions 4,782 GiftAid 4,689 Fund Raising Xmas Trees 1,821 Trip Refunds 2,475 Donations io Grant Income 19.431 Sundry Income 17 Interest 24 33,249
Expenses Premises Costs Light and Heat Insurance Property Repalrs 1,603 2,456 2.397 2 years 6,456 Tralnin8 and Uniforms Badges 157 Activitie5 Thor Club Panto 146 Minlbus Expenses Insurance Fuel Repairs RFL 713 34 205 iio 1,062 Administration H3G Website Accountant Go Cardless Charges Postage and stationery Software subs 270 167 150 177 18 149 931 Subscriptions Capitation 3,360 Sundry Leaver Gifts Sundry items Equipment 254 94 466 814 PPE 399 Total Expenses 13,325 Net Receipts 19,924
Group Scout Leader Report April 2020-2021
It has certainly been a strange year, I never pictured myself doing Simon Says or investing members over zoom!
All the Leaders, have fully embraced the challenges and really have done an amazing job at keeping Scouting going through the Pandemic. From Beavers stood in hoops to social distance or running around their houses trying to find objects for scavenger hunts to Explorers dressing up as Superheroes - It certainly has been eventful!
All sections have done cooking or baking over zoom – I do think that was a definite success, not only because we didn’t have to clean up the mess!
We have had Virtual Christmas Parties dancing and playing games over zoom and some took part in the Virtual BIG Camp sleeping in tents in their own gardens.
Along the way there were a few sad goodbyes; Sandra left the group after nearly 20 years of being with us, she has moved on in her scouting journey to be the DDC Activities for the under 11’s.
Cheryl & Elliot our Explorer Leaders also left us at Easter, closely followed by our Chairman Dawn.
A big thank you to all four, for the hard work that they have put into the Group, and we wish them all the best for the future.
Although there has been loses, we have gained members too; Tom Parrish has joined us in the Beaver section as Assistant Section Leader and Lynne Bradbury and Gareth Firth have joined us in Thor Cubs as Assistant Section Leader and Section Assistant respectively.
Not only have the Leaders been doing a fantastic Job, but the Exec Team have been using the time that the Young members haven’t been meeting indoors to start Refurbishing the Scout Hut. We have scrubbed, sanded and painted inside and out – a huge thank you to everyone involved!
A massive thank you though to Barry – he has upgraded the lighting throughout the building and outside, put shelves up, fixed doors, concreted, shovelled, tidied, and done more strimming than imaginable! Not to mention taking on the Explorers as their new Section Leader!
So I think, although the year has certainly been a rocky one, it has highlighted just how brilliant the Volunteers are here at Honley and I really am so proud to be part of the Team – we just need some more people to join us!
Kat Finlayson
Group Scout Leader
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Beaver report
This year has been a very strange one. We merged the two groups as numbers had dropped and Sandra ran the group with Tom, Kat and myself supporting her. As she moved to work with the district, I have taken on the role of leader for beavers where we started with 15 regular beavers.
We started back during lock down doing zoom videos where we covered healthy eating looking after our bodies and we also had the beavers cooking which was fun and challenging at the same time, we also managed to work through the disability badge.
Once able to move meetings back to face to face, we had 25 beavers, so we split them in half and saw them come along every other week. We covered gardening outside and communication both at home and outside the scout hut. All this was done while finishing off badge work needed for the bronze award of those ready to move up to cubs.
Now we have 30 beavers on our books and more ready to start in September. We have done nerf wars team work and games as well as looking at the foundation of what it means to be part of the scouting world.
Kirsty Gedney
6[th] Holme Valley– Thor Cub Pack Annual Report April 2020 – July 2021
Current Leaders: Joy Fieldsend, Sean East, Lynne Bradbury, Gareth Firth.
Activities - highlights
Our Zoom meetings started in May 2020 and continued up until Summer. In Autumn we managed a total of 5 real meetings before we locked down again and Zoomed from early November well into the New Year. Highlights of our online meetings included scavenger hunts, quizzes, lots of games (some led by Cubs) and two evenings of cooking with a ‘World’ theme, so mostly Chinese and Italian dishes were on the menu. We also had a virtual Christmas party where we practised using sign language along to ‘Jingle Bells’!
Meetings in person began again in April 2021 and highlights were several hikes, a visit to Bradley Wood to do den-building with Sandra, a visit to White Wolf’s to do axe-throwing and rifle-shooting, grass-sledging and a blindfold trail (twice), pond-dipping in Magdale Dam (the first ever time a Cub has fallen in!) and of course water games and a water-pistol fight (plus BBQ) to finish off the year.
At all of our meetings the pack has been split in two halves to enable better interaction on Zoom and socialdistancing when face-face. One good thing about all but two of our face-to-face meetings being outdoors is that a record number of Cubs will have completed their Adventure Challenge and Naturalist badges in a relatively short space of time. Feedback from parents shows how much the Cubs have enjoyed outdoor meetings and we need to build on this success and do more outdoor meetings in the future.
Camps
Obviously camps have not been allowed due to Covid, but 5 or 6 Cubs took part in the Virtual Big Camp in May 2020. We also have a joint Thor & Atlas Camp booked at Whitley Beaumont from 3[rd] – 5[th] September and are looking forward to it very much! We really missed our annual Winter Camp in January (formerly at the Guide Cottage in Holme) and sadly this has been sold, so the end of an era.
Members & Investitures
Membership is now at 28, with 12 new Cubs since September and one transfer from Atlas. Five Cubs left during the pandemic period. Two investitures were carried out ‘virtually’, during a Zoom meeting and 10 Cubs have been invested since face-to-face meetings restarted.
Badges
Skills, Adventure, Personal, World and Team Leader, Teamwork and Outdoor Challenge Award badges were awarded. Also Artist, Chef, Communicator, Disability Awareness, Entertainer, Hikes, Home Help and Naturalist activity badges. Since the last AGM, 3 Cubs have earned their Chief Scout’s Silver Awards.
Leavers/Leadership Changes
Lynne Bradbury joined as an Assistant Cub Leader in September and we have recently welcomed Gareth Firth as an Assistant Leader, though he cannot come every week. In October, Finlay Shortt joined us as a Young Leader and is doing a grand job. Our other Young Leader, Christopher Martin, left in June after over two years helping us at Thor. He did a great job and will be missed.
Our GSL Kat Finlayson has stepped in on many occasions when we needed more adult helpers, so many thanks for this.
And finally… thank you parents for sticking with and supporting us through the pandemic. And thank you Cubs for just carrying on as normal really (apart from social-distancing, obviously � ). Looking forward to getting the whole pack back together in September �
Akela xx
6[th] Holme Valley Honley Atlas Cubs
– AGM Report Sept 20 July 21
Autumn Term
Sept 20 – Oct 20
We had 2 face-to-face socially distanced meetings in which we did a walk to Oldfield and Honley Woods to do some den building.
Nov 20 – Dec 20
Due to Covid restrictions we did virtual meetings on zoom every 2 weeks. We covered the Astronomy Activity badge and cooked a dish from around the world for the World Challenge Badge. We also had an online Christmas party, the cubs wore Christmas jumpers, ate a Christmas treat together, sang a song and made Christmas crackers.
Spring Term: Jan 21 – March 21
We continued with the bi-weekly virtual meetings and worked towards completing the Challenge Badges to enable the older cubs to achieve the Cub Scout Silver Award. This included the cubs learning the Countryside code and going on a family walk to complete the Outdoor Challenge Badge. For the Personal Challenge Badge, they completed a personal challenge and a leader’s challenge which involved being physically active. The older cubs led a Pack Forum in which they discussed what activities they would like to do when we returned to face-to-face cubs after Easter. They suggested many exciting outdoor activities, and these are pictured below, and we organised them as activities in the Summer Term Programme. We awarded the Silver Awards to the cubs that had achieved them, and 4 cubs moved up to scouts.
Summer Term: April 21 – July 21
We resumed face-to-face meetings. The groups were split into 2 groups of 10 and 15 cubs. We began with a hike to Oldfield. The following week we did a bike skills session at Honley JIN School in which the cubs learned how to do the ABC bike safety check and helmet check. We also did some simple bike and endurance skills. This information was used to safely organise the cubs into groups of cycling ability for the bike ride on the Transpennine Trail.
Our outdoor camping skills were practised when we put up tents and lit campfires and cooked sausages outside the Scout hut. We also visited Bradley Woods Scout Centre in which we did den building, toasted marshmallows, sang camp songs and 13 cubs were invested by Sandra Whitley who organised the event.
We spent the recent weeks attending axe throwing and shooting activities at the White Wolf Bushcraft & Survival School with Alan and Sandra Whitley. The cubs enjoyed this immensely.
The final meeting for this term we are having a campfire evening when the cubs will cook quesadillas on the campfires, that they will light using flint and steel and we will be awarding the badges that they have achieved this year. We have also planned a joint cub camp with Honley Thor Cubs 4-5[th] September at Whitley Beaumont Scout Camp.
Seven parent helpers came on the bike rides and one parent helpers and 2 scouts have helped with the campfires. We are very grateful for their support as we could not have carried out these activities without them. It has been a challenging but very rewarding year. We managed to keep
the meetings running over lockdown though it has been great to returning to face-to-face meetings with the cubs.
Akelas Cath, Becky and Ian
The activities that the cubs decided in the Pack Forum that was then used to create the programme for the summer term.
----- Start of picture text -----
What have we got
planned for Atlas
Cubs?
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The Reports for the Scout & Explorer Sections were given verbally at the Annual General Meeting by Barry Suddick.
CHARITY COMMISSION FOR ENGLAND AND WALES 6TH HOLME VALLEYITRINtrYcHURCHI SCOUTGRQUP 524744 Receipts and payments accounts CC16a For the period To 01104r220 3110312021 Section A Receipts and payments Unrestricted funds Restricte funds Endowrnent funds Total fund$ Last year to thp nea¢st£ tothe fieare5t£ A1 Re¢eipts Subscnptions Activities GrfiAid Fund R8i$iny Trip Refunds (after reimWrsemenii Donations Grant IncorrE SuThdry InEome Initresl Received 782 4.782 18.799 1Q.960 1.821 1475 10 19.431 17 1543 1475 10 19.43t 17 838 2.245 86 ub tota ross income AR) 35,471 A2 Assét and investment sales, (see tablèl. Sub total Total receipts 35.471 A3 Paents Prèmises Cost bvities Training & Ltnifomis Minibus Costs Administration Sub$Gnpons Donations Sundry PPE 6A56 146 157 1.062 931 3.360 3,412 15.684 1,893 4,613 1,950 5,934 70 979 1ST 1.062 931 3J60 814 814 399 13,325 Sub total t3.325 34,535 A4 A558t and investm•nt urchases. see tablè) Sub total 13.325 13,325 34.535 Net of receipts/(payments) AS Transfèrs between funds A6 Cash fvnds last year end Cash fiinds this year end 19,92 19,924 936 21,374 41,298 21.374 41,298 20,438 21,374 CCXX Rl accounts ISSI 1910512021
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds to $[$StE Categories Details to neaTest£ Bl Cash funds Bl¢Ays AwxJUTrt 23,975 York£hire Businding &iety 17.323 Total cash funds 41.298 a$)} (. Unrestricted funds Restrleted funds to nearest£ Endowment funds to ntrar*st£ Details to neare5t£ B2 Other monetary assets Fund tovthich asset bElon Curyont valu onal Details CÈ1{0pti0tsllTr FutsdttswlTri¢h Details Costloptionall Current valuo tional B4 Assets retained for the charitys own u¥e Fund to whlch AmtyJntdu8 onal Whon du• onal Details B5 Liabilities Signed by one or trtee$ on beha ofall the trustees SbJnatu Print Name Date of oval CCXX R2 accounts ISSI 1910512021
CHARITY COMMISSION FOR ENGLAND AND WALE5 Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 6th Holm Valley Scout Group On accounts for the year ended 31 March 2021 Charity no (if any) 524744 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year erKled 31 March 2021 Responsibilities and basis of report As the charitys trustees, you are responsible for the preparation of the accounts in accordan with the requiiements of the Charities Act 2011 (-the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent I have completed my examination. I cOnfin that no malerial matters have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act". or the accounts did not accord wtth the accounting records. or the accounts did not comply with the applicable requirements (x)nming the fomi and content of accounts set out in the Charities (Accounts and Reporls) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no (x)ncems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1910512021 Name: Richard Simpson Relevant professional qualific*ion{s) or body {if any)- ACCA Address: Relative Accountan¢y Ltd Headrow House. 19 Old Leeds Road Huddersfield, HD1 1SG IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examinats'on of charity accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. None IER Oct 2018