2025-03-31-accounts - 1st Holme Valley (Holmfirth) Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	4	3	1	0	3	2

Section A	Reference and administration		details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
	1st Holme Valley (Holmfirth)Scout Group
	The Scout Headquarters
	Dunford Road
	Holmfirth
	Postcode	H	D	9	2	D	U

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Rachel Loughlin	Chair
	Claire Bolton	GSL
	Alan Whitwam	Treasurer
	Alison Peaker
	Yvonne Radcliffe
	Andrew Armitage
	Sue Weston
	Haydn Scarborough
	Robert Hudson
	Mark Watson
	Paul Nyman

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The Group is managed by the Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every month.

Members of the Trustee Board complete five Scout Association training modules. 'Essential Information', GDPR, Safety, Safeguarding and Trustee introduction training within the first 5 months of joining the committee.

This Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;

The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support;

Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.


	ping, Hiking, Nature and Outdoors, Team work, challenges and

ping, Hiking, Nature and Outdoors, Team work, challenges and

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings

4 LT700001 (3rd December 2018)

Iie(AUIIIyb. 5 LT700001 {3rd December 20181

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The Group has continued to provide a high level of scouting activities. With the lessening of the Covid threat, meetings and activities have returned to pre pandemic levels. Numbers are increasing in all sections where places are available. Three of our members attend the World Scout Jamboree in Korea last year. The HQ has been re- roofed.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £35000 The Group held reserves of approximately £49000 against this at year end. This is above the level required for operating expenses. However this can be explained by the following. Our older minibus will be in need of replacement in the next year or so,so funds are increasingto cover this expense.

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

6 LT700001 (3rd December 2018)

• how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

investment policy and objectives;

Investment Policy (Specimen 2)

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F

Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Rachel Loughlin	Rachel Loughlin	Rachel Loughlin	Rachel Loughlin	Rachel Loughlin	Rachel Loughlin	Alan Whitwam

Rachel Loughlin						Alan Whitwam

Chair						Treasurer
1 7 0 6 2 5
1	7	0	6	2	5

7 LT700001 (3rd December 2018)

1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account

		Year start date Year end date	Year start date Year end date
	For the year from	1-Apr-24	31-Mar-25

Receipts and payments
Receipts		2024/2025 2023/24 Unrestricted funds Unrestricted funds £ £
Donations, legacies and similar income
Membershipsubscriptions		12,345	12,466
Donations		3,585	4,453
Legacies		-	-
Gift Aid		4,074	4,994
Camps and Activities		10,861	12,012
Sub total		30,864	33,924
Grants
Maintenenacegrant		-	-
Othergrants		-	-
Sub total		-	-
Fundraising events(gross)
Annual Fund Raising		8,300	13,756
Swiss Trip		11,155	5,084
Jamboree		-	415
Neckers and Clothing		442	263
Sub total		19,897	19,518
Scout hut income
Hire of building		-	-
Hire of equipment		400	400
Hire of equipment - Minibus		620	700
Sub total		1,020	1,100
Investment income
Bank interest		1,000	1,384
BuildingSocietyinterest		-	-
The Scout Association Short Term Investment Service		-	-
Other investment income		-	-
Sub total		1,000	1,384
*Total Gross Income* Asset and investment sales, etc. *Total receipts*
		52,781	55,926

		5,800	-

		58,581	55,926

1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account

		Year start date Year end date	Year start date Year end date
	For the year from	1-Apr-24	31-Mar-25

Receipts and payments
Payments		2024/2025 2023/24 Unrestricted funds Unrestricted funds £ £
Charitable Payments
Membershipsubscriptionspaid on(National/County/Area/District)		6,545	7,020
Youthprogramme and activities		13,167	11,467
Adult support and training		399	-
Water and Sewerage		313	233
Electricityand Gas		808	852
Insurance		1,138	1,155
Repairs and Renewals		5,358	1,908
Materials and equipment		399	281
Printingandphotocopying		120	-
Contribution to campcosts		-	-
Uniforms Badges Books		1,445	1,095
AGM and trustee expenses		120	69
Major refurbishment		-	-
Minibuses		4,906	4,457
Minor Expenses		644	817
Sub total		35,362	29,354
Fundraising expenses
Annual fund raising		1,671	4,126
Swiss Trip2025		9,552	10,575
Jamboree		-	-
Woodland		-	-
Sub total		11,223	14,701
*Total Gross Expenditure* Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* Cash funds last year end *Cash funds this year end*
		46,585	44,055

		27,995	-

		74,580	44,055

		- 15,999	11,871
		65,964	54,093
		49,965	65,964

1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account

Year start date Year end date For the year 1-Apr-24 31-Mar-25 from

Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year
31-Mar-25 31-Mar-24 Unrestricted funds Unrestricted funds £ £
Cash funds
Bank current account	18,226	22,467
Bank deposit account	31,647	43,492
Buildingsocietyaccount	-	-
The Scout Association Short Term Investment Service	-	-
Cash/Floats	92	5
Total cash funds	49,965	65,964
(agree balances with receipts andpayments account) ok ok
Other monetary assets
Tax claim	-	-
Debts due from the County/Area/District/Group	-	-
Insurance claim	-	-
Sub total	-	-
Non monetary assets for charity's own use
Badge stock	-	-
Shopstock	-	-
Other stock	-	-
Land and buildings	365,000	335,000
Motor vehicles	38,000	15,000
Scoutingequipment,furniture etc	15,000	15,000
Other	-	-
Sub total	418,000	365,000
Liabilities
Accounts notyetpaid	-	-
Expenses incurred but not invoiced	-	-
Subscriptions notyetpaid	-	-
Loan - detail	-	-
Other liabilities	-	-
Sub total	-	-

Total net assets	467,965	430,964

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 17 June 2025 and signed on their behalf by

Signature Rachel Loughlin Alan Whitwam	Print Name	Print Name
Rachel Loughlin	Chair	Rachel Loughlin Alan Whitwam
Alan Whitwam	Treasurer