Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 3 | 3 | 3 | 1 | 0 | 3 | 2 | 4 | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
1st Holme Valley (Holmfirth)Scout Group 5 2 4 7 4 1 8 1 5 4 |
||||||||||||||
| The Scout Headquarters | |||||||||||||||
| Dunford Road | |||||||||||||||
| Holmfirth | |||||||||||||||
| Postcode | H | D | 9 | 2 | D | U |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Rachel Loughlin | Chair | ||
| Claire Bolton | GSL | ||
| Alan Whitwam | Treasurer | ||
| Alison Peaker | |||
| Yvonne Radcliffe | |||
| Andrew Armitage | |||
| Sue Weston | |||
| Haydn Scarborough | |||
| Robert Hudson | |||
| Mark Watson | |||
| Paul Nyman | |||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every month. Members of the Trustee Board complete five Scout Association training modules. 'Essential Information', GDPR, Safety, Safeguarding and Trustee introduction training within the first 5 months of joining the committee. This Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
4 LT70000113rd December 20181
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| ping, Hiking, Nature and Outdoors, Team work, challenges and |
ping, Hiking, Nature and Outdoors, Team work, challenges and
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings
5 LT700001 (3rd December 2018)
neaaings. 6 LT70000113rd December 20181
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| The Group has continued to provide a high level of scouting activities. With the lessening of the Covid threat, meetings and activities have returned to pre pandemic levels. Numbers are increasing in all sections where places are available. Three of our members attend the World Scout Jamboree in Korea last year. The HQ has been re- roofed. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy £25000 has been raised to replace the ageingMinibus The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £35000 The Group held reserves of approximately £65000 against this at year end. This is above the level required for operating expenses. However this can be explained by the following. |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1)
7 LT700001 (3rd December 2018)
• the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
Rachel Loughlin | Rachel Loughlin | Rachel Loughlin | Rachel Loughlin | Rachel Loughlin | Rachel Loughlin | Alan Whitwam |
|---|---|---|---|---|---|---|---|
| Rachel Loughlin | Alan Whitwam | ||||||
| Chair | Treasurer | ||||||
| 0 5 0 6 2 4 |
|||||||
| 0 | 5 | 0 | 6 | 2 | 4 |
8 LT700001 (3rd December 2018)
1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account
| Year start date Year end date |
Year start date Year end date |
||
|---|---|---|---|
| For the year from |
1-Apr-23 | 31-Mar-24 | |
| Receipts and payments | |||
| Receipts | 2023/2024 2022/23 Unrestricted funds Unrestricted funds £ £ |
||
| Donations, legacies and similar income | |||
| Membershipsubscriptions | 12,466 | 14,494 | |
| Donations | 4,453 | 4,404 | |
| Legacies | - | - | |
| Gift Aid | 4,994 | 4,587 | |
| Camps and Activities | 12,012 | 8,794 | |
| Sub total | 33,924 | 32,279 | |
| Grants | |||
| Maintenenacegrant | - | - | |
| Othergrants | - | 6,500 | |
| Sub total | - | 6,500 | |
| Fundraising events(gross) | |||
| Annual Fund Raising | 13,756 | 8,342 | |
| Swiss Trip | 5,084 | 9,375 | |
| Jamboree | 415 | 4,697 | |
| Neckers and Clothing | 263 | 215 | |
| Sub total | 19,518 | 22,629 | |
| Scout hut income | |||
| Hire of building | - | - | |
| Hire of equipment | 400 | 370 | |
| Hire of equipment - Minibus | 700 | 750 | |
| Sub total | 1,100 | 1,120 | |
| Investment income | |||
| Bank interest | 1,384 | ||
| BuildingSocietyinterest | - | - | |
| The Scout Association Short Term Investment Service | - | - | |
| Other investment income | - | 497 | |
| Sub total | 1,384 | 497 | |
| Total Gross Income Asset and investment sales, etc. Total receipts |
|||
| 55,926 | 63,025 | ||
| - | - | ||
| 55,926 | 63,025 |
1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account
| Year start date Year end date |
Year start date Year end date |
||
|---|---|---|---|
| For the year from |
1-Apr-23 | 31-Mar-24 | |
| Receipts and payments | |||
| Payments | 2023/2024 2022/23 Unrestricted funds Unrestricted funds £ £ |
||
| Charitable Payments | |||
| Membershipsubscriptionspaid on(National/County/Area/District) | 7,020 | 6,630 | |
| Youthprogramme and activities | 11,467 | 9,903 | |
| Adult support and training | - | - | |
| Water and Sewerage | 233 | 173 | |
| Electricityand Gas | 852 | 1,120 | |
| Insurance | 1,155 | 629 | |
| Repairs and Renewals | 1,908 | 2,304 | |
| Materials and equipment | 281 | 2,289 | |
| Printingandphotocopying | - | - | |
| Contribution to campcosts | - | - | |
| Uniforms Badges Books | 1,095 | 712 | |
| AGM and trustee expenses | 69 | - | |
| Toilets/Kitchen/Roof Boiler replacements | - | 20,782 | |
| Minibuses | 4,457 | 3,372 | |
| Minor Expenses | 817 | 1,249 | |
| Sub total | 29,354 | 49,163 | |
| Fundraising expenses | |||
| Annual fund raising | 4,126 | 794 | |
| Swiss Trip2023 | 10,575 | 437 | |
| Jamboree | - | 6,080 | |
| Woodland | - | - | |
| Sub total | 14,701 | 7,311 | |
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
|||
| 44,055 | 56,474 | ||
| - | - | ||
| 44,055 | 56,474 | ||
| 11,871 | 6,551 | ||
| 54,093 | 47,542 | ||
| 65,964 | 54,093 |
1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account
Year start date Year end date For the year 1-Apr-23 31-Mar-24 from
Statement of assets and liabilities at the end of the year
| Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year |
|---|---|---|
| 31-Mar-24 31-Mar-23 Unrestricted funds Unrestricted funds £ £ |
||
| Cash funds | ||
| Bank current account | 22,467 | 31,985 |
| Bank deposit account | 43,492 | 22,108 |
| Buildingsocietyaccount | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Cash/Floats | 5 | - |
| Total cash funds | 65,964 | 54,093 |
| (agree balances with receipts andpayments account) ok ok |
||
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Badge stock | - | - |
| Shopstock | - | - |
| Other stock | - | - |
| Land and buildings | 335,000 | 302,250 |
| Motor vehicles | 15,000 | 15,000 |
| Scoutingequipment,furniture etc | 15,000 | 15,000 |
| Other | - | - |
| Sub total | 365,000 | 332,250 |
| Liabilities | ||
| Accounts notyetpaid | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions notyetpaid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | - | - |
| Total net assets | 430,964 | 386,343 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29 May 2024 and signed on their behalf by
| Signature Rachel Loughlin(Chair) Alan Whitwam (Treasurer) |
Print Name | Print Name |
|---|---|---|
| Rachel Loughlin(Chair) | 29-May-24 | Rachel Loughlin Alan Whitwam |
| Alan Whitwam (Treasurer) | 29-May-24 |