OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account

Year start date Year start date Year end date
For the year
from		 1-Apr-22 To 31-Mar-23
Receipts and payments
Receipts 2022/23
Unrestricted funds
£
14,494
4,404
-
4,587
8,794
32,279
-
6,500
6,500
8,342
9,375
4,697
215
22,629
-
370
750
1,120
-
-
497
497
63,025
-
63,025		 2021/2022
Unrestricted funds
£
Donations, legacies and similar income
Membershipsubscriptions 14,494 13,314
Donations 4,404 1,084
Legacies - -
Gift Aid 4,587 2,634
Camps and Activities 8,794 3,638
Sub total 32,279 20,670
Grants
Maintenenacegrant - -
Othergrants 6,500 3,701
Sub total 6,500 3,701
Fundraising events(gross)
Annual Fund Raising 8,342 5,438
Swiss Trip 9,375 -
Jamboree 4,697 860
Neckers and Clothing 215 -
Sub total 22,629 6,298
Scout hut income
Hire of building - -
Hire of equipment 370 -
Hire of equipment - Minibus 750 -
Sub total 1,120 -
Investment income
Bank interest
BuildingSocietyinterest - -
The Scout Association Short Term Investment Service - -
Other investment income 497 152
Sub total 497 152
Total Gross Income
Asset and investment sales, etc.
Total receipts
30,821
-
63,025 30,821

1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account

Year start date Year start date Year end date
For the year
from		 1-Apr-22 To 31-Mar-23
Receipts and payments
Payments 2022/23
Unrestricted funds
£
6,630
9,903
-
173
1,120
629
2,304
2,289
-
-
712
-
20,782
3,372
1,249
49,163
794
437
6,080
-
7,311
56,474
-
56,474
6,551
47,542
54,093		 2021/2022
Unrestricted funds
£
Charitable Payments
Membershipsubscriptionspaid on(National/County/Area/District) 6,630 5,700
Youthprogramme and activities 9,903 3,979
Adult support and training - -
Water and Sewerage 173 150
Electricityand Gas 1,120 906
Insurance 629 570
Repairs and Renewals 2,304 615
Materials and equipment 2,289 3,298
Printingandphotocopying - -
Contribution to campcosts - -
Uniforms Badges Books 712 685
AGM and trustee expenses - -
Toilets/Kitchen/Roof Boiler replacements 20,782 7,240
Minibuses 3,372 5,627
Minor Expenses 1,249 610
Sub total 49,163 29,380
Fundraising expenses
Annual fund raising 794 914
Swiss Trip 437 -
Jamboree 6,080 1,360
Woodland - 1,645
Sub total 7,311 3,919
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end
33,299
-
33,299
6,551 - 2,478
47,542 50,020
54,093 47,542

1st Holme Valley (Holmfirth) Scout Group (Charity no. 524741) Receipts and payments account

payments account
h) Scout Group(Charity no. 524741)		 payments account
h) Scout Group(Charity no. 524741)		 payments account
h) Scout Group(Charity no. 524741)		 payments account
h) Scout Group(Charity no. 524741)
Year start date
Year end date
For the year
from		 1-Apr-22 To 31-Mar-23
Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year
31-Mar-23
Unrestricted funds
£
Cash funds
Bank current account
31,985
Bank deposit account
22,108
Buildingsocietyaccount
-
The Scout Association Short Term Investment Service
-
Cash/Floats
-
54,093
(agree balances with receipts andpayments account)
ok
Other monetary assets
Tax claim
-
Debts due from the County/Area/District/Group
-
Insurance claim
-
Sub total
-
Non monetary assets for charity's own use
Badge stock
-
Shopstock
-
Other stock
-
Land and buildings
302,250
Motor vehicles
15,000
Scoutingequipment,furniture etc
15,000
Other
-
Sub total
332,250
Liabilities
Accounts notyetpaid
-
Expenses incurred but not invoiced
-
Subscriptions notyetpaid
-
Loan - detail
-
Other liabilities
-
Sub total
-
Total net assets
386,343
Total cash funds		 31-Mar-22
Unrestricted funds
£
25,931
21,611
-
-
-
47,542
ok
-
-
-
-
-
-
-
145,000
14,000
10,000
-
169,000
-
-
-
-
-
-
Total net assets 386,343 216,542

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 30 June 2023 and signed on their behalf by

Signature
Rachel Loughlin
Alan Whitwam		 Print Name
Rachel Loughlin Chair Rachel Loughlin
Alan Whitwam Treasurer Alan Whitwam

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 2 3 1 0 3 2 3
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 1st Holme Valley (Holmfirth)Scout Group
5
2
4
7
4
1
8
1
5
4
The Scout Headquarters
Dunford Road
Holmfirth
Postcode H D 9 2 D U

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not for
whole year
Claire Bolton GSL
Simon Bolton GSL
Rachel Loughlin Chair
Alan Whitwam Treasurer
Yvonne Radcliffe Secretary
Alison Peaker Leader
Sue Weston
Sharron Orr
Robert Hudson
Mark Watson
Paul Nyman
Haydn Scarborough
Andrew Armitage
Neil Ward

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted

(e.g. trust, association, company)

Trustee selection methods

(e.g. appointed by, elected by)

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every month.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B
Structure, governance and management (continued)		 Section B
Structure, governance and management (continued)
Risk and Internal Control (Specimen 1)
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (3rd December 2018)

4 LT70000113rd December 20181

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
ping, Hiking, Nature and Outdoors, Team work, challenges and

ping, Hiking, Nature and Outdoors, Team work, challenges and

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings

5 LT700001 (3rd December 2018)

neaaings. 6 LT70000113rd December 20181

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
The Group has continued to provide a high level of scouting
activities. With the lessening of the Covid threat, meetings
and activities have returned to pre pandemic levels.
Numbers are increasing in all sections where places are
available. Three of our members have been selected to
attend the World Scout Jamboree in Korea later thisyear.
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 Reserves Policy
£15000 has been raised to replace the ageingMinibus
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £30000
The Group held reserves of approximately £54000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the following.
The Swiss trip In June 2023 has receipts of £9000 which are
still to be spent.

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1)

7 LT700001 (3rd December 2018)

• the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date		 Rachel Loughlin Rachel Loughlin Rachel Loughlin Rachel Loughlin Rachel Loughlin Rachel Loughlin Alan Whitwam
Rachel Loughlin Alan Whitwam
Chair Treasurer
3
0
0
6
2
3
3 0 0 6 2 3

8 LT700001 (3rd December 2018)