2025-03-31-accounts - 20th Harrogate Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	4	3	1	0	3	2

Section A	Reference and administration		details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
	20th Harrogate Scouts Group

	N/A
	5 2 4 7 4 0


	39 St Marys Walk
	Harrogate
	North Yorkshire
	Postcode	H	G	2	0	L	S

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	David Thompson	Chair
	Claire Jackson	GLV (Incoming)
	Jennifer Pietrowski	GLV (Outgoing)
	Steven Glover	Treasurer
	Peter Hunt	Trustee
	Joseph Roslin	Trustee

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:

The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Group Lead
Volunteer, Treasurer and a maximum of 4 additional
Trustees and aims to meet every 2 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.

2 LT700001 (27 February 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (27 February 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The group is made up of sections, which young people attend and progress through, depending on their ages. Each section runs its own programme of scouting activities to provide young people with skills for life.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grant making; • contribution made by volunteers; • policy on investments. Public benefit statement	The group is Soley dependent upon its volunteers to run the following sections, each providing its own programme of activities; Squirrels, Beavers, Cubs, Scouts and Explorers. The contribution made by volunteers is central to the success of both the sections and the group.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (27 February 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The group has successfully delivered a programme of activities that have developed young people and provided skills for life.

5 LT700001 (27 February 2024)

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £27K. The Group held reserves of approximately £27K to cover running costs for a 12 month period, should resources have been needed .

	None

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • investment policy and objectives; • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising);	Investment Policy (Specimen 1) The Group's Income and Expenditure is very small but does need a funds for a new building. As such, the group has invested its money in mainstream savings accounts to make best use of its interest earning potential. The Group has adopted a low risk strategy to investment of its funds. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Investment Policy (Specimen 2)

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	The group is in desperate need of a new building. As such, the majority of its funds will be used to progress this requirement over the coming periods.

6 LT700001 (27 February 2024)

Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees






D D M M Y Y
D	D	M	M	Y	Y

7 LT700001 (27 February 2024)

1of5 Scouts 20th Harrogate Scouts Group - Treasurers Report Annual Accounts for Financlal Year 2024/2025 Income Summa The followin8 table displays the total income for FY 24125. includin8 a totats comparison with the previous three Frfs: Income 202*2025 202>2024 2022.2023 2021.2022 Bank Interest £3,613.84 £2.394.06 Donations / Fundraising" £7.702.17 £1.513.32 Events £5.123. £9,330.(M) GrftAid" £0 £2,415.EA) Hut Hire £1,3CM). £L3W.C Refunds £6.15 -£61.95 Subscriptions £15,669.43 £.3.07 Gross Income Total £33,9.34 £31420 £18 711.1)) £23.279. 'Donations increased due to a £4,850 grant received from North Yorks Council. 'Gift Aid for 2023-2024 and 2024-2025 applied for. Subscriptions increased as the rates were increased to £18/month. 20th Haffo8ate Scout GfOUP St Marfs WalK Harrocate. HGZ OLS Aetsered Charltr. 524740

2of5 Scouts "_ ense Summa The followlng table dlsplays the total expenditure for FY 24125, including a totals comparison with the previous the Fys: 202*2025 Expense £318.62 4clvvity Equipment E30.70 Bank Fees £65.(X) £.[ Broadband £367.85 £343. Capltation £6,707.25 £6,765.(X) Events £4,IX)5.49 £10,$94.55 Expenses £2,763.57 £2.}5.64 £612.39 Fees £962.55 Insurance £1,330.30 £1,4CM).14 Eo Rates £76. £1,797.48 Utilities £2.225.31 £9.CX)7.17 Venue Maintenan. £L3fA).98 £o.o) Refunds £265. Gmss Expenditure Total £27.03&12 £9&9.75 £18.769.17 £24.343.29 "Lower Events spend was offset by increased "Venue Maintenance (£6,140) spend on the building roof repair. 20th Harro8ate Su¢ Group St Mar($ WalK Harrogate. HG2 OLS fte8ls¢ered Chxity. 524740

3015 Scouts Accounts Summa The folk)wing table di5playsthe account summary at the end of FY 24125, including totals cornparison with the end of the previous three FYS: Account balan5 202>2024 2022.2023 2021.2022 CAF Current Account £7,404.09 £2,276.30 Expense Account £1.287,85 £934.38 Natwest Current Account £8,893.07 £11,610.15 CAF Savings Account £39,029. 17 £38,117.32 Scottish Widow5 £150,394.78 £147,699.59 Total £2),637.74 £195.613.39 £195,538.Ll) Overall Summa The folk)wing table captures the overall summary, including balan at the start of the FY, Income. expenditure, net income and balan tsken forward. There is also a comparison of the previous 3 Fys Net Sncome: Summary unt balan brought foThArd £2LKI,637.74 £195.613.39 Total income £33,409.34 £31,915. 17 Total expenditure £27,038. 12 £26,989.75 Net Income £6,371.22 £4,925.42 .£1,. unt balan carrfed fOard É21X).637.74 20th Hario8ate Scoui Group Sl Maf¢s Walk, Nairolate. HG2 OLS Re81sleted Charliy: 524740

4015 Scouts Restricted Funds: Our restrirted funds are as follows: Bett¢s Donation- Equipment purchased with this donation to be reported to donor • The Liz and Tery Bramall Foundation Donation- Specrfically to be used in building of a new Scout Hut Other donations / fundraisin8 received forthe building of a new Scout Hut tX)nated By: Betty's Tea Rooms 8famhall Foundation unt: Fundraising £61,(B5. 17 161.585.17 TOTA The restricted funds were kept in two accounts durin8 FY 2412S, as follows: ccount: Scottish Widows Savings Account CAF Savings Account Amount: £150,394.78 £11,1.39 £16117 TOTA Desi nated Funds: The followin8 table displays the how the group funds were designated at the end of FY 24125: mount: Fund: New Building Reserves E161.585.17 £27.IXX) £1,5(X) Financial Hardship Operating £16,923.79 TOTA 20th Hafrogate Scoul Group St Mar$ Wall Hario8ate, HG2 OLS Re8lllefed Chwliy: 524740

5015 Scouts rovals: These accounts were compiled by Steven Glover, Treasurer 2 Harrogate Scout Group. The accounts were successfully independentty assessed by Nicholas Maidment on 2-June-25. The accounts were agreed at a meeting of the trustees on 12-June-25 Signed on behalf of the tNstees. as follow: Signed By: Slgnature: Chalr Treasurer 20th Harro8ate Scout Group St Marfs Wall Harrotate. HGZ OL5 RÈiistered Charity. 524740

2024-2025 1023-2024 Income Bank Interesl Don?tlon ETrts Events . 8eaveT5 Events - Cubs Events- Cubs (Harlow) Events - Explorers Events . Scouts Fundraising Glft Aid Hut HI IDog Clubl Relunds SubsLTiPt•ons Subscriptions - Beaver5 Subscriptions - Cubs (Harlowl Sub5criptions- ExplolS Subscriptions- Scouts Subslpt1ons - Squirrels 3.613.84 5.614.30 24.10 2.394.06 1,513.32 288.IX) 1.392.40 1.283.50 1,134.$0 3.745.00 4,162.50 2.423.90 2.087.87 2,41S.60 1.3Th).IXI -61.95 238.07 3.714.CK) 3.084.CM) 2.639.00 3,555.00 1,893.00 1.300.00 6.15 2,703.48 3,060.00 3,159.00 448.20 3,885.00 2.407.60 ActTvity Equipment Admin Badges Bank Fees Broadband Gipitstion Events Events - Beavers Events - Cubs Events - Explorers Events- Group Events . Scouts Expense Card Fee Expenses - Beavers Expen5es- Cubs (Harlow) Expenses - Cubs (Rossettl Expenses - Explorers Expen5es- Group Expenses - Scouts Expenses - Squirrels Gocardless Fees Insurance Meetin85- Beavers Meetin8s - Cubs OSM Fees Rates Refunds Utilities Venue Malntenance 381.62 495.06 422.41 65.lJ) 367.85 6.707.25 257.65 30.70 343.08 6.765.00 1.948.CK) 10.26 2,340.00 2.866.90 262.00 3.167.39 120.CKI 86.22 290.98 561.64 118.50 613.44 870.78 269.43 822.55 1.4(KJ.14 748.44 1.381.64 290.10 1,327.66 61.98 831.73 228.81 82.59 277.75 345.24 612.39 1.330.30 18.iNI 20.00 76.80 265.Tr) 2,225.31 1.360.98 1.797.48 9,(7.17

CAF Current AcnI Expense Account Natwest Currtnt Account CAF Swlngs Account Scottish Widows 7.404.09 1,287.85 8.893.07 39,029.17 150,394.78 2,276.30 934.38 11,610.15 38,117.32 147.699.59 Account balance brou8ht forward Total income Totsi eXperlture Net income Acc(nt balance caffied fr*rwar 2(X),637.74 195.613.39 33,409.34 32,014.10 27.038.12 26.989.75 6,371.22 5.024.35 207.008.96 2(KI,637.74

Scouts th 20 Harrogate Scouts Group - Treasurers Report Annual Accounts for Financial Year 202412025 Income Summa The following table displays the total income for FY 24125. induding a totals comparison with the previous three Fys: Incorne Bank Interest £3,613.84 £2.394.06 Donations / Fundraising .702.17 £1,513.32 Events £5,123. £9.330.Q) GiftAid Q.415.60 Hut Hire £1.3O).(K) £6. Refunds -£61.95 Subscription5 £15,669.43 Z £,3.07 Gross Income Total 3,409.34 £18,711.CX) £23,279. Gift Aid for 2023-2024 and 2024-2025 applied for. Donations increased due to a £4.850 grant received from North Yorks Council. 20th Harro8ate Scout Group St Ws WaK H¥rqyte. HG2 Ois Ile*tered Ch¥ity. 524740

Scouts ense Summa The foNowlng table displays the total expenditure for FY 24125, including a totals cornpar150n with the prevlous three FY5: Expense 20220 Actwity Equlpment £318.62 Bank Fees £65.IX) Broadband £367.85 £343.1 CapitatK>n E6.707.25 6.765. Events £4,IX15.49 £10,594.55 Expenses £2,763.57 £2,9)5.64 Fees £612.39 £962.55 Insuran £1,330.30 £1,4CL). 14 Rates £76.80 Utllits £1.797.48 £2,225.31 Venue Matenan £9,Q)7.17 Z £0.( £L3fll.98 Refunds £265.Q) Gross Expendlture Totsl £27.03&12 £26,989.75 £18.769.17 £24,343.29 Lower Events spend was offset by increased Venue Malntenance (£6,140) spend on the building roof repair. 20tli Harioxate S(oui Group Sl WalK Harro8ale. HG2 OLS Reltstered Charity: 514740

Scouts Accounts Summa The followlng table dlsplays the account sumrnaryat the end of FY 2d/25, including tolals comparison wrth the end of the previou5 three Fys: 2024-2025 Acuwnt balan$ 202>21Y24 2022.2023 2021.2022 £7.404.09 CAF cur nt Account £2,276.30 £1,287.85 Expense Account £934.38 Natwest Current Account £8,893.07 £11,610.15 CAF Savings Account £39,029.17 1 £150,394.78 Z £38,117.32 Scottish Widows £147,699.59 Total £207,IJA.96 £2LYI,637.74 £195,613.39 £195,538.(X) Overall Summa The following table captures the overall summary, Including balan at the start of the FY, income, expenditure, net income and balan taken forward. There is also a comparison of the previous 3 Fls Net Income: Summary 202>2024 2LY22.2023 2021.2022 Account balance brought forward £2fA),637.74 £195.613.39 Total income £33,409.34 Z £27,038. 12 £31,915.17 Total expenditure £26,989.75 £6,371.22 Net Income £4,925.42 .£1,(.{x) ccount balance cafrSed lorward £207,(Th.96 £2LKI.637.74 Zoth Harroyte Sc4ut Graup Si Marrfs Walk, HarfO8ate, HG2 OLS Retsered Charlty: 524740

Scouts Restricted Funds: Our restritted funds are as follows: 8etty's Donation - Equipment purchased with this donation to be reported to donor The Llz and Terry Bramall Foundation Donation - Specifically to be used in building of a new Scout Hut Other donations / fundraising receNed for the building of a new Scout Hut Donated Bv: 8etty's Tea Rooms Bramhall Foundation Fundraising mount= i(X),o.(x) £61,085.17 161,585.17 TOTA The restricted funds were kept in two accounts during FY 24/25, as follows: Account: Amount: Scottish Widows Savings Account CAF Savings Account £150.394.78 £11,190.39 £161.585.17 TOTA Desi nated Funds: The following table displays the how the group funds were designated at the end of FY 24/25: Fund: mount: New Building Reserves £161,585.17 £27,(XXI £1,5 Financial Hardship Operating £18,W74 16923.77 TOTA £207.&96 / rovals: 20th Harro8ate Sc47Ut Group St Marrfs Wall Harro8ate. HGI OLS Re8lstered Charlty: 524740

Scouts These accounts were compiled by Steven Glover. Treasurer 21Tr Harrogate Scout Group. The accounts were 5ucces5fully Independently assessed by Nkolas Makjment on The acrounts We ased at a meetin8 of the trustees oWu< Slgned on behalf of the tnistees, as follow: Slgned By: Date: Slgnature: Chalr Treasurer 44z- 20th Hxrogate Scout Group St W5 Wall Harroiate. HGI OLS Clwtr. 524740