Trustees' Annual Report
For the period
| From (start date) | **D ** | D | M | M | Y | Y | Y | D | D | **M ** | M | Y | Y | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | |||||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
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| Postcode |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (27 February 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's/District's/Area's/County's (delete as appropriate) governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group/District/Area/County (delete as appropriate) is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every # months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
|
| The Group's/District's/Area's/County's (delete as appropriate) governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group/District/Area/County (delete as appropriate) is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every # months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
2 LT700001 (27 February 2024)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or |
3 LT700001 (27 February 2024)
, closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Summary of the main activities in relation to these objects
4 LT700001 (27 February 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to X months running costs, circa £X. The Group held reserves of approximately £X against this at year end. This is above the level/below required for operating expenses. However this can be explained by .......... |
Details of any funds materially in deficit
5 LT700001 (27 February 2024)
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date D D M M Y Y
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6 LT700001 (27 February 2024)
20[th] Harrogate Scouts Group - Treasurers Report
Annual Accounts for Financial Year 2022/2023
Income Summary:
The following table displays the total income for FY 22/23, including a totals comparison with the previous two FY’s:
| Income 2023-2024 2022-2023 2021-2022 |
Income 2023-2024 2022-2023 2021-2022 |
Income 2023-2024 2022-2023 2021-2022 |
Income 2023-2024 2022-2023 2021-2022 |
|---|---|---|---|
| Bank Interest | £2,394.06 | ||
| Donatons | £1,513.32 | ||
| Events | £9,330.00 | ||
| Gif Aid | £2,415.60 | ||
| Hut Hire | £1,300.00 | ||
| Refunds | -£61.95 | ||
| Subscriptons | £15,123.07 | ||
| Gross Income Total: | £32,014.10 | £18,711.00 | £23,279.84 |
Expense Summary:
The following table displays the total expenditure for FY 22/23, including a totals comparison with the previous two FY’s:
| Expense 2023-2024 2022-2023 2021-2022 Actvity Equipment £30.70 Bank Fees £60.00 Broadband £343.08 Capitaton £6,765.00 Events £10,594.55 |
Expense 2023-2024 2022-2023 2021-2022 Actvity Equipment £30.70 Bank Fees £60.00 Broadband £343.08 Capitaton £6,765.00 Events £10,594.55 |
|---|---|
| Actvity Equipment | £30.70 |
| Bank Fees | £60.00 |
| Broadband | £343.08 |
| Capitaton | £6,765.00 |
| Events | £10,594.55 |
St Mary’s Walk, Harrogate, HG2 0LS
20th Harrogate Scout Group
Registered Charity: 524740
| Expenses | £2,905.64 | ||
|---|---|---|---|
| Fees | £962.55 | ||
| Insurance | £1,400.14 | ||
| Rates | £76.80 | ||
| Utlites | £2,225.31 | ||
| Venue Maintenance | £1,360.98 | ||
| Refunds | £265.00 | ||
| Gross Expenditure Total: | £26,989.75 | £18,769.17 | £24,343.29 |
Accounts Summary:
The following table displays the account summary at the end of FY 22/23, including totals comparison with the end of the previous two FY’s:
| end of the previous two FY’s: | end of the previous two FY’s: | end of the previous two FY’s: | end of the previous two FY’s: |
|---|---|---|---|
| Account balances 2023-2024 2022-2023 2021-2022 |
|||
| CAF Current Account | £2,276.30 | ||
| Expense Account | £934.38 | ||
| NatWest Current Account | £11,610.15 | ||
| CAF Savings Account | £38,117.32 | ||
| Scotsh Widows | £147,699.59 | ||
| Total: | £200,637.74 | £195,613.39 | £195,538.00 |
Overall Summary:
The following table captures the overall summary, including balance at the start of the FY, income, expenditure, net income and balance taken forward. There is also a comparison of the previous 2 FY’s Net Income:
| The following table captures the overall summary, including balance at the start of the FY, income, expenditure, net income and balance taken forward. There is also a comparison of the previous 2 FY’s Net Income: |
The following table captures the overall summary, including balance at the start of the FY, income, expenditure, net income and balance taken forward. There is also a comparison of the previous 2 FY’s Net Income: |
The following table captures the overall summary, including balance at the start of the FY, income, expenditure, net income and balance taken forward. There is also a comparison of the previous 2 FY’s Net Income: |
|---|---|---|
| Summary 2023-2024 2022-2023 2021-2022 |
||
| Account balance brought forward | £195,613.39 | |
| Total income | £31,915.17 |
20th Harrogate Scout Group
St Mary’s Walk, Harrogate, HG2 0LS
Registered Charity: 524740
| Total expenditure | £26,989.75 | ||
|---|---|---|---|
| Net income | £4,925.42 | -£58.00 | -£1,063.00 |
| Account balance carried forward | £200,637.74 |
Restricted Funds:
Our restricted funds are as follows:
-
Betty’s Donation – Equipment purchased with this donation to be reported to donor
-
The Liz and Terry Bramall Foundation Donation – Specifically to be used in building of a new Scout Hut
-
Other donations received for the building of a new Scout Hut
| Donated By: | Amount: |
|---|---|
| Bety's Tea Rooms | £500.00 |
| Bramhall Foundaton | £100,000.00 |
| Fundraising | £53,383.00 |
| TOTAL | £153,883.00 |
The restricted funds were kept in two accounts during FY 23/24, as follows:
| Account: | Amount: |
|---|---|
| Scotsh Widows Savings Account | £147,699.59 |
| CAF Savings Account | £6,183.41 |
| TOTAL | £153,883.00 |
Designated Funds:
The following table displays the how the group funds were designated at the end of FY 22/23:
| Fund: | Amount: |
|---|---|
| New Building | £153,883.00 |
| Reserves | £27,000 |
| Financial Hardship | £1,500 |
| Operatng | £18,254.74 |
| TOTAL | £200,637.74 |
St Mary’s Walk, Harrogate, HG2 0LS
20th Harrogate Scout Group
Registered Charity: 524740
Approvals:
These accounts were compiled by David Thompson, Treasurer 20[th] Harrogate Scout Group.
The accounts were successfully independently assessed by Nicolas Maidment on 18-June-24.
The accounts were agreed at a meeting of the trustees on 19-June-24
Signed on behalf of the trustees, as follow:
| Signed By: | Date: | Signature: |
|---|---|---|
| Chair | ||
| Treasurer |
St Mary’s Walk, Harrogate, HG2 0LS
20th Harrogate Scout Group
Registered Charity: 524740
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