CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Exarniner's Report Report to the truslees Leeds County Guides Association On accounts for the year ended 31 December 2024 Charity no (if any) 524738 Set out on pages Attached I report to the trustees on my examination of the accounts of the above charity {Yhe Trusf) for the year ended 3111212024. Responsibililles and basis of report As the charty's trustees. you are responsi1e for the preparation of the accounts in accordance with the requirements of the Charrties Act 2011 ('%he Acr). I report in respect of my examination ol the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have followed all the applicable Direction5 given by the Charity Commission under sect¢on 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ') which gNes me cause to believe that in. any material respect. the accourning records Vre not kept in accordance with section 130 of the Charities Act. or the accounls did not accord with the accounting records,. or the accounts did rK)t comply with the applicable requiremenls Conrning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2c8 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems arKI have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ol the accounts lo be reached. Slgned: Dale: o ckt 20LS Name: Alexandra Hazlerigg Relevant professlonal quallf icalion(s) or body (It any): ACA CICFlebV . 29FS4&1+) Address: Xeinadin 4, Wharfe Mews, Cliffe Terrace, Wetherby. LS22 6LX IER Oct 2018
Section B Disclosure Only complele if the examiner needs to highlight material matters of concern (see CC32, IndeperKlent examirtation of chartty accounts: directs'ons and guidance for examiners). Give here brief details ol any items that the examiner wlshes to disclose. IER Oct 2018
Recefpts Re5tsfcted 2024 2023 nbpt5hlp Subscriptlon5 lrtwe5trnenl & Interest Income fjuiding ACtItIes Guidlrg Development Grants & Donatlons 4&7f IA768 &7YJ 29.820 19Jk 58,033 11542 I745 9D 51772 1,50Q i.ojo 3,170 90.00 103,864 11875 Sundry other Receipts l Other Re¥emte Total 3X,913 5DO a,177 106.173 ACtity Payments Re5trkted 1024 2013 Mernbefshlp sub5eripticS Guidlng Actfvities- Costs Buildings- Robin Hule Guidfng tkvek)pment Total 180 37,211 38,211 775 31,476 I,rs0 29,921 n5 l754 3.754 24.fQ2 6588 775 Excess Athrfty ReCpts over Payments 44805 31.138 -¥254 74689 Admtnlstratiob Payments D&knated Z024 2023 Professional Fees and ServKes Grdnts and Sub51dle5 Robin Hf)le Runnlnq E¥pÈnse5 County RnIng Expenses Trefoil Cenire Expense5 Interest Paid Tatal S.687 144 5,667 4,418 24,287 11.012 11,084 4117 274 1923 17,409 11354 6,187 IIM12 IL(64 Surplu5 1 (Deficlt) over Payments Recellts 455 Cash Flow Openfng Bank and Cash Balance5 6V47 63,272 191 1848LI 18L3 surplus / (Deficlti A55ets Acqulred Monles held frorn other un5 Deferfed receipt5 Transfers 23,964 -4508 999 -1.254 18,201 789 455 16B5 8212 347 C1051ny Bank and Cash Balances 79.647 63,977 196.908 18IMII
CashFvfftrt$ DISI•& 2•23 CashinHAntt 273 273 InrUrIttArcQua1s 37.417 -581 47A7 33. 2&155 .000 Bl,2OQ 02 2U8 T•tsJ5 79.547 542 196.SOB 161.eog UHbllStres urir•yirt#Ed ReStrkTtd CID5edUnhFuTrdsheid 1?2 IT2 Deferred ffiGOrnÈ 1fj65 OllerA¥s PknYE3r 1COst RoblnHole&Yr*hlCewe LAlld. Bu"'Wing5. Fum15hkngsinOEwvw.eni8iHobkntr 3ndTrerciicentte blAHole 2,99J Pumplngstalo Robln Hole Fw¢kN8¢e&Vio¢rtbwer 1.75 1.750 obifj trtyteShetr¢r 51.919 5L929 Robin t(hen 1fj.595 14599 Rcbln Hole8okug rTrtsllGenire 14.lOQ 14.100 1Teqyipme 1.915 4745
Balanee B/f Receipts Payments Transfers Balance Clfwd De51gnated Funds Grants 3.474 274 Robin Hole ,033 25.C62 11.084 4,970 Trefoil Centre Future Events 992 8,212 5,807 50,000 6A9Y7 Building Fund 50,QIYJ 642TJ 3113 311NIg 212 Restricted Funds Legacy Fund Outdoor Actiwties 5¥79 505 IJJCK) Jimbo's FLd Growing Gul¢Jing )7 I,5LS) 1500 347 s4.1 347 53,284 For and on behalfDt Lpeds County GuideAsso¢iion: Date 2ci/io /202£
Girlguiding leeds county Girlguiding Leeds county Trustees Annual Report for the Year to 31 December 2024 Leeds County Guide Association
Girlguiding keeds county Charity Details Charity name: Leeds County Guide Asso¢ialion other names charity 15 known by. Girlguiding Leeds Charity number. 524738 Chartys Principal address: The Trefoil Centre,160 Morris Lane, Kirkstall, Leeds, LS5 3JD Trustees who manage the charity. Trustetr nam8 Office Dates oeted If not for whOYear To 0111212024 From 0111212024 To 071ToI2024 From 0711012024 To 0111212024 Mrs Louise Ftynn Dr M.A. Esslemont County Commissioner County Comm15sioneT County Treasurer Covnty Treosurer Risk Trustee & Financ8. Staffing & Risk Choir Trustee oged 18 to 30 Legol Trustee Generol Trustee Mrs Morion Simpson Mrs Liso Dolnty-wall Dr Anne Esslemont Miss Isla Gèrrard Miss Rebecc(s Dilks Mrs Eliiobeth Grogon From 0110912024
&b Girlguiding Le•dscomty Structure, Governance and Management Leeds County Guide Association is a bronch of the Guide Association which is govemed by Royal Churter gronted 14 December 1922 amended by Supplemental Charter doted 2611011949. omended by sUpeMent01 Chorter Dated 2710411960, omended by Supplemental Chorter dated 0410911981. amended By Order in Council Doted 2010711993, omended By Order in Council doted 1611211993, omended By Order in Council Doted 1010712013. amended By Order in Council Dated 3010312015, amended By Order in Council doted14 Feb 2018. Leeds County hos o constitution which sets out the powers ond lunctions of the board of trustees. Trustees include the county commissioner oppointed by the region chief commissioner for North East England and the treasurer oppointed by the county commissioner_ All other trustees ore appointed by the existing boord ol tTUStees with ony vacancies being adverbsed. There is no set procedure for the induction and training of trustees as the needs are very varied depending on previous experience. The monagement of the county is corned out by the monogement teom and steering group in addition to the board of trustees. The manogement team Consists ol the leod volunteers and chairs of the sub-committees.. property chair. adventure & ever)ts lead, linance, stafling & risk committee choir, growth teom leod, next gen team lead. valuing & developing members team leod ond warm welcome lead. The management teom is responsible for developing ond implementing the county strutggy subject to the agreement of the trustees. The steering group consists ol the division commissioners from the12 divisions which make up the county. The role of the steering group is to support the county strotegy within the divisions ond to represent the views of the membership providing feedback to the management teom and tnjstees. Activities and Objectives The purpose ol Leeds County Guide Association is to provide octivities in Leeds to meet the objectives of Girlguiding. These are set out in Girlguiding's mission stotement.. Ihrough fun, Iriendship, chollenge ond adventure we empower girls to lind their voice. inspiring them to discover the best in themselves ond to make o positive dilference in their community."
Girlguiding Pu lic ben fi The trustees have had due Tegard to the Charity Commission guidance on public benefit. Gidguiding Leeds is a branch of Girlguiding. which th its branches forms tho United Kingdom's largest voluntary organisation lor girls and young women. A report on Girlguiding public benefit octivities during the previous yeor can be lound in its latest Annual Report. Girlguiding Leeds has continued to provide its own public ben81it octivities in particulof by pioviding organisationol and administrotive support ond training within the County os well as direclly organising activities for young members. Additionally. Girlguiding Leeds promotes more broadly the charitable objects of Girlguiding lor the benefit of girls and young women. Gran makin It is the policy ol the charity to moke small gronts in two circumstances= firstly, to representcftives who have been selected to trovel obrood to internotionol Scouting and Guiding events and secondly to those in financial need to allow them to join ond take part in octivities. tion fv teers Girlguiding Leeds ccxjld not exist without the volunteers. All activities ore volunteer led. Achievements and Performance Key achievements remain the weekly unil meetings held oround the county providing opportunities for girls ond young women to develop their skills while having fun. Units also provide trips and residentials to broaden the range of experiences availoble. Three events were organised ot county level. The first event was o pirote themed Brownie comp lor just over 100 Brownies ot Robin Hole. the county Campsite. Brownies solved a codo to lind treosure while taking part in a ronge of activilies including crafL archery cjnd shelter building. For some, it was their first experience ol sleepiro in o tent. The second eventwas a Grand Doy Out for Rainbows, Brownies, Guides and Rangers ot Wetherby Rocecourse toking part in STEM activities. crofl sport circus skills, reloxotion ond dance. The linal event was o Crystol Moze activity day for Guides ond Rangers.
Girlguiding Leedscounty The county also produced o chollenge pack themed around the Olympics. Many members both from Leeds and lurther afield completed activities from the pack to earn the bodge. Tr The county has continued to provide regulotory trainings required by Girlguiding (safe 5poce and first response) os well os o selectK)n ol other trainings to enhance leaders. skills and the experience of our young members. Aw Girlguiding Leeds continues to value and thonk all its volunteers. A Thanks and Recognition event was held in May ot which over 510 years of service were recognised through long service owords. During the year the following aVrdS were presented.. Region Crown Aword (Il Hero Awards {3) Good Service Awards (4) 50 Year Service Award (i) 40 Year Service Award (5) 30 Yeor Service Aword (6) 20 Yeor Service Aword {9) Girlguiding Thtsnks Badges (4) County Commissioner Award (i) Our young members hove continued to work towords their programme awards particulor successes were.. Ronger Gold Aword (i) Commonweolth Award (i) Queens Guide Aword (i) The Trv5tees congratulate oll oword recipients and thonk them for their commitment to Girlguiding Leeds.
Girlguiding ber Throughout 2024. the number of young members was between 4900 and 5200. The number of volunteers supporting these young members voried from just over 1100 to just over 1300. In both cose& this was an increase on the 2023 membership ligures. F ture Plans The term of oflice of Louise Hynn ended on l December 2024. the county thar)ked her fof her commitment to Girlguiding Leeds ot a handover event in Jonuary 2025. WheneveT a new county commissioner is oppointed. there will be o period of reflection and planning of strategy for the r)ext 5 years. much ol this will take place in 2025 wth the aim of producing a new strotegy and plan from 2026 onwards. In thg meantime, exciting events hove been plonned for 2025 and 2026 to continue to enhance the experience ot our young members. Financial review The trustees piesent their report with the linonciol statements of the charity for the year ended 31 December 2024_ The trustees hove adopted the provisions of Accounting ond Reporting by Charities- Stotement of Recommended Practice applicable to chorities preFxJring their accounts in accordonce with the Financial Reporting Standard applicoble in the UK and Republic of Irel(Jnd (FRS T02) (eflective l Junuary 2019). The financiol statements have been prepared in occordance with the occounting policies set out in notes to the accounts and comply with the chority's governing documenL the Chorities Act 2011 ond Accounting ond Reporting by Chorities.. Statement of Recommended Practice applicable to charities preparing their occounts in occordance with the financial Reporting Standord opplicable in the UK and Republic of Irelond published in October 2019. Inve tment erformon The income from our investments rose during the yeor, however os interest rates continue to fall this may not be sustainable. The linance committee review the effectiveness of investments on o regulor basis. Prin le sour ol income The moin source of income is from mernbership subscriptions.
&b Girlguiding Co ital Ex enditur There have been no items of copital expenditure during 2024. The trustees have set a level equivalent to 3 months of OFerating costs for the organisation os a desired level of reserve. This fund is o contingency in the event of o suclden reduction in income, in order to protect the future operation of the organisation from the effects of ony unforeseen variations in tt5 income and expenditure. It olso provides a cash flow for gronts and contracts thot ore poid in oireors. The trustees have designoled reseTves where there are planned commitments that connot be met by anticipated future income olone. These reserves ore broken down into o numbei of funds that relote to.. the chority's responsibilities os owner of iwo properties. It is the trustees intention to build a capitol improvement fund over the next lew yeors to meet future repair and refurbishment commitments. the chariws responsibility for the upkeep ol the buildings. lunds avoiloble as grants for overseas travel or to support o young member to take port in Guiding activities on o regular basis. lunds ovoiloble to plan future events prior to income being received. The level of reserves 15 monitored and reviewed by the trustees ot least once a year. Reserves are currently ot an acceptoble level to meet these needs. Risk Review (Risk Register) The Statement of Recommended Practice also require trustees to report on the significant risks focing the charity, and how these have been dealt with. Finonciol risk is mitigated by the reserves held and the obility to adjust both income and expenditure. Membership subscriptions ore decided annually (with a two year forecast to allow units to budget appropriately) Se on expected membership numbers and onticipated expenditure. Items of expenditure eon be cut il membership numbers loll significantly below expectotions.
Girlguiding The Trustees hove conducted their own review of the major risks to which the charity is exposed and systems have been estoblished to mitigate those risks. Internal risks ore minimised by the implementation of procedures for authorisation of all tronsoctions and projects and to ensure qu(Jlity of delivery for oll operational aspects of the charity. These procedures are periodicalty reviewecl to ensure thot they still meet the needs of the charity. Personal injury and other such risks Ore insured ogainst os part of the membership subscription lees paid to Girlguiding. Other risks are seporately insured by the county. Declaration The trustees declore that they have approved the trustees, report obove. Signed on behalf ol the choriws trustees Anne Esslemont County Commissioner