&b Girlguiding Leeds county Girlguiding Leeds county Trustees Annual Report for the Year to 31 December 2023 Leeds County Guide Association
éb Girlguiding Leeds county Reference and Administration Details Charity name: Leods County Gulde Association other names charity Is known by. Girlguiding L8eds Charity numbar: 524738 Charity's Principal addross: The Trefoil Centre,16a Morris Lano, Kirkstall, Leeds, LS5 3JD Charity trusteos who munage the charity: Trustee name office Dates acted If not lor wholg year Mrs Louise Flynn rs Sarah Haley Mrs Marion Simpson Mrs Sarah Denner County Commissioner Assistant County Commissioner County Treasurer Abbeywood Division Commissioner (Job Share) to 3010512023 to 2410712023 Miss Victorio Johnson Miss Helen Miles Mrs Suzanne Arnold Aire Valley Division Commissioner Elmwood Division Commissioner (Job Share) to 2410712023 to 2710112023 to 2710112023 to 3010412023 to 3010412023 to 2410712023 to 2410712023 to oil0112023 to 2410712023 Mrs Anne-marie Martin Miss Lucy Wilde Ms Emma Langley Dr Anne Esslemont Greenvale Division Commissioner Parkwood Division Commissioner Mrs Beryl Lynes Miss Clare Alderman Seven Hills Division Commissioner Tarnheights Division Cornmissioner Templefields Dlvision Commission8r The Leys Division Commissioner (Job Shore) Mrs Sharon Fielden Mrs Kate Heap Miss Donno Foster Mrs Lisa Viner Wattlesyke Division Commissioner (Job Share) to 2410712023 Mrs Isabelle Spence Miss Claire McKillen Miss Donna Hector Wharfe Ridge Division Commissioner Divisions Commissioner Represgntative Risk Trustee & Finance, Staffing & Risk Chair Young Volunteer under 30 Legal Trustee to 2410712023 from 2410712023 from 2410712023 from 2410712023 from 2410712023 Miss Donna Foster Dr Anne Esslemont Miss Isla Gerrard Miss Rebecca Dilks
b Girlguiding Leeds county Structure. Governance and Management Leeds County Guide Association is governed by Royal Charter granted14 December 1922 amended by Supplemental Charter dated 2611011949, amend8d by Supplemental Charter Dated 2710411960, amended by Supplemental Charter dated 0410911981, omended By Order in Council Dated 2010711993, amended By Order in Council dated 1611211993, amended By Order in Council Dated 1010712013, amended By Order in Council Dated 3010312015, amended By Order in Council dated 14 Feb 2018. The governance and organisational structure of the association is administered through an executive committee made up of the trustees under the leadership of the county commissioner who is appointed by the North East England region executive. In 2023 to be more effective and efficient, we reviewed our orgar)isational structure to ensure that it suits the current needs of Girlguiding in Leeds. The revised structure was discussed in the early half of 2023 and agreed by th8 existing trustees ofthe county in May. Substitute trustees come into post in July 2023, the revised constitution was signed by North East Region executive in early 2024. A full list of Trustees in 2023 can be seen on page 2. The trustees present their report with the financial statements of tho charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statem8nt of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective l January 2019). The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charitys governing document, the Charities Act 2011 and Accounting and Reporting by Charities: statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019. Donated services In common with many charities, Leeds County Guide Association benefits from the time and services donated by volunteers and supportors. It is not practicable to quantify this in monetary terms, but without their support the work of Girlguiding in Leeds County would not exist in its current form.
&b Girlguiding Leeds county Objectives and Activities Ob'ectives and aims The objective of Girlguiding is through fun, friendship, challenge and adventure empower girls to find their voice, inspire them to discover the best in themselves and make a positive difference in their community. Public benef it The trustees have had due regard to the Charity Commission guidance on public benefit. Girlguiding Leeds is a branch of Girlguiding, which with its branches forms the United Kingdom s largest voluntary organisation for girls and young women. A report on Girlguiding public benefit activities during the previous year can be found in its latest Annual Report. Girlguiding Leeds has continued to provid8 Its own public benefit activities in particular by providing organisational and administrative support and training to subsidiary branches of Girlguiding within the County and organising activities principally for the benefit of those branches, and also promoting more broadly the charitable objects of Girlguiding for th8 benefit of girls and young women. Grant makin It is the policy of the charity to make small grants to representatives who have been selected to travel abroad to international Scouting and Guiding @vents. Th8 accompanying volunteer leaders are offered similar grants. Volunteers Volunteers inspire and support girls to share their voice and grow in confidence, giving them a space where they can bethomselves, have fun, build newfriendships, gain valuable life skills, and make a positiva difforonce to their lives and their communities. Achievement and Performance Charitable activiti Review of Activities during the year given by Louise Flynn. 2023 C Co missi ners Re ort Girlguiding Leeds is part of the leading charity for women and girls in the UK. In December 2023 there were over 6,100 members across Leeds. The impact of our
&b Girlguiding Leeds county work can b8 seen within the weekly unit meetings, camps and outdoor activities and beyond, through social action projects and awareness raising campaigns. The annual subscription count in February 2023 saw membership figures increase. We had a changa in our Structure in 2023 introducing a board of Trust86s and Management Team with the division commissioners forming a steering group. We hope that this structure will allow commissioners to concentrate on grass roots guiding, and not tha management of the county. Thiswill be reviewed again in 2025 to assess its success. Events for all sections took place in 2023 with Bold@Bramhope County Camp (Guides and Rangers) welcoming 262 guides and rangers in May. Many young members enjoying camp for the first time and it gave the opportunity for leaders to come back together, be supported and be with friends old and now. This clearly showed to the Adventure & Events Team that units were ready for adventurous activities following Covid. Bookworms & Movie Makers Activity day (for rainbows and brownies) took place in the summer, with 684 girls in attendance. The autumn continued to see activities increase and our profile grow with the general public. A small number of volunteers took port in Leeds Pride. Adult Volunteers returned to having a county training weekend after a three year gap. This time we visited Waddow Hall in Lancashire. County weekend is a great opportunity for training, new ideas, growth, development and fun. Training and support for volunte@rs continued throughout 2023 with trainings online and some face-to-face training. It is noted that online training is much preferred by the majority, but we will continue to offer a blended mix. We presented many awards during 2023. Many county recognition pins were presented to volunteers under three categories.. inspiring leader, growing guiding, and personal achiever. We presented three county commissioner awards at the November thanks and recognition event. We also presented eight Hero awards and many long service awards, including three 50-year, and one sixty-year award. These all demonstrate our commitment to the retention of members. Girlguiding in Leeds has continued to make a positive impact on our local communities and on the lives of girls. Recognition must go to the tremendous efforts of the amazing volunteers who gave their time freely to ensure girls and young women could benefit from lots of exciting opportunities and great challenges. Louise Flynn County Commissioner
&b Girlguiding Leeds county Financial review vestment olic The management committees have considered the most oppropriate bank accounts in which to keep funds, to ensure reasonable interest is achieved on deposits. Reserves olic Unrastricted funds aro needed.. to provide funds to support projects, training and events for members of Girlguiding within our county; to cover administration, fund raising and training costs, which allow the charity to function,. and to cover continuing and exceptional running, maintenance and repair costs of the properties and sites owned by the charity The trustees consider it prudent, that unrestricted reserves should be sufficient.. to avoid the necessity of selling assets held for the charitys use; to cover a minimum of one years administration, fund raising and training costs; and to provide a pool of funds which can be designated to specific projects and events over the forthcoming years and to meet all unforasoen repair costs. The level of reserves is monitored and reviewed by the trustoos at least once a year. Reserves are currently at an acceptable18val to meet these needs. Girlguiding Laeds County is heavily reliant on its main income from membership subscriptions. All membership subscriptions were received for 2023. Membership is starting to increase again,. however, we are still quite a way from our pre pandemic membership numbers. The cost of the county subscription levy increased to £8.00 per member for 2024, with a further review to take place in 2024.
&b Girlguiding Leeds county Membership Numbers Comparison 6219 6354 1361 2498 Ralnbow5 1266 2WO 50(NJ 60 7000 2024 ll2023 *2022 2021 2020 M&mb8rshlp numbers os ot 22 February 2020- 2024 As interest rates remain unattractive the challenge to place funds in safe accounts which pay a reasonable amount of interest remains. The account with Cambridga and Counties Building Society continues to pay interest and the Redwood Bank account does the same, these are providing a slightly higher rate of interest. Nonetheless, Leeds County Guid8 Association remains in sound financial shape. The finance, staffing & riskcommittee and ultimately the trustees remain conscious of the need to operate effectively and efficiently to both enhance th8 funds and more importantly to use and allocate them to progress the aims and objectives of Laeds County Guide Association. Risk Review (Risk Register) The Statement of Recommended Practice also require trustees to report on the significant risks facing the charity, and how these have been dealt with. Financial risk is mitigat8d by the reserves held and the ability to adjust both income and experlditure. Membership subscriptions are decided annually (with a two year forecast to allow units to budget appropriately) based on expected membership numbers and anticipated expenditure. Items of expenditure can be cut if membership numbers fall significantly below expectations.
&b Girlguiding Leeds county The Trustees have conducted their own review of the major risks to which the charity is exposed and systems have been establishad to mitigate those risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure quality of delivery for all operational aspects of the charity. These procedures are periodically reviewed to ensure that they still meet the needs of the charity. Personal injury and other such risks are insured against as part of the membership subscription fees paid to Girlguiding, and the risk of fire or other damage to Robin Hole and The Trefoil Centre is insured against by the county. Plans for future periods Our plans for 2024 include county events for brownies and rainbows and one large scale cross-sectional event. In addition, we hope to raise the profile of Girlguiding Leeds county by attending at least one community event across oach of the divisions, and continuing with our out and about week in Juna - an opportunity for girls and volunteers to be seen in the local community in their uniform. Girlguiding Leeds will continueto support national and region initiatives and events. The Growth & Communications team will continue to focus on adult member recruitment. Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Louise Fly County Commissioner
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Charity Nanie Leeds County Guides Association On accounts for the year ended 310ecember 2023 Charity no (if any) 524738 Set out on pages Attached Iremembef 10 inclLide the page numbefs of addilion81 sheelsl I report lo the trustees on my examination of the accounts of the above charity ("the Trust'} for the year ended 31112 12023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in aOrdanCe with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a maller considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed: Date: Name: S C Foreman Relevant professional qualificationls) or body lif any}: FCA Address: Peter Howard & Co 4, Wharfe Mews, Cliffe Terra Wetherby, LS22 6LX IER Oct 2018
Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
Recel ts Unrestricted De51gnated Restrlcted 2023 2022 Membership Subscri Investment & Interest Income Guiding Activities Guiding Develo ment Grants & Donations Sundry Other Recei Total tions 29,820 3,404 4,416 9,068 29,820 3,404 53,772 9,068 10,009 28,713 2,965 40,445 9,179 5,292 953 49,356 7,509.03 2,500.00 ts l Other Revenue 106 073 Actlvlty Payment5 Unrestrlcted Deslgnated Re5trlcted 2023 2022 Membership Subscriptions Guiding Activitie5 - Runnin Building5 - Robin Hole Guiding Development Total 180 180 704 Costs 257 31,219 1,050 31,476 1,050 29,921 25,340 675 28,329 1,593 22,907 Excess Activit Recei ts over Pa ments 907 Admlnlstration Payments Unre5trl¢ted Desl8nated Re$trScted 2023 2022 Profe55ional Fees and seICe5 Grants and Subsidies Robin Hole Running Expen5e5 County Running Ex enses Trefoil Centre Runnin Interest Paid 4,117 4,117 2,923 17,409 12,354 6,187 2377 2,923 6,237 320 7,425 12,354 617 3,747 57,610 13,112 9,870 Ex enses 5,570 Total Surplus I (Deficit> Receipt5 over Payments -6,571 9,866 -2,840 455 -45,368 Cash Flow Openin Bank and Cash Balances 70,918 53,406 57,031 181,355 251,643 Surplus I (Deficit) Assets Ac uired Monies held from other unlts Transfers -6,571 9,866 -l840 455 -45,368 -24,920 Closlng Bank and Cash Balances 181811 181355
Cash Funds Unrestrlcted Deslinated Restrlcted 2023 2022 Cash Hand 142 142 121 Bank Current Account5 26,741 9,866 -2,839 33,767 81,200 66,700 181,811 11,684 CarTrbridge & Countle5 Buildlng Sotieiy Redwood Bat)k 27,355 53,845 80,000 13,294 53,406 63,272 89,550 Totals 67.532 51.006 181,355 Unrestricted OeslEnated Restiitted 2023 2022 Closed Unlt Fund5 held 172 172 172 Prlor Year Purchases 20Z3 Additiotts Other Ass5 Total C05t Robln Hole & Trefoil Centre Land, Buildings, Furni5hing5 and Egulpment at Robin Hole and Trefoll Centre NIK NIK NIK Robln Hole PLJmplng station Robln Hole Fireplace & Wood burner Robin Hole Shelter 24,920 24,920 1,750 1,750 51,929 51.929 Robin Hole Kitchen 16,599 16,599 Robin Hole Rokta8on TreADiICentre IT equiptnent Total 14,100 14,100 1,975 1,975 111,273 111,273
Balance Blfwd Balance Clfwd Recelpts Payments Transfers Deslgnated Funds Grants Robin Hole Trefoil Centre Future Events Building Fund 88 6,309 15,450 1,313 33,792 2,923 7,286.83 5,570 31,219 3,474 8,163 5,249 6,233 50,000 53,407 992 8,806 50,000 63,272 56,865 46,999 Restricted Fund5 Legacy Fund Outdoor Activities Jimbo's Fund Growing Guiding 56,126 505 3,747 52,379 505 400 400 907 2,500 2,500 1,593 5,340 57,031 54,191 For and on behalf of Leeds County Guide Association.. Date