82ND SHEFFIELD
(CHAPELTOWN) SCOUT GROUP
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
CHARITY NO: 524732
82ND SHEFFIELD (CHAPELTOWN) SCOUT GROUP CHARITY INFORMATION FOR YEAR ENDED 31 MARCH 2022
Trustees
Chairman Group Scout Leader Beaver Scout Leader Cub Scout Leader Scout Leader Treasurer Secretary Co-Opted Beaver Representative Cub Representative Scout Representative
Mr D Atkin Mr W Hancock Mrs J Mettam Mr D Mettam Mr J Colley Mrs N James Mr M Woodcock Mr S Blackburn Vacant Mr H Jannasch Mr R Fox
Bankers
Lloyds TSB Bank plc High Street Sheffield S1 2GA
Group Registration Number with The Scout Association
10011224
Charity Registration Number
524732
Charity Address
The Scout Hut 55 Burncross Road Chapeltown Sheffield S35 1RX
Contact Information info@82ndchapeltownscouts.org
Website www.82ndchapeltownscouts.org
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82ND SHEFFIELD (CHAPELTOWN) SCOUT GROUP
TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2022
The trustees present their report and financial statements for the year ended 31 March 2022.
Trustees
The trustees who have served during the year can be found on the Charity information page of these financial statements. Appointment of trustees is governed by the laws of The Scout Association as laid out in Policy, Organisation and Rules (POR). Trustees are therefore appointed in accordance with these rules.
Investment Powers
Funds not immediately required must be transferred into a suitable investment account held in the name of the Group. Group funds may only be invested in authorised Funds or in special schemes organised by their Scout County which have been approved by Headquarters or in one of the special schemes run by Headquarters. The Charity has funds invested with a scheme run by Headquarters and increased these in year, please see the current assets in the balance sheet.
Constitution, objects and policies
The Group's aim, along with that of The Scout Association as a whole, is to promote the development of young people in achieving their full physical, intellectual, social, and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Development, activities and achievements
The Covid-19 pandemic continued to affect the ability to offer the scouting programme in the usual way for some of the year. Where Government restrictions prohibited face to face meetings all sections offered a revised programme via electronic means. With the return to face to face scouting all sections have planned a varied and exciting programme and will continue to ensure adherence with all Government guidelines and restrictions as required. The waiting list to start in Beavers is now full.
Financial Review
The Group secured grant funding at the start of the financial year, equivalent to hall hire income, then a restart grant. The restart grant allowed the group to put measures in place to ensure the scout hut facilities were safe and we changed access arrangements, meaning we could restart face to face meetings, ensuring incoming subscriptions, and we could start hiring the scout hut again to limited users. We also used the restart grant to replace old tentage giving the scout group the ability to undertake its full activities moving forward.
The Charity hadn’t previously claimed gift aid. This has now been addressed in year and claims submitted for previous financial years where possible, with planned regular submissions moving forward. Gift aid claims will be used to benefit the sections giving our young people the choice of how to spend this.
Gift Aid claims combined with the funding have meant a positive movement in funds. Some excess funds have been invested and some reserves will be used to update the scout hut facilities.
Future Developments
The Group needs to recruit further adult help and is actively seeking new volunteers. Without this it will limit the ability of the Group to grow and develop and meet the needs of the community, demonstrated by the size of the waiting list.
Recycling bins were bought during the year, but the Group would like to be ‘greener’ and is looking at what else it can
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82ND SHEFFIELD (CHAPELTOWN) SCOUT GROUP
TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2022 - continued
Future Developments - continued
do to reduce its impact on the environment further.
The Group intends to use some of its reserves to update the toilets at the scout hut.
Risk Management
The trustees are fully aware of the risks involved in youth organisations and are constantly updated in changes of POR, The Scout Associations ruling document.
The trustees are also aware of the need to keep the Headquarters in a safe state of repair and pride themselves on this. The trustees recognise the impact of the Covid-19 pandemic nationally and in the local community, and ensured all possible precautions over Covid-19 were in place to ensure the safety and security for all its volunteers and scouts. Although measures have been lifted if needed measures will be reinstated as national policy dictates.
Reserves Policy
It is the trustees’ aim to keep the following year’s insurance (capitation) monies in the bank at any given time throughout the year.
Statement of trustees' responsibilities
The trustees are required under the Charities Act 2011 to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year (unless the charity is entitled to prepare accounts on the alternative receipts and payments basis). In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
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(a) select suitable accounting policies and apply them consistently:
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(b) make judgements and estimates that are reasonable and prudent;
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(c) state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
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(d) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity, and which enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Financial statements
The financial statements have been drawn up on the accrual basis, which is consistent with the previous year.
The above report was approved by the trustees on 12 October 2022 and signed on their behalf by the Group Scout Leader.
William Hancock Group Scout Leader (GSL)
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82ND SHEFFIELD (CHAPELTOWN) SCOUT GROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
| INCOME: Donations Subscriptions, camps and events Hall rental Grants Gift Aid Other Interest TOTAL INCOME EXPENDITURE: Section running costs Headquarter running costs TOTAL EXPENDITURE NET MOVEMENT IN FUNDS FOR YEAR TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD |
2022 2021 £ £ 2,165 27 5,412 1,538 3,344 - 20,348 10,000 4,644 - 157 - 301 241 36,371 11,806 12,623 4,920 9,025 6,990 21,648 11,910 14,723 (104) 33,987 34,091 48,710 33,987 |
|---|---|
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82ND SHEFFIELD (CHAPELTOWN) SCOUT GROUP
BALANCE SHEET AS AT 31 MARCH 2022
| CURRENT ASSETS Debtors Accrued Income Prepayments Cash at Bank & in hand Cash invested TOTAL CURRENT ASSETS CURRENT LIABILITIES Creditors Accruals Deferred Income TOTAL CURRENT LIABILITIES NET ASSETS CAPITAL Unrestricted Funds FUNDS |
£ £ £ £ 828 - 162 442 777 463 29,200 19,709 24,235 13,975 55,202 34,589 - 19 5,904 583 588 - 6,492 602 48,710 33,987 48,710 33,987 48,710 33,987 2022 2021 |
£ £ £ £ 828 - 162 442 777 463 29,200 19,709 24,235 13,975 55,202 34,589 - 19 5,904 583 588 - 6,492 602 48,710 33,987 48,710 33,987 48,710 33,987 2022 2021 |
|---|---|---|
| 55,202 | ||
| - 5,904 588 |
||
| 6,492 | ||
| 33,987 33,987 |
||
| 33,987 |
Approved by the trustees on 12 October 2022 and signed on their behalf by the Treasurer.
Natalie James Treasurer
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82ND SHEFFIELD (CHAPELTOWN) SCOUT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1. ACCOUNTING POLICIES
(a) Basis of preparation of accounts
The financial statements are prepared under the historical cost convention and include the results of the charity's operations which are described in the Trustees' Report and all of which are continuing.
The financial statements have been prepared in accordance with the Statement of Recommended Practice for charity accounts.
The charity has taken advantage of the exemption in Financial Reporting Standard from the requirement to produce a cash flow statement on the grounds that it qualifies as a small charity.
(b)
Fixed Assets
The Group does not own the land and buildings it occupies. These are under the trusteeship of Sheffield Scout (Holdings) Limited.
The group does not capitalise any assets and therefore has no depreciation charge in the accounts.
(c) Income
Voluntary subscriptions are accounted for based on receipts due for the relevant period. Subscriptions are not charged for 3 months of the year. Receipts for any camps and events are recognised in the month of the camp or event. Hall rental is accounted for based on the period of hire, irrespective of the time of payment. Interest, other voluntary income and donations are accounted for as received by the charity.
This charity raises funds from the public if required but does not work with professional fundraisers or commercial participators.
(d) Section Running Costs
Is the amount paid for badges, paper and other resources required to run section programmes. It also includes amounts paid for collecting subscriptions, capitation, participation in District competitions, and trips and events running during the period covered.
(e) Headquarter Running Costs
Is the amount paid for running costs of the scout hut, such as water, utilities and maintenance.
(f) Value added tax
Value added tax is not recoverable by the charity, and as such is included in the relevant costs.
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SCRUTINEER’S REPORT TO THE TRUSTEES OF
82ND SHEFFIELD (CHAPELTOWN) SCOUT GROUP
I report on the financial statements of the Group for the year ended 31 March 2022.
Respective responsibilities of Trustees and Scrutineer
As the Group's trustees you are responsible for the preparation of the financial statements; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's constitution, I have scrutinised the records and the Financial Statements set out on pages 5 to 7.
Scrutineer's Statement
In my opinion the financial are in accordance with the records produced to me and comply with the constitution.
Name : Martin Harrison, BA(Hons), ACMA, CGMA, MBA(Open) Address: 269 Granville Road, Sheffield, S2 2RP
Date : 28 May 2022
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