th 58 DONCASTER (BESSACARR) SCOUT GROUP REG CHARITY NO 524731 Correspondence to.. Trevor Charfton 33 Wamington Drive, Bessacarr. Doncaster. DN4 6ST ANNUAL ACCOUNTS FOR THE YEAR ENDING 3 1ST MARCH 2025 OFFICIALS Chairn]an - Chris Benstead Joint G S L- Rob Simmonds / David Plant Secretary - Jo Thompson Group Treasurer- Trevor Charlton Group registered number with The Scout Association 22715 Charity Registered number 524731
58th Doncaster (Bessacarr) Scout Group YEAR Endlng 3181 March 2025 EXPE Group Membership 10,666.66 Nat W•Jt Uoyds Cwrent Account 192.97 13,044.62 10,000.00 18,021.3B Youth pro9ramme and ac*Nilies 31,833.2B LIoyLI8 Flxed S8vlng Lloyds In8tant Sawng Expense Account 1,6915 Activity Equipment Venue Maintanan 4,215.55 1S,120.67 Sub8 £ 27,140.B8 Electrlcty, Gai & Wolgr Cwndl Tax, Ratel, L¢8 5,494.33 208.32 ActNtti £ 24,953.40 Don?ts'onJ 2.42•.18 Iniuranc4 1.881.81 Illnlbui 2.ga1.64 Hire E 11.084.03 Ink Inl•rrtt 637.22 AGM and Tru8tee Expgn 1.838.6Z Grft Aid Clalm 4,970,22 Fundralslng Ey4)en$e8 Nat W?6t Lloyds Currenl Accounl Lloyd8 Fixed Saving Uoydi In•tanl Saving 200.84 10A86.40 10.000.IXI 15,188.90 Expense A<xount 1,664.46 TOTAL £ 111567.16 TOTAL 111817.10
Trustees, Annual Report For the period From (start dale) lo end dale Section A Referenco and administration details Gharfty name 58TH DONCASTER SCOUT GROUP 0th8r names the charty Is known by Registered charity number Ilf any) HQ registratlon number Charitys prlnclpal addre88 THE PHOENIX CENTRE SCOUTING WAY DONCASTER Posl¢od& Name8 of the charlty InJslee8 who manage the charlty Tru•to9 N• Offlc• {If anyl Dat•• act•d If not for whol• y••r DavKI Plant Trevor Charflon Robert Simmonds Chris Benstead And Morri8 10 11 12 13 14 15 Name8 and addresses of advisers (optional Information but encouraged as begt practice) Type of advisor Name Address Page 1 Trustees Annual Report 24 25
Section B Structure, governance and mic n11 gement Description of the charivs trusts Type of governing document The Group's governing documents are those of the St1 Assoclation. They consist of a Royal Charter. which in turn gives authority lo the Bye Laws of the Association and The Policy, Organisalion and Rules of The Scout Association. {e.g. trust deed, conslitulion) How the charity is conslituled The Group is a trust establlshed under its rules whiGh are common to all Scouts. le.g. trust, 8880dation, company) Trustee selection metho¢J$ (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Or98nisalion and Rules ol The Scout Association. Additional governance i88ues {opllonal information but encouraged as best pracllcel You may choose lo include additional Information, where relevant, about.. The Group 15 managed by the Group Executive Commlllee, the member9 of which are the 'Charlty Trustees, of the Scout Group which 15 an educational charity. As charity Irusleas they are responslble for complying wlh legislation applicable lo charllies. This includes the regislrallon, keepin9 proper accounts and making returns lo the Charity Commi88ion a8 appropriate. Policies and procedures adopted for.. a) the induction and training of Iruslees.. b) Iruslee. consideration of mahor risks and the systems and procedurès lo manag8 them The Commlttee consists of 3 independent repre88nlative8, Chair, Treasurer and Secretary together wlh the Group Scout Leader. Individual section leaders Ilf opted lo tak8 on the responsibility) and parent's repre88ntalion and meets every month. Membérs of the Ex8culfve Commille8 complete 'Essenlial Information for Executive Committee, tr8inlng wllhin the fir81 5 months of joining the committee. This Group Executive Committee exists lo support the Group Scout Leader in meeting the respon8ibililies of the ppoinlmen18 and is responsible for.. The maintenance of Group property., The ralslng of funds ar the adminislrallon of Group finan¢e'. The insurance of persons, pioperty and equipment.. Group public occasion5.' Assisting in the recruitment of leaders and other adult support,. Apponting any sub committees that may be required. Appointing Group Adminlstrators and Advisors other than those who are elected. Page 2 Trustees Annual Report 24 25
Section B Structure. governance and management Icontinuedl Risk and Internal Control The Group Executive Committee has identrfied the major risks lo which they b8li8ve the Group is exposed. these have been reviewed and 8y51ems have been establighed to miti9ale against them. The main areas of concern Ihal have been idenllfied are. Damage to the building, property and equlpment. Th& Group would request the use of building5. property and equipment from neh1>ouftng organisalK)n8 such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organis8tion5. The Group has increased the amount of insurance cover lo ensure wo have sufficient buildings and contents insurance in place lo milat8 agaln$l permanent loss. Iniury lo le8der8, hglpers, supporters and m8mbers. The Group through the capilalion fees conlribule$ to the S¢oul Associations national accident insurance policy. Ri6k Assessment5 are undertaken before all acllvllles. The Commlttee wll rai80 the value of subscrfpllons lo increase th8 income lo the group on an ongoing ba8iS, this w511 be done every year. Reduclion or1088 of leader8. The group Is totally reliant upon volunteers to run 8nd adminlstor the aclivitSes of the group. If there was a reduction in the number of leaders lo an unacc8plable level in a particular section or the group as a whole then there would have to be a conlraclion, consolSdation or closure of a sectn. In the worst C888 scenario the complete closure of the Group. Reducllon or loss of members. The Group provides activili8S for all young people aged 6 to 18. If there was a reduction in membership in a particular $ecJon or the group as whol8 then there would have to be a contraction. consolidation or closure of a section. In the worst Gase scenario the complete closur8 of the Group. The group has in place 8yslems of Internal controls that are designed lo provide 830nable assurance against material mlsmanagement or1058. these Include 2 Signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. The Group have a180 changed the meeting and governance slruclure lo ensure all required aspects a covered. Page 3 Trustees Annual Report 24 25
section C Obioclives and activities The Purpos• of Scouting Scouting exists to actively eroage arKI support Yng people in their personal development. empowerlng them to make a positlve o)ntributs'on to society. Summaryofthe oblects ofthe chartyset out in ils governing d¢)NJment Th• Valuos of S¢outing As Scouts we are guided by these values.. Integrity - We act with integrity,. we are honest, Irusknwjrthy and Iordl. RwJp•¢t- We have self-r8spect and re3pe¢l for others. Caro- We support others and take care of the wodd in whlch we live. Bellof - We explore our faith8. belief8 8nd allitudeg. Cow0ratIon - We make a positlve drffer8nce; we CO• operate with olh6rs and make friends. Tho Scout Mothod S¢outlng takes place young people, in partnership wllh adults, Yrk together basad on the values of Scoullng and.. - enjoy what they are doing and have fun - take part in actSvllleg indoor8 and outdoors learn by doing share in Spifilual reflethon - lake responsibility and make choices und8rtake new and challenglng aclivllies make and lfve by Ihelr Promise. Summary of the maln actlvilies In relation to these objects WeeklymoeUrvJ$ help bulld roLryloMhlps knlth oiher yourvJsler8 &18od•rs, V151ts to othw org8nisaUons hdp educaow & l)roBd8n Interest8. Cam to encour098 lèamiw outdoof skills, phys11 ablllty & sodal ski116 ceremoni08 & parades to awareness & 8UPkX¥t In IM ccffjmunity o¥ers•a# Irlp8 for educBlon & 8odal 5klll#. The ¢>ow meats the Charfty comm18,$ wbll¢ bw¢flt tlt•rfa the advancement el and the advancèm1 olelozonshlp or communlty devoltpmt he8¢lngs. Addrtional details of the obJeCte8 and aclivllles {oplional Information bul encouraged as besl practice) You may choo8•1o indude further 8la18men18, relevant, about.. Volunteers form the executive & the leadership18am lapprox. 30 In number) licy on granlmaking., contribution made by volunte8rs', ' pdicy on investments. Public benefit statement The Group meets the Charity Commis5ion'5 public benefit criteria under both the advancement of education and the advancement of citizenship Of community development headin Section D Achievements ind performance Pag8 4 Trustees Annual Report 24 25
Summary of the main achievements of the charity during the year Weekly meetings carried out a variety of Gamps & activities badge work carried out by youngsters visits lo other organisations. Our HQ continued to be developed with more purchase$ lo support our groups, fundraising was also carried out for equipment purchase, section funés. camp$ & acllvilies. Our HQ building is extremety powlar In the Community and is used by several local groups as well as numerous private Birthday parties elc. Other Scout groups also made use of the HQ building and mobile Clilmbing Wall for weekené activities. Overall we have managed lo get our HQ building Self funding through hires whi15t not impactin9 Scounting groups use which always has priority. Fundraising can Ihen be glven back lo the children attendlng group meetlngs and activitie8. Section E Fincinciic l Review Brief statement of the charlW8 plty on re88rve8 R•8•rvM Pollcy The Group's policy on r88erveg 18 lo holé 8Lrflicienl resources lo continu8 the charitable activit of the group should in¢ome and fundralslng acllvili88 fall short. The Group ExecutlV8 Commlttee Gonsiders that the group should hold a Sum equlvalenl to 12 month8 Nnning cos15, circa £10,000. The Group held reserves of approximately £10,000 against this al year end. Quantify and explaln any designations Details of any lunds materlally in deflcll {circumstance8 plus steps lo eliminate) Further financial revSew details {opb'onal information) You may ¢hoo•e to indude additional inform31ion, where relevant, about: the charity's principal sources of funds lincluding any fundraislngl,. Invostfflont Pollcy The Group's Income and Expenditure is very small and a¥ a consequence does not have sufficient funds to invest in longer-lerm investments such as stocks and shares. The Group has therefore adopted a low risk Strategy lo the investment of its funds. All funds are held in cash using only mainstream banks, Page 5 Trustees Annual Report 24 25
. fvjw expendlture h88 SUPPOrted the ke objectives of the charity," The Group Executbve regularly monitors the levels of bank balance$ and the inl8r85t rates ffj¢eived to ensure the group obtains maximum value and Income from its banking arrangements. Occasionally thi8 may involve using an account that requires a period of notice before fund¥ may b8 withdrawn, before doing so the Group Executive considers the cash flow requiremenls. We always Invest below the lovel of th& banklng guarantee scheme {£85,000 as al 31103120191 as an extra safeguard. Investment pollcy and objective8; Section F Other Oplion<il Informcltion Plans for future p8rlod8 Idelai18 of any 8i9nfflcanl activitie8 planned to achleve them) We plan lo improve our 8ervl¢e8 over the coming year lo allow us to give the wdesl range of safe acllvlles. We currently have wailing lists for all of our sections vthich is lestamenl lo the good work our Section teams undertake. Sectioii G The Iru$tee$ declare that they have approved the Irusteets, report above Sign8d on behalf of the charilvs trusleeg Signalurelsl Full namel81 Chris Benslead Rob Simmonds P08ilion leg Se¢relary. Chairl Chair Joint Lead Volunteer Date Page e Trustees Annual Report 24 25
58th Doncaster Scout Group Recelpts and Payments Account For th• y••r from 01.W4 To 31-Mar-2S Receipts and payments 2024125 Unre•tvlct•d lund• 2023124 Unr••th¢t•d lund• R•c•lpts DorwUon¥, l•9•cl 4nd slfflllwr IncMI• M•Mtwdp sub8crtpkn• 27.641 21h55 L•..rbèfJb1P bleroNIpthdèn INfttvJn•thnty1ArnO[th1 10,658 Net fflembethp WcTIpUrrn re1 DDnaiknns 14JO Conthbudon C•mp Co•ii lrfbulhin bi AcUV11s •53 213X Hk• Sub total 53,4SJ 79,053 Svndry SNrt¥N•¢knr4Nl•Jl•&Unll¢mBDDkrt Clthlr 8ub tot•1 FurKlr•l•lng1gr•••l GIftA4d 4970 42X Gr•nt$ Sub tot•1 4,970 4,226 Inv•8trn•nt Incom• N•iwqvlCurrnniAwouni Inrn LWsPKrounts lnier1 21 SkIp S¥•tylnw•81 Sub tot1 OJ7 21 To¢•1 Grou In¢¢)m• 6Q,g10 83,300 Total rvc•lpts 10,geO 83,3W
58th Doncaster Scout Group Receipts and Payments Account Foff th• y•ar from 01••r•24 To Receipts and payments 2024125 Unr••trfet•d fundl 2023124 Unr•*trlet•d fund• P•ym•t)ts ChatMabl• Pwn•n¢• Yrth prowarnme and 31,•33 wat@ra SUl Ga5 (Ulul> 44 InsUIDK• R•pAlra and R•wl• 14121 13,132 •qL4Pml 4,211 3,270 PrlnifiJ. PDJtoge &SthIo gsrtl¢kOTllww0wunw0l8OtC AGk4 and IFU>M• •XPanM8 nl Bue ExpBnH4 Tminlty Lottad•i Llc•rA• Gins Ent•rtilnrnqnt IQ C¢wdl T4x, RAtsI. 2M Sub tothl 63.382 69,JSD Fundrnknln9 •xp•nM• W8nl G•n•r•l IPV 8ook•l N•wHQ Total Gmss Expand1 69,350 A•Mt and InNwtm•nt purehw•, ot¢. Total payments 63,382 09,350 Pht ofr•cWptP•Yrn•ntsJ Cuh fund• la•t y•ar •nd C•sh funds ehls year •nd 2J22 26,001 23,579 38,709
Statement of assets and liabilities at the end of the year 2024125 2023124 Unr•%trlct•d fund• Unr••trlct•d lund• Ca•h fund8 N&1 West BonkAccoLrt 201 Curr¢nIAWTrI 10,415 iJ,o LW Fed S8¥irpJ8 Lio>ts InBlanlSwkngs 10.OC4J fllP1 Total cKh 37,529 39.952 Other rnon•t•ry M••ts Tax clM D•bts dLfffjm kn tnlyArMIlYStdellGp IrAur•M ¢Wm tot•1 Inv••tm•nt a•Mts nv•siwnl propwty. iknitra Investments IMrinw•8irn- d&1 Non rnon•tary for th•rW• own 80 itock r•t¢ck Trj bU11r¥I Scouuty equipmrt fumllur• •lc Oth•r sub lotsl UablTItI•• El•eirttlty Lan- d•wil Oth•r lIAt41118 Sub t¢>tsl COnrIg•nt Il•bllltl•• fulur• obllgatlon• Th• abo¥• r•e•lpt• and p•ynxnt* account and •tat•m•nt of a•¥•t• Jnd Ilabllbtl•• w•r• appr¢Tnd by th• Tru•t••• on 12 MAY 20251th• dat• of th• Tru•t••B M••tlng} and •lgrw¥d on thelr behaw by Prtnt N8 Chrffj BenJleBd TrthiYcrft7 Tr•8gurnr