th 58 DONCASTER (BESSACARR) SCOUT GROUP REG CHARITY NO 524731 Correspondence to: Trevor Charlton 33 Wamington Drive, Bessacarr, Doncaster. DN4 6ST ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 ST MARCH 2024 OFFICIALS Chairn]an- Chris Benstead G S L- Lee Mulholland Secretary- Jo Thompson Group Treasurer - Trevor Charlton Group registered number with The Scout Association 22715 Charity Registered number 524731
Trustees, Annual Report For the period From {start dale) lo end date Section A Reference and admini5tiation details Charity name 58TH DONCASTER SCOUT GROUP other nameg the charity is known by Registered charlty number (rf any) HQ registration number Charltls prlncipal address 18 FOREST GRANGE CANTLEY DONCASTER Poslcode Nam88 of th8 charity trustees Vétbo manage the charity Tru•t•• Nam• Olllc• (11 any) DatM act•d If not for whol• y•ar Davld Plant Trevor Charllon Robert Simmonds Chris B8nslead Lee Mulholland 10 12 13 14 15 Names and addresses of advlgers loplional information bul encouraged as b8sI practice) Type of advisor Name Address Page 1 Trustees Annual Report 23 24
Section B Structure, governance and management Descrlpllon of the charill5 trusts Type of governing document The Group's governing documents are those of the Scout AssocialKJn. They consist of a Royal Charter, which in turn give5 authority to the Bye Laws of the Association and The Policy. Organisalion and Rules of The Scout Association. (e.9. tru51 deed, constilulionl How the charity is consltule Tha Group is a trust eslablish8d under rleS which are common lo all Scouts. le.g. trust. assoclauon. Gomp8ny) Tru8tee selection metho¢Js {e.g. appointed by. elected by) The Trustees are appointed in accordance wlh the Policy. Organisalion and Rules of The Scout Assoclation. Additional governance issues {oplional infomiation bul encouraged as best practice) You may chth)se lo Include additional information, where relevant, atfv)ul'. The Group is managed by the Group Executive Committee, the members of which are the 'Charily Truslees, of the Scout Group whh is 8n educational charity. As charity trustee8 they are responsible for complying with legislation applicable to charities. This Includes the regislralion, keeping proper accounts and making T8turns lo the Charlty Commlsslon a8 approprialg. Policies and procedu9 8dopled for.. al the induction and training of Iruslees., bl truslee, consideration of major risk$ 2nd the system8 and procedures lo manBge them The Commltlee consl8ts of 3 independent rekYe8enlatSves, Char, Treasurer and S8cre18ry together wlh the Group Scout Leader, individual seclK)n leaders lif opted lo 18ke on the responsibility) and parent's representation and meets every month. Members of the Exe¢ullve Committee complete 'Essential Information for Ex8CUtlva Committee, trainlng thin the flrsl 5 months of jolning the committee. This Group E¥ecutive Commlttee exists to support the Group Scout Leader in meeting the re8ponslbllilles of the appointments and is responsible for.. The maintenan¢e of Group propety. The rdising of funds and the adminislralion of Group finance., The insurance of persons, property and equipment,. Group public oGca5ions', Assisting in the recrultmenl of leaders and other adult support", Appointing any sub committees Ihal may be required,. Appoinliry Group Admlnislralors aNI ¥1s0r5 othèr than those who are elected. Page 2 Trustees Annual Report 23 24
Section B Structure, govornance and management Icontinuedl Risk and Intornal Control The Group Executive Committee has identified the major risks to which they belleve the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been idenlrfied are.. Damag8 to the building, property and equipment. The Group would request Ihe use of buildings, property and equipment from neighbouring organisalions such as Ihe church. community centre and other Scout Groups. Similar ciprocal arrangements exist with these organisalions. The Group has increased the amount of insurance cover to ensure we have sufficient buildings and contents insurance in place lo miligale 8gainsl p8rmanenl1088. Injury lo leader8, helpers, supporter8 and members. The Group through the capilallon fees contn'butes to the Scout Associ8lion$ national accident insurance policy. Rl$k Assessments are undertaken bolore all aclivilies. The Committee VAII ralse the value of subscriptions lo Incr&a$e the income to the group on an ongoing basis, this will be done every year. Fieduction or loss of18aders. The group is totally relSanl upon volunteers to run and administer the a¢tivilies of the group. Fr Ihere was a reduction the number of leader8 to an unacceptable level in a partloular $e¢llon or the group as a whole then the wJuld have lo be a contraction, con501idalion or c106ure of a sectn. In the wor81 c88e scenario the cornplele closure of the Group. Reduction or loss of members. The Group providos activities for all young people aged 6 10 18. If there wa9 a reduction in membership In a particular $ecllon or the group as whole then there would have lo be a contraction. consolidation or closure of a section. In the woryJl case scenario the complete closure of the Group. The group has in place systems of in18rnal ¢onlrols that are deslgned lo provide reasonable assurance against material mismanagement or lo¥¥. these include 2 signatories for all payments ar a comprehensive insurance policies lo ensure that insurable rlsks afft covere(i. The Group have also changed the meeting and governance 51ruclure lo ensure all requlred aspects are covered. Page 3 Trustees Annual Report 23 24
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them lo make a posillve contribution to sttiety. Summary of the objects of the charity sel out in its governing document The Valu06 of Scoutlng As Scouts we are guKled by these values.. Intogrity - We act wlh inlegrily,. we are honest. truSorthY and loyal. Respect- VV6 have self-respect and re¥wl for others. Carg- We support olhers and take care of the world in which we live, Bellof - We explore our faiths. beliefs and altitudes. Co-operation - We make a poslllve dlfference.. we co- operate wlh others and make friends. The Scout Mothod Scoutlng lakes place when young péople, In partnership with adults, work together based on th8 values of Scouting and: - enjoy what they are doing and have fun take part in aclivllles indoors and outdoors learn by dolng share in 8pirilual reflection lake responsibility and make choicos undertake new and challengiNJ a¢llvllie$ make and live by their Promise. Summary of the maln activities In relation to these objects Wèakly methngj help bulld rd8trJnJhlp8 lth cthw >x)ung&ier8 &108der8, vlsits lo other organlB8llon5 hdp education & broadvn Int8$ts, c•mpJ to encuroge leamlro outdoor skills. physkol abllity & $0&81 Jklll$ cerarnonleB & pafad8S to Also awarwe88 & 8UPPOrt In Ihg mmUthty overs885 trlps for educat & 90&81 $kllls. ThB Group meots the Ch8rtty Comrn1891on'5 publlc bOnt crt10 under both the 8dv8ncement ol g(Jucallen and th8 advanc•mont of clllz8nsNp or mmunity ¢ewWnenl h88ding8. Addltional delai18 of the objeGlive8 and activi1185 loptlonal infomation bul encouraged a8 best practlce) You may choo8e lo Include further statements, where relevant, about.. Volunteer8 form the execullve & the leadership team lapprox. 20 in number) policy on granlmaking., ' contrfbution made by volur)teers," policy on investment5. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or communlly development headin Section D Achievements and performance Page 4 Trustees Annual Report 23 24
Summary of the main achievements of the charity during the year Weekly meetings carried out a variety of camps & adivilies badge work carried out by youngsters visi15 to other organisalions. Our HQ continued to be developed wrth more purchases to support our groups. fundraising wa$ also carried out for equipment purchase, section funds, camps & aclivilies. Our HQ building is extremely popular in the Community and is used by several local groups as well as numerous private Birthday parties elc. Other Scout groups also made use ol the HQ building and mobile Clilmbing Wall for weekend aclivilies. Overall we have managed lo gel our HQ building self fundlng through hires whilst not impacting Scounting groups use which always has priority. Fundr8ising can then be given back lo the chlldren allending group meetings and activities. Section E Financial Reviow Brief statement of the charitys pollcy on re$eNes Re8orve8 Pollcy The Group's poll¢y on reseNes Is lo hold suffiaenl resources lo continue the chaft18ble a¢liville¥ of the group should Income and fundraising activities fall short. The Group ExeculSve Commlttee considers that tho group should hold a sum equivalent lo 12 months running costs, ¢lrc8 £10,000. The Group held reserves of approximately £10.000 agalnsl this al year end. Quantify and èxplaln any de8ignalion$ Details of any fund3 materially in deficit (circumstances plus Steps lo eliminate) Further financial vI8W details {opts'onal information) You m•y choose to include addltlonal information, where relevant, about.. • the Gharity's principal Sources of funds (Induding any fundraisingl.. Inv•stm•nt Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-lerm investments such as stocks and shar8s. The Group has therefore adopted a low risk strategy lo the investment of ils funds. All funds are held in cash using only mainstream banks. Pag8 5 Trustees Annual Report 23 24
. how expenditure has ¥upported the key objectives of the charity,. The Group Executive regularly monitors the levels of bank balarS and Ihe interest rates recelved lo ensure the group oblaln¥ maximum value and income from ils banking arrangements. OccasDnally this may involve using an account that requires a period of notice before funds may be withdrawn. b8fore doing so the Group Exe¢uliv6 con$lder8 the rAish flow requirements. We always invest below th8 level of the banking guarantee sch8me1£85,000 as al 3110312019) a8 an extra safeguard. Investment policy and obleclives., SLLtiuii F Ollier Optioiial Ii)fori)iatioi) Plans for future perlod3 léelails of any signrficanl aclivllies planned lo achI8Ve them) We plan to improv8 our 8ervic88 over tho comlng year lo allow u8 lo give the wdesl range of safe acliviles. We currently have wailing lists for all of our sections which is leslamenl lo the good work our Section taams undertake. Section G Declaration The Iruslees declare that Ihay have approved the Iru51ees' report above Signed on behalf of the charivs trustees Signature{$l Full name{sl Chris Benstead Lee Mulholland Position leg Secretary, Chairl Chair Group Leader Dale Page 6 Trustees Annual Report 23 24
58th Doncaster Scout Group Receipts and Payments Account For the ar from 01•Apr-23 To 314I•r-24 Receipts and payments 2023124 Unr••trkt•d fund• 2022123 Unro•trlct•d fund• Rec•lpts Donatlon#. hg•¢l•• and Slmlknr Incom• K4Ernbernhip subicrfplkins 21,458 Lè89..mb8r$hip ¥ub¥thplloni pAkl onlN&titinMVCountylth8lDl•lfictl 5,719 Not mDmb•rthip lUbKr¢rnI r•talnod 12,464 1.91) Uon•i 20.072 Conlribuln to CoBts ZJ,32• 15.112 1S,391 Sub tot•1 79,ris3 55.447 Sundry 8•0988rr Shifi8lN•ckar•lWoggknUnlrrfml8ook•lGo9• Cloihir sub t¢t•l Fundr•l•lnu (gr) C•nernl aftfvjd 142 Gf*nt4 total 4,226 6,942 In•1•1 InvJm• IW•sicurr•niknounl Int颕Jl Lloyd• AccounLq knl•mAI 21 Sklptan Inier••l 10 Sub totsl 21 10 Total Gross Income 13.JOO 62.398 A•8•t and Inv••tffl•nl ••lu. •tc. Total r•celpts 83,JOO 62,398
58th Doncaster Scout Group Receipts and Payments Account Forth• y•ir 01Apr-23 314la Receipts and payments 2023124 Unro•trlctsd lund• 2022123 Unr•8trlctsd lund Paymont8 Charhabl• P•>Th•nt• YoLFth prograrnme and acV¥lU•i 43,•10 25,913 w•l•fA Sworno ECtriCIty G•1 IijIIUIY••l 4.104 33.148 RepaliE And A•n6wBIs 13.132 3,•27 3,271 Pilnlin9. pL•90 & •lkJn•ry d981111Nk0rthVow1•lunNQrfftokWC• AGM tryi •xp•D 192 Mlni Bull Exwnlle• 1,eaO 117J Trylnl 410 LoN•rf•u Ucqn Gfft• Enierfalnrnenl Ihrk•Ur¥J HQ Bulld B•nklno Co81• Cknnlr¥J Councll TAX. L•4 717 Sub t<>tal 76,107 Fundr•l•lng •xp•nM• Wri6Voand• Goneral IPV Bookpl Now HQ Sub tot•1 Tot•1 Gross Expenditurn 69,J50 75,107 A•••t and In¥•*tm•nt pUr¢ha¥, •tc. Total paym•nts 69,350 75.107 Net of rK•lpts/(payments) Cash fund• l••ty•ar end 1&718 37,468 20.00.1 28,001 a¥h funds thls yoar end
Stalement of assets and liabilities at the end of the year 2023124 2022123 Unrnstricted fund• Unrnstrlctsd fund• Cah fund• N•lW•61 B•r Aceouht 1•3 Lloyds Currqnl ACC1 13.045 26,178 Lloyds Fad sav16 LloydG knstsnl SA CashlFkiRI 10.000 Z•ro 15.021 77S Total ca•h fund• 39,9S2 26,001 oth•r mon•tary aM•t• D•bth du• from lh• CountylAr•a1D&skncr0up Iniurinc• ClM Sub tothl Inv••tm•nt a••ots Inv•alm•nl prop•ty- d8t•il QLKJknd In¥eslmen Olh•r hv68irfioi6- d•M 8ub tot•1 Non mon•tary a•••ts for charltr/• own u 8•dg• itack Shop •trxk OthDf8to&4 L4TrJ bulldlnq• MDtorvehWe S¢oubnO ¥pInI, lumlturn • Oth•f Subtotsl Ll4bll1•J p•ni•i Incurr•tt bul not In¢•d Sub8thpbonts notyol pDid Lo•n- detail Olh•r IlabillU•• Sub t•thl conn9•nt Ilablllth• and futur• obllgBIIo Th• abow r•cglpts and paym•nts account and stat•mont of a•i•t• ond Il•bllltl•s w•rn apprOd by th• Vrwtee• on 22 April 20241th• dat• of tho Trust••$ Mo•llng) and Slgnod on th•lr b•hall by ure Prfnt NaTh CThflS Bontst•ld Chair Tvor ChEdton Trn8$utyr
Independent Examiner's Report to tho Trustees of tho 58th Doncaster Scout Group I report on the aceounts of the GfoupIDislricUCounlylArea for the year ended whlch comprise the Statement of Financial Acts'vilies, the Balance Sheet and related noteg set out on pages 2-3. 31 March 2024 This rèport is made solely lo the truste05 in accordance with Secllon 145 of the Charities Act 2011. My work ha8 been und8rtaken $0 that I might slate to th8 charity's trustees those matter8 1 am required lo $lala lo thom in an Independent Examinef s rèport and for no other purpose. To the fullest extent pemilled by law. I do not 8¢cgpl or assume responsibillty lo anyone other than the charity and the charity's Iruslees for my examination work. ReBp&cllvt reBponslbllltI of Truste98 and Examlner rhe Group'slDlslri¢l'$ Iruslee8 are responsible lor the preparation of thè accounts. They consider that an audit is not required for Ihls year lundor Section 144 of the Charities Act 2011 Ilhe Charillgs AGIII and that an independonl examlnallon 18 nèoded, 11 is my responyibility lo.. Ex8mlne the accounts (under Section 145 of the Charille8 Acll., To follow the procedures laid down in the General Dlrèclions glven by the Charity Cornmi58ioner8 (under Section 14515llbl of the Charities Act)., 8nd To Slalg whether particular malle¥8 have come to my allentlon. Bas1• of Independent Examlnorf8 rèport My examln8llon was carrled out In 8ccordan¢e with the General Directions given by the Charlty CommI881oner$. An examination includes a review of the accounllng recordo kept by tho Grouploistrlcl and a comparlson of tha accounts pre58nled with those records. 11 also in¢ludes consideration of any unusual items or dlsclosure$ in Ihg accounts, and 8eeklng explanations from you as Iru51ees concerning any such matter8. The procedure8 undertaken do not provlde all the evidence that would be required in an audit. and consequently no opinlon 18 glven as to whether th8 account8 present 8 'lru8 and falr, vlew and tho report is Ilmlled lo those mattw8 8el out In the stalemènl below. Independent Examlner'g Statomfrnt In connec15on with my examlnatlon. no matter hag come to My allentlon lolher than that dl8c108ed below'l-' 1, whlch give8 me reasonable cause lo bellev¢ that in, any malerfal re3pect, the requlrements lo keep accounting records in accordance with Section 130 of the CharSlle8 Acl',and to prepare accounts whlch accord with th8 ac¢ounling iecords and comply ¥th the ac¢ounllng requirement8 of the Charities Act have not bgen mgt,. or 2. to which. in my oplnion. attention should be drawn in order lo enable a proper understanding of the a¢counl$ to be reached. Please delgle the worrls in tlje brdckets if thgy do not apply Name.. Qualificatlon.. Chartered Aecounlanls................................,... Address.. UN9 Am51rong House, First Avenue, Finningley.................. Doncaster, ON9 3G4,........-..,....................................... ...-...................-... Dale..