## **58[th] DONCASTER** ## **(BESSACARR) SCOUT GROUP** REGISTERED CHARITY: 524731 Correspondence to: Lee Mulholland 18 Forest Grange, Cantley, Doncaster, DN4 6FG ## ANNUAL ACCOUNTS FOR THE YEAR ENDING 31[ST] MARCH 2022 ## OFFICIALS Chairman – Gregory Herring ## GSL – Lee Mulholland Secretary – Jo Thompson Group Treasurer – Trevor Charlton Group registered number with The Scout Association 22715 Trustees, Annual Report For the period From (start dale) lo end dale Section A Referonco and administration details Charity name 58TH DONCASTER SCOUT GROUP Other names the charity is known by Registered charity number {rf any) HQ wislration number Chariws principal address 18 FOREST GRANGE CANTLEY DONCASTER Postcc￿e Names of the charity Iruslee8 who manage the charity Tru•t•• Naffl• Offlu Ill any) Dat￿ aet•d If not for whol• yoaf Ann Crockef Janice T as Robert Simmond8 Gre Herrin Laura Fitz trick Lee Mulholland Trevor Charllon 10 11 12 13 14 15 Names and addresses of advisers (optional Information but encouraged as best practice) mosa pu￿￿1J•s1n Ihe onnu8lffjK¥ytoNlh8 ¢htyl e of advisor Name Address Page 1 Trustees Annual Report 2122 Section B Structure, governance and management Description of the charitys trusts Type of goveming document The Group's governing documents are those of the Scout Association. They consist of a Roy31 Charter, which In turn gives authority to the Bye Laws of the Assccialion and The Policy, Organisalion and Rules of The Scout Assoclallon. {e.g. trust deed, eonstiluts'onl How the charity is constituted The Group is a trust established under ils rules whlch are common to all Scouts. (e.g. trust, asscdatlon, company) TTu8lee 8eleclion method8 18.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy. Organisalion and Rules of The Scout As$oGlalion. Addlllonal governance15sues {oplional information bul 8ncouraged 89 beg1 pracll¢el You may choose to include additional Information, where relevant, about.. The Group is managed by the Group Exeoulive Committee, the members of which are the 'Charily Trustees, of the Scout Group thich is an educational charity. As charity trustè85 they are responsible for complying wllh leglslatSon applicable lo charllles. This includes the reg151ralion, keeping proper accoun15 and making returns lo the Charity Commission as 8ppropriale. Policies and procedures adopted for.. al the induction and training of Iru8tee8', bl Irustee, consideration of major risks and the systems and procedures lo manage them The Commlttee consi818 of 3 independent repwsenlalfves, Chair, TreaSu￿r and S8CWtary together with the Group Scout Leader. indivldual section leaders lil opted to take on the responsibililyl and parent'5 representation and meets every month. Members of Ihe Executive Cofflffllttee complete 'Ess8n1181 Informal￿n for ExeGutive Committ&8' training wllhln the first 5 months of joining the committee, This Group EX￿ul1Ve Commlllee exists to support the Group Scout Leader in me8llng the respJn8ibililies of the appointments and is r8spon8ible lor.. The malntenan¢e of Group property,. The raising of funds and the adminislralion of Group finance", The insurance of persons. property and equipment., Group public occa5ions,' Assisllng In the recruitment of leaders and other adult support., Appointing arw sub commillees that may be required., Appointing Group Adminislralors and Advisors other than Ihose who are elected. Page 2 Trustees Annual Report 2122 Section B Structure, governance and management Icontinuedl Risk and Internal Control The Group Executive Committee has identrfied the mai risks lo which they believe the Group is exposed. these have b&en revi&wed and systems have been e81ablished lo mitigate against them. The rnaln areas of concern that have been idenlrfied are: Damage to the building, property and equlpment. The Group w0￿d request the use of buildings, property and equipment from neight)ouring organisations such as the church, communlty centre and other Scout Groups. Similar reciprocal arrangernents exist with these organlsation$. The Group has sufficiant buildings ané contents insurance in place lo mitigate against parmanenl Ioss. Injury to leaders, h61pefS, SUPPOrters and membèrs. The Group through the capitation fees contributes to the Scoul Associations national accident Insurance policy. Risk Assessments are undertaken before all aclivilie8. Reduced income from funé raising. The Group 58 prlmarily reliant upon income from subs¢ription$ and fundral8ing. The group does hold a res8fV8 lo ensure the continuity of acllvilles should there be a M?￿r reducllon in Sncome. The Commlttee could rai88 the v81ue of 8ub8criplions to increase the income lo the group on an ongoing basis, either temporarily or permanenuy. Reduction or1088 of leaders. The group is totally rellant upon volunteers lo run and administer the aclivilies of the group. If there was a reduction in the number of leaders lo an unacceptable level In a particular section or the group 88 9 whole then there would have lo be a conlraclion, con501idalion or closure of a section. In the wor81 case scenario the complete closure of Ihe Group. Reduction or loss of member5. The Group provides activities for all young people aged 8 10 18. If there was a reduction in membership in a partlcular section or the group as whole then there would have lo be a ¢onlraclion, con501idalion or closure of a section. In the worst case scenario the complete closure of the Group. The group has In place systems of internal controls that are designed lo provide reasonable assurance ag8in$t material mismanagement or loss, these include 2 signatories for 411 payments and a comprehensive insuraTfA policies to ensur8 that insurable risks are covered. Page 3 Trustees Annual Rep￿t 21 22 Section C Objectives and activities The Purpose of Scoutlng Scouting exists lo actively engage and support young people in their personal development. empowering them to make a positive contribution to society. Summary of the objects of the rharity set out in its governing document Thg Valu•s of SGoutlng As Scouts we are guided by these v8lu8s'. Integrlty- We act with integrity,. we are honest, trustworthy and loyal. Respect- We have Se￿-respect and raspacl for others. Carg . We support others and lake care of the worfd in which we live. Bo1i•f - We explorè our faiths, beli￿5 and altitudès. Cowoperatlon - We make a positive drfference.. we co- operate with others and make friends. Thg S¢out Mgthod Scouting lakes place ￿en young people, In partnership with adults, work together based on the values of Scoullng and.. enjoy what they are doing and have fun lake part in activities indoors and ouléoors learn ty dolng Share In 8pSrilual reflecllon lake responsibility and make cholces underiake new and challenging 8clivilies make and live by Ihelr Promlse. Summary of the main activit185 in relation lo these objects Weekly m8eliw8 help bulld r61atlon8h1￿ tsthor yow9Jlers & leader8. visits to olherorg8nis&Uons erJuC4￿0n & br08den inlwe$ls, carnps lo encourage le8rnlng outdoor Bklll8, physlcal ablllty & soclal skllls ceremonlas & p8r8d85 to ralae awarenesg & ¥upport In the g)mmunlty OV8r5èa1 lripi for èdut41th & Sothal skills. The Group mee18 the Ch9rlty Commls84en'$ b•Mfit crtlerfa under both the advancemenl of 8ducaVon and the 8llv0ncem￿t ol clttzensNp or ¢ummunlty development he8ding$. Addllional details of the oblecllves and 8Ctivilies loplional informalion but encouraged as best practice) You may chooso lo Include further statements. Nthere relevant, about., Volunteers form the executive & the leadeTship team lapprox. 15 in number) • pollcy on grantmaking,. conlrlbulion made by volunteers,. policy on investments. Publlc benefll statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community developrnenl headin Section D Achievements and performance Pag8 4 Trustees Annual Report 2122 Summary of the rnain achievements of the charity during the year Weekly meetings carried out a variety of camps & activities badge work carried out by youngsters visits lo other organisalions. Our HQ continued lo be developed with more purchases lo support our groups, fundraising was also carried out for equipment purchase, Section funds, comps & activities. Our HQ building is extremely popular in the Community and is used by several local groups as well as numerous privgle Birthday parties elc. Other Scout group5 also made use of the HQ building and mobile Clilmblng Wall for weekend a¢livities. Overall we have managed to gel our HQ bkjilding self funding through hires whilst not impaGling Scounling groups use which always has priority. Fundraising can then be glven back lo the children attending group meetings and aclivilies. Section E Financial Review Brief statement of the charitvs policy on reserves Reservos Pollcy The Group'8 policy on reserves 18 lo hold sufficient resources lo continue the charllable aelivilies of the group should income and fundralsing activities fall short. The Group Executiv8 Committee conslders that the group should hold a sum equivalent to 12 month8 running cosls, clrca £8000. The Group held reservas of approxlmalely £8000 against this at year end. Quantffy and explain any de8lgnalions Details of any fundg materially in deficit {circum¥tances plus slep$ lo eliminalel Further financlal review details (optional Information) You may choos• to include addlllonal information, where relevant. about.. the charlty's principal sources of funds {including any fundraisingl-. Invgstmgnt Pollcy The Group'5 Income and Exp8nditure is very small and as a con58quen¢e does not have sufficient funds to invest in longer-lerm investments such as stocks and shares. The Group h8s therefore adopted a low risk strategy lo the inve51menl of ils funds. Al funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. Page 5 Twstees Annual Report 2122 how expenditure has supported the ke objectives of the charity., The Group Executlve regularly monitors the levels of bank balances and th8 interest rates received lo ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so th8 Group Executive considers the cash flow reqU1￿Ments. The Group Execulwe regularly monitors the levels of bank balances ané the Interest rates received to ensure the group obtains maximum value and income from ils banking arrangem&nts. Occasionally this may involve using an 8¢count that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. We a￿ayS inv8s1 below the level of the banking guarantee scheme {£85.000 as al 31103120191 as an extra saleguard. . Investment policy and obje¢tlves', Section F Other Optional Information Plans for future perlods Idelai18 of any significant acllvltles planned lo achieve them) We have made our 8clivi118s Covld 8afe and inl8nd lo follow all goverment and Scout a8socialion guidance lo ensure the safely of our children and leaders. We plan to improve our servlces over the comlng year lo allow us lo give the wldesl range of safe acliviles. We currently have wailing li31s for all of our sections which 18 testament lo the good work our Section teams undertake. We have a major concern about the forthcoming rise in Eleclrfcty cost bul have millgation planned. Section G Declaration The Iruslee9 declare that they have approved the tru81ees' report above Slgne¢J on behaw of th8 charitvs Iru8lees Signature(s) Full name($) re Herrin Lee Mulholland Position leg Secretary, Chairl Chair Group Leader Date Page 6 Trustees Annual Rewrt 2122 58th Doncaster Scout Group Recelpts and Payments Account For tho y•ar from 01.Apr-21 To 31-Mar-22 Receipts and payments 2021122 Unrogtrlctgd funds 2020121 UnrgJJtrlct•d fund• R•c•lpts Don•llon•. l•g•¢lM and Almll•r In¢om• m9rnb•rn￿p aubBeripilon• 7,712 212 Le$8'lknmb•F•hip $ub8¢ripdonE PAld on IN•iion8llCountylAfeaID￿￿C¢l msmbarnhlp Jubscrlpvons ret•in•d 1124 4,101 1,H2 DonaUon• 10.90$ 23,288 Contribution lo CAmp Cw 3,539 $0 C¢nWbulkJn 10 Sw4tzarlan¢ 2Q21 Contnbubon toAclrvhll•5 Glothino Hlre 9,034 A¢iivl Sub tot•1 34,441 217 Sundry Badg•￿r ShiftrJN•¢kèrtshvog¥•slUnW¢fmffjook￿lp 8ub total Fundr•l•lng1gro•11 New HQ Gron Sub tol•l Mlllweal Curr•nl Atcounl hterest Lloyd8 fAmnlAccwnl hiwrn$i CllrnQuthÉhir• Bulldlng Soc4ety Inthrool ViTyin Money Intervjl &Counti•$ Intaro51 Skipton Buildlry Sockty Inte¢• Sub ¢ot•l Total Gross In￿rn 30JQQ A•Mt #nd In¥•stm•nt ••l•s. etc. Tolalr•¢glpts X442 30,300 58th Doncaster Scout Group Receipts and Payments Account Forlho ygar frorn 0144pr.21 To 31-M•rw22 Receipts and payments 2021R2 Unmtrlct•l funds 2020121 Unre•trScl•