58th DONCASTER (BESSACARR) SCOUT GROUP REG CHARrrY NO 524731 Correspondence to.. Lee Mulholland 18 Forest GrarvJe, Cantley. Doncaster. DN4 6FG ANNUAL ACCOUNTS FOR THE YEAR ENDtNG 31 ST MARCH 2021 OFFICIALS Chairnlan - Gregory Herring G S L- Lee Mulholland Secretary - Jo Thompson Group Treasurer- Trevor Charlton Group registered number with The Scout Association 22715 Charity Registered number 524731 Trustees. Annual Report For the period From (start date> to eThJ date Section A Reference and cidministration details Charity name 58TH DONCASTER SCOUT GROUP Other names tho charity is kncAvn by Registered charity number Irf any) HQ regi8tralion number ChaiiWs rrfincipal addrests 18 FOREST GRANGE cA￿LEy DONCASTER PoslcA Nam89 of th8 Chority trusteeB who manage the charity Tru•t•• Nam• Offi￿ 111 w) D•t•• •cl•d W not Ann Crwker Janice T Robert Simmonds Herri Laura Fi trick Lee Mulhollan Trevor Chadton 10 12 13 14 16 Name8 and addresses of advisers {optional inlorniation Imrt encouraged 88 b881 wactice) Type of advisor Name Address Pag8 1 Trustees Annual Report 18 19 Section B Structure. governance and manageinent Description of the chariiY8 tru8ts Type of governing d(￿rnent Th8 Gn)up's govwning dowments affj those of the SrAMrt AS$￿48tiOn. Ttrw consist of a Royal Charter. bthich in tum gNes authonty to the BYE Law3 of the Association and The Polw, Organisa￿n and Rules of The Scout Asso¢iation. le.g. trust deed. conslltutlon) How the charity 18 cor*tlluted The Gr(wp 1$ a trust 8staL4i¥hed urKler its rules are common to all Scx)uts. le.g. trust, assoclalon, ¢ompony) TfU8tO8 Sel￿tK)n methL%J8 le.g. apOnted by, ele(knl by) The Trustees are appointed in a¢rordance with the Policy, Organisation and Rules of The S¢￿t A5scKiation. Addltional governanc4 i88ues loptK)nal infiThation Ixrt erv)uraged as best You may thoose lo in¢ludg ad￿rt￿nal inforrnallon. where relevanL about: The Group is managed by th& Group Ex6culiv6 Committee, the members of thith are the 'Charity Trustees. of the Scout Group whth 18 an educatK)nal charlty. As charlty trustees they are wwnsible for ￿mpty'ng bwlh legislation applicable to chan'ties. This indudes the rngistralion. keeping proper a¢¢ount8 and maklrvJ returns lo the Charity Commi88ion a8 Pollcl8s and pnxedures adopted for.. a) the induction and trainlng of truslee8- b) tru8lee' con¥lderation of maior risks and the 8yStem$ and procedures to manage them The comm￿8 con$lsts of 3 fKlepondent repre8entatfve8, Chair, Treasurer arKi Secretary together wlh th8 Group Scout Leader. Individu￿ sectKin leadern lif opbj lo take on the resw)nsitxlty) and parent'8 represenlatlon and meels ev￿ month. Membw8 of the ExeoJtr•* Committee Com￿818 EssenU81 InftYm81K)n fly Exeartrf￿ Commlttee, tralnlng ￿thIn the flrsl 5 months ofioining Ihe commrttee. This Group Executlve Commlttee existg to support the Group Scout Leader in meetirvJ Ihe respon8ibilits'e8 of the appointments and is responsible for.. The mainlenarx% of Group property.. The ralslng of funds and admlnlstrdtoon of Group finan(%,' The irrsuraru of persons, wopety and equipment.. Grwp publ￿ (*xasion$.' Assisliw in thè recruitrnènt of Wérs and other adult $upporL Appointing ary sub (x4nmitte88 that may be required. Appoinb"ng GTOUP Administrat￿5 and Ad¥￿S Other than tkne WFK) are elected. Trustees Annual RepcKt 18 19 Section B Structure, governance and management Icontinuedl R•sk and Internal Control The Group Exe￿rtIVe Committee has K18ntIr￿ the major risks to whth bel￿￿ the Group is exposed. these have been revweil and syEtems have been established to mityle against thtrn. The main areas of ¢oncem Ihal have Damag8 to Ihe ￿￿01d1￿J. Ixopty and equipment. The Group ¥&wkl rwuesl of buildirus, propety arKI equip*nent from neIghb￿rir￿j ¢xganisations such as the church. community centre and other Scout Gn)ups. Similar fecipro(* arrangements exi81 wrth these organlsallons. The Group ha8 building8 and contents insurance in 8ce to mllytè *3ainst pemanent loss. Injury lo leaders, hdpers, supportern and membws. The Gr(￿P through the capitats'on fees conlrilMJte8 lo the Scout AsSoC￿￿'0nS national accKlenl insurarth policy. Rlsk Assewnents are uThJwlaken b8fore all acllvllb88. Reduced irKome from fvnd ratsing. The Gr￿P is primarily reliant upx)n income from subsuiptions and fundrav6ing. The group dces a ￿Serve to ensure the ￿)ntInUIty of aCt￿rt￿ should there b8 a major reductK)n in income. The Committee cwld raise tho value of sUb￿.p￿0ns to in¢re88e the income lo the group on an On￿1￿￿ basls. 8ith8r temporarity or pemanenty. Redwaion or1088 of leadern. Tho group18 totally rellant upon volunteers to run and admlnisler the actfvi1188 of the group. If there was a reducbon in the number of leadors lo an unacceptable kniel in a particular section or the group whole then there ¥￿j[d have to be a contraction, consdidatK)n (Y dosure of a Section. In the worst Case S￿nar￿ the complete dosure of the Group. Reduction c*1098 of member8. The Group pr¢Mde8 8th'vits'es for 811 ￿lUng people aged 8 10 18. If there vfas a reduction in membership in a part￿laT section or the grwp as whole then Ihere *))uld have to b8 a o)ntraction. con801idalKJn or closure of a seCtK￿. In the case %¢nario the complete dosure of the Grwp. The gr￿P has in place systems of intemal controls that are designed to PYOVKle reasonable a$suran¢o again$1 material mismanwent or loss. these Ind￿￿e 2 signatories for al payments and a compyehensive insurarKe polKie¥ to en¥ure that irwraNe risks are cover&l. Page 3 Trustees Annual Report 18 19 Section C Objectives and activities Tho Purpo80 of SGOUtlng ScoJting exists to activety engage and support young people in ttrvr personal devdowenL emp(rAwing them to make a positsva cothbution lo socw. Summary of the objects of the charity set out in ils governing document Th• Valum of Scouting As &outs we are gu￿￿ed by these values.. Integrlty. We ad wrth Integrity, am hon8s1. tn￿tr￿N)rthY and loyal. Ro8P•¢t. We twe 8e114espxt and re8￿t for others. Car•- We supwt others and take care of the ¥I￿￿d in ich Iprfe. B•ll•f - We eX￿ore f8ith8, and attitude8. CoaOPOrntlon . We make a posibve drfFeMce,' we c opwae with 0th8rs and make friends. Th• Scout ￿￿0d Sc¢yJling takes place vthen sffjung We, In partnw8hip ￿th adults, 7MYk together based on the values of ScA)utirKJ and.. - enjoy vthal they are doing and hav8 fijn - take part In activities indcm and ouldowd - leam by doing - Share in $piriiual refie¢lion - take responslblllty and make clM)kx8 - undertake 8nd challenging xtivlt - make and I￿￿ by their Promk5e. Summary of the maln actlvlllg8 In relalon lo these objects ¥ll ** & IJTOAd￿ (*mp b) out¢hxrf th'1•. •bllty 8 eoJ•l •klll• C￿0￿¢9 & par*Je8 tt> rab¢ & WFWt In tho cmmL¥¥ty t￿lh fv •J¥￿￿￿ent ol •x1 tho •Jv4fK￿￿t0fdOzOn￿h1p <¥ Additbnal details of the objectpie8 arKI actNltieB (optional Infn and the adva1￿ment of citi￿nShiP or community developmerrt headin Trustee5 Annual Report 18 19 Section D Achievements and performance Summary of the main achievements of the charity during the year Weekly meetings carried out a variety of camps & aclNities badge carried out by JY)ung5ters visrts lo other gan￿a￿n$. (￿r HQ c4)ntinued to be developed more rchases to supp)rt our groups, furKlraising wa5 also carried out for ￿uIpment wrchase. section hjnds. camps & a¢livibes. Our Ha ￿ik11rvj is extremely popular in the Community and is used by several loral groups as 5*11 as numerous private Birthday parties elc. Other Scout ￿up8 also made use of the HQ l￿ildi￿d and mobile Clilfflbing Wall kend actr￿1￿. Overall have managed to get our HQ building seW fvr#Jing Ihrough hires whilst impacb'ng sc￿nting ￿Up5 use always has rKiorty. FurKlraising Gan ttrw be given ba(* to the Ghiklren attending oup meetirys ar¥J activths. Se¢tion E Financial Review Brlef statement of the chartijls pdicy on re8erves GfOUP'$ policy on reserves 18 to hokl suffipient r8source8 to ¢ontinue the charitable activ￿88 of the group should income and fundraising activiti'e8 fall 8hort. The Group Execubve Committee cttigklers that th8 group s￿￿Id hold a sum equivalent to 12 months running C￿ts, arca The Group held resarv85 of approxlmatsty £ecK#) against Ihis at year end. Quantwy and eX￿aIn any desWJnat￿n8 Delalls of any lunds materially in def￿rt (circum8tance8 plus 81ep8 to eliminate) Further flnanclal review detalls {optknnal infomiation) You may ch(M)S• to Ind￿￿8 ￿ditA￿al Informatlon. wthere relevanL abwt: . the charitys principal sources of funds (including any fundraising)., Invo8tm•rt Pollrm The Gn)up's I￿￿me arml Exp8fKliture very small ar¥J as consequence not have 8uffKient fund¥ to invest in longer-lerm inY8strnents such as stocks and sharos. The Group ha$ adopted a low risk strategy to the investment of its funds. All funds are hdd in cash using only mainstream banks or t￿lIdIng societies or The S¢oul Assochqbon's Shcrft Temi Investment Seplice. Page 5 Tru5tee$ Annual Rep)rt 18 19 . how expenditure h88 SUPPOrted 11 obiec*ves of the chty, Grryjp EXeCxrti￿ regularty monitors the levdg of bank balances and the interest rates received lo ensure the group obtaIr￿ maximum value and i￿ome from banking arrangements. Occasionally this may invdve using an acc¢yJnt that requires a of nOt￿e before funds may be ithdrawn, before doirvJ so the Gn)up Executive ¢7Nwider8 the cash flthv reqU1￿Ments. The G￿p Executive wularty monitors thelovds of bank balances and the interest rates recewed lo ensure the group obtains maximum value and irthme from its banking arrangements. Occasionally this may invdve using an ac¢cvnt that requires a penThJ of r￿)￿ before funds may Ihdrawn, before doiThJ so the Group Executr¥e consider8 the cayh flthv requirements. We invest below the level of the banking guarantee scheme (£85,000 as at 3110Y2019) as an extra safeguard. ' inYe¥tment polw arnl objthes: Section F Othor Optional Information Plans for future p￿0d8 Idetalls of any slgnlfic8nt xtfvmes planned to achi8vo them) We hm made our athitkn8 Covkl Safe arKI Intend lo follow I gOve￿ent and Scout a8swats.on guldance to ensure the safety of children and le&Jers. We ￿an to improve our serrfices over the comlng )￿r to allo￿ us to glve the widest r8nge of 88fe &livile8. We currontty have waiting Ilst8 for 811 of our aections which is testament lo th8 good work our Section teams undertako. Section G Decl.Irition Th8 tNslee8 deckn that they have apwoved the truste88' rep(Kt above Slgned on behall of th8 charfty8 tru8tee8 Signature(s) Full namels) Herrin Lee MultKJlarKI Positlon leg Secretary. Chak) Chair Group Leader Trustees Annual Report 18 19 58th Doncastar Scout Group Recelpts and Payments Account Apr. To 314l0rry21 Receipts and payments 2020121 2019120 tknr••trlGl•d lund• Uon8ior• 14•21 1¥ Hlr• 30.207 Sundry 01 •ub Fund￿1￿9 IgroMI sub l•tsl m￿h1T• WbJlrB8ty* C4rnbldg1 knlW• J1289 30,300 31.289 58th Doncast•r Scout Group Recelpts and Payments Account 40 To 314A•r41 Receipts arid payimoiits 2020r21 2019120 •ir 741 17.X1 38.425 7•139 31.506 24.421 Statement of assets and liabilities at the end of the year 202W21 2019120 121 U￿1 CwMIA¢¢tyJrt S*Wn Sce* X175 37.4681 24380 Tax btrt pita In9 U•blllll•• l￿n. d•ldl on 20 D•E 20211tho d•t• ofth• EX￿ C(Mmnltt•• EnMII to COVID) m••iity Ih•¢ ryw)¥•d tlw I￿OUn181 and Ilwlr b•half - ￿glesw0rth and Com an Ltd C-IIARTTr.RED ACCOUNTANTS OUR REF YOIIR REF Mr M Bennett/LG10202 20 December 2021 Personal Att'ty. T Chorlton Esq clo 58 Doncaster Scout5 18 Fnrpst Ciran8e Cantley Park Doncaster DN4 6FG Dear Trevor, I'm just writing io let you know that we have examined the accounts to 31 March 2021 and have found them to be in good order. l enclose a copy of the Examinerfs Report. duly signed and dated. Should you have any questions. please don't hesitate to ask. The group's books and records are ready for collection when convenient to you. Ynurs sincerelv, M Bennett knnstron8 Hoube, First ATrrnue. Fxnningley, DOnc￿eT, DN9 3GA Telephone.. (01302) IM)2000 Faoimilr.. (01.402).140466 E-lluil.. AnfoOawi88leswortlLCO.uk Cothpany No. 471X)762 (Rewftyj in En8iatsd and Wa￿) Independent Examinerfs Report to the Trustsos of the 58th Doncaster Scout Gn>up I report on the accoun15 ofthe GrOu￿DIstriCtlCWntyIAr￿a for the year ernled wtw¢h Gompr18e the Statsment of Flnandal the Balance Sheet and related n(kns set out on pages 2.3. 31 March 2021 Thi5 report 15 made solely lo the trustees in accordance wth Section 145 of the Chanties Act 2011. My worf( has been undertaken $0 that I might slate to the ehaiitys tnJstees those matters l am required to state to them In an Independent Examinerfs rèport arKI for no other purF4X8. To tr* fullest extent pemTtted by law. I do not accept or a88um8 re8pon8ibility to anyone oth8r than the thanty and thg trustees ts my oxamination work. RMp•ctlv• r••ponslbllltlu of Tru•t•M •nd Examln•r The Gr¢xsp'8lDistricY8 tru81oes are rg8pon8ibla for the woparation of lh9 8ccounts. They consider that an audit is not raquired for this year (under Section 144 of the Chwbtie8 Act 2011 {ts Charities kt)) and that an ind8pend8nl examinatlon 18 needed. It18 my r88poMibility lo.. Examin8 the accounts lurKler SectvJn 145 of the Charitles Act); To follow the procedures laid down in Gerffil Dir¥b"on8 gWI by ts Charity Commi$8ion8r8 (under Section 145(5llbl of th• Chantiti8 Act).. and To $t8te whethw p8rtl¢uiar matters have come to my attentl¢)n. Ba818 of Indop•ndonl Ex•mlnof$ rnport My examination was carried out in accordance vrith the General Direth'ons given by the Chanty Commi58ioners. An examination includos a revithv of the accounting records kept by the GrouplDistrict and a companson of the accounts pre8enled with those records. It 8180 includes considerth.on of any unusual items or di8cIo8ur88 in the accoun18. and Seeking OXF4analions you as trustee$ conceming any Such matters. The procedures undertaken do not provide 811 the evidence that v•￿uld be required in an audit, and con8equ8ntly no opinion 18 given a8 10 whether the accounts present a 'true and fair, vivw and the report is limited to those matters out in the 8talemenl below. Indopondent Examln•ts 8tstsm•nt In connection my examinats'on, no matter has com• to my att￿tIOn Icther than th81 di8do8ed below ry.. 1. whleh giv08 ma ro•8onabl8 cou86 to beli6ve that in. any m8t•ri81 ro8P•Ct. the requirements to kaop accounting record8 in accordanca V•ith Section 130 of th& Charib"e8 Act .'and to prepare accounls whlch accord with the accounting racr*d8 and compty wlth the accountlng reouirements of the Charities Act have not been mot. or 2. to which. in my opirlon. attention Should be dr•M) in ¢xd8r to gnable a prLygr understanding of the xcounts to be reached. . Please delete the wonts In the br8ckets Mth8y&) not appty Name.. Qualificatbon.. Chartered Addrass.. UN9 Armstron9 H(￿S8. Fi￿t AvenuB. Finnin￿Oy....................... Doncaster, DN9 3GA................................................................................. Dale..