THE GUIDE ASSOCIATION EAST YORKSHIRE
Report of the Trustees and
Financial Statements for the Year Ended 31 December 2020
THE GUIDE ASSOCIATION EAST YORKSHIRE
Contents of the Financial Statements
for the Year Ended 31 December 2020
Page |
|
|---|---|
Reference and Administrative Details |
1 |
Report of the Trustees |
2 to 6 |
Independent Examiner's Report |
7 |
Statement of Financial Activities |
8 |
Balance Sheet |
9 |
Notes to the Financial Statements |
10 to 14 |
Detailed Statement of Financial Activities |
15 |
THE GUIDE ASSOCIATION EAST YORKSHIRE
Reference and Administrative Details
for the Year Ended 31 December 2020
TRUSTEESMrs Amanda Cross
Mrs Christine Ball
Mrs Bronia Trynka-Watson
Mrs Dianne Davies
Miss Laura King
Mrs Judi Peirson
Mrs Rachael McGarry (resigned 20/1/2021)
Miss Gillian Washbrook (resigned 20/1/2021)
Mrs Sue Marris
Mrs Kathleen Mould
Mrs Karen Palmer
Dr Helen Halkon
Mrs Christine Milburn
PRINCIPAL ADDRESS99 Woodhall Way
BEVERLEY
East Yorkshire
HU17 7JR
REGISTERED CHARITY NUMBER524675
INDEPENDENT EXAMINERG & C Professionals Limited
trading as Graham & Company
Chartered Certified Accountants
& Business Advisers
Cleveland House
1-10 Sitwell Street
KINGSTON UPON HULL
East Yorkshire
HU8 7BE
SECRETARYMrs J Pieper
Page 1
THE GUIDE ASSOCIATION EAST YORKSHIRE
Report of the Trustees for the Year Ended 31 December 2020
Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended
31December2020.ThetrusteeshaveadoptedtheprovisionsoftheStatementofRecommended Practice
(SORP) 'Accounting and Reporting by Charities' issued in March 2005.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesan unincorporated
charity.
Risk management
Thetrusteeshaveadutytoidentifyandreviewtheriskstowhichthecharityisexposedandto ensure
appropriate controls are in place to provide reasonable assurance against fraud and error.
Trustee Appointments:
The Trustees listed on page 1 have the following roles and responsibilities within the charity.
Mrs Amanda Cross |
County Commissioner - Chairman |
|---|---|
Mrs Christine Ball |
Division Commissioner - North Wolds East |
Mrs Bronia Trynka-Watson |
Division Commissioner - North Wolds West |
Mrs Dianne Davies and |
|
Miss Laura King |
Division Commissioner - Holderness |
Mrs Judi Peirson |
Division Commissioner - Beverley |
Mrs Rachael McGarry |
Division Commissioner - Boothferry |
Miss Gillian Washbrook |
Division Commissioner - Hull North |
Mrs Sue Marris |
Division Commissioner - Hull West |
Mrs Kathleen Mould |
Division Commissioner - Hunsley |
Mrs Karen Palmer |
Division Commissioner - Hull East |
Dr Helen Halkon |
Division Commissioner - Haltemprice |
Mrs Christine Milburn |
Honorary Treasurer |
OBJECTIVES AND ACTIVITIES
Principle aims and activities
To pursue the aims of Girlguiding UK by enabling girls and young women to develop their potential
and to make a difference to the world.
Page 2
THE GUIDE ASSOCIATION EAST YORKSHIRE
Report of the Trustees for the Year Ended 31 December 2020
OBJECTIVES AND ACTIVITIES
Progress during the year - Chairman's report
WhenIwasinvitedtoLeapsandBounds,anovernighteventforRangersandYoungLeadersat Guideacres
attheendofFebruary2020,littledidIknowthatitwouldbemylastofficialinvitationfortheentireyear and
that within a month the whole country would be in lockdown.
Guidinghoweverdidnotcometoastandstill,leadersheldmeetingson-lineviaZoomand/ormade-up packs
ofactivitiesforgirlsanddroppedthemoffatdoorstepsorpostedthemonsocialmedia.Weknow from
parents'commentsandthanks,thatforalotofgirlsthiswastheonlybitofnormalitythatthey experienced
duringlockdown.Wewereofcourseveryawarethatforsomeleaders,continuingtheirguiding was
somethingthattheyjustcouldnotdoastheywerebusyhomeworking,homeschooling,looking after
vulnerablerelatives,orwereindeed,illwithCovid-19themselves.Localcommissionersdidtheirbestto keep
in touch so that those leaders knew that they were welcome back whenever they were ready to do so.
Intrueguidingspirit,manyleadersusedtheirskillstomakemasksandscrubs,gavehelptotheir local
communitiesbyshoppingforneighbours,brighteneduptheirneighbourhoodswithplantslefton doorsteps.
Othersjoinedagovernmentschemetohelpthevulnerableandisolatedbyregularlyringingthem, and
making sure that they did not struggle to get medication, supplies and sometimes even clothes.
NotonlydidwehaveCovid-19tocontendwithbutwealsohadtoensurethateverymemberof Girlguiding
hadtheSafeSpacetrainingrelevanttotheirrolebytheendof2020.Whereaspreviouslywewereable to
holdface-to-facetrainings,nowwehadtogoon-line,notalwaysaneasyoptionforthoseleadersthat had
noorpoorwifiandnocomputerorsmartphonefacilitytoenablethemtocompletethetrainings. Karen
Palmer,ourCountyTrainingOrganiser,didamarvellousjobofensuringthateveryonehadtheopportunity of
accessingSafeSpacetrainings,Commissionersassistedthosewhowerestruggling,ElizabethGreenaway, our
paidadministratortrainingsprovidedlists,andofcoursetheSafeSpacetrainerswhoallwentthatextra mile
toprovideenoughtrainings,allhelpedtoensurethatbyNewYear'sEve2020,everyonewas compliant.
Quiteanachievementconsideringthehurdleswehadtojumpsomysincerethankstoallofthose who
contributed to this success.
2020sawTheSilverFish,Girlguiding'shighestaward,beingpresentedtoourveryownCarol Selwyn-Jones.
Carolhasgivenalmost53yearsofservicetoGuiding,notonlyatCountylevelbutalsoatregion,country and
overseas.Herwisdomandgentleguidanceareverymuchvaluedbyallwhoknowher,andmany have
benefited from her wide breadth of experience.
BroniaTrynka-WatsonwasawardedtheLaurelaward,thesecondhighestawardandagain,very well
deserved.Broniahasgiven40yearsofservicetoGuidingforbothCountyandtoNEE.Hermusicalability has
ensuredthatthechoiratthebiennialNorthEastEnglandcarolserviceishighlyacclaimedandshehas run
ourownCountychoirforover25years.InCounty,shehasalsohelpedmanygirlsachievetheirDofE bronze,
silver and gold awards and her wealth of Guiding knowledge is invaluable.
To top everything off, Katie Blanchard achieved her Queen's Guide Award so a big well done to Katie.
Attheendof2020wesaidgoodbyeandabigthankyoutoRachelMcGarry,Boothferry's Division
CommissionerandtoGillianWashbrook,HullNorth'sDivisionCommissioner,bothofwhomhavegiven many
years of service to Guiding in various roles.
Verysadly,wealsolosttwolongstandingGuidingmembers,PatForton,aRainbowleaderwithHull West
andStewartSmith,aunithelperinSnaithDistrict.Bothgavemanyyearsofserviceandwillbevery much
missed. Our thoughts are with their families.
DespiteCovid-19,itwasstillabusyyearasaquick"zoom"roundtheDivisionsshowandbelowarejust a
few excerpts from the Division Commissioners' reports.
Page 3
THE GUIDE ASSOCIATION EAST YORKSHIRE
Report of the Trustees for the Year Ended 31 December 2020
OBJECTIVES AND ACTIVITIES
Progress during the year - Chairman's report
BeverleyDivisionnotonlyheldaDivisionThinkingDaybutalsomanagedtosqueezeintheirfirst Division
RainbowDayatPaxwold.SpecialmentionmustbemadeofXantheRowleyfrom2ndMolescroft Brownies,
Aftercommitting50pofherpocketmoneyeachweektopurchasefoodsuppliesforherlocalfoodbank, at
Christmasshemanagedtofill7shoppingbagswithfoodanddrinktohelpherlocalcommunity.Her father
putoutatweetregardingherachievementwhichafterbeingpickedupbyMarcusRashford,over1.2 million
peoplesawtheinitialtweet-howmarvellousandwelldoneXanthe,youareatrueambassador for
Girlguiding.
BoothferryDivisionalsoheldaDivisionThinkingDayeventusingthethemeofShrekastheirlinkto diversity,
theWAGGGSthemefor2020.SnaithDistricthadtocancelunitmeetingsfollowingseverefloodsbut showing
initiativeandcaring,oneoftheSnaithleaders,HannahDeighton,organisedemergencyfoodandclothes for
those evacuated from their homes.
HaltempriceDivisionsawRangerssociallydistancingatGuideacresandeachgirlbuildingherownalter fire
and3rdWillerbyBrowniesheldtheirBrowniePackHolidayatPaxwold,oneoftheverylastunitstobeable to
use Paxwold before lockdown.
AtthebeginningoftheyeargirlsfromHoldernessDivisionenjoyedaneveningofself-defenceinstruction and
as many areas did, managed to have outdoor meetings in between the lockdowns.
HullEastheldaThinkingDayafternoonteaandaskedmealongtopresentvariouslongserviceawards-it is
alwaysaprivilegetobeaskedtodothisasrecognisingourvolunteersissoimportant,anditisalways lovely
to meet volunteers from around the County.
HullNorthRangerstookpartintheArmyLeadAwayDayandcompletedthelevel5LeadSkillsBuilder, and
they took part virtually in the Adventures at Home, Wellies and Wristbands and the Toon Gig.
LeadersinHullWestdeliveredactivitypacks,EasterandChristmasgiftsandfamiliesjoinedRainbowsin a
virtual Christingle service.
HunsleyDivision,inbetweenlockdowns,hadunitsmeetingincarparks,schoolfieldsandhavingwater and
cookingactivitiesatGuideacres,strangehowcookingandfoodoftenfeatureinunitmeetingsand activities,
be it virtual or face-to face!
InNorthWoldsEastDivisionunitsenjoyedmeetingandworkingontheprogrammeviaZoom,and just
beforethefirstlockdown,BridlingtonQuayheldaDistrictThinkingDayeventcompletewithparrotsthat flew
fromthetrainerstolandongirls'outstretchedarms.Itwasquiteexcitingifabitunnervingtoseea parrot
headingstraightforyou,heartheflutterofwingsinyourearandthenfeelingaparrotlandgentlyon your
arm.
InNorthWoldsWestDivisiongirlsinuniformjoinedinthankingtheNHSeachweek-whichincludes their
owntwodoctorswhoareGuideleadersandwhoworkedinEmergencyCareduring2020.7th Pocklington
GuidesandNWWDivisionRangers,togetherwithTheGrinchakaBroniaTrynka-Watson(hadtobeseen to
bebelieved)raised£1,625bylitterpickingforChildreninNeedandGirlguiding.Whatanachievement, well
done to them all!
Finally,thisismylastreportasCountyCommissionerasmytenurefinishesattheendof2021,howthe last
fiveyearshaveflownby.IamdelightedtobeabletosaythatKarenPalmerwillbetakingover;Iknow that
shewilldoamarvellousjobandthatgoingforwardtheCountywillbeverysafeinKaren'shands.I'dlike to
sayabigthankyoutoeveryonewhohassupportedandhelpedmealongtheway.Ithasbeenan honour
and a privilege to have been entrusted with leading East Yorkshire County over the last five years.
Page 4
THE GUIDE ASSOCIATION EAST YORKSHIRE
Report of the Trustees for the Year Ended 31 December 2020
OBJECTIVES AND ACTIVITIES
Public benefit
GirlguidingEastYorkshireisabranchofGirlguidingUK,whichwithitsbranchesformstheUnited Kingdom’s
largestvoluntaryorganisationforgirlsandyoungwomen.AreportonGirlguidingUK’spublicbenefit activities
duringthepreviousyearcanbefoundinitslatestAnnualReport.GirlguidingEastYorkshirehascontinued to
provideitsownpublicbenefitactivitiesinparticularbyprovidingorganisationalandadministrative support
andtrainingtosubsidiarybranchesofGirlguidingUKwithintheCounty,andorganisingactivities principally
forthebenefitofthosebranches,andalsopromotingmorebroadlythecharitableobjectsofGirlguiding UK
for the benefit of girls and young women.
ACHIEVEMENT AND PERFORMANCE
Financial Report For The Year - Treasurer’s Report
Theconsolidatedresultsforthefinancialyearended31stDecember2020showasatisfactorypositionfor the
year on normal activities.
Totalincomingresourceswereonly£16lowerthanrecordedinthepreviousyearat£65,367(2019 -
£65,383).However,theincomerecordedintheyearincludedasupportgrantof£20,000receivedfrom the
EastRidingofYorkshireCouncilwhichwasutilisedequallyforthebenefitofthePaxwoldTrainingCentre and
theGuideacrescampsite.TheTrusteeswouldliketorecordtheirthanksandappreciationtotheCouncil for
theawardofthesupportgrantwhichreplacedtheshortfallinincomecausedbytheeffectsofthe Covid19
pandemic.
Therewasasignificantshortfallinotherincome,withincomefromfundraising,subscriptionsand trading
activitiesallshowingyearonyearreductions.GuideacresandPaxwoldwereparticularlybadlyaffected as
fee income fell by almost £15,000 due to much reduced operations throughout the year.
Directcharitableexpenditure,at£56,654,(2019-£64,545)recordedadecreaseintheyearof£7,891as a
resultofreducedoperationalactivitiesandassociatedcostsavings.However,thesupportgrantwas utilised
to effect repairs at the Paxwold Training Centre.
Asaconsequenceoftheabove,theyearrecordednetincomingresourcesof£8,713,comparedwith net
incoming resources of £838 in the previous year, a net increase of £7,875.
Cashreserveshaveincreasedby£9,165andnowstandat£256,647,andareheldatdifferent financial
institutions to remain entirely protected under the Financial Services Compensation Scheme.
FINANCIAL REVIEW
Reserves policy and future plans
The Trustees consider it prudent to try and maintain sufficient reserves to provide for the upgrading
of the buildings and the replacement of equipment, as required.
Covid19andtheresultantpublichealthconcernsledtoasuspensionoffacetofaceguidingactivityfrom the
endofMarch2020.FacetofaceguidingactivityonlyresumedinJuly2021,andinmylastreportit was
made clear that there will be significant changes and challenges over the next 12-18 months (and beyond).
Girlguidingfacessignificantfinancialandoperationalchallengesinthecountyandweanticipatethat numbers
ofvolunteersandyoungmemberswillcontinuetofall,withassociatedfallsofincomeanddecreased capacity
to deliver the programme opportunities that are central to our operation.
TheCountyhasdevelopedastrategicapproachtothefinancialrisks,involvingareviewofall operational
areas;atthesametimewearelookingaheadtothechangesthatwillbeneededtocontinue delivering
relevant,excitingandchallengingactivitiesforourmembers.Intheshortterm(12-24months)reserves are
sufficient to mitigate immediate risks, with careful management and control.
Page 5
THE GUIDE ASSOCIATION EAST YORKSHIRE
Report of the Trustees for the Year Ended 31 December 2020
FINANCIAL REVIEW
The Charity's Assets
The Charity has no assets of which the open market value is in excess of the net book value at which
they are shown in the balance sheet.
ACKNOWLEDGMENT
TheTrusteeswishtoextendasincerethankyoutoalltheirpartnersandfundersduring2020for their
support during this year.
STATEMENT OF TRUSTEES RESPONSIBILITIES
ThetrusteesareresponsibleforpreparingtheReportoftheTrusteesandthefinancialstatements in
accordancewithapplicablelawandUnitedKingdomAccountingStandards(UnitedKingdom Generally
Accepted Accounting Practice).
ThelawapplicabletocharitiesinEnglandandWales,theCharitiesAct2011,Charity(Accountsand Reports)
Regulations2008andtheprovisionsofthetrustdeedrequiresthetrusteestopreparefinancial statements
foreachfinancialyearwhichgiveatrueandfairviewofthestateofaffairsofthecharityandofthe incoming
resourcesandapplicationofresources,includingtheincomeandexpenditure,ofthecharityforthat period.
In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently; -
observe the methods and principles in the Charity SORP; -
make judgements and estimates that are reasonable and prudent; -
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Thetrusteesareresponsibleforkeepingproperaccountingrecordswhichdisclosewithreasonable accuracy
atanytimethefinancialpositionofthecharityandtoenablethemtoensurethatthefinancial statements
complywiththeCharitiesAct2011,theCharity(AccountsandReports)Regulations2008andthe provisions
ofthetrustdeed.Theyarealsoresponsibleforsafeguardingtheassetsofthecharityandhencefor taking
reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 9 September 2021 and signed on its behalf by:
Mrs Amanda Cross - Trustee
Page 6
Independent Examiner's Report to the Trustees of THE GUIDE ASSOCIATION EAST YORKSHIRE
Ireportontheaccountsfortheyearended31December2020,whicharesetoutonpageseight to
fourteen.
Responsibilities and basis of report
Asthecharity'strusteesyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').
Ihaveexaminedyourcharity'saccountsasrequiredundersection145oftheCharitiesAct2011('the Act').
IncarryingoutmyexaminationIhavefollowedtheDirectionsgivenbytheCharityCommissionunder section
145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
1. that accounting records were not kept as required by section 130 of the Act; or
2. that the accounts do not accord with those records; or
3. that the accounts do not comply with the accounting requirements of the Act; or
4. that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
Ihavecompletedmyexaminationandhavenoconcernsinrespectofthematters(1)to(4)listedabove and,
inconnectionwithfollowingtheDirectionsoftheCharityCommissionIhavefoundnomattersthat require
drawing to your attention.
Kevin Cawkwell FCCA
G & C Professionals Limited
trading as Graham & Company
Chartered Certified Accountants
& Business Advisers
Cleveland House
1-10 Sitwell Street
KINGSTON UPON HULL
East Yorkshire
HU8 7BE
13 September 2021
Page 7
THE GUIDE ASSOCIATION EAST YORKSHIRE
Statement of Financial Activities for the Year Ended 31 December 2020
UnrestrictedRestrictedfundfundsNotes££INCOMING RESOURCESIncoming resources from generatedfundsVoluntary income27,025-Activities for generating funds338,180-Investment income4162-Other incoming resources20,000-Total incoming resources65,367-RESOURCES EXPENDEDCharitable activitiesOperating activities55,6541,000NET INCOMING/(OUTGOING)RESOURCES9,713(1,000)RECONCILIATION OF FUNDSTotal funds brought forward420,0007,479TOTAL FUNDS CARRIED FORWARD429,7136,479 |
2020Totalfunds£7,02538,18016220,00065,36756,6548,713427,479436,192 |
2019Totalfunds£3,20761,864312- |
|---|---|---|
65,38364,545 |
||
838426,641 |
||
427,479 |
The notes form part of these financial statements
Page 8
THE GUIDE ASSOCIATION EAST YORKSHIRE
Balance Sheet
At 31 December 2020
UnrestrictedRestrictedfundfundsNotes££FIXED ASSETSTangible assets6148,962-CURRENT ASSETSStocks732,779-Debtors8265-Cash at bank and in hand250,1686,479283,2126,479CREDITORSAmounts falling due within one year9(2,461)-NET CURRENT ASSETS280,7516,479TOTAL ASSETS LESS CURRENTLIABILITIES429,7136,479NET ASSETS429,7136,479FUNDS10Unrestricted fundsRestricted fundsTOTAL FUNDS |
2020Totalfunds£148,96232,779265256,647289,691(2,461)287,230436,192436,192429,7136,479436,192 |
2019Totalfunds£153,83330,3621,576247,482279,420(5,774)273,646427,479427,479420,0007,479427,479 |
|---|---|---|
ThefinancialstatementswereapprovedbytheBoardofTrusteeson9September2021andweresigned on
its behalf by:
Mrs Christine Milburn -Trustee
The notes form part of these financial statements
Page 9
THE GUIDE ASSOCIATION EAST YORKSHIRE
Notes to the Financial Statements for the Year Ended 31 December 2020
1. ACCOUNTING POLICIES
Accounting convention
Thefinancialstatementshavebeenpreparedunderthehistoricalcostconvention,andin accordance
withtheFinancialReportingStandardforSmallerEntities(effectiveApril2008),theCharitiesAct 2011
andtherequirementsoftheStatementofRecommendedPractice,AccountingandReporting by
Charities.
Incoming resources
AllincomingresourcesareincludedontheStatementofFinancialActivitieswhenthecharityis legally
entitled to the income and the amount can be quantified with reasonable accuracy.
Subscriptionsarereceivedannuallyformembershipandfromvice-presidentsandthecharity accounts
for them upon receipt.
TheCharityreceivesfeesfortheuseofcampsiteandequipmentfacilitiesatGuideacresand Paxwold.
Theseareaccountedforonareceivablebasis,depositsreceivedinadvancearecarriedforward to
future periods
Resources expended
Expenditureisaccountedforonanaccrualsbasisandhasbeenclassifiedunderheadings that
aggregateallcostrelatedtothecategory.Wherecostscannotbedirectlyattributedto particular
headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its
estimated useful life.
Freehold property- at varying rates on cost
Equipment- at varying rates on cost
Stocks
Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowance for
obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedforparticular restricted
purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
Hire purchase and leasing commitments
RentalspaidunderoperatingleasesarechargedtotheStatementofFinancialActivitiesona straight
line basis over the period of the lease.
Page 10
THE GUIDE ASSOCIATION EAST YORKSHIRE
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
2. VOLUNTARY INCOME
Donations and legaciesGrantsGrants received, included in the above, are as follows:Masonic Lodge3.ACTIVITIES FOR GENERATING FUNDSFundraising eventsSurplus on trading activitiesSubscriptionsCampsite and Centre fees4.INVESTMENT INCOMEDeposit account interest |
2020£6,3257007,0252020£7002020£2432,21429,7715,95238,1802020£162 |
2019£2,5077003,2072019£7002019£3,1193,15934,81620,770 |
2019£2,507700 |
|---|---|---|---|
3,207 |
|||
2019£700 |
|||
61,864 |
|||
2019£312 |
5. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2020nor for
the year ended 31 December 2019.
Trustees' expenses
Therewerenotrustees'expensespaidfortheyearended31December2020norfortheyear ended
31 December 2019 .
Page 11
THE GUIDE ASSOCIATION EAST YORKSHIRE
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
6. TANGIBLE FIXED ASSETS
FreeholdpropertyEquipment££COSTAt 1 January 2020454,56083,321Additions-8,732At 31 December 2020454,56092,053DEPRECIATIONAt 1 January 2020310,06673,982Charge for year11,3982,205At 31 December 2020321,46476,187NET BOOK VALUEAt 31 December 2020133,09615,866At 31 December 2019144,4949,3397.STOCKS2020£Goods for resale29,819Other2,96032,7798.DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR2020£Other debtors2659.CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR2020£Trade creditors61Other creditors2,4002,461 |
Totals£537,8818,732 |
Totals£537,8818,732 |
Totals£537,8818,732 |
|---|---|---|---|
546,613 |
|||
384,04813,603 |
|||
397,651 |
|||
148,962 |
|||
153,833 |
|||
2019£27,5902,772 |
|||
30,362 |
|||
2019£1,576 |
|||
2019£2,8162,958 |
|||
5,774 |
Page 12
THE GUIDE ASSOCIATION EAST YORKSHIRE
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
10. MOVEMENT IN FUNDS
Net |
|||||
|---|---|---|---|---|---|
movement in |
|||||
At 1/1/20 |
funds |
At 31/12/20 |
|||
£ |
£ |
£ |
|||
Unrestricted funds |
|||||
General fund |
420,000 |
9,713 |
429,713 |
||
Restricted funds |
|||||
Anonymous donation |
930 |
- |
930 |
||
Guideacres : campsite seating fund |
1,000 |
(1,000) |
- |
||
Guideacres : showers and toilets |
5,549 |
- |
5,549 |
||
7,479 |
(1,000) |
6,479 |
|||
TOTAL FUNDS |
427,479 |
8,713 |
436,192 |
||
Net movement in funds, included in the above |
are as follows: |
||||
Incoming |
Resources |
Movement in |
|||
resources |
expended |
funds |
|||
£ |
£ |
£ |
|||
Unrestricted funds |
|||||
General fund |
65,367 |
(55,654) |
9,713 |
||
Restricted funds |
|||||
Guideacres : campsite seating fund |
- |
(1,000) |
(1,000) |
||
TOTAL FUNDS |
65,367 |
(56,654) |
8,713 |
||
Comparatives for movement in funds |
|||||
Net |
Transfers |
||||
movement in |
between |
||||
At 1/1/19 |
funds |
funds |
At 31/12/19 |
||
£ |
£ |
£ |
£ |
||
Unrestricted Funds |
|||||
General fund |
421,241 |
372 |
(1,613) |
420,000 |
|
Restricted Funds |
|||||
Anonymous donation |
930 |
- |
- |
930 |
|
Guideacres : campsite seating fund |
1,000 |
- |
- |
1,000 |
|
Guideacres : showers and toilets |
3,470 |
466 |
1,613 |
5,549 |
|
5,400 |
466 |
1,613 |
7,479 |
||
TOTAL FUNDS |
426,641 |
838 |
- |
427,479 |
|
Page 13
THE GUIDE ASSOCIATION EAST YORKSHIRE
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
10. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
Incoming |
Resources |
Movement in |
|
|---|---|---|---|
resources |
expended |
funds |
|
£ |
£ |
£ |
|
Unrestricted funds |
|||
General fund |
63,717 |
(63,345) |
372 |
Restricted funds |
|||
Guideacres : showers and toilets |
1,666 |
(1,200) |
466 |
TOTAL FUNDS |
65,383 |
(64,545) |
838 |
A current year 12 months and prior year 12 months combined position is as follows:
Net |
Transfers |
|||
|---|---|---|---|---|
movement in |
between |
|||
At 1/1/19 |
funds |
funds |
At 31/12/20 |
|
£ |
£ |
£ |
£ |
|
Unrestricted funds |
||||
General fund |
421,241 |
10,085 |
(1,613) |
429,713 |
Restricted funds |
||||
Anonymous donation |
930 |
- |
- |
930 |
Guideacres : campsite seating fund |
1,000 |
(1,000) |
- |
- |
Guideacres : showers and toilets |
3,470 |
466 |
1,613 |
5,549 |
5,400 |
(534) |
1,613 |
6,479 |
|
TOTAL FUNDS |
426,641 |
9,551 |
- |
436,192 |
Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the
above are as follows:
Incoming |
Resources |
Movement in |
|
|---|---|---|---|
resources |
expended |
funds |
|
£ |
£ |
£ |
|
Unrestricted funds |
|||
General fund |
129,084 |
(118,999) |
10,085 |
Restricted funds |
|||
Guideacres : showers and toilets |
1,666 |
(1,200) |
466 |
Guideacres : campsite seating fund |
- |
(1,000) |
(1,000) |
TOTAL FUNDS |
130,750 |
(121,199) |
9,551 |
Page 14
THE GUIDE ASSOCIATION EAST YORKSHIRE
Detailed Statement of Financial Activities for the Year Ended 31 December 2020
INCOMING RESOURCESVoluntary incomeDonations and legaciesGrantsActivities for generating fundsFundraising eventsSurplus on trading activitiesSubscriptionsCampsite and Centre feesInvestment incomeDeposit account interestOther incoming resourcesSupport grantsTotal incoming resourcesRESOURCES EXPENDEDCharitable activitiesCampsite and Centre running costsDepreciation of freehold propertySupport costsManagementAccountancyAdministrative support costsDepreciation of freehold propertyDepreciation of computer equipmentTotal resources expendedNet income |
2020£6,3257007,0252432,21429,7715,95238,18016220,00065,36730,95810,88241,8402,3669,7275162,20514,81456,6548,713 |
2019£2,507700 |
|---|---|---|
3,2073,1193,15934,81620,770 |
||
61,864312- |
||
65,38343,50111,174 |
||
54,6752,3354,7418191,975 |
||
9,870 |
||
64,545 |
||
838 |
This page does not form part of the statutory financial statements
Page 15
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
SUPPLEMENTARY REPORTS
TO THE
FINANCIAL STATEMENTS
31 December 2020
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
CONTENTS
Income and Expenditure Accounts and Balance Sheets of individual sections
County Camp Site “Guideacres” Paxwold Training Centre
East Yorkshire Guide Depot (incorporating Badges)
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
COUNTY
Income and Expenditure Account for the Year Ended 31 December 2020
| 2020 | 2019 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| INCOME | ||||
| Membership subscriptions | 30,223 | 35,206 | ||
| Less : Transfer to Headquarters | (452 ) | ( 390 ) | ||
| ------------- | ------------- | |||
| 29,771 | 34,816 | |||
| Donation - trading bonus from Guide Depot | - | 10,000 | ||
| Donation - closed activities | 5,622 | - | ||
| Donations - other | 700 | 1,334 | ||
| Grant refund | 260 | - | ||
| Electricity income | 2,106 | 2,233 | ||
| ------------- | 8,688 | ----------- | 13,567 | |
| Interest received | 131 | 253 | ||
| ------------- | ------------- | |||
| 38,590 | 48,636 | |||
| EXPENDITURE | ||||
| Payments to Sections | 10,000 | 10,000 | ||
| Printing, stationery and postage | 861 | 1,026 | ||
| Administrative support | 8,531 | 3,656 | ||
| Telephone | 433 | 438 | ||
| Insurance | 301 | 312 | ||
| Repairs | 4,285 | 9,935 | ||
| Travelling and training | 33 | 2,052 | ||
| Accountancy | 2,366 | 2,335 | ||
| Sundry expenses | 451 | 1,057 | ||
| ------------- | 17,261 | ------------- | 20,811 | |
| Depreciation: | ||||
| Paxwold buildings | - | 510 | ||
| Guideacres buildings | 10,630 | 10,630 | ||
| New building | 279 | 209 | ||
| ------------- | 10,909 | ------------- | 11,349 | |
| ------------- | ------------- | |||
| SURPLUS FOR THE YEAR | 420 | 6,476 | ||
| ------------- | ------------- |
Page 1
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
COUNTY
Balance Sheet at 31 December 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| FIXED ASSETS | Accumulated | ||||
| Cost | Additions | depreciation | |||
| Paxwold - Land and buildings | 92,187 | - | 92,183 | 4 | 5 |
| Guideacres - Land and buildings | 284,527 | - | 160,842 | 123,685 | 134,315 |
| Equipment - new building | 6,457 | - | 6,457 | - | - |
| Office equipment | 15,655 | - | 15,279 | 376 | 654 |
| New standard | 5 | - | - | 5 | 5 |
| ----------- | ----------- | ----------- | ----------- | ----------- | |
| 398,831 | - | 274,761 | 124,070 | 134,979 | |
| ----------- | ----------- | ----------- | |||
| CURRENT ASSETS | |||||
| Debtors | 265 |
- | |||
| Cash at bank - Current account | 44,104 | 53,141 | |||
| - Deposit account | 155,435 | 135,303 | |||
| ------------ | ------------ | ||||
| TOTAL ASSETS | 323,874 | 323,423 | |||
| CURRENT LIABILITIES | |||||
| Creditors and accruals | ( 2,701 ) | ( 2,670 ) | |||
| ------------- | ------------ | ||||
| 321,173 | 320,753 | ||||
| ------------- | ------------ | ||||
| UNRESTRICTED FUNDS | |||||
| General funds | |||||
| Balance at 1 January 2020 | 320,753 | ||||
| Surplus for the year | 420 | ||||
| ------------- | 321,173 | 320,753 | |||
| ------------ | ------------ |
Page 2
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
CAMP SITE “GUIDEACRES”
Income and Expenditure Account for the Year Ended 31 December 2020
| 2020 | 2019 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| INCOME | ||||
| Camp fees | 561 | 6,294 | ||
| Support grant | 10,000 | - | ||
| Donations | 393 | 1,666 | ||
| Equipment and building hire | 82 | 2,094 | ||
| Events | 29 | 2,378 | ||
| Sales of badges (net) | ( 49 ) | 408 | ||
| Interest received | 15 | 27 | ||
| ------------- | ------------- | |||
| 11,031 | 12,867 | |||
| Maintenance payment from County | 5,000 | 5,000 | ||
| ------------- | ------------- | |||
| 16,031 | 17,867 | |||
| EXPENDITURE | ||||
| Repairs and renewals | 5,297 | 11,561 | ||
| Activity costs and equipment hire | - | 2,408 | ||
| Light, heat and power | 1,127 | 1,236 | ||
| Rates | 390 | 269 | ||
| Insurance | 1,121 | 1,384 | ||
| Sundry expenses | 17 | 108 | ||
| ------------- | 7,952 | ------------- | 16,966 | |
| Depreciation: | ||||
| Buildings | 77 | 86 | ||
| Camping equipment | 39 | 46 | ||
| Furniture and equipment | 139 | 68 | ||
| Store shed | 269 | - | ||
| ------------- | 524 | ------------- | 200 | |
| ------------ | ------------ | |||
| SURPLUS FOR THE YEAR | 7,555 | 701 | ||
| ------------- | ------------- |
Page 3
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
CAMP SITE “GUIDEACRES”
Balance Sheet at 31 December 2020
| 2020 | 2019 | |||||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | ||
| FIXED ASSETS | Accumulated | |||||
| Cost | Additions/ | depreciation | ||||
| (Disposals) | ||||||
| Additions to buildings owned by | ||||||
| Guide Association East Yorkshire | 6,764 | - | 6,069 | 695 | 772 | |
| Camping equipment | 4,876 | - | 4,656 | 220 | 259 | |
| Furniture and equipment | 2,376 | 4,700 | 2,291 | 4,785 | 225 | |
| Confidence course | 303 | - | 302 | 1 | 1 | |
| Store shed | 147 | 4,032 | 415 | 3,764 | 1 | |
| ----------- | ----------- | ----------- | ----------- | ----------- | ||
| 14,466 | 8,732 | 13,733 | 9,465 | 1,258 | ||
| ----------- | ----------- | ----------- | ||||
| CURRENT ASSETS | ||||||
| Stock in hand | 600 | 302 | ||||
| Accrued income | 725 | 312 | ||||
| Cash at bank - Current account | 750 | 500 | ||||
| - Deposit accounts | 13,439 | 16,055 | ||||
| Cash in hand | 7 | 4 | ||||
| ----------- | ----------- | |||||
| TOTAL ASSETS | 24,986 | 18,431 | ||||
| CURRENT LIABILITIES | ||||||
| Creditors and accruals | - | - | ||||
| ------------ | ------------ | |||||
| 24,986 | 18,431 | |||||
| ----------- | ------------ | |||||
| RESTRICTED FUNDS | ||||||
| Donated funds | ||||||
| Balance at 1 January 2020 | 930 | 930 | ||||
| UNRESTRICTED FUNDS | ||||||
| General funds | ||||||
| Balance at 1 January 2020 | 10,952 | |||||
| Surplus for the year | 7,555 | |||||
| ------------ | 18,507 | 10,952 | ||||
| Designated fund : Showers and | toilets | |||||
| Balance at 1 January 2020 | 5,549 | 5,549 | ||||
| Designated fund : Campsite seating | ||||||
| Balance at 1 January 2020 | 1,000 | |||||
| Expenditure for the year | ( | 1,000 ) | ||||
| ----------- | - | 1,000 | ||||
| ------------ | ------------ | |||||
| 24,986 | 18,431 | |||||
| ------------ |
------------ |
Page 4
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
PAXWOLD TRAINING CENTRE
Income and Expenditure Account for the Year Ended 31 December 2020
| 2020 | 2019 | 2019 | ||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| INCOME | ||||
| Booking fees and charges | 1,965 | 8,980 | ||
| Support grant | 10,000 | - | ||
| Other donations | 50 | 207 | ||
| Electricity income | 1,238 | 1,169 | ||
| Fundraising | - | 345 | ||
| Sale of souvenirs (net) | 262 | (11 ) | ||
| Interest received | 15 | 32 | ||
| ------------- | --------------- | |||
| 13,530 | 10,722 | |||
| Maintenance grant ex County | 5,000 | 5,000 | ||
| ------------- | --------------- | |||
| 18,530 | 15,722 | |||
| EXPENDITURE | ||||
| Repairs and renewals | 10,004 | 2,087 | ||
| Light, heat and power | 2,139 | 4,831 | ||
| Rates and water | 574 | 782 | ||
| Insurance | 948 | 899 | ||
| Cleaning and waste disposal | - | 783 | ||
| Telephone | 402 | 337 | ||
| Committee expenses | 556 | 1,060 | ||
| Grass cutting | 780 | 816 | ||
| ------------- | 15,403 | ------------- | 11,595 | |
| Depreciation: | ||||
| Buildings | 690 | 767 | ||
| Domestic equipment | 195 | 230 | ||
| Furniture | 202 | 237 | ||
| Solar panels | 721 | 848 | ||
| ------------- | 1,808 | ------------- | 2,082 | |
| ------------- | ------------- | |||
| SURPLUS FOR THE YEAR | 1,319 | 2,045 | ||
| ------------- | ------------- |
Page 5
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
PAXWOLD TRAINING CENTRE
Balance Sheet at 31 December 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| FIXED ASSETS | Accumulated | ||||
| Cost | Additions | Depreciation | |||
| Additions to buildings owned by | |||||
| Guide Association East Yorkshire, | |||||
| less grants received | 59,626 | - | 53,414 | 6,212 | 6,902 |
| Domestic equipment | 21,568 | - | 20,464 | 1,104 | 1,299 |
| Furniture | 20,358 | - | 19,214 | 1,144 | 1,346 |
| Solar panels | 11,550 | - | 7,467 | 4,083 | 4,804 |
| ----------- | ----------- | ----------- | ----------- | ----------- | |
| 113,102 | - | 100,559 |
12,543 | 14,351 | |
| ----------- | ----------- | ----------- | |||
| CURRENT ASSETS | |||||
| Stock in hand | 2,960 | 2,772 | |||
| Accrued income | - | 1,566 | |||
| Cash at bank - Current account |
27,300 | 23,392 | |||
| - Premium account | 5,688 | 5,673 | |||
| ---------- | --------- | ||||
| TOTAL ASSETS | 48,491 | 47,754 | |||
| CURRENT LIABILITIES | |||||
| Creditors and accruals | ( 18 ) | - | |||
| Deposits in advance | - | ( 600 ) | |||
| ------------ | ------------ | ||||
| 48,473 | 47,154 | ||||
| ------------ | ------------ | ||||
| UNRESTRICTED FUNDS | |||||
| General funds | |||||
| Balance at 1 January 2020 | 47,154 |
45,109 | |||
| Surplus for the year | 1,319 |
2,045 | |||
| ------------ | ------------ | ||||
| 48,473 | 47,154 | ||||
| ------------ | ------------ |
Page 6
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
EAST YORKSHIRE GUIDE DEPOT
(incorporating Badges)
Income and Expenditure Account for the Year Ended 31 December 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| TRADING INCOME | |||||
| Sales | 12,188 | 38,135 | |||
| Cost of sales : | |||||
| Opening stock | 27,288 | 28,211 | |||
| Add : Purchases | 11,905 | 34,053 | |||
| ------------- | ------------- | ||||
| 39,193 | 62,264 | ||||
| Less : Closing stock | 29,219 | 27,288 | |||
| ------------- | 9,974 | ------------- | 34,976 | ||
| ------------- | ------------- | ||||
| Gross Profit | 2,214 | 3,159 | |||
| EXPENDITURE | |||||
| Light, heat and power | 304 | 368 | |||
| Insurance | 453 | 406 | |||
| Travel expenses | 6 | 229 | |||
| Postage and stationery | 334 | 59 | |||
| Sundry expenses | 33 | 38 | |||
| Repairs | 305 | 106 | |||
| ------------- | 1,435 | ------------- | 1,206 | ||
| ------------- | ------------- | ||||
| 779 | 1,953 | ||||
| DEPRECIATION | |||||
| Furniture and equipment | 362 | 337 | |||
| ------------- | ------------- | ||||
| 417 | 1,616 | ||||
| Donation to County | - | ( 10,000 ) | |||
| ------------- | ------------- | ||||
| SURPLUS/(DEFICIT) FOR THE YEAR | 417 | ( | 8,384 ) | ||
| ------------- | ------------- |
Page 7
THE GUIDE ASSOCIATION EAST YORKSHIRE REGISTERED CHARITY
EAST YORKSHIRE GUIDE DEPOT
(incorporating Badges)
Balance Sheet at 31 December 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| FIXED ASSETS | Accumulated | ||||
| Cost | Additions | Depreciation | |||
| Additions to buildings owned by | |||||
| Guide Association East Yorkshire | 5,000 | - | 2,500 | 2,500 | 2,500 |
| Fixtures and fittings | 6,483 | - | 6,099 | 384 | 746 |
| ------------ | ------------ | ------------ | ------------ | ------------ | |
| 11,483 | - | 8,599 | 2,884 | 3,246 | |
| ------------ | ------------ | ------------ | |||
| CURRENT ASSETS | |||||
| Stock in hand | 29,219 | 27,288 | |||
| Cash at bank | 9,865 | 13,356 | |||
| Cash in hand | 60 | 60 | |||
| Vouchers | - | 10 | |||
| ------------ | ------------ | ||||
| TOTAL ASSETS | 42,028 | 43,960 | |||
| CURRENT LIABILITIES | |||||
| Trade creditors | ( 467 ) | ( 2,816 ) | |||
| ------------ | ------------ | ||||
| 41,561 | 41,144 | ||||
| ------------ | ------------ | ||||
| UNRESTRICTED FUNDS | |||||
| General funds | |||||
| Balance at 1 January 2020 | 41,144 | 49,528 | |||
| Surplus/(Deficit) for the year | 417 | (8,384 ) | |||
| ------------ | ------------ | ||||
| 41,561 | 41,144 | ||||
| ------------ | ------------ |
Page 8