## Trustees' Annual Report
|For the period
From (start date)
**0**
**1**|For the period
From (start date)
**0**
**1**|For the period
From (start date)
**0**
**1**|**0**
**4**
**2**
**4**
to end date|**0**
**4**
**2**
**4**
to end date|**0**
**4**
**2**
**4**
to end date|**0**
**4**
**2**
**4**
to end date|**0**
**4**
**2**
**4**
to end date|||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**0**|**1**|**0**|**4**|**2**|**4**||**3**|**1**|**0**|**3**|**2**|**5**|
|||||||||||||||
|**Section A**|||**Reference and administration details**|||||||||||
|Charity name
South Cave Scout Group
Other names the charity is known by
Registered charity number (if any)
5
2
4
6
7
3
HQ registration number
1
0
0
2
2
8
4
4
Charity’s principal address
16 Market Place
South Cave
Brough
Postcode
H
U
1
5
2
B
P
Names of the charity trustees who manage the charity
**Trustee Name**
**Office (if any)**
1
Graham Annan
Chairman
2
John Jobling
Treasurer
3
KerryTaylor
Secretary
4
Shaun Wilson
GroupScout Leader
5
Emma Taylor
Ass GroupScout Leader
6
Claire Moverley
Ass GroupScout Leader
7
Laurie Cartledge
8
Hannah Leahy
9
James Miller
10
Richard Hoe
11
Charlie Moverley
12
Nicholas Howbridge
13
Samuel Nicholls
14
Richard Harper
15
Colin Fitch
16
Conor Smith
17
Simon Robinson
**Dates acted if**
**not for whole**
**year**|||South Cave Scout Group
5
2
4
6
7
3
1
0
0
2
2
8
4
4|||||||||||
||||16 Market Place|||||||||||
||||South Cave|||||||||||
||||Brough|||||||||||
||||Postcode||||H|U|1|5|2|B|P|
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
## **Section B**
## **Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)
The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Board of Trustees, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Board consists of 3 independent representatives, Chair, Policies and procedures adopted for: Treasurer and Secretary together with the Group Scout a) the induction and training of trustees; Leaders, individual section leaders and parent’s b) trustee' consideration of major risks representation and meets every 3 months. and the systems and procedures to manage them Members of the Board complete 'Essential Information for Trustees' training within the first 5 months of joining the committee. This Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
|
Summary of the main activities in relation to these objects
**Explorers** No report
## **Scouts**
No report
## **Cubs**
Cubs are currently running at their capacity of 24 children. This is being achieved by sending children to Scouts slightly early and delaying Beaver moves. There are 6 Leaders and 3 Young Leaders 5 Chief Scout Silver awards have been achieved and 230 badges in total have been awarded. The section has participated in the Group camp at Cherry Garth and a section camp at Melton. Activities over the past year include a Fire Station Visit, Martial Arts taster session, Group Campfire, Ambulance visit/First Aid, Rock Up, visit to Brough Observatory, Emergency Aid, Disability Awareness, Scientist Badge and a Night Hike.
## **Beavers**
Beavers meeting on two evenings a week, 21 beavers total currently. 2 leaders and 1 parent helper per group though have not been at maximal capacity for the last term due to challenges with leader availability. Over the past year we have also gained 2 Young Leaders. Badges – 299 awarded this year Beavers all working on challenge awards and some close to obtaining Bronze Scout Award this term. Delivered a varied programme with games, craft and cooking activities in the Den and outdoors including farm visits, litter picking, egg rolling, a world foods picnic, tracking and exploring the woods, wetlands visit and carol singing. Joint session enjoying fairground games created by the Scout section in the Den. Participating in Group campfire & Remembrance parade and District St George’s day event have been other highlights.
We have offered one night away - taking part in Group camp 2004 and are planning County Camp this summer term. Our Section leader role has changed hands – many thanks to Laura Jones for all her contributions over the past few years. Since September we have been fortunate to recruit an additional parent helper with specific admin remit - beneficial to the team for various tasks including RA, managing subs. Further leader recruitment this coming term so we are looking forward to building back to capacity during summer term 2025.
Additional details of the objectives and activities (optional information but encouraged as best practice)
|statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
You**may choose**to include further|
The contribution made to this Group by all it's leaders,
helpers and Trustees assists in seeing scouting continuing to
thrive and move forward in South Cave.|
|---|---|
|||
||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year||
||
The Charity continues to provide through scouting a learning
and activities venue for the youth of South Cave both male
and female between the ages of 6 to 18 years.|
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Board
considers that the group should hold a sum equivalent to 18
months running costs plus the cost of meeting capitation
payments circa £18,000 .
The Group held reserves of approximately £50,000 against
this at year end. This is above the level required for
operating expenses but this is to enable an ongoing
programme of substantial internal and external repairs to the
scout den. A review of all equipment is to take place with a
view to having to replace/renew large parts of it.|
|||
|||
Further financial review details (optional information)
Investment policy and objectives **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
|**Section F**|**Other Optional Information**|
|---|---|
|Plans for future periods (details of any
significant activities planned to achieve
them)||
||To continue to carry out essential repairs and improvements
to the scout den along with a review of all equipment
required to be replaced using funds raised through the
Golden Fleece Walk.
To try to recruit additional leaders/helpers to ensure that
scouting continues to thrive in South Cave.|
**Section G**
**Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date||||||||
|---|---|---|---|---|---|---|---|
|||||||||
||Graham Annan||||||John Jobling|
|||||||||
||Chairman||||||Treasurer|
||D
D
M
M
Y
Y|||||||
||D|D|M|M|Y|Y||
## SOUTH CAVE SCOUT GROUP
BALANCE SHEET AS AT 31ST MARCH 2025
|CURRENT ASSETS
Cash at bank and in hand
GENERAL PURPOSE ACCOUNT
Funds transferred
Surplus (deficit) for year
SECTIONS ACCOUNTS
Scouts
Funds transferred
Surplus (deficit) for year
Cubs
Funds transferred
Surplus (deficit) for year
Beavers
Funds transferred
Surplus (deficit) for year|2025
£
55,852.58
51,204.32
-558.97
50,645.35
1,385.72
159.13
1,544.85
1,452.35
295.04
1,747.39
1,480.54
434.45
1,914.99|2024
£
55,522.93|
|---|---|---|
|||45,005.65
6,198.67|
|||51,204.32|
|||981.80
403.92|
|||1,385.72|
|||1,209.19
243.16|
|||1,452.35|
|||1,296.82
183.72|
|||1,480.54|
55,852.58
55,522.93
Honorary Treasurer
Honorary Auditor
Report of the auditor to the members of the South Cave Scout Group.
The above balance sheet and the attached income and expenditure accounts have been preparedfrom the records and information supplied by the South Cave Scout Group and are in accordance therewith.
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
## GENERAL PURPOSE ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Net Subscriptions
HMRC Gift Aid
Golden Fleece
Grant CAF America
Donations
Explorers
Sundries
EXPENDITURE
Electricity
Water
Gas
Rent|2025
£
6,507.50
4,850.50
1,657.00
1,952.65
12,467.41
1,413.04
45.00
1,289.00
0.00
18,824.10
405.63
266.01
858.08
100.00|2024
£
6,233.50
4,264.50|
|---|---|---|
|||1,969.00
1,654.33
11,203.67
1,736.85
66.41
841.00
0.00|
|||17,471.26|
|||298.48
187.37
298.44
100.00|
|Rates
Repair & Maintenance
Stationery
Explorers
Scout Manager License
Insurance
Equipment
Equipment (CAF)
Hardship Fund
Badges
Golden Fleece
Lottery License
Group Camp
Training
Sundry Expenses
SURPLUS (-DEFICIT) FOR YEAR|7.49
7,267.68
0.00
1,116.91
185.51
1,084.85
86.79
867.86
170.00
943.49
5,127.35
20.00
359.56
455.93
59.93
19,383.07
-558.97|7.19
2,857.99
49.81
614.05
104.57
1,113.79
205.64
1,234.31
160.00
671.78
3,111.40
20.00
0.00
40.00
197.77|
|---|---|---|
|||11,272.59|
|||6,198.67|
||Notes to the General Purpose Account|||
|---|---|---|---|
||The accounts for the Explorer section are incorporated within the General|||
||Purpose Account and the detail is shown below: -|||
||Opening Bank Balance||445.24|
||Income during the year|||
||Subscriptions|490.00||
||Activities|604.00||
||Donation from Group|150.00||
|||1,244.00||
||Expenditure during the year|||
||Subscriptions to Group|350.00||
||Activities|766.91||
|||1,116.91||
||Net Income for year||127.09|
||Closing Bank Balance||572.33|
|||||
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025 SCOUTS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Camp Fees
Wolds/Fells
Other
Austria Jamboree
EXPENDITURE
Activities
Stationery
Camps
Wolds/Fells
Austria|2025
£
3804.00
2682.50
1,121.50
602.00
8,375.00
371.00
0.00
0.00
10,469.50
2,799.90
9.78
6,809.76
690.93
0.00|2024
£
3395.00
2350.00|
|---|---|---|
|||1,045.00
535.00
2,920.00
270.00
14.00
1,600.00|
|||6,384.00|
|||1,534.22
0.00
2,669.94
120.00
1,500.00|
|Equipment
SURPLUS (-DEFICIT) FOR YEAR|0.00
10,310.37
159.13|155.92|
|---|---|---|
|||5,980.08|
|||403.92|
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
## CUBS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Camp Fees
The Deep
EXPENDITURE
Activities
The Deep
Clothing
Other
Camp Fees|2025
£
2480.00
1750.00
730.00
136.00
2556.26
0.00
3422.26
588.27
0.00
112.00
2426.95
0.00|2024
£
2380.00
1725.00|
|---|---|---|
|||655.00
264.00
1423.23
840.00|
|||3182.23|
|||814.36
910.00
0.00
0.00
1214.71|
|SURPLUS (-DEFICIT) FOR YEAR|3127.22
295.04|2939.07|
|---|---|---|
|||243.16|
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
BEAVERS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Uniform
Activities
Camp
The Deep
EXPENDITURE
Activities
The Deep
Badges/Neckers
Other|2025
£
2,450.00
1,725.00
725.00
7.50
144.50
625.00
20.00
1,522.00
294.19
0.00
77.40
136.00|2024
£
2,467.50
1,862.50|
|---|---|---|
|||605.00
10.00
77.00
450.00
840.00|
|||1,982.00|
|||625.27
785.00
14.25
36.17|
|Camp
SURPLUS (-DEFICIT) FOR YEAR|579.96
1,087.55
434.45|337.59|
|---|---|---|
|||1,798.28|
|||183.72|
## SOUTH CAVE SCOUT GROUP
BALANCE SHEET AS AT 31ST MARCH 2025
|CURRENT ASSETS
Cash at bank and in hand
GENERAL PURPOSE ACCOUNT
Funds transferred
Surplus (deficit) for year
SECTIONS ACCOUNTS
Scouts
Funds transferred
Surplus (deficit) for year
Cubs
Funds transferred
Surplus (deficit) for year
Beavers
Funds transferred
Surplus (deficit) for year|2025
2024
£
£
55,852.58
55,522.93|
|---|---|
||51,204.32
45,005.65
-558.97
6,198.67|
||50,645.35
51,204.32|
||1,385.72
981.80
159.13
403.92|
||1,544.85
1,385.72|
||1,452.35
1,209.19
295.04
243.16|
||1,747.39
1,452.35|
||1,480.54
1,296.82
434.45
183.72|
||1,914.99
1,480.54|
||55,852.58
55,522.93|
Honorary Treasurer
Honorary Auditor
Report of the auditor to the members of the South Cave Scout Group.
The above balance sheet and the attached income and expenditure accounts have been prepared from the records and information supplied by the South Cave Scout Group and are in accordance therewith.
## SOUTH CAVE SCOUT GROUP
## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
## GENERAL PURPOSE ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Net Subscriptions
HMRC Gift Aid
Golden Fleece
Grant CAF America
Donations
Explorers
Sundries
EXPENDITURE
Electricity
Water
Gas
Rent
Rates
Repair & Maintenance
Stationery
Explorers
Scout Manager License
Insurance
Equipment
Equipment (CAF)
Hardship Fund
Badges
Golden Fleece
Lottery License
Group Camp
Training
Sundry Expenses
SURPLUS (-DEFICIT) FOR YEAR|2025
2024
£
£
6,507.50
6,233.50
4,850.50
4,264.50|
|---|---|
||1,657.00
1,969.00
1,952.65
1,654.33
12,467.41
11,203.67
1,413.04
1,736.85
45.00
66.41
1,289.00
841.00
0.00
0.00|
||18,824.10
17,471.26|
||405.63
298.48
266.01
187.37
858.08
298.44
100.00
100.00
7.49
7.19
7,267.68
2,857.99
0.00
49.81
1,116.91
614.05
185.51
104.57
1,084.85
1,113.79
86.79
205.64
867.86
1,234.31
170.00
160.00
943.49
671.78
5,127.35
3,111.40
20.00
20.00
359.56
0.00
455.93
40.00
59.93
197.77|
||19,383.07
11,272.59|
|||
||-558.97
6,198.67|
||Notes to the General Purpose Account||||
|---|---|---|---|---|
||The accounts for the Explorer Section are incorporated within the General Purpose Account||||
||and the detail is shown below.||||
||Opening Bank Balance||445.24||
||Inome During the Year||||
||Subscriptions|490.00|||
||Activities|604.00|||
||Donation from Group|150.00|||
|||1244.00|||
||Expenditure During the Year||||
||Capitation to Group|350.00|||
||Activities|766.91|||
|||1116.91|||
||Net Income for the year||127.09||
||Closing Bank Balance||572.33||
||||||
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
## SCOUTS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Camp Fees
Wolds/Fells
Other
Austria Jamboree
EXPENDITURE
Activities
Stationery
Camps
Wolds/Fells
Austria
Equipment
SURPLUS (-DEFICIT) FOR YEAR|2025
2024
£
£
3804.00
3395.00
2682.50
2350.00|
|---|---|
||1,121.50
1,045.00
602.00
535.00
8,375.00
2,920.00
371.00
270.00
0.00
14.00
0.00
1,600.00|
||10,469.50
6,384.00|
||2,799.90
1,534.22
9.78
0.00
6,809.76
2,669.94
690.93
120.00
0.00
1,500.00
0.00
155.92|
||10,310.37
5,980.08|
|||
||159.13
403.92|
## SOUTH CAVE SCOUT GROUP
## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
## CUBS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Camp Fees
The Deep
EXPENDITURE
Activities
The Deep
Clothing
Other
Camp Fees
SURPLUS (-DEFICIT) FOR YEAR|2025
2024
£
£
2480.00
2380.00
1750.00
1725.00|
|---|---|
||730.00
655.00
136.00
264.00
2,556.26
1,423.23
0.00
840.00|
||3,422.26
3,182.23|
||588.27
814.36
0.00
910.00
112.00
0.00
2,426.95
0.00
0.00
1,214.71|
||3,127.22
2,939.07|
|||
||295.04
243.16|
## SOUTH CAVE SCOUT GROUP
## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
## BEAVERS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Uniform
Activities
Camp
The Deep
EXPENDITURE
Activities
The Deep
Badges/Neckers
Other
Camp
SURPLUS (-DEFICIT) FOR YEAR|2025
2024
£
£
2,450.00
2,467.50
1,725.00
1,862.50|
|---|---|
||725.00
605.00
7.50
10.00
144.50
77.00
625.00
450.00
20.00
840.00|
||1,522.00
1,982.00|
||294.19
625.27
0.00
785.00
77.40
14.25
136.00
36.17
579.96
337.59|
||1,087.55
1,798.28|
|||
||434.45
183.72|
## **Balances as at 31st March 2025**
|LLOYDS||||
|---|---|---|---|
|Group Account|30 90 89|30131063|50,645.35|
|Scout Account|30 90 89|45314162|1,544.85|
|Cub Account|30 90 89|45320763|1,747.39|
|Beaver Account|30 90 89|45317562|1,914.99|
55,852.58
CASH Group 0.00 Scouts 0.00 Cubs 0.00 Beavers 0.00 0.00
55,852.58