## Trustees' Annual Report
## For the period
|For the period||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|From (start date)||**0**|**1**|**0**|**4**|**2**|**2**|||||**3**|**1**|
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|**Section A**||||**Reference and administration details**||||||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||||||||||||
|||||South Cave Scout Group||||||||||
|||||||||||||||
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|||||5
2
4
6
7
3||||||||||
|||||1|0|0|2|2|8|4||4||
|||||16 Market Place||||||||||
|||||South Cave||||||||||
|||||Brough||||||||||
|||||Postcode||||||H||U|1|
Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
|---|---|---|---|
||Graham Annan|Chairman||
||JohnJobling|Treasurer||
||Emma Taylor|GroupScout Leader||
||Claire Moverley|Ass GroupScout Leader||
||Laurie Cartledge|||
||Shaun Wilson|||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
Names and addresses of advisers (optional information but encouraged as best pract
Type of advisor Name Addre
## **Section B**
## **Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the T They consist of a Royal Charter, which in turn gives a Laws of the Association and The Policy, Organisation Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the P Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
The Group is managed by the Group Executive Com which are the ‘Charity Trustees’ of the Scout Group w charity. As charity trustees they are responsible for c applicable to charities. This includes the registration, accounts and making returns to the Charity Commiss
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Committee consists of 3 independent representa and Secretary together with the Group Scout Leader leaders and parent’s representation and meets every
Members of the Executive Committee complete _'Esse Executive Committee'_ training within the first 5 month committee.
This Group Executive Committee exists to support th in meeting the responsibilities of the appointments an The maintenance of Group property;
The raising of funds and the administration of Group The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adul Appointing any sub committees that may be required Appointing Group Administrators and Advisors other elected.
## **Section B**
## **Structure, governance and management (continu Risk and Internal Control**
The Group Executive Committee has identified the m believe the Group is exposed, these have been revie been established to mitigate against them. The main have been identified are:
Damage to the building, property and equipment. The the use of buildings, property and equipment from ne organisations such as the church, community centre Groups. Similar reciprocal arrangements exist with th Group has sufficient buildings and contents insuranc against permanent loss.
Injury to leaders, helpers, supporters and members. T capitation fees contributes to the Scout Associations insurance policy. Risk Assessments are undertaken
Reduced income from fund raising. The Group is prim income from subscriptions and fundraising. The grou ensure the continuity of activities should there be a m income. The Committee could raise the value of subs the income to the group on an ongoing basis, either t permanently.
Reduction or loss of leaders. The group is totally relia run and administer the activities of the group. If there number of leaders to an unacceptable level in a parti group as a whole then there would have to be a cont closure of a section. In the worst case scenario the c Group.
Reduction or loss of members. The Group provides a people aged 6 to 18. If there was a reduction in mem section or the group as whole then there would have consolidation or closure of a section. In the worst cas complete closure of the Group.
## **Risk and Internal Control**
The group has in place systems of internal controls th provide reasonable assurance against material mism these include 2 signatories for all payments and a co policies to ensure that insurable risks are covered.
|**Section C**|**Section C**|
|---|---|
||**The Purpose of Scouting**
Scouting exists to actively engage and support youn
personal development,
empowering them to make a positive contribution to
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trust
**Respect -**We have self-respect and respect for othe
**Care -**We support others and take care of the world
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we c
and make friends.
**The Scout Method**
Scouting takes place when young people, in partner
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
|
have 28 beavers and 8 leaders. Although running sl enable all beavers to progress into our cub pack, this attrition. The colony has started to work towards Cha alongside Activity and Staged Badges. Activities hav local canal, pumpkin picking, attending camp and St
|statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public beneft statement
You**may choose**to include further|
The contribution made to this Group by all it's leader
of the Executive Committee assists in seeing scoutin
and move forward in South Cave. As with any volunt
people willing to give some time would enable the Gr
and help to develop the yougsters within the area.|
|---|---|
||The Group meets the Charity Commission'
criteria under both the advancement of ed
advancement of citizenship or community
headings.|
|**Section D**|**Achievements and performance**
The Charity continues to provide through scouting a
venue for the youth of South Cave both male and fem
of 6 to 18 years.
The Group continues to move forward and during the
Explorer unit an additional Beaver Section and an ad|
|---|---|
|Summary of the main achievements of
the charity during the year||
||
The Charity continues to provide through scouting a
venue for the youth of South Cave both male and fe
of 6 to 18 years.
The Group continues to move forward and during the
Explorer unit an additional Beaver Section and an ad|
|**Section E**|**Financial Review**
**Reserves Policy**
The Group's policy on reserves is to hold sufficient re
charitable activities of the group should income and
short. The Group Executive Committee considers tha
a sum equivalent to 12 months running costs, circa
meeting capitation payments.
The Group held reserves of approximately £45,000
This is above the level required for operating expen
an ongoing programme of substantial repairs to the s|
|---|---|
|Quantify and explain any designations
Details of any funds materially in defcit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient r
charitable activities of the group should income and
short. The Group Executive Committee considers th
a sum equivalent to 12 months running costs, circa
meeting capitation payments.
The Group held reserves of approximately £45,000
This is above the level required for operating expen
an ongoing programme of substantial repairs to the s|
|||
Further financial review details (optional information)
Investment policy and objectives
**Investment Policy** The Group does not have sufficient funds to investments. The Group has therefore adopted a ris investment of its funds. All funds are held in cash banks or building societies.
|**Section F**|**Other Optional Information**|
|---|---|
|Plans for future periods (details of any
signifcant activities planned to achieve
them)||
||To continue to carry out essential repairs and improv
using funds raised through the Golden Fleece Walk.|
**Section G**
**Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date||G Annan|G Annan|G Annan|G Annan|G Annan|G Annan|JRJobling|
|---|---|---|---|---|---|---|---|---|
||||||||||
|||Graham Annan||||||John RobertJo|
||||||||||
|||Chair||||||Treasurer|
||1
7
0
7
2
3||||||||
|||1|7|0|7|2|3||
SOUTH CAVE SCOUT GROUP
BALANCE SHEET AS AT 31ST MARCH 2023
|CURRENT ASSETS
Cash at bank and in hand
GENERAL PURPOSE ACCOUNT
Funds transferred
Surplus (defcit) for year
SECTIONS ACCOUNTS
Explorers
Funds transferred
Surplus (defcit) for year
Scouts
Funds transferred
Surplus (defcit) for year
Cubs
Funds transferred
Surplus (defcit) for year
Beavers
Funds transferred
Surplus (defcit) for year|2023
£
48,493.46
38,625.17
6,380.48
45,005.65
0.00
0.00
0.00
2,478.25
-1,496.45
981.80
1,272.60
-63.41
1,209.19
1,671.86
-375.04
1,296.82
48,493.46|2022
£
44,04|
|---|---|---|
|||43,18
-4,55|
|||38,62|
|||1,35
-1,35|
||||
|||1,43
1,04|
|||2,47|
|||1,40
-13|
|||1,27|
|||1,19
47|
|||1,67|
|||44,04|
Honorary Treasurer Honorary Auditor
Report of the auditor to the members of the South Cave Scout Group.
The above balance sheet and the attached income and expenditure accounts have been preparedfrom the records and information supplied by the South Cav Scout Group and are in accordance therewith.
## SOUTH CAVE SCOUT GROUP
## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023
## GENERAL PURPOSE ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Net Subscriptions
HMRC Gift Aid
Golden Fleece
Grant CAF America
Donations
Explorers
Explorer A/C Closure
Bank Interest
Group Camp
Sundries
Government Covid Support
EXPENDITURE
Electricity
Water
Gas
Rent
Rates
Repair & Maintenance
Stationery
Explorers
Scout Manager License|2023
£
5211.00
3082.00
2129.00
1,489.03
9,886.47
952.48
560.00
405.00
0.00
0.00
0.00
50.10
0.00
15,472.08
248.57
176.62
311.35
200.00
13.31
1,166.08
50.51
168.21
78.50|2022
£
357
281|
|---|---|---|
|||75
75
9,07
1,27
22
1,12
58
5
11,03|
|||24,89|
|||23
31
34
19,65
5
7|
|Insurance
Equipment
Equipment (CAF)
Group Camp
Badges
Golden Fleece
Lottery License
Covid 19 Support
Bank Charges
Sundry Expenses
SURPLUS (-DEFICIT) FOR YEAR|1,046.02
1,051.30
1,159.05
0.00
227.71
3,052.53
20.00
0.00
25.00
96.84
9,091.60
6,380.48|92
1,67
58
8
3,88
2
1,50
2
5|
|---|---|---|
|||29,44|
|||-4,55|
||Notes to the General Purpose Account|||
|---|---|---|---|
||The accounts for the Explorer Section are incorporated within these accounts and|||
||the detail is shown below.|||
||Opening Bank Balance||0.00|
||Inome During the Year|||
||Subscriptions|120.00||
||Activities|35.00||
||Start up Grant Humberside Scouts|200.00||
||Donation from Group|50.00||
|||405.00||
||Expenditure During the Year|||
||Capitation to Group|111.00||
||Activities|57.21||
|||168.21||
||Net Income for the year||236.79|
||Closing Bank Balance||236.79|
|||||
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023
## EXPLORERS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
EXPENDITURE
Equipment
Closure of Account
SURPLUS (-DEFICIT) FOR YEAR|2023
£
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00|2022
£|
|---|---|---|
||||
||||
|||22
1,12|
|||1,35|
|||-1,35|
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023
SCOUTS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Donation Covid Supprt
Camp Fees|2023
£
2257.50
1612.50
645.00
105.00
0.00
2,175.00|2022
£
117
113|
|---|---|---|
|||3
50
59|
|Wolds/Fells
Other
Poacher Jamboree
Austria Jamboree
EXPENDITURE
Activities
Stationery
Camps
Wolds/Fells
Badges
Poacher Jamboree
Austria
Bank Charges
Equipment
SURPLUS (-DEFICIT) FOR YEAR|309.00
5.00
824.00
5,990.00
10,053.00
379.44
32.33
2,080.99
400.00
180.47
1,026.50
7,240.00
50.00
159.72
11,549.45
-1,496.45|4
2,64
95|
|---|---|---|
|||4,77|
|||13
48
3
16
2,49
2
40|
|||3,72|
|||1,04|
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023
CUBS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Camp Fees
The Deep
Covid Support
EXPENDITURE
Activities
Badges
Rock Up
Bank Charges
Camp Fees
The Deep
Other
SURPLUS (-DEFICIT) FOR YEAR|2023
£
2345.00
1675.00
670.00
363.00
1794.82
0.00
0.00
2827.82
738.99
156.49
0.00
45.00
1914.77
0.00
35.98
2891.23
-63.41|2022
£
159
172|
|---|---|---|
|||-12
108
70
50|
|||217|
|||13
29
18
2
94
72|
|||230|
|||-13|
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023
## BEAVERS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Uniform
Donation - Covid Support
Camp
EXPENDITURE
Activities
Camp
Badges/Neckers
Bank Charges
SURPLUS (-DEFICIT) FOR YEAR|2023
£
2,047.50
1,847.50
200.00
93.00
10.00
0.00
325.00
628.00
612.34
288.45
52.25
50.00
1,003.04
-375.04|2022
£
1,19
71|
|---|---|---|
|||47
50
15|
|||1,12|
|||27
16
18
2|
|||64|
|||47|
lice)
.ss
The Scout Association. authority to the Bye n and Rules of The
h are common to all
Policy, Organisation and
mmittee, the members of which is an educational omplying with legislation keeping proper sion as appropriate.
atives, Chair, Treasurer s, individual section y 3 months.
_ential Information for_ hs of joining the
he Group Scout Leader nd is responsible for:
finance;
lt support; d; than those who are
## **ued)**
major risks to which they ewed and systems have areas of concern that
e Group would request eighbouring and other Scout hese organisations. The e in place to mitigate
The Group through the national accident before all activities.
marily reliant upon p does hold a reserve to major reduction in scriptions to increase temporarily or
ant upon volunteers to e was a reduction in the cular section or the traction, consolidation or omplete closure of the
activities for all young mbership in a particular to be a contraction, se scenario the
hat are designed to management or loss, omprehensive insurance
g people in their
society.
worthy and loyal. ers. in which we live.
o-operate with others
ship with adults, work
h will provide scouting to
outs. The troop now mber.Many badges have ut Gold Awards. allenge hikes. 4 with another 30 on the g Leaders. Two Cubs include Camps (2), visits to South Cave s nature reserve. ond colony and now ightly above capacity to
ightly above capacity to s allows for some allenge Awards, e included a visit to a George’s Day.
s, helpers and members g continuing to thrive ary organisation more roup to move forward
s public benefit ducation and the development
learning and activities male between the ages e year have opened an dditional Scout Section.
esources to continue the fundraising activities fall at the group should hold a £6,000 plus the cost of
against this at year end. ses but this is to enable scout den.
invest in longer term sk averse strategy to the using only mainstream
vements to the scout den
,blin
7.88
4.10 8.93 5.17
2.04 2.04 0.00
1.04 7.21 8.25
3.59 0.99 2.60
3.55 8.31 1.86
7.88
## ve
3.00 9.25 3.75 0.25 4.97 4.80 5.49 0.00 6.55 2.06 8.23 7.75 6.43 0.28
6.83 3.30 6.21 0.00 6.80 9.54 9.82 0.00 8.50
1.82
5.06
0.00
8.23
5.00
5.61
0.00
0.00
0.00 2.49
9.21
8.93
0.00 0 0.00 0.00
5.49 6.55 2.04
2.04
2.50 5.50 7.00 0.00 0.00 5.00
0.00 5.00 8.50 0.00 5.50
4.55 0.00 0.81 0.00
5.37
0.00 0.00 0.00 7.56
8.29
7.21
5.30 0.00
4.70 0.00 7.75 9.95 0.00
3.00
4.44 7.78 4.00 1.20
0.12 6.45 0.00 3.99
0.99
0.00 7.50 2.50
0.00 0.00 0.00 0.00
2.50
6.30 5.65 2.24 0.00
4.19
8.31