3rd Worcestsr Scout Group (Charity no. 524647) Recelpts and payments account 1st Aprfl 2024- 31st March 2026 Reccipts aiid pay[￿LI[]IS 20?4-2025 2023-2024 45.74 14J* IK17 94174 ev4Thts. 8•Mrs 4776.60 733.74 S.424.95 ov 4n?Js 79&51 ,911.91 .2￿r AcdbiwEqu*w* Adm 411 107Q91 fy) SJTh22 LA19A6 159.11 727Q.OS c•MP￿E￿*rI1 EWhts.Cu 45JI7• 78. 1395.41 2M2S.50 359.01 605.00 4S4.01 947.14 39.71 0.00 355.40 LCQ2.1S ZSU.l7 •llryb. 47AO 17BL Surnrn•ry 47AI2 swi.83 11,72B.IL l•.Z1741 Totsl Inco >W745 5UAYAI 47.512.PS 44231.1S 1.6Q6.14 twiste￿ Ilsnm SU17.64 47.512.05 357.147,(YJ 493m 912 493.(0 Y77￿￿J U•Wm WA TOtsI nrt 17.14 4T)12.05 (l)alr Hi Belind Thank you so much for taktng the time to revicw our accounts. Please see below my responses to the queries/obserYations that you rais￿. > There is an overall net income this year of £3805.59. Agreed > Income itself this year was considerably higher than last year (an increase of £9524.93) mostly due to a Gift Aid payment of £6717.96 yet there was no Gift Aid payment1&8t year, why was this? Aside from the Gift Aid paymenL incorne was still higher (£2806.9D, mainly du¢ to events generating more income. No gift Aid had been clalmed th Iheprevloxf year. so ihtsyear Iwoyears gift ald was elaimed hence Ihe greaier ihis nwde up of £3569.43for 2023-2024 and £3045 for 2022-2023. > Expenditure this year was slightly higher than l&si year by £1133.76 - am ￿UmIng this Was down to naturally incre&sing costs and unexpected expen￿57 Yes, we have seen an incre&fe In the cos¢ off4Mrf $4?plies and costs over the last year in line wilh ¢he cosl ofllving > Meeting costs have decreased by a third this yearf Although I note that these had doubled last year from the previous year. MeetinR costsflurtualeyeor on year depending on iheprogram belng offered lo ouryoung peopk the 2024-2025J7nanclalye4r has seen us re¢urning lo aprogram more in line wilh those being run pre Covld > Membership feeslcosts have stsyed roughly the same. Agreed we have n￿l￿laIned0￿T numbers ofyomngpeople wiihin the group and we have a healihy walilng ltsi of Indlvlduats who any gaps we ha￿ our members H￿ve o > A selection of payinents (including expenses) and receipts have been checked: Agreed > There is a query on 2 separate Beaver sleepover 2024 events thal have been do¢ument¢d for no apparent reason? The*e hvo "Beover Sleepover 2024" events are infod ihe same event bul OSM hos not allowed me lo merge Éhe5e two events I have asked OSM how lo reclify ihis bul il qppe4rs to be aglltch In the syslenL > Qroup Camp 2024- r¢lut¢d Inwm¢ and exp￿5¢5 payments were chxked InGludlng paymcnt to Rhydd Covert Carnpsite of £916 made on 0511 Ir24, a payment of £1443 to S. MoTon¢y for £1443 on 23107r24 and a payment of £522.75 to S Miles for camp foLNI made on 26107124. All payments checkcd and correth. Agreed > Redpoint climbtng event 2024 - query on the event on 26th June 2024 with an income of £240 but expense5 of only £9.60? This is due lo ihe prevlous tre￿￿rer mtsslng an Invoicefrom Redpoinlfor £234 ihis came to lighi after the eut-offdale 0131K March 2025 50 ihe inwice W4Lf paid al the of April and will be recorded dnd accounlgdfor In ihe 2025- 2026finonclal summary > 1¢¢ Quest Malvem event- income of £0 but expenses of £3609 This was a cubs evenl and was afve evenl lo ihe cubspaidlor by Ihegrou > Decrease in admin costs from previous year, frim £564.88 to £45? In Èheprevioxyyear ihegrouppurchased an A3prin¢er at u cost of £301.46 which aeeountsfor m051 of the higher admin costs l&rfyear. Admin costs hif¢oricullyflucÉuale from ortey￿r to the > Utilities and venue maintenance costs have both more than doubled from the previous yea The increase in utility costs is in line wtih the increasedcosl ofpower that hos been seen nalionauy we have renegrfioledour electricty conlra(S lo secure a Tr￿re co￿-effec1ive Muintenance costs wryyear onyear but we cwrently are moking iryrO￿￿wntr to our hut so we are seeing increased costs lo Ihese improvemen1& > Bank Ststements ¢he¢ked via OSM. and a sample checked via Bankline. All correcL Agreed > No vehicle log I￿)kS to inspect. The group onty owns o traller > Ltabilities of £234, what is this f This Liabilty is the unpoid invoieejorReépoint Clim￿n8 as delailed alwe which waspaid after the SI￿ ofMarchfinancialye4r CMI off. DISC￿ed wilh Eyec Ihis will be remui'ecl u3 t4 liubililF added eweii&eJvr 202i-2U26 > No deeds present to inspect. We currentty do nol h4ve Ihe deeds to the building > Reviewed &ssets for rC￿nablene4 all OL Agreed > Stock c4)unt- has this been completed Tecentl Our new quarterm&rler iv reviewing andcata10g￿n£ all our carying /group &Yock > No relevant minutes to read. Agreed > No income or receipts present subject to special restrictions. Agreed > All bank accounts checked including expense accKJunt and c&sh tins. Natwest Business r¢serve accourkt - what is this fo￿ And no interest declared this year - why is this? The ￿￿￿e&l Bxwiness ruerve 1￿cOm￿l is an historicalaccounl this nwney was sel ￿lde for ongoingprojects such iryrovemnl& We dtd nol recéive any Inlerest on our oceounts os they &re nol interesÉgefterotlng WÉ inlend io open an occounl where we will deposil £20000 which will earn some iAlerth in Ihefulure. > Account balan¢e brought forward - £51.317.64 Agreed Again thank you so much for giving us your time and skills ple￿ let me know if you have any other questions Kind regard Carol ## **3[rd] Worcester Group Scout Council** 116th Annual General Meeting 6th September 2025 **Chair** makes Health & Safety and domestic announcements **.** ## **1. Introduction and welcome** ## **Chair** Opening remarks. Welcome members of the Group Scout Council (List attached) and guests. ## **2. Apologies for absence** ## **Chair:** We’ve received apologies from **2** persons for their absence today, and their names will be included in the minutes of this meeting. ## **3. Governance topics** ## **Chair:** We'll use this part of the meeting to make sure the charity's foundations are in good order ## **3a. Approve the minutes of the Annual General Meeting held on 22/09/2024** ## **Chair:** The Group Trustee Board have reviewed the minutes of the previous AGM at their meeting held on **16/07/2025** . I put forward these minutes are taken as read and ask the Group Scout Council to agree they’re a true record of that meeting. Seconded by Carol Moroney with a show of hands to approve _**.**_ ## **3b. Adopt the model constitution from Policy, Organisation and Rules (POR)** ## **Chair:** In line with the recommendation from Scout Headquarters, the Group Trustee Board proposes we adopt the model constitution from Chapter 5 of Policy, Organisation and Rules. A copy of this was available for review and inspection prior to this meeting on the Scout website Seconded by Sandy Davies with a show of hands to approve _**.**_ ## **3c. Note the Group’s financial year** ## **Chair** : Can the Group Scout Council members please note our charity’s financial year is 1 April to 31 March. ## **3d. Approve appointed and community members of the Group Scout Council** **Chair** notes the Group Scout Council can admit other people to membership. Chair advises that all current group members including parents are nominated as Group Scout Council members. These are to be admitted as members of the Group Scout Council as well as the ex officio list in POR Rule 5.4.2.5. Show of hands made to approve _**.**_ Please note: These nominations are to the Group Scout Council (the people attending this AGM). They aren’t members of the Group Trustee Board. Please also note, these nominations can be by name or role. ## **3e. Agree the number of members that may be appointed to the Trustee Board** ## **Chair:** Following good practice recommendations from the Charity Governance Code, POR states Trustee Boards should have a minimum of 5, and no more than 12, Trustees in total. This includes ex officio and co-opted Trustees. The Group Scout Council must agree the number of people to be appointed to the Trustee Board. The outgoing Trustee Board recommends that **12** people are appointed. I propose the Group Scout Council approves that recommendation. Seconded by John Moroney with a show of hands to approve _**.**_ ## **3f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)** ## **Chair** : The Group Scout Council must agree its quorum – the minimum number of Group Scout Council members that must be present at Group Scout Council meetings. The outgoing Trustee Board recommends the quorum should be set at **4** people. Does the Group Scout Council approve that recommendation? Seconded by Sian Moroney with a show of hands to approve _**.**_ Page 2 of 5 pages ## **4. Review of the previous year** ## **Chair:** We’ll now use this part of the meeting to reflect on the activities of the past year. ## **4a. The Group Lead Volunteer’s review of Scouts in the 3[rd] Worcester Group** **Chair** asks the Group Lead Volunteer to present their Annual Review. **Group Lead Volunteer** was at the meeting via a Teams link so their review was read by Gareth Evans. **Chair** thanks Group Lead Volunteer representative for their review. ## **4b. Receive and consider the Annual Report of the Group Trustee Board including the annual Statement of Accounts** **Chair** notes the Group Trustee Board has approved the Annual Report and Statement of Accounts and has received the report on the accounts from the **Belinda Leadbetter** . **Chair** asks the Group Treasurer to give their explanation of the Statement of Accounts. **Treasurer** explains the Statement of Accounts. **Chair** invites questions from the floor regarding the Trustee Annual Report, and the Annual Accounts. No questions. **Chair** thanks the Treasurer **Carol Moroney** Please note: No vote is required, the Group Scout Council only ‘receives and considers’ the report. ## **5. Making appointments** ## **Chair:** We’ll use this part of the meeting to organise the set-up of the charity until the next AGM. We'll appoint a Trustee Board to oversee good governance for the charity over the next year. ## **5a. Appoint the Group Chair, following recommendations from the open selection process initiated by the Group Trustee Board** **Chair** hands the chairmanship of this meeting over to the Group Lead Volunteer. **Group Lead Volunteer** explains the open selection process agreed by the Trustee Board. The recommendation to the Group Scout Council is that **Gareth Evans** should be appointed as Group Chair. Please show your hands as approval. **Group Lead Volunteer** hands the chairmanship of this meeting back to Group Chair. ## **5b. [If required] Appoint the Group Treasurer, following recommendations from the open** ## **selection process initiated by the Group Trustee Board** Page 3 of 5 pages **Chair** explains the open selection process agreed by the Trustee Board. The recommendation to the Group Scout Council is that **Carol Moroney** should be appointed as Group Treasurer. Show of hands made to approve _**.**_ ## **5c. [If required] Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board** **Chair** explains the open selection process agreed by the Trustee Board. The recommendation to the Group Scout Council is that **Sandy Davies, Carol Moroney, John Moroney, Hermione Bone, Lee Duffy, Lynda Graham, Sian Moroney, Dafydd Volk-Evans** should be appointed as members of the Group Trustee Board. Show of hands made to approve _**.**_ **Chair** thanks the Trustees for their work during the year and, in particular, those members who are standing down – Please note: Co-opted members (if any) of the Group Trustee Board are appointed by the Group Trustee Board themselves at one of their meetings, and not at the AGM. ## **5d. Appoint the Scrutineer / Independent Examiner / Auditor** **Treasurer** proposes **Belinda Leadbetter** **Chair** confirms that **Belinda Leadbetter** has been proposed, seconded and is qualified for the role, and asks for a show of hands to approve **Belinda Leadbetter** nomination. ## **6. Closing remarks** Jason Fowles was thanked for all valuable support and hard work getting the equipment organised over his time with 3[rd] Worcester and Liz was given his gifts in his absence. **Chair** closes the AGM, thanking everyone for attending. Page 4 of 5 pages ## **Group Scout Council Members** Gareth Powell Gareth Evans Carol Moroney John Moroney Sian Moroney Hermione Bone Dafydd Volk-Evans Emma Moroney Lynda Graham Sandy Davies Liz Fowles Lewis Maritzo ## **District Representative** Brian Jenkins ## **Apologies** Lynda Graham Emma Webb Page 5 of 5 pages Hi Belinda, Thank you so much for taking the time to review our accounts. Please see below my responses to the queries/observations that you raised. > There is an overall net income this year of £3805.59. _**Agreed**_ > Income itself this year was considerably higher than last year (an increase of £9524.93) mostly due to a Gift Aid payment of £6717.96 yet there was no Gift Aid payment last year, why was this? Aside from the Gift Aid payment, income was still higher (£2806.97), mainly due to events generating more income. _**No gift Aid had been claimed in the previous year, so this year two years gift aid was claimed hence the greater amount this was made up of £3569.43 for 2023-2024 and £3045 for 2022-2023.**_ > Expenditure this year was slightly higher than last year by £1133.76 - am assuming this was down to naturally increasing costs and unexpected expenses? _**Yes, we have seen an increase in the cost of food, supplies and activity costs over the last year in line with the cost of living increases.**_ > Meeting costs have decreased by a third this year? Although I note that these had doubled last year from the previous year. _**Meeting costs fluctuate year on year depending on the program being offered to our young people the 2024 -2025 financial year has seen us returning to a program more in line with those being run pre Covid**_ > Membership fees/costs have stayed roughly the same. _**Agreed we have maintained our numbers of young people within the group and we have a healthy waiting list of individuals who can fill any gaps we have as our members move on.**_ > A selection of payments (including expenses) and receipts have been checked: _**Agreed**_ > There is a query on 2 separate Beaver sleepover 2024 events that have been documented for no apparent reason? _**These two "Beaver Sleepover 2024" events are in fact the same event but OSM has not allowed me to merge these two events I have asked OSM how to rectify this but it appears to be a glitch in the system.**_ > Group Camp 2024 - related income and expenses payments were checked including payment to Rhydd Covert Campsite of £916 made on 05/11/24, a payment of £1443 to S. Moroney for £1443 on 23/07/24 and a payment of £522.75 to S Miles for camp food made on 26/07/24. All payments checked and correct. _**Agreed**_ > Redpoint climbing event 2024 - query on the event on 26th June 2024 with an income of £240 but expenses of only £9.60? _**This is due to the previous treasurer missing an invoice from Redpoint for £234 this came to light after the cut-off date of 31st March 2025 so the invoice was paid at the start of April and will be recorded and accounted for in the 2025- 2026 financial summary**_ > Ice Quest Malvern event - income of £0 but expenses of £360? _**This was a cubs event and was a free event to the cubs paid for by the group.**_ > Decrease in admin costs from previous year, from £564.88 to £45? _**In the previous year the group purchased an A3 printer at a cost of £301.46 which accounts for most of the higher admin costs last year. Admin costs historically fluctuate from one year to the next.**_ > Utilities and venue maintenance costs have both more than doubled from the previous year? **The** _**increase in utility costs is in line with the increased cost of power that has been seen nationally we have renegotiated our electricity contract to secure a more cost-effective tariff.**_ _**Maintenance costs vary year on year but we currently are making improvements to our hut so we are seeing increased costs to cover these improvements.**_ > Bank Statements checked via OSM, and a sample checked via Bankline. All correct. _**Agreed**_ > No vehicle log books to inspect. _**The group only owns a trailer**_ > Liabilities of £234, what is this for? _**This Liability is the unpaid invoice for Redpoint climbing as detailed above which was paid after the 31st of March financial year cut off.**_ > No deeds present to inspect? _**We currently do not have the deeds to the building**_ > Reviewed assets for reasonableness, all ok. _**Agreed**_ > Stock count - has this been completed recently? _**Our new quartermaster is reviewing and cataloguing all our camping / group stock currently.**_ > No relevant minutes to read. _**Agreed**_ > No income or receipts present subject to special restrictions. _**Agreed**_ > All bank accounts checked including expense account and cash tins. NatWest Business reserve account - what is this for? And no interest declared this year - why is this? _**The NatWest Business reserve account is an historical account this money was set aside for ongoing projects such as Hut improvements.**_ _**We did not receive any interest on our accounts as they are not interest generating we intend to open an account where we will deposit £20000 which will earn us some interest in the future .**_ > Account balance brought forward - £51,317.64 _**Agreed**_ Again thank you so much for giving us your time and skills please let me know if you have any other questions Kind regards, Carol