Trustees. Annual Report for the period Pertod start dale Period end dale From ,01 04 2020 To 31 03 2021 Section AIIIWWlTheference and administration detail Charity name 3Nt Worcester Scout Group Other names charity is known by Registered charity number lif any) 524647 Charity's princlpal address 3TrJ Worcester Scout HQ. Rainbow Rise. Worcester Postcode WR3 8EU Names of the charity Irustees who manage the charity Nam? of pefson lor botyl eft￿11ed to apwlnt trustee (if T￿stee name Offrce lifary Dates act￿ if rK+tfor whole year Garelh Evans Chaimian Sandy Davies Martin Smith Gareth Powell Secretary Treasurer Group Scout Leader 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any. (for example, any custodlan trustees) Narne Dales acted rf not for whole ear TAR arch 2012 Names and addresses ol advlsers (Optional infomiallon) e of adviser Name Address Name of Chief executive or names of senior staff members (Optional information) Section B•llllllStructure, overnance and mana emen Descrlptlon of the charlty's trusts The Group's goveming documents are those of The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye- Laws of the Association and The Policy. Organisation, and Rules of The Scout Association. The Group is a trust established under its rules bthich are common to all Scouts. Type of goveming documenl How the charity is consliluted Trustee selection methods The Trustees are appointed in accordance wth the Poli¢y. Organisalion and Rules of The Scout Assooation. Addlilonal governance issues Ioptlonal informatlon) The Group is Managed by the Group Executive Committee. Ihe members of which are the 'Charity Trustees. ofthe Scout Group which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts. and making retums to the Charily Commission as appropriate. You may choose to includ8 additional infomialion, where relevanl, about= policies and procedures adopted for the indudion and training of trustees; the charity's organisalional structure and any wider network with which the charity The Committee consists of 3 independent representatives, Chair, Treasurer, and Secretary together with the Group Scout Leader. individual section leaders (if opted to take on the responsibility) and parenls, representation, and meets every 3 monlhs. Members of the Executive Commrttee complete 'Essential Infomation for Executive Committee. training wtthin the first 5 months ofjoining the committee. relationship wth any related parties.. trustees. consideration of major risks and the system and procedures lo manage them. This Group Executive Commtttee exists to support the Group ScoLrt Leader in meeting the responsibilities of the appointments and is responsible for. The Maintenan￿ of Group proFerty'. The raising of funds and the administration of Group finance. The insurance of per50ns. properly and equipment, Group public occasions- Assisting in the recruitment of leaders and other adult support., Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected Risk and Intemal Control The Group Executive Committee has hIentif￿d the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The tnain areas of concern thal have been identified are: TAR March 2012 Damage lo the building, property and equipment. The Group would request the use of buildings. property, and equipment from neighbouring organisalions such as the church, community centre and other Scout Groups. Similar reciprocal arrangernents exist Wtlh these organisalions. The Group has SLJfficienl buildings and contenls insurance in place to mitigate against permanent loss. Injury to leaders. helpers, supporters and members. The Group Ihrough the capilalion fees. contribules to the Scout Assoclations national accident insurance policy. Risk Assessmenls are undertaken before all aclivilies. Reduced income from fund raising. The Group is primarily reliant uppn income from subscriptions and fundraising. The group does hold a reserve lo ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions lo increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unac￿p1ab1e level in a se¢tion or the group as a whole then Ihere would have to be a contraction, consolidation or closure of a sedion. In the worsl 3rd WORCESTER SCOUT GROUP ACCOUNTS 2021-22 2021-22 2020-21
RECEIPTS £ £
DONATIONS, LEGACIES & SIMILAR INCOME
Membership fees 7,670 7,336
Donations 50 80
Gift Aid 0 12,834
Other Income (e.g. Camp & Activity fees) 12,291 6,075
Scouts - Alps 2022 (negative figure reflects net refunds) -3,225 -3,365
SUB TOTAL 16,786 22,960
GRANTS
Business rates small business grant (COVID) 8,000 10,000
District COVID support grant 0 250
SUB TOTAL 8,000 10,250
FUNDRAISING
AGM cash donations 0 0
Collection tins 0 0
Easy Fundraising 100 173
Asda Bag Pack 1,177 0
Other 0 0
SUB TOTAL 1,277 173
INVESTMENT INCOME
Bank Interest 1 0
Property Rent Income - Hut Hire 5,638 6,837
Other, inc Raindrops Electricity payments 1,157 1,063
SUB TOTAL 6,796 7,901
TOTAL GROSS INCOME 32,859 41,284
Asset and Investment sales 0 0
TOTAL RECEIPTS 32,859 41,284
PAYMENTS
CHARITABLE PAYMENTS
Youth programme 18,622 3,487
Scouts - Alpine 2022 112 0
National & District Membership fees (Capitation) 4,471 2,913
Group general expenditure, adult support, and training 853 854
Electricity 2,217 1,575
Insurance 845 831
Waste Collection 350 172
Repairs and Renewals 319 3,387
Hut Improvement 568 338
Equipment 4,242 628
Printing and Photocopying 0 120
Contribution to Camp Costs 0 0
Uniforms / Badges 1,406 812
Other costs - Website / Domain 86 108
Other costs - Charitable Donation 0 0
SUB-TOTAL EXPENDITURE 34,093 15,224
Asset and Investment purchases - trailer 0 3,960
TOTAL PAYMENTS 34,093 19,184
SUMMARY POSITION
NET CASH IN - CASH OUT -1,234 22,100
CASH FUNDS LAST YEAR END 45,696 23,596
CASH FUNDS THIS YEAR END 44,462 45,696
Cash funds without Scouts International trip net cash 47,799 49,061
CASH FUNDS
Bank Community ("Current") account 39,295 36,931
Less uncleared cheques 0 0
Adj Balance 39,295 36,931
Bank Reserve Account (ring-fenced money) 4,850 8,620
Petty Cash 317 145
TOTAL 44,462 45,696
Discrepancy (should = 0, or total of uncleared cheques) 0.00 0.00
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## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 3[rd ] Worcester Scout Group **On accounts for the year** 2022 **Charity no** 524647 **ended (if any) Set out on pages** 1 to 3 (remember to include the page numbers of additional sheets) **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent examiner’s statement** ## **Independent examiner's statement** - My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed:** **Date:** 22-09-2022 **Name:** Jonathan Haywood **Relevant professional** None **qualification(s) or body (if any):** > **March 2012** **IER** 1 |**Address:**|40 Barbourne Lane, Worcester, WR1 3EU| |---|---| ||| ||| |**Section B**
**Disclosure**|| Only complete if the examiner needs to highlight material problems. > **March 2012** **IER** 2 Give here brief details of any items that the examiner wishes to disclose. > **March 2012** **IER** 3