2021-03-31-accounts

Trustees. Annual Report for the period Pertod start dale Period end dale From ,01 04 2020 To 31 03 2021 Section AIIIWWlTheference and administration detail Charity name 3Nt Worcester Scout Group Other names charity is known by Registered charity number lif any) 524647 Charity's princlpal address 3TrJ Worcester Scout HQ. Rainbow Rise. Worcester Postcode WR3 8EU Names of the charity Irustees who manage the charity Nam? of pefson lor botyl eft￿11ed to apwlnt trustee (if T￿stee name Offrce lifary Dates act￿ if rK+tfor whole year Garelh Evans Chaimian Sandy Davies Martin Smith Gareth Powell Secretary Treasurer Group Scout Leader 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any. (for example, any custodlan trustees) Narne Dales acted rf not for whole ear TAR arch 2012

Names and addresses ol advlsers (Optional infomiallon) e of adviser Name Address Name of Chief executive or names of senior staff members (Optional information) Section B•llllllStructure, overnance and mana emen Descrlptlon of the charlty's trusts The Group's goveming documents are those of The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye- Laws of the Association and The Policy. Organisation, and Rules of The Scout Association. The Group is a trust established under its rules bthich are common to all Scouts. Type of goveming documenl How the charity is consliluted Trustee selection methods The Trustees are appointed in accordance wth the Poli¢y. Organisalion and Rules of The Scout Assooation. Addlilonal governance issues Ioptlonal informatlon) The Group is Managed by the Group Executive Committee. Ihe members of which are the 'Charity Trustees. ofthe Scout Group which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts. and making retums to the Charily Commission as appropriate. You may choose to includ8 additional infomialion, where relevanl, about= policies and procedures adopted for the indudion and training of trustees; the charity's organisalional structure and any wider network with which the charity The Committee consists of 3 independent representatives, Chair, Treasurer, and Secretary together with the Group Scout Leader. individual section leaders (if opted to take on the responsibility) and parenls, representation, and meets every 3 monlhs. Members of the Executive Commrttee complete 'Essential Infomation for Executive Committee. training wtthin the first 5 months ofjoining the committee. relationship wth any related parties.. trustees. consideration of major risks and the system and procedures lo manage them. This Group Executive Commtttee exists to support the Group ScoLrt Leader in meeting the responsibilities of the appointments and is responsible for. The Maintenan￿ of Group proFerty'. The raising of funds and the administration of Group finance. The insurance of per50ns. properly and equipment, Group public occasions- Assisting in the recruitment of leaders and other adult support., Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected Risk and Intemal Control The Group Executive Committee has hIentif￿d the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The tnain areas of concern thal have been identified are: TAR March 2012

Damage lo the building, property and equipment. The Group would request the use of buildings. property, and equipment from neighbouring organisalions such as the church, community centre and other Scout Groups. Similar reciprocal arrangernents exist Wtlh these organisalions. The Group has SLJfficienl buildings and contenls insurance in place to mitigate against permanent loss. Injury to leaders. helpers, supporters and members. The Group Ihrough the capilalion fees. contribules to the Scout Assoclations national accident insurance policy. Risk Assessmenls are undertaken before all aclivilies. Reduced income from fund raising. The Group is primarily reliant uppn income from subscriptions and fundraising. The group does hold a reserve lo ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions lo increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unac￿p1ab1e level in a se¢tion or the group as a whole then Ihere would have to be a contraction, consolidation or closure of a sedion. In the worsl<ase scenario, the complete closure of the Group. Reduction or loss of members. The Group provides actrvities for all young people aged 6 to 18. If there was a reduction in membership in a section or the group as whole then there would have to be a Gonlraclion. consolidation, or closure of a section. In the worst<ase scenario, the complete closure of the Group. Section CI1￿￿0b'eCtiveS and activitie The Purpose of Scouting. Scouting exists to actively engage and support young people in their personal development. empowenng them to make a positive contribution to society. The Values of Scoutlng As Scouts, we are guided by these values= Integrity - We act with integtity,. we are honest, trustsyorthy, and loyal. Respe¢l - We have self-respect and respect for others. Care - We sUPPOrt othets and take care of the world in which we live. Belief - We explore our faiths. bèliefs and attitudes. Co-operation - We make a positive difference: we cooperate with others and make friends. Summary of the objects of the charity set out in its governing document The Scout Method Scouting lakes place when young people. in partnership with adults, work together based on the values of Scouting and.. - enjoy what they are doing and have fun take part in adivtlie5 indoors and outdoors learn by doing share in spirttual reflection take responsibility and make choices undertake new and challenging activities make and live b Iheir Promise. TAR March 2012

The Group meets the Charity Commission's public benefit criteria under both the advancemenl of education and the advancement of cilEenship or community development headings. Summary of the main activities undertaken for the public benefit in relation to these objects (include withln this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional delalls of objertlves and a¢tlvllles (Optlonal inforniation) You may Choose to include further statements, whe relevant, about.. poliGy on gfantMa￿ng', policy programme related investrnent: contribLrtion made by volunleers. lard) 2012 TAR

Section DIIIIWWchievements and perforMancem￿lI1 Summary of the main achievements of the charity during the year Through their Scouting activr(ies the group has enabled young people to participate in extemal activtties including numerous camps throughout the year. where young people are able to participate in outdoor and indoor activities which would nomially be missed. The group is fully inclusive, and we pride ourselves on giving everyone an equal opportunity. TAR Mar¢h 2012

Section 4ry1111•inancial revle Reserves Policy The Group's policy on reserves is to hold SLrfficienl resources lo continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £4.000. BTief statement of the charity's policy on reserves The Group held reserves ol approximately £9.700 against this al year end. This is above the level re uired for o eratin ex nses. Details of any funds materially in deficit Further financ5al review detalls (Optional infomiation) Investment Policy The Group's Income and Expenditure is very small and therefore does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investmenl of rts funds. All funds are held in cash using only mainstream banks or building soaelies or The Scout Association's Short- Tem Investment Service. You may choose to include additional infomation, where relevant about: the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectNes of the charity- investment policy and objectives including any ethical investment policy adopted. The Group Executive regularly monitors the levels of bank balances and the inlerest rates ￿￿1Ved lo ensure the group obtains maximum value and income from ils banking affangements. Occasionally this may involve using an account Ihat requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Section ￿l￿ther optional inforniation Section Gull1￿￿ec1arati0n The trustees de¢lare that thèy have approved the trustees, report above. Slgned on behalf of the charity's tn15t Signature(s) Full name(s) Poslllon leg Secrelary, Ghalr. etc) Evans Chair Date 29th January 2021 March 2012 TAR

3rd WORCESTER SCOUT GROUP ACCOUNTS 2020-21	2020-21	2019-20
1st April 2020 to 31st March 2021
RECEIPTS	£	£
DONATIONS, LEGACIES & SIMILAR INCOME
Membership fees	7,336	9,732
Donations	80	1,154
Gift Aid	12,834	0
Other Income (e.g. Camp & Activity fees)	6,075	12,237
Scouts - Alps 2022 (negative figure reflects net refunds)	-3,365	8,200
SUB TOTAL	22,960	31,323
GRANTS
Business rates small business grant (COVID)	10,000	0
District COVID support grant	250
SUB TOTAL	10,250	0
FUNDRAISING
AGM cash donations	0	132
Collection tins	0	0
Easy Fundraising	173	17
Asda Bag Pack	0	830
Other	0	0
SUB TOTAL	173	979
INVESTMENT INCOME
Bank Interest	0	10
Property Rent Income - Hut Hire	6,837	4,118
Other, inc Raindrops Electricity payments	1,063	746
SUB TOTAL	7,901	4,874
TOTAL GROSS INCOME	41,284	37,176
Asset and Investment sales	0	0
TOTAL RECEIPTS	41,284	37,176
PAYMENTS
CHARITABLE PAYMENTS
Youth programme	3,487	11,916
Scouts - Alpine 2022	0	4,304
National & District Membership fees (Capitation)	2,913	4,259
Group general expenditure, adult support, and training	854	1,505
Electricity	1,575	2,042
Insurance	831	802
Waste Collection	172	344
Repairs and Renewals	3,387	1,097
Hut Improvement	338	2,714
Equipment	628	580
Printing and Photocopying	120	0
Contribution to Camp Costs	0	0
Uniforms / Badges	812	804
Other costs - Website / Domain	108	122
Other costs - Charitable Donation	0	0
SUB-TOTAL EXPENDITURE	15,224	30,488
Asset and Investment purchases - trailer	3,960	0
TOTAL PAYMENTS	19,184	30,488
SUMMARY POSITION
NET CASH IN - CASH OUT	22,100	6,688
CASH FUNDS LAST YEAR END	23,596	16,909
CASH FUNDS THIS YEAR END	45,696	23,596
Cash funds without Scouts International trip net cash	49,061	19,700
CASH FUNDS
Bank Community ("Current") account	36,931	23,066
Less uncleared cheques	0	521
Adj Balance	36,931	22,544
Bank Reserve Account (ring-fenced money)	8,620	0
Petty Cash	145	530
TOTAL	45,696	23,075
Discrepancy (should = 0, or total of uncleared cheques)	0.00	521

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of 3[rd ] Worcester Scout Group On accounts for the year 2021 Charity no 524647 ended (if any) Set out on pages 1 to 3 (remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

• examine the accounts under section 145 of the Charities Act,

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

• • to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

1. which gives me reasonable cause to believe that in, any material respect, the requirements:

2. to keep accounting records in accordance with section 130 of the Charities Act; and

3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

4. have not been met; or

5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Jonathan Haywood

Date: 29-09-2021

Relevant professional None qualification(s) or body (if any):

IER

March 2012

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Address:	40 Barbourne Lane, Worcester, WR1 3EU
Section B Disclosure

Only complete if the examiner needs to highlight material problems.

IER

March 2012

2

Give here brief details of any items that the examiner wishes to disclose.

IER

March 2012

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