STOURBRIDGE AND DISTRicf SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 315T MARCH 2024 Charily Regi51ration No. 524638 The Scout Association No. 306101 STOURBRIDGE AND DISTRICT SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 315T MARCH 2024 INDEX PAGE Legal and administrative details Trustees, report Indepen(Jent examinerf5 report Principal accountlfig policles Statement of financial activities statement of assets and liabllities & reconciliation of funds Notes to the flnanclal statements 10-12 STOURBRIDGE AND DISTRICT SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31sf MARCH 2024 LEGAL AND ADMINISTRATIVE DETAILS Charity Registration No. The Scout Association No. 524638 306101 Contact: Aldermèn Tye Scout Headqt*arters South Road Norton Stourbridge West Midlands. DY8 3ET Trustees: Mr. T. Castle Mr. P. Thomason Mrs. S Jackson Mr. A. Hickman Mrs. K. Dèrby Mr. M. Wall Mr. H Pearson Mr. A Nicholls Mi. S Garratt Banker5: National We5ttninster Bank HSBC Bank Metro Bank Independent Examiner: Neal & Co- Accountants and Business Advi50 Shakespeare Building 26 Cradley Road Cradley Heath B64 6AG REFERENCE AND ADMINISTRATION DETAILS The Charty known as the Stourbridge and District Scout Council was formalty regiSte￿d with the Charity Commi5sionets on 30th January 1964 and its Registered Nurnber is 524638. For the year ended 31st March 2024 the finalised results of the Stourbiidge and District Scout Council have been consolidated into one balan￿ sheeL but still fully disclosing the individual funds that are the responsibility of the Disliict only. TRUSTEES The frustee5 tn office during ihe last financial year were as shown on page 1. STRUCTURE, GOVERNANCE AND MANAGEMENT Governin document The District's governing document5 are those of The Scout Association. They consist of a Royal Charler, which in turn gives authority to the Bye Laws ol the Association and The Policy, Organisation and Rules ol The Scout Association. Chari constitution The District is a trust established undei its rules that are commoft to all Scouts in the UL Trustee seleclton methods The Trustees 8re appointed in accDrdance wth the Policy Organisation and Rules of The Scout Association. SUMMARY OF THE OBJECTS OF THE CHARITY The objectives are as a tsnit ol The Scout Association. The of The Scout Association is to promote the development ol young people in achieving their full physical, intellectual, soeia5 and spiritual potentials, as individuals, as iesponsible citizen5 and a5 tnembers of their local, national a￿d international communitie5. The method of achievino the Aim of the Ass(Kiation is by providing enjoyable and attractive 5cherne of pryres5ive training, based on the Scout Promise and Law and gulded by adult leadership. PUBLIC BENEFIT The tru5tee5 of the Stourbridge atKI District Scout Council accept the need to have Tegard to the Charity Commission's guid3nce on public benph"t. They recogni5e that it is their ￿sponSIbl11ty to ensure that the benefits offered are realised in the District ty prornoling all aspects of scoutin9 Within the area both in membership and tn the wider community- The aim is as set out in the Objectives aL%)ve, membership for both young people and leader5 15 voknntary, and the organisation believes in being lair, open and ir￿luSIVe. SUMMARY OF ACTIVITIES Demand for Scouting aitsvitie5 acr055 the District remains positive across all groups. As in previous years, the recruitment and ￿tentIOn of volunteers remains a challenge. However, the District continues to support to groups in order to recruit, train and retain volunteer September 2024's District camp at Blackwell Adventure will See representation from all groups ar)d sections 2nd plans are afoot that thts Should be the biggest coming together of Stourbridge Scouting since before the pandemic. Financial support Irom District will enable the groups to set costs so cost should not be a barrier to attending. The district headquarters continue to be self financing and do not place a financial burden on the Distrsct. With ever increasing establishment Costs, the trustees continue to seek best value for services supplied. POLICY ON RESERVES The *ru5tees have considered the need for reseNes and derived a policy of WOTking towards a level of reserve5, which wll eventually equate to one yeafs running costs. This1evel is to ensure sustainability through potential cash flow problem& RISK MANAGEMENT The District support groups to ensure compliance wth Scout As50Eiation rules and regulations and to mitigate risk when iunning Scouting activitle& The Dislrict has in place syslems of internal controls Ihat are designed to provide ￿asonable assurance against rnaterial mlsmanagement or1055. these indude 2 signatorie5 IOT all payments and a comprehensive insurance policy to ensu￿ that insurable iisks ale covered. A District specific rinance policy is currently being developed. TRUSTEE TRAINING METHODS Trustees. attention is drawn to the ￿spOnSIbl11t1@l of trustees and training *s availèble and encouraged on a gngoing basis. Members of the executive committee are encouraged to undertake training speckfic to their role. INVESTMENT SELECTION POLICY Funds that are not needed for da￿t0-daY use are kept in interest bearing deposit accoutTrt5 held wth the Scout Associalion. FINANCIAL REVIEW The nett Incoming resources lor the year amounted to £1,026 12022.. £8441. At the year-end, unrestricted eserves were held of £30,75812021. £30,263). TRUSTEES. RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS The law applicable to charitie5 in Enoland & W31es requires the trustees to piepare financial statements for each financial year that givE è lfue and fair view of the charity's financial activities during the year alld ol its financial p051tion at the end of th@ year. In preparing finanual staternents gNing a trkse and fail view, the trustees should follow best practice aTrd- select suilable accounting policies and then apply them consistently make judgments and estimates that are ￿aSOnable and prudent state whether applicable accounting standards and statements ol recommended piacliTr have been followed, subject to any fflaterial deparlures disclosed and explained in thp financial statements prepare the financial Statements on the going con￿r￿ basis unless it 15 inappropriate to presume that the charity will continue sn operation. The twstees are re5PDnsible for keeping accounting records whlch disclose with reasonable accuracy the financial position ol the charity and which enable theffl to ensure that the financial st*ements comply ￿1th the Charitie5 Act 2011. They aiÈ also responsible for s3legE5arding the assets of the charity and hence foi taking reasonable steps Sor the prevention and detection of fraud atKS other irregulaiitles. On behalf of the trustees A3ron Hickman FCCA- Treasufey Date.. 151 Septernber 2024 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE STOURBRIDGE AND DISTRICT SCOUT COUNCIL We rep￿rt ¢)¥k the acmunls ol the GrouplDistrict for the year ended 315% March 2024. Respective responsibilities of Trustees and 5rrutineer As the District'5 trustees you are responsible lor the p￿paratIOn ol the accounts,. you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibslity without carrying out an audit or indeppndent examinat40n to scrutinise the accounts and to repoit to you. Basis of S¢rulineer's Statement In accordance with the directions given in the Group'51District's con5titutioll, I have scrutinised the records and the acco(5nts set ottt on pages 6 to 12. Sciutineer's Statement In my opin¢on the accounts a￿ in accordance with the records produtsd to me and comply with the constitution. Neal & Co- Accountants and Business Adylsors Shakesppare Bullding 26 Cradley Ro3d Cradley H&ath B64 6AG December 2024 STOURBRIDGE AND DISTRICT SCOUT COUNCIL PRINCIPLE ACCOUNTING POLICIES BASIS OF PREPARATION B351s of occountin The financial ststements have l)een prepared on the basis of historic cest in accordance with Accounting and Reporting by Charitie5 - Statement of Recommended Practitr ISORP 20151 the Accounting Standard5 and th the ChaTlties Act 2011. Chan e in basis ol accountin There ha5 been no change to the accounting poliies Ivaluatv)n rules and rnethods of accounting) since135t year. INCOMING RESOURCES Reco nition of incotni These are included in the Statetnent of Financial Activities ISOFAI when.. the charity becomes entitled to the resources the trustees afe virtualty certain they will receive the resourcES. and the monetary value can be measured with sufficient reliability resources Membershi subscrs tions Mernberships subscription collected on behalf of other parts of The Scout Movement are reported in the SOFA net of any amount paid out This is because these subsuiptions are in effect held as agents before bein9 P8id out. Incomin resources with related ex enditure Where incoming resources have related expenditure las with fundraising OT contract income), the incomirrtJ resourtes and reLaled expenditure are reporled grtsss in the SOFA. Grants a￿1 donations Grants and donations are only induded in the SOFA when the charity ha5 unconditional entirfernent to the resou[￿s. Volunteer hel The v31ue of any voluntary help ¥eceived 15 ￿t included in the financial statements but is described in the trustees, annual report. Investmènt income This is included in the financial statements when receivable. STOURBRIDGE AND DISTRICT SCOUT COUNCIL PRINCIPLE ACCOUNTSNG POUCIES EXPENDITURE AND LIABILITIES reco nition Liabilities ale recognised as soon as there 15 a legal or constructive obligatK>n committing the charity to pay out resources. Governance costs These include costs of the preparation and examination of statutoiy financial statements, the costs Df trustee meetings and cost of ary legal advice to trusteps on goveinance or constitutional matters. ASSETS Stocks These would be valued at the lower ol cost or market value, but no stock is currently held.12019. £nill Fixed assets All current redevelopments at the headquarter5 are being financed by specific project grants to which there 15 no cost to the District. headquarteTS ale not included in the District account5. The land on which the building 15 leased from Dudley MBC and the building cost5 held in trust by the Scout Association. INSURANCE Annually, a review ol the piopety and equipment owned by the District is carried out with values insured and equipment coveied ￿Ing updated accordingly. STOURBRIDGE AND DISTRICT SCOUT COUNCIL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 ST MARCH 2024 Total 31 st March 2024 Total 31st hAarch 2023 Income Membership and subscriptions Badge sales Hire ol headquarters Interest received Donations HQ iepairs fund HQ development fund Covid group support fund Totsl incoming resources 28.141 3,493 10,881 26,643 3.097 16.062 21 400 2,412 1690 693 48,555 46,223 Expènditure Capitation Badges fc>r re-sale Scouting activities Heat and light Ground rents Waler Insurance Waste collections Telephone and internet HQ maintenance HQ repairs fund HQ development f￿nd Covid group support fund Office expenses Total resourtes expended 24.300 3.573 3,00 7.728 21.414 3,132 5.335 611 1,443 281 508 1,314 242 1,159 3,117 6,024 576 2.653 2.690 693 511 950 48,060 45,196 Net surplus ol resources Irom activities 495 1,027 STOURBRIDGE AND DISTRICT SCOUT COUNCIL STATEMENT OF ASSETS AND LIABILITIES AND RECONCILIATION OF FUNDS FOR THE YEAR ENDED 31ST MARCH 2024 Note Totsl 31st March 2024 Total 31st March 2023 Fixed assets Tangible assets Current assets Debtors and prepayments Short term investment deposit Cash at bank and in hand 35.058 2,752 10,000 68,060 103,117 93,657 106,409 Current liabilities Creditors and acuuals 2.589 2,589 4.855 4,855 Net current assets 100.528 101,554 Net assets 100,528 101.554 THE FUNDS OF THE CHARITY Short term investment deposit Headquarters redevelopment Scouting activities Headquarters property fund Cgvid support fund Explo￿ r funds 10,000 6.082 8,772 22.962 9,962 13.265 15,677 18.976 19.669 8.487 69.770 7,211 71,291 Unr At the beginning of the financial year Net surplus of resource5 from activities At the end of the financial year 30.263 29,236 495 1,027 30.758 30,263 100.528 101,554 STOURBRIDGE AND DISTRICT SCOUT COUNCIL THE ACCOMPANYING ACCOUNTING POLICIES AND NOTES FORM AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 ST MARCH 2024 Deposit investment previously held by the Scout Assouation has been closed in the year under review. 20Z4 2023 Hire of headquarters due Prepayment5 Capitation due Capitation paid in advance 2.853 4.550 3.478 24,178 35,058 2,406 346 2.752 2024 2023 Current account111- Nthest Current account121 ~ Natwe5t Current account131- HSBC Badges Current account (4) - Metro Cash in hand 48,194 20 3,117 16.710 19 90,631 656 2,350 19 68,060 93.657 2024 2023 Due to Oldswinford Group Creditors and accruals 4,067 788 2,589 2,589 4,855 10 STOURBRIDGE AND DISTRICT SCOW COUNCIL YEAR ENDED 31ST MARCH 2024 2024 2023 Balance brought forward Grant money recognised against expenditu 8,772 2.690 8,772 6.082 8,772 2024 2023 Balance brought forward Tfr to restricted funds in year 9.962 13.000 9,362 600 Z2.962 9,962 2024 2023 Balance brought fotward R￿trIcted funds recognised as iniome in yea¥ 15,677 2.412 9,653 6,D24 13.265 15,677 2024 2023 Balance brought forward Giant money Yecognised against expenditure 19.669 693 19,669 18,976 2024 2023 Balance brought forward Tfr from restricted funds in year 7.211 1.276 7,211 8,487 7,211 10 STOURBRIDGE AND D15TRicf SCOUT COUNCIL YEAR ENDED 31ST MARCH 2024 The chafity had no paid employees during the year12023124 £nill. 11 Tr No remuneration was paid to trustee5 during Ihe year other than out of pocket expenses and mileage (2024: £nill.