2024-03-31-accounts - Redditch District Scout Council

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Redditch District Trustee Board Trustees Report

For the Year Ended 31st March 2024

The trustees present their report and the financial statements for the year ended 31st March 2024.

The District Trustee Board consists of Trustees to undertake the management of the Charity. The Board meet regularly with a minimum of five meetings per annum. The day-to-day management is with the District Chair in conjunction with the District Commissioner team.

Principal activities

The purpose of the Charity is the provision of Scouting groups for young people of all ages plus adults.

Trustees

The trustees who served during the year were as follows: -

P Nash (Chair)	A Bennet
J Payne (District Commissioner team)	A Pinder
S Harffey (District Secretary)	B Parker
K Sterland-Smith (District Treasurer)	G Penny
S Watkiss	S Summers
A Cockram	N Spencer

Through careful management, the organisation is financially viable. The majority of income is obtained from membership and fund-raising events.

Public Benefit

The trustees have referred to the guidance contained in the Charity Commissions General Guidance on public benefit, when reviewing the charitable aims and objectives, and in planning future activities. The trustees have considered how planned activities will contribute to the aims and objectives set.

Organisational Structure

District Trustee Board

I Scout Groups I Volunteers

Risk Management

Major risks have been identified and have mitigation procedures in place. Risks are reviewed periodically and there is an annual review of the level of funding that is necessary to cover potential risks.

Financial Review and Developments

The District Committee has met five times throughout the year to conduct the business of Scouting in Redditch.

Overall, the Charity made a surplus of £1496 during 2023/24. The main reasons for the surplus were loan repayments from Groups and Grants. The District successfully spent the District subscriptions on planned District activities. The District Scout Shop made a surplus of £784

There is an opportunity for Groups within the District to apply for a grant or loan for the future investment in Scouting, usually related to property. During the year the Trustees created two new funds for Groups to apply for assistance, relating to international Scouting activities and for individual hardship needs.

The Trustees gave two grants for Scouting activities, totalling £2400, and assisted one Group whilst they were changing banks.

There are currently two loans outstanding from 1st Matchborough, relating to roof repairs in 2007 and heating repairs in 2015, and to 11th Redditch Scout Group, for an extension to their headquarters.

The trustees have identified the activities and achievements of the District and these are largely contained in the reports of the District Chairman and District Commissioner. They include: -

Safety in Scouting
Supporting the development of Network Scouting
Successful new leader recruitment events
Maintaining the District property and equipment
Maintaining the viability of all the Groups in the District
Promotional activity to increase participation in the Scouting movement at a local level
• Development of the conservation land at Astwood Bank

District Reserves

The District policy on reserves is to hold sufficient reserves to continue the charitable activities of the District, should income and fundraising activities fall short. The District Trustees consider that the District should hold a minimum sum equivalent to 12 months running costs. General Funds held on the 31st of March 2024 were £152,185, which exceeds the minimum requirement, and this provides an opportunity for the District to support one-off initiatives relating to the future investment of Scouting in Redditch.

The Charity holds sufficient reserves in the bank account and a 7-day investment account at the Scout Association, so that funds are available, as required, to pay expenditure and support developments. A minimum funding equivalent of two month’s expenditure has been identified as a suitable cash reserve.

Reserves not required in the short or medium term have been invested. As at 31st March 2024, £63,262 was held in the CAF Charity Account. In addition, £54,843 is held in Barclays Community Account

Charity law requires the trustees to prepare financial statements for each financial year that provide a true and fair view of the state of affairs of the Charity, and of the surplus or deficit of the Charity for that period. In preparing the financial statements the trustees have: -

selected suitable accounting policies and then applied them consistently;
made judgements and estimates that are reasonable and prudent;
declared and explained any material departures in the financial statements; and
prepared the financial statements on the going concern basis.

The trustees have overall responsibility for ensuring that the Charity has appropriate system of controls, financial or otherwise. They are also responsible for keeping proper accounting records which disclose, with reasonable accuracy, at any time the financial position of the Charity. The trustees are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees have funding for the current year (2024/25) which will allow the Charity to maintain the current activities.

District Thanks

The trustees would like to offer their thanks to all Scouters and District Officers, for their contribution and hard work during the challenging circumstances during the period of appointing the new District Commisioner team, and also for their experience and skills which they willingly give to Scouting in the District.

On behalf of the Trustees

Peter Nash Chair of the Trustees June 2024

REDDITCH DISTRICT SCOUT COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES

(INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31st MARCH 2024

Notes Unrestricted Funds Restricted Funds 2024 Total £ £ £ Incoming Resources: Subscriptions 4,378 19,933 24,311 Rent 0 990 990 Camping Fees 0 0 0 Donations 37 0 37 Loan Repayments 3,913 0 3,913 Interest - General 415 0 415 Jamboree Fundraising 0 398 398 Profit from Scout Shop 784 0 784 TOTAL INCOME 9,527 21,321 30,848 Outgoing Resources Direct Charitable 2 830 27,067 27,897 Management & Administration 3 1,455 0 1,455 TOTAL EXPENDITURE 2,285 27,067 29,352 SURPLUS/ - DEFICIT FOR THE YEAR 7,242 -5,747 1,496	2023 Total £ 18,977 990 20 127 3,913 53 21,009 236
	45,325
	42,825 2,374
	45,199
	126

REDDITCH DISTRICT SCOUT COUNCIL

BALANCE SHEET AS AT 31st MARCH 2024

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Notes 2024
£ £
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Notes £ £ Fixed Assets: Tangible Assets: Astwood Bank Land 18,348 Current Assets: *District Cash and Bank Balances* CAF Current Account 63,262 Barclays Community Account 54,843 Unit Trusts 356 7 Day Account - General 0 7 Day Account - Gang Show 0 BARCLAYS - Cubs 6,937 BARCLAYS - Beavers 2,707 BARCLAYS - Shop 6,080 BARCLAYS - Scouts 52 BARCLAYS - Explorers 100 BARCLAYS - Network 1 Redditch District Explorers 11 7,425 Redditch District Scout Active Support 11 1,186 Redditch District Scouts 11 552 Loans to Groups Outstanding 19,799 163,300 *Debtors* 4 2,654 *Payments in Advance* 5 21,981 *Stock* 6 4,125 192,060 Liabilities: *Creditors* 7 -14,441 *Receipts in Advance* 8 -100 *Funds held in trust* From closed group to support future new Groups -3,606 Greenlands Service Charge -10,880 -14,486 NET ASSETS 181,381 DISTRICT FUNDS: 9 General Funds 152,185 Restricted Funds 29,196 TOTAL FUNDS 181,381 Approved by the Board of Trustees on and signed on their behalf by: 2024	£ 13,263 16,729 31,957 28,000 14,750 6,422 761 4,443 52 100 0 7,425 1,186 552 22,811	£ 17,518 178,340 -1,943 -1,000 -13,796 2023
	148,451 4,673 19,933 5,283
	-3,606 -10,190

		179,120
		145,870 33,250
		179,120

Peter Nash Chair of Trustees

REDDITCH DISTRICT SCOUT COUNCIL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2024

1. ACCOUNTING POLICIES:

a) Basis of Preparation of Accounts:

The financial statements are prepared under the historical cost convention and include the results of the Charity's operations, all of which are continuing. The accruals concept has been applied so that income and expenditure are recognised as they are earned and incurred by the Charity.

The financial statements have been prepared in accordance with the Statement of Recommended Practice for accounting for Charities.

b) Taxation:

Redditch District Scout Council is registered with the Charity Commission and under the provisions of Section 505 Income and Corporation Taxes Act 1988 is exempt from liability to taxation.

Redditch District Scout Council - Charity Number 524636

c) Income:

Voluntary income donations are accounted for as received by the Charity.

d) Value Added Tax:

Value Added Tax is not recoverable by the Charity and as such is included in the relevant cost in the Income and Expenditure statements.

2) DIRECT CHARITABLE EXPENDITURE:

Subs Headquarters Jamboree Training Rent Remembrance Day Wreath Upgrading Astwood Bank Land	Unrestricted £ 0 0 0 0 0 830 830	Restricted £ 19,933 6,834 0 300 0 0 27,067	2024 Total £ 19,933 6,834 0 300 0 830 27,897	2023 Total £ 17,252 22,740 180 300 25 2,329
				42,825

3) MANAGEMENT AND ADMINISTRATION OF THE CHARITY:

Admin Expenses Lottery Fee MPLC Licence District Commissioner Expenses District Development Volunteer Insurance AGM Expenses 4) DEBTORS: Amounts outstanding from groups Subscriptions 5) PAYMENTS IN ADVANCE: HQ & County Subscriptons	Unrestricted Restricted Total £ £ £ 162 0 162 20 0 20 199 0 199 953 0 953 69 0 69 52 0 52 0 0 0 1,455 0 1,455 Unrestricted Restricted Total £ £ £ 1,604 0 1,604 1,050 0 1,050 2,654 0 2,654 Unrestricted Restricted Total £ £ £ 21,981 0 21,981	2023 Total £ 375 20 181 1,677 0 0 122
		2,374
		2023 Total £ 1,495 3,178
		4,673
		2023 Total £ 19,933

6) STOCK

The stock consists of items held in the District Scout Shop which is valued at cost price.

7) CREDITORS:

Monies held on behalf of Royal Enfield Monies held on behalf of Astwood Bank Ground Rent to RBC Small Lotteries Licence Group expenses 8) RECEIPTS IN ADVANCE: Donations for gift	Unrestricted Restricted Total £ £ £ 0 7,487 7,487 0 4,934 4,934 75 0 75 20 0 20 1,925 0 1,925 2,020 12,421 14,441 Unrestricted Restricted Total £ £ £ 100 0 100	2023 Total £ 0 0 75 1,868 0
		1,943
		2023 Total £ 1,000

9) FUND BALANCES:

The fund balances as held at 31st March 2024 were for the following purposes

General Capital Trust Funds Gang Show International	Unrestricted Restricted Total £ £ £ 80,990 0 80,990 71,195 0 71,195 0 14,486 14,486 0 14,710 14,710 0 0 0 152,185 29,196 181,381	2023 Total £ 74,774 71,095 13,796 14,710 4,744
		179,120

General reserves include balances held in District bank accounts but not Groups.

10) BANK BALANCES IN LOCAL GROUPS:

Local Groups held the following cash and bank at the end of their financial year:-

Astwood Bank Church Hill Crabbs Cross 1st Matchborough 1st Redditch Explorers 11th Redditch Royal Enfield TOTAL	2024 2023 £ £ 35,081 4,930 359 8,559 0 11,410 23,867 23,867 4,213 4,342 8,231 9,697 17,601 15,076 14,153 11,739
	103,506 89,620

Where information was not received, prior year balances have been used. Crabbs Cross is now a closed group.

11) DISTRICT BALANCES:

In the absence of actual figures, the prior year figures have been used as a best estimate.

12) TRUSTEES:

No trustees received an income from the Charity.

Trustees' expenses were reimbursed.

13) CONTROLLING PARTIES:

The Charity is under control of its trustees.

REDDITCH DISTRICT SCOUT COUNCIL

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDING 31st MARCH 2024

Notes Incoming resources: Subscriptions Rent Camping Fees Donations Jamboree Fundraising Loan Repayments Interest - General Profit from Scout Shop TOTAL INCOME Outgoing resources: Subs Headquarters Jamboree Training Rent MPLC Licence Remembrance Day Wreath Upgrading Astwood Bank Land District Commissioner Expenses District Development Admin Expenses Lottery Fee Volunteer Insurance AGM Expenses TOTAL EXPENDITURE SURPLUS/- DEFICIT FOR THE YEAR	Unrestricted Funds Restricted Funds 2024 Total £ £ £ 4,378 19,933 24,311 0 990 990 0 0 0 37 0 37 0 398 398 3,913 0 3,913 415 0 415 784 0 784 9,527 21,321 30,848 0 19,933 19,933 0 6,834 6,834 0 0 0 0 300 300 199 0 199 0 0 0 830 0 830 953 0 953 69 0 69 162 0 162 20 0 20 52 0 52 0 0 0 2,285 27,067 29,352 7,242 -5,747 1,496	2023 Total £ 18,977 990 20 127 21,009 3,913 53 236
		45,325
		17,252 22,740 180 300 181 25 2,329 1,677 0 375 20 0 122
		45,199

		126

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF REDDITCH DISTRICT SCOUT COUNCIL

I report on the accounts of the Charity for the period ending 31[st] March 2024, which are set out on the following pages.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the Trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my Responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7) (b) of the act, whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER’S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. As examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matter has come to my attention

1) which gives me reasonable cause to believe that in any material respect the requirements
a. to keep accounting records in accordance with Section 41 of the Act and
b. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
3) which gives me reasonable cause to believe that in any material respect the accounting rules of Redditch District Scout Council have not been met.

Paul Edward Field 29th June 2024