2023-03-31-accounts - Redditch District Scout Council

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Redditch District Scout Council Trustees Report

For the Year Ended 31st March 2023

The trustees present their report and the financial statements for the year ended 31st March 2023.

The District Committee consists of Trustees to undertake the management of the Charity. The Committee meet regularly with a minimum of five meetings per annum. The day-to-day management is with the District Chair in conjunction with the District Commissioner.

Principal activities

The purpose of the Charity is the provision of Scouting groups for young people of all ages plus adults.

Trustees

The trustees who served during the year were as follows: -

P Nash (Chair)	J Payne	A Bennet
M McAulife (District Commissioner)	A Pinder	N Spencer
S Harfey (District Minute Secretary)	H Sargent	B Parker
K Sterland-Smith (District Treasurer)	G Penny
S Watkiss	S Summers
D Cockram	A Cockram
J Ingleby	L Mowatt

Through careful management, the organisation is financially viable. The majority of income is obtained from membership and fund-raising events.

Public beneft

The trustees have referred to the guidance contained in the Charity Commissions General Guidance on public benefit when reviewing the charitable aims and objectives and in planning future activities. The trustees have considered how planned activities will contribute to the aims and objectives set.

Organisational structure

District Committee

I Scout Groups I Volunteers

Risk Management

All major risks have been identified and have procedures in place. Risks are reviewed periodically. There is an annual review of the level of funding that is necessary to cover potential risks.

Financial Review and developments

The District Committee has met five times through the year to conduct the business of scouting in Redditch (once by Zoom virtual communication). It appointed a Network Commissioner to promote a programme for the 18 -25 age group, and a Youth Commissioner to develop and report on the 8- 18 age range.

Overall the Charity made a surplus of £ 126 during 2022/23. The main reasons for the surplus were loan repayments from Groups and Grants. The District successfully spent the District subscriptions on planned District activities. The District Scout Shop made a surplus of £236

There is an opportunity for District Groups to apply for a grant or loan for the future investment in scouting, usually related to property. There are currently two loans outstanding from 1st Matchborough relating to roof repairs in 2007 and heating repairs in 2015, and to 11th Redditch Scout Group, for an extension to their headquarters.

The trustees have identified the activities and achievements of the District and these are largely contained in the reports of the District Chairman and District Commissioner. They include: -

Safety in Scouting
Supporting the development of Network Scouting
Successful recruitment of new leader events
Maintaining the District property and equipment
Maintaining the viability of all the District Groups
Promotional activity to increase participation in the Scouting movement at a local level
Development of the conservation land at Astwood Bank

District Reserves

The District policy on reserves is to hold sufficient reserves to continue the charitable activities of the District, should income and fundraising activities fall short. The District Committee considers that the District should hold a minimum sum equivalent to 12 months running costs. General

Funds held at 31st March 2023 were £ 145,870 which exceeds the minimum requirement, and this provides an opportunity for the District to support one off initiatives relating to the future investment scouting in Redditch.

The Charity holds sufficient reserves in the bank account and a 7-day investment account at the Scout Association so that funds are available, as required, to pay expenditure and support developments. A minimum funding equivalent to two months expenditure has been identified as a cash reserve.

Reserves not required in the short or medium term have been invested through Cazenove Capital Management. As at 31st March 2023, £ 31,957was held in the Income Trust for Charities Income Units. In addition, £28,000 is held in a 7-day short term investment account for the Scout Association.

Charity law requires the trustees to prepare financial statements for each financial year that provide a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing the financial statements the trustees have: -

selected suitable accounting policies and then applied them consistently;
made judgements and estimates that are reasonable and prudent;
declared and explained any material departures in the financial statements; and
prepared the financial statements on the going concern basis.

The trustees have overall responsibility for ensuring that the Charity has appropriate system of controls, financial or otherwise. They are also responsible for keeping proper accounting records which disclose, with reasonable accuracy, at any time the financial position of the Charity. The trustees are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees have funding for the current year (2023/24) which will allow the Charity to maintain the current activities.

District Thanks

The trustees would like to offer their thanks to all Scouters and District Officers for their contribution and hard work during the very challenging circumstances in the wake Covid 19 pandemic, and their experience and skills which they willingly give to Scouting in the District.

On behalf of the Trustees

Peter Nash Chair of the Trustees 17th September 2023

REDDITCH DISTRICT SCOUT COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES

(INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31st MARCH 2023

Notes Unrestricted Funds Restricted Funds 2023 Total £ £ £ Incoming Resources: Subscriptions 1,726 17,252 18,977 Rent 0 990 990 Camping Fees 20 0 20 Donations 127 0 127 Loan Repayments 3,913 0 3,913 Interest - General 53 0 53 Jamboree Fundraising 0 21,009 21,009 Grants 0 0 0 Profit from Scout Shop 236 0 236 TOTAL INCOME 6,075 39,251 45,325 Outgoing Resources Direct Charitable 2 2,354 40,471 42,825 Management & Administration 3 2,374 0 2,374 TOTAL EXPENDITURE 4,728 40,471 45,199 SURPLUS/ - DEFICIT FOR THE YEAR 1,347 -1,221 126	2022 Total £ 14,640 990 50 0 3,913 49 10,074 10,096 768
	40,580
	21,613 1,241
	22,854
	17,726

REDDITCH DISTRICT SCOUT COUNCIL

BALANCE SHEET AS AT 31st MARCH 2023

Notes £ £ Fixed Assets: Tangible Assets: Astwood Bank Land 17,518 Current Assets: *District Cash and Bank Balances* HSBC Current Account 0 CAF Current Account 13,263 Barclays Community Account 16,729 Unit Trusts 31,957 7 Day Account - General 28,000 7 Day Account - Gang Show 14,750 BARCLAYS - Cubs 6,422 BARCLAYS - Beavers 761 BARCLAYS - Shop 4,443 BARCLAYS - Scouts 52 BARCLAYS - Explorers 100 Redditch District Beavers 0 Redditch District Cubs 0 Redditch District Explorers 11 7,425 Redditch District Scout Active Support 11 1,186 Redditch District Scouts 11 552 Loans to Groups Outstanding 22,811 148,451 *Debtors* 4 4,673 *Payments in Advance* 5 19,933 *Stock* 6 5,283 178,340 Liabilities: *Creditors* 7 -1,943 *Receipts in Advance* 8 -1,000 *Funds held in trust* From closed group to support future new Groups -3,606 Greenlands Service Charge -10,190 -13,796 NET ASSETS 179,120 DISTRICT FUNDS: 9 General Funds 145,870 Restricted Funds 33,250 TOTAL FUNDS 179,120 Approved by the Board of Trustees on and signed on their behalf by: 2023	£ 4,459 13,317 39,322 37,429 28,000 14,710 5,140 761 0 0 7,425 1,186 552 24,627	£ 15,189 186,658 -1,838 0 -13,106 2022
	176,928 3,408 6,323
	-3,606 -9,500

		186,903
		144,701 42,202
		186,903

Peter Nash Chair of Trustees

REDDITCH DISTRICT SCOUT COUNCIL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2023

1. ACCOUNTING POLICIES:

a) Basis of Preparation of Accounts:

The financial statements are prepared under the historical cost convention and include the results of the Charity's operations, all of which are continuing. The accruals concept has been applied so that income and expenditure are recognised as they are earned and incurred by the Charity.

The financial statements have been prepared in accordance with the Statement of Recommended Practice for accounting for Charities.

b) Taxation:

Redditch District Scout Council is registered with the Charity Commission and under the provisions of Section 505 Income and Corporation Taxes Act 1988 is exempt from liability to taxation.

Redditch District Scout Council - Charity Number 524636

c) Income:

Voluntary income donations are accounted for as received by the Charity.

d) Value Added Tax:

Value Added Tax is not recoverable by the Charity and as such is included in the relevant cost in the Income and Expenditure statements.

2) DIRECT CHARITABLE EXPENDITURE:

Subs Headquarters Jamboree Training COVID Recovery expenses Rent COVID Group support Remembrance Day Wreath Upgrading Astwood Bank Land	Unrestricted £ 0 0 0 0 0 0 25 2,329 2,354	Restricted £ 17,252 22,740 180 0 300 0 0 0 40,471	2023 Total £ 17,252 22,740 180 0 300 0 25 2,329 42,825	2022 Total £ 14,145 3,600 165 811 300 2,000 0 592
				21,613

3) MANAGEMENT AND ADMINISTRATION OF THE CHARITY:

Admin Expenses Lottery Fee MPLC Licence District Commissioner Expenses Volunteer Insurance AGM Expenses 4) DEBTORS: Amounts outstanding from groups Subscriptions 5) PAYMENTS IN ADVANCE: HQ & County Subscriptons	Unrestricted Restricted Total £ £ £ 375 0 375 20 0 20 181 0 181 1,677 0 1,677 0 0 0 122 0 122 2,374 0 2,374 Unrestricted Restricted Total £ £ £ 1,495 0 1,495 3,178 0 3,178 4,673 0 4,673 Unrestricted Restricted Total £ £ £ 19,933 0 19,933	2022 Total £ 397 20 156 543 76 50
		1,241
		2022 Total £ 0 3,408
		3,408
		2022 Total £ 0

6) STOCK

The stock consists of items held in the District Scout Shop which is valued at cost price.

7) CREDITORS:

Ground Rent to RBC District contribution to Jamboree Group expenses 8) RECEIPTS IN ADVANCE: Grant for Group	Unrestricted Restricted Total £ £ £ 75 0 75 1,868 0 1,868 0 0 0 1,943 0 1,943 Unrestricted Restricted Total £ £ £ 1,000 0 1,000	2022 Total £ 0 0 1,838
		1,838
		2022 Total £ 0

9) FUND BALANCES:

The fund balances as held at 31st March 2023 were for the following purposes

General Capital COVID Recovery Trust Funds Gang Show International	Unrestricted Restricted Total £ £ £ 74,774 0 74,774 71,095 0 71,095 0 0 0 0 13,796 13,796 0 14,710 14,710 0 4,744 4,744 145,870 33,250 179,120	2022 Total £ 68,134 76,567 9,189 13,106 14,710 5,197
		186,903

General reserves include balances held in District bank accounts but not Groups.

10) BANK BALANCES IN LOCAL GROUPS:

Local Groups held the following cash and bank at the end of their financial year:-

Astwood Bank 1st Birchensale Church Hill Crabbs Cross 1st Matchborough 1st Redditch Explorers 11th Redditch Royal Enfield TOTAL	2023 2022 £ £ 4,930 3,431 0 9,878 8,559 10,873 11,410 10,490 23,867 25,203 4,342 5,116 9,697 9,374 15,076 12,844 11,739 0
	89,620 87,209

Where information was not received, prior year balances have been used.

11) DISTRICT BALANCES:

In the absence of actual figures, the prior year figures have been used as a best estimate.

12) TRUSTEES:

No trustees received an income from the Charity.

Trustees' expenses were reimbursed.

13) CONTROLLING PARTIES:

The Charity is under control of its trustees.

REDDITCH DISTRICT SCOUT COUNCIL

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDING 31st MARCH 2023

Notes Incoming resources: Subscriptions Rent Camping Fees Donations Jamboree Fundraising Loan Repayments Interest - General Grants Profit from Scout Shop TOTAL INCOME Outgoing resources: Subs Headquarters Jamboree Training Rent MPLC Licence COVID grant expenses COVID grant support Remembrance Day Wreath Upgrading Astwood Bank Land District Commissioner Expenses Admin Expenses Lottery Fee Volunteer Insurance AGM Expenses TOTAL EXPENDITURE SURPLUS/- DEFICIT FOR THE YEAR	Unrestricted Funds Restricted Funds 2023 Total £ £ £ 1,726 17,252 18,977 0 990 990 20 0 20 127 0 127 0 21,009 21,009 3,913 0 3,913 53 0 53 0 0 0 236 0 236 6,075 39,251 45,325 0 17,252 17,252 0 22,740 22,740 0 180 180 0 300 300 181 0 181 0 0 0 0 0 0 25 0 25 2,329 0 2,329 1,677 0 1,677 375 0 375 20 0 20 0 0 0 122 0 122 4,728 40,471 45,199 1,347 -1,221 126	2022 Total £ 14,640 990 50 0 10,074 3,913 49 10,096 768
		40,580
		14,145 3,600 165 300 156 811 2,000 0 592 543 397 20 76 50
		22,854

		17,726

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF REDDITCH DISTRICT SCOUT COUNCIL

I report on the accounts of the Charity for the period ending 31[st] March 2023, which are set out on the following pages.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the Trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my Responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7) (b) of the act, whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER’S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. As examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matter has come to my attention

1) which gives me reasonable cause to believe that in any material respect the requirements
a. to keep accounting records in accordance with Section 41 of the Act and
b. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
3) which gives me reasonable cause to believe that in any material respect the accounting rules of Redditch District Scout Council have not been met.

Paul Edward Field 18 September 2023