Scouts 1st HALESOWEN SCOUT GROUP Annual Accounts & Report 2023 - 2024 Registered Charity No. 524625 Trustees, Annual Report For the period Fromlstart datel to end dale Section A Reference and administration details Charity name Isi Halesowen Scout GfOUP Other names the ehanty is kncmn by Registered charty number lif any) HQ regislrab.on number Chatty's principal address 1 $1 Halesowen Scout Centre Elizabeth Road H£￿SOWen Poslcode Names of the chanty trustees who manage the charity Tr￿￿0 N•mo Offlce {11 anyl D¥to8 a¢to0 If not for whole year Mark Timmins Claire Timmins John Carter Sie hen Gill Mar arel Mccann Sarah Re nolds Paul Ta or Caroline Bettend Che Gail While Katie Price lan D8le Joint Chair Joint Chair Treasurer Secrets Subscri lions Team Grou Lead Volunteer Subseri '￿8 Team 10 Subscn lions Team 12 13 14 15 Lbst ian rustees ame anie Case Address an esley er hite 1 LTT00001 (1st Felyuary 2017) Section B Structure. governance and management Des¢ripb'on of the chanty's trusts Type of governing document The Group's governing documents afe those of the The Scout A550cialion They consist of a Royal Charter, which in turn gives aulhonty lo the 8ye Laws of lthe Association and The Policy. organWt￿n and Rules of The Scout Association How the charity is consliluled The Group is a Irust established under its rules whth are common to all Scouts. Trustee selection methods The Trustees are appointed in ac¢ordance wlh the Policy, Organisat￿n and Rules of The Scout AssocialBJn. The Group is managed by Ihe TnJstee Board. the members of wh￿h are the 'Charity Trustees. of the Scout Group which Is an educational charity. As chanty twstee5 they a responsib￿ for complying WTlh legislation applicable fo chanty'es. This includes the regislrabon. keeping proper accounts and making retums to the Chanly ComrnissDn as approprkgte. Policies and prccedures adoploo for. The Committee consists of 4 independent represenlatives.Joint Chairs. Treasurer. Secretary and Subscription Team together wjlh the Group Lead Voluriteer, and meets every month. Members of the Trustee Board complete 'Ess8ntial ln10m7at￿n for Executsve Commiftee. training within the fifst 5 rnonths of joining the commrttoe. This Trustee Board exists lo support the Group Scout Leader in meeting the responsibilrties ol the app￿.ntfflents and is responsible for.. The maintenance of Group property", The raising of funds and the administration of Group finance., The Insurance of persons. property and equipment". Group public occasions.. Assisting in the re¢rurtmenl of b8aders and olher adult support, Appoinb'ng any Sub committees that may be required: Appointing Group Administrators and Advisors other than those who are elected. 2 LT70CQ01 (1st February 20171 Section B Structure, governance and management Icontinliedl Risk and Internal Control The Group Trustee Board has identified the major risks lo wttich they believe the Group is exposed. Ihese have been reviewed and systems have been established to mitigate a9ainsl Ihem. The main areas of concem that have teen Identsf￿d a￿.. Damage lo the buikling, proFety and equipment. The Group would request the use of buildings. Property and equipment from neightn In membership In a particular section or ihe Group a$ a Ithole then there would have to be a contrathon. consolidat￿n or closure of a section In the worst case Scenar￿ the complete closure of the Group. The Group has in pbce Systems of inlern81 controls that are designed to provide reasonable assurance against mater￿1 mismana9ernent or loss. these include hvo signatures for all payments and a comprehensive Insuran￿ policy lo ensure that insurable risks are covered. 3 LT71J0001 (1st February 20171 Section C Objectives and activitie$ The of Scouting Scouting exists to actsvely engage and support young people in their personal development. emptyhtring them to make positive Contributson lo society. Summary of the objects ofthe charity sel out in its governing document The Values of Seoutlng As Scouts we afe guided by these values.. Integrlty - We acl wrth integrity.. we are honest, trUsfv￿rthy and loyal. Respect - We h8ve self4e5pect and respect for Others. Care - We support olhefs and take cafe of Ihe world lli which we live. Bellef - We explore our faiths, beliets and atb'tudes Co•opgratlon - We make a positive drfference,. ￿ co- operate wilh others and make friends. The Scout Method ScoiJts"ng takes pL4ce when young people. in partnership with adults. work together based on the values of Scouting and.. - enjoy what they are doing and have fun - take part in ac￿'vi￿.eS iTrJoor5 and outdoors learn by doing share in spiritual refleCt￿Tr - take responsibility and make choices undertake new and challenging act[¥rt￿S make and Ibve by their Promise_ Summary of the main actNilies in re￿t￿)n to these objects The Group provides a wTrde range ol Indoor and outdoor training and acty"vits"es appropnale lo the age range of the youth members many of wh￿h are direclty linked lo the programme of badges and awards as directed by The S¢oul Associabon Key to the programme of acts'viries ￿ prowding skills lor life I#SkillsFerLifel. The Scout Group is Indebted lo a significant number ol adult volunteers who gNe their time Ireety and al rbo COSt to Ihe Group. These include Leaders in the sect￿ns, rnembers of the Group ExecutNe and a numter of Supporters who assist the Group on an as required b3si$ Contribubon made by volunteers 4 LT7CMX101 Ilsl February 20171 Public benefii statement The Gioup meets the Charity Commission's public benefi't cnleria un¢Jer both the advancement ol education and the adVan￿MeThI of crt￿en$￿iP or communty devebopment headin Section D Achievgments and performance Summary of the main ¥Ch￿vernents of the chanty during the year The group continues 10 9row with the opening of a Squirrel Dray for 44 year olds.Income levels remain Slrong through subscnpbons, third party renlalsand fund raising events both ai the scout centre and outside events Such as providing catenng semces at do9 agilty events.A schedule ol building repairs and maintenance was preparedand contractors appointed to carry out the work later in 2024 Opbons lo Ihe proposed building exlension are being consx1ered to ensure they meet bng term needs and give value for rnoney During the year several new adult leader5 and supForters Ivolunteefs) were recruited bul the Group conbnues lo ty and find mole. With the Rainbow and Brown￿ Group significantly increasing their numbers. more than 175 young people now use the Scout Centre each week. Section E Financial Review Re••rves Policy The Group's policy on reserves is to hold suffi'cTren resources to conts.nue the chanlabSe aclwilies of the group shoukd income and fundraising actsvibes fall short. Th Group Executive Committee considers that the group should hold a sum equwalent lo 3 months running costs. circa £6,0 5 LT700001 (1st February 2017) 1st Halesowen Scout Group (Charlty no. 524625) Receipts and Payments Account For the y•ar from To 0110412023 3110312024 Receipts and payments 2D23124 Restricted Endowment funds fund5 2022123 Unrestrkted fund5 Total fvnds Total Receipts G•rrtral I￿oM• ZOIZ1.96 20923.87 8DD.00 1636.66 2880.00 Gfft Aid 832.34 Jl89.14 BbTrk interesl 448.60 151.61 01￿1 Inc Renlal IrLrrf 9446.00 11169.00 2vthS Iwts81 Sub t￿•1 9104.06 81$5.78 Section$ opÈtaitng incomt Weekty ty(¥rammes 6021.42 6￿7.40 Camp& txknol Eth￿rg￿ Award Suty total 7206.00 1370.00 2876.50 3182.50 Olher Incc UDiform8 2424.97 526.82 P•AnitdJses 8 1rn*8 1060.00 1226.00 Sub tolal Sub to￿1 Tolal Gn)$8 Incom• As¥el aTrJ inveslrnenl Yotslre¢¢lpts •,oi LT70CU)3 Frtrtory20241 1013 1st Halesowen Scout Group (Charity no. 524625) Receipts and Payments Account For the year frorn 0110412023 To 31h)312024 Receipts aiid payments 2023124 Restricted Endowment funds funds 2022123 Unfestriclod lunds Tolal funds Total lunds Payrnents Ch4fit8ble Payments 5ub5cri 6791.50 6486.00 Ocr8￿)$ 140.00 Fundra￿1￿￿ éXF*Mes J215.17 1JJl.41 2S29.25 2341.OD Walu and 416.82 3n.74 E￿n¢*yOnd Ga5 AdtninistfalKfft & fina 2368.44 2J66.74 1083.26 3JJ.14 Inleriw 327.66 331.11 F*& 8 ￿Urty 8 sanir•i RWIS 8 UpilDrm6 1593.74 1810.64 5354.30 49#.06 1713Ag 6860.70 42J7.97 1010.76 Mmibuyes 8 6666.03 Equipmnt Trwniry 2126.94 4564.22 700.OD 1537.20 Sub lotal Stclbtsn watlng exF￿￿111U Weekty Ar4hilK¥ 1071.6• 1196.73 6310.49 $2.61 C8mp5 Duk¢ of 4703.10 6336.9S 2644,79 2988.64 Sub lot•1 Asset and Investment Totsl paymants ' Net of Tecelpts/(paym•nts) Translèis botween lunds Cash lund$ last year ènd Cash funds this y•ar end ": LT7CLW3 Fe￿ 3Y241 2013 1st Halesowen Scout Group (Charity no. 524625) Receipts and Payments Account For th• yoar from 0110412023 To 3110312024 Statement of assets and liabilities at the end of the year 2023124 Restrkted Endr￿￿K￿l funds funds 2022123 Total fvnd5 Unrestrietad funds Totsl funds Cash lund$ Bank Gwrent gccounl 7129.44 X701.1$ IQ059.38 Bank dep￿rt XCOUDt Ca5h,' Floa 6397.96 3￿00.00 31949.36 861.32 (558.62 Other mOn￿arY asset$ Gift ckims 12021 - 3)241 Irom Ihe oun IAreol&'¥tFKVGro IThwar￿e c4D 12aOO.00 80M.IXI Sub iO¢al Investrnent assots lnweslrr￿fft1 ycr•ly. de Qurled rveslrnEnlF* Sub total Non monetary assets for 1810.40 Z1B1.10 Unrform *(t 2679.80 470.00 other stock Land 371114.00 JV1902.00 11008.00 11104.00 s¢￿11￿9 eqwpwEnl. ft1ml￿a •ie 01 39116.00 Sub tot Llabilitjes Ac£ourts yet pald Exptthsés bL& ncl InvcrfeLI SubÈcrW)M nLé L￿. deta other IlaW"1￿$ Sub tot•1 Total net assets The above recelpts and paymenls account and statefflènt ol assets and liabilities were approvad by the Tiustèas on 9th July 2024 and signed on their behall by.. Siqnaturt Pn'nt Name Char LT7OJCth Fatrnry2D241 3rf3 Simplified Financial Statement 2023-24 INCOME EXPENDITURE Membership fees Tax Refund (Gift Aid) Grants/Donations Rental Income Interest 20,121.96 832.34 2,136.66 9,946.00 448.60 5.791.50 140.00 32.985.56 5.913.50 Fundraising: Dog Agility Catering Craft Fayre Amazon SmiLe Race Night Match Funding Otherlmisc. 4,112.73 2,053.22 138.10 1,048.12 1,500.00 251.89 2.057.81 630.02 393.76 133.58 9.104.06 3.215.17 Overheads: Insurances Water Rates Electricity Gas AdminlFinance/OSM Internet Fire & Security Cleaning & Sanitary Repairs & Maintenance Misc. 2.529.25 415.82 1.165.25 1.193.19 1.083.26 327.65 1.593.74 5.354.30 1.713.88 1.334.20 150.00 848.00 998.00 16,710.54 Section operating costs: WeekLy Programmes & Artivities Camps Duke of Edinburgh's Award Equipment Uniforms & Neckerchiefs Minibuses & Trailers Community Activities Training 5,093.42 7,206.00 2,875.50 7.105.35 4.703.18 2.644.79 2.726.94 4,237.97 4,040.64 356.79 700.00 2,424.97 1,050.00 156.00 18.805.89 26.515.66 Totals 61.893.51 52.357.87 Simplified Financial Statement 2023-24 Balance as at 31.3.23 42.567.24 Excess incomelexpenditure 2023-24 9.520.64 Balance a5 at 31.3.24 52,087.88 Funds as at 31.3.23 Savings account Bank Cash 41,397.96 9,838.60 851.32 Total 52.087.88 Restricted funds: Duke of Edinburgh's Award Building Fund 2.709.16 35.000.00 Unrestrirted funds 14,378.72 A copy of the full 3nd audited accounts is available on request. Scrutineees Report to the Trustees of the 1st Halesowen Scout Group I report on the accounts of the Group for the year ended 31. March 2024. R•spe¢tl¥e responslbllltles of Trustees and Scrutineer A8 the Group's trustees you are respon51ble for the preparation of the accounts.. you c¢)nsider that nerther the aL￿rt nor independent examination fequiremenfs of the Charities Act 2011 apply_ 11 is my reSpOn￿bIlItY without caFrying OLrt an audit or independent exaMina￿n to s¢rutsnise the acwirrts and lo report lo you. Ba518 of S¢rutln••rfs Siatem•nt In at￿rdance wlh Ihe direcb'on8 glven in the Group's ¢￿StitUtb0n. I have scwkn'nised the records and Ihe accounts set QLrt on pages 1 10 3 Scrutlnetrrfs Statgmgnt In my op¢nion the accounts are In accordance ￿th the record5 pfc•auced lo me 8nd the constbtullon. Swned...... Name..... Address.. 34 8ifley Grove, Hales¢fh￿. West Midlands 863 1EP Date" 1¥ July 2024 LTTOOI)05 {1Jl Fobwary 20171 Trustee Board Chair's Report The 2023- 2024 year has seen the Group flourish. The Leaders across Beavers, Cubs and Scouts have worked incredibly hard to provide a varied and interesting programme of events. This includes the planning to open a Squirrel dray for 4 -6 years olds due to open in April 2024. A big welcome to the new Leaders who have joined and will make this happen. We aLso supportthe HaLesowen District ExpLorer Scout Group and run the Duke of Edinburgh award scheme for young peopLe, and they can progress from Bronze to Gold. The Scouting journey for young people for 4 to 18 lets them Learn many life skills , have many adventures and grow in confidence , which will help to succeed in Life and have Lifelong fantastic memories. The success and popularity of I" Halesowen Scout Group is due to all the volunteers. Leaders and helpers, who plan, organise and run meetings. In addition. behind the scenes, we have the Trustee Board, made up of leaders and parents of members (past and presentl who ensure that the group remains solvent, adheres to child welfare and safety rules and follows Scouting principles. This includes fund raising activities to ensure that we can continue to invest in the group for future young people and keep membership fees as low as possible. 1st Halesowen, through the hard work and diligent work of the Leaders and the Trustees, remains financially strong. However we have plans for the future, including extending the stores area due to the large and growing amount of equipment we have and also the on- going maintenance, repair and renewal of the Scout Centre premises. The membership subscription income just covers the day to day running cost of the centre. We have to undertake fundraising to cover aLI the extra costs so the young people can have a fuLI experience. We have raised money overthe past year by organising Craft Fayres, a Race Night and also providing outside catering at a number of Dog Agility Shows around the Midlands. This is aLI done by a small and very tierd group of volunteers who gladly give up their time, and hard work so subscriptions costs are kept as Low as possible for the benefit of the young members and their families. Please supportthese events. A little help goes a long way. Ultimately, for the volunteers, all the events and group nights provide a lot of personal satisfaction and are very rewarding. Without this group of volunteers there would be no 1st Halesowen Scout Group. Please volunteer and help, in whatever way, Large or small, so that we can keep our subscriptions fees as Low as possibLe. If our fund raising activities become too much for our tired volunteers. then subs WILI uLtimateLy increase to cover the cost of proving the full and varied Scouting experience. Happy Scouting. Group Lead Volunteer, Report Who is this Group Lead VoLunteer? Oh yes. it's me; that's my new titLe- I'm no Longer a Group Scout Leader. What a year we have had, so many activities IsLeepovers, camps. magic, experiments, cLimbing, fire Lighting, archery, waLks Ihikesl to name but a few, completed in aLL sections. TaLking of sections, earlier this year we opened our SquirreL Drey14 and 5 year olds). I wouLd Like to weLcome our new SquirreLs, voLunteer Leaders, Cheryl, CLaire, Amy, SteLla and moving sections Sarah MILIS Ifrom Tromans Cubs) and CaroLine Betteridge (from ShackLeton Cubs). Without their commitment we wouLdn't have been abLe to open the new section. Our other sections Scouts, two Cub Packs and Beaver CoLony continue to go from strength to strength, however new blood (new voLunteersl are always needed, particularly as many of the existing sections have Leaders who have passed retirement age or are coming up to it. At some stage they may wish to retire from Scouting or at Least take a step backwards. I wouLd Like to weLcome Sam to Tromans Cub pack and wish Joe from Scouts alL the very best as he has decided to step away from Scouting. Jess has stepped down from a Beaver Leader to an occasional Leader due work commitment, we won't be Losing her though. she WILL stilL be around. This year WILI see many changes to our Leadership roLes, to the roLes of the executive committee (now Trustees) and to our training scheme. I know that all the voLunteers who work tireLessLy for the group will rise to the chaLlenge. As a group we rely heavily on our fundraising to keep our head above water and run the group so that the youngsters invoLved can experience the best of Scouting. To this end we have taken charge of the catering at some dog agiLity events. These involve volunteers giving up a lot of their personaL time/hoLidays to raise money towards the group funds. We continue to run other fundraising events and appreciate your support at these. Thank you to aLL the Leaders for everything that you have done and continue to do and to the Executive Committee who work tireLessLy to keep the centre in good working order. Thank you to you aLL. FinaLLy thank you to Paul who looks after aLL our GDPR poLicies and DBS applications. and keeps me sane. Yours in Scouting,