Scouts 1st HALESOWEN SCOUT GROUP Annual Accounts & Report 2020 -2021 Registered Charity No. 524625 Trustees, Annual Report For the period From (start datel to end dale Section A Reference and administration details Charity name 1st Ha￿SoWen Scout s Group Other names the charity is knrywn by Registered charity nurnber (rfany) HQ registration numter Charity's principal address 1st Halesowen Scout Centre Elizateth Road Halesiywen Postcode Names of the charty Irustees who man4e the charity Trnstee Name Irf any) Dates acted If not for whole year Mark Timmins Claire Timmins John Carter Alison Wood Mar aret Mccann Sarah Re nolds Paul T8 lor Samantha Grinham John Sanke Peter Case Danielle Ba liste Gai5 White lan Dale Caroline Betterid Joinl Chair Joint Chair Treasurer Subscri ons Sec Grou Scout Leader Assistant GSL From 2810712020 Resi ned 2910912020 10 11 12 14 15 Custodian Trustees Name Sandra Smith Roger Whrte Cliford Shackleton Anthony Alcock Address 1 LT70000111 st February 2017) Section 8 Structure. 9overnance and managemenl De￿riPtIon of the ¢harity's trusts Type of goveming document The GroLtP'5 goveming d￿￿rnents a￿ those of the The Scout Ass¢xiation. They consist of a Royal Charter, which in lum give5 authorty to the Bye Laws of the Assw'ation and The Policy, Organisats'on and Ruks of The Scout AsSOCtation. How the charity is constituted The Group is a trust estsblished under its Nles which are common to all Scouts. Trustee selection methc#Ys The Trustees are appointed in accordanc* with the Polry, Organisalion and Ru￿S of The Scout AssocialKJn. The Group is managed by the Group Executive Committee. the members ofwhich are the 'Chanty Truslees, of Ihe Scout Gr(NJp which is an educatK>nal charity. As charity trustees they are ￿SponsIb￿ for complying wtth legislation applicable to charithes. This includes the registrats"on, keeping proper accounts aftd making retums to the Charity Commission as appropriate. Poliues and prC￿edUreS adopted for. The Committee consists of 4 independent ￿p￿Sent8￿"Ve$, Chair. Treasuref, Secrelary and Subscription Secretary together wth the Group S¢out Leaders, indNidual seCt￿n Leaders, parenfs and SUPFM)rters representatsves and meets every month. Members of the Executive CommFttee complete 'Essential Infomiation for Executwe Cornmrftee. training wrthin the first 5 ryK)nths ofjoining the ¢ommittee. Thi¥ Group Ex￿tiVe Committee exists to supwrt the Group Scout Leader in meebng the resF¥)nsibilib"es of the apFointments and is resp)nsible for. The maintenance of Group propety,. The ratsing of funds and the administrat*)n of Group finance.. The insurance of Frsons, property equipment Group publ￿ cccasions,. Assisting in the recruibnent of leaders and other ajuit support,. Appointing any sub committees that may be required,. ApFM)inbng Group Administrators and Advisors other than those who are e￿ed. 2 LT700001 (1st Felyuary 2017) Section B Structure. governance and management Icontinuedl Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed. these have been rev￿Wed and systems have been established lo mitigate against them. The main areas of concern that have been ￿entified are.. Damage to the building, property and equipment. The Group would requesl the use of buildings. property and equipment from neiqht(•uring organisations such as Ihe church, comrnunty centre and other Scout Groups. The Group has sufficienl buildings and contents insurance in place to mitigate against pemanent kjss. Injury to leadefs, helpers, supwrters and membets. The Group through the capitab.on fees conth"butes to the Scout Associations national acLKlent insurance sx)licy. R￿k Assessments are undertaken before all ath"vits"es. Reduced income from fvnd raising. The Group is primarily feliant upon income from subscriptions and fundraising. The grovp drEs hold a reserve to ensure the continuity of actsvf(ies should there be a major reduction In income. The Commfftee ￿Uld raise the value of subscn'pbons to increase the income to the group on an ongoing basis, either temporarity or pennanenty. Reduct￿ or loss of leaders. The group is totalty rel¢ant Lspon volunteers to run and administer the actmties of the group. If there was a reduction in the number of leadets to an unacLept8ble level in a pa{t￿lar section or the group as a vthole then there woukj have to be a ContraCt￿)n. onsolidation or closure of a sectson. In the worst ease scenarto the complete closure of the Group. ReductK)n or kJ$s of members. The Group provides actNib"es for all young people aged 6 to 18. If there was a reduction in membership in a particukqr section or the group as whole then there would have to be a contraction. consolidatson or ck>sure of a section. In the worst case scenario the complete closure of the Group. The group ha3 in p* Systems of intemal ￿ntrOl5 that are designed lo prOv￿e reasonable assurance against material mismanagement or loss. these include hvo signatories for all payments and a comprehensive Insuran￿ policies to ensure that Insurab￿ risks are cx>vered. 3 LT700001 {15t February 2017) Section C Objectives and activities The Purpose of Scouting Scouting exists lo actively engage and support young people in their personal development, empowering them lo make a poS￿"ve contn.bUt￿n lo s￿iety. Summary of the objects of the chanty set out in its governing document The Values of Scoutlng As Scouts we are guhled by these values.. Integiity - We act with integrity,. we are honest, truS￿rthY and loyal. Respecl - We have seff-respect and respect for olhets. Care - We support others and take care of the world in whith we live. Bellef - We expk)re our faiths. beliefs and attitudes. Co￿peratIon- We make a F()sitTve difference". we c operate wilh others and make fr￿n￿s. Th• Swrt Method Scouting tskes pkn ￿t￿Tr young Feople. in partnership with adults, Wofk Ic¥Jether based on the values of Scoubn9 and.. - enjoy what they are doing and have fun - take part in actiwbes indoors and outd￿rS - tearn by doing - share in spintual refiect - take responsibilrty and make ch0￿S - undertake new and challenging ac*"vities - make and live by their Promise. Summary of the main a￿l¥l￿e$ ift relation to these objects The Scout Groijp is indebted lo a significant number of adult volunteefs who gtve their time freely and at no cost to the Group. These include Leaders in the Sections, members of the Group Executs"ve and a number of Supporters who assist the Group on an a5 required basis. Contribution made by volunteer5 Public benefit statement The Group meets the Charity Comrnission's public benefit crtteria under both the advancement of education and the advan￿rne￿t of crtEenship or community development headin 4 Lf10000111st February 2017) Section D Achievements and performance Summary of the main achievements of the charity during the year During the year the youth sections managed almost no face to face meelings and had to rety on Zoom to maintain engagement wrth our young people. Despite the magnificienl efforts of all our Leaders. our youth membefship has declined by 27% and we have 31so lost the services of several adult volunteers. No subscriptions were charged fof the first six months of the year and, together wth the loss of our third paty hire of the Scout Centre, has reduced income by over £20K Fundraising totalled less than £1K. However this was signtficanty offset by Government grants that were made availabk. Whilst overheads were reduced we still required almost £800 per month lo stand sts'll. Hopefully 2021122 ￿11 et us back to business as USLbal. Section E Financial Review Reserves Policy The Group's FKJlicy (m reserves is to hotd sufficien resources to continue the Charitab￿ activFties of the group should income and fundraising acts"vities fall short. The Group ExecLthe Committee considers that the group should hokl a sum equNalent to 3 months runn￿￿ costs, circa £4K. Investment Poli¢y The Group's Irthme and Expenditu￿ is required for day to day Operat￿nS and as a consequence the Group does not have suffiu'enl funds to invest in bnger-tem investments such as stocks and Sha￿$. The Group has thereft)re adopted a k)w risk strategy to the investment of its funds. All fvnd5 are hehj in eash using onty mainstream banks or building sociebes. 5 LT700001 {1st February 20171 The Group ExecutNe regulaty monrtors the levels of bank balances and the interest rates received to ensure the group obtsins maximum value and income from its banking arrangements. Occask)nalty this may involve using an account that requires a ￿r￿K1 of notr"¢e before funds may be thdrawn, tefofe doing so the Group Executive ConS￿e[S the cash fiow requirements. Section F Other Optbonal Information Plans for future peri￿￿$ Idetsi15 of any signifirAnl 2cbvtbes planned to achieve them} The COMth19 OLrtbreak has meant all activities and income is supended. This is likety to have a significant effect of income from subscriptions, fundraising and renlal income in the next finanual year. Our reserwes are $Lrffiuent to suNive the current drfficUlt￿s. Section G Declaration The trustees decla￿ th* they have approved the trustees, re￿rt aLM)ve Signed on ￿half of the charitys trustees Signaturels) Full namels) fjuJCJA¥ cL/2RIIIrn-/ P0s￿on leg Secretsry. Chair} Chair Secreta Date 6 LT700001 {1st February 2017) 1st Halesowen Scout Group Receipts and Payments Account For the year 01.04.2020 To 31.03.2021 Receipts and payments 2020121 Restricted Endowment funds funds 2019120 Unrestricted funds Total funds Total fund5 Receipts Donations. legacles and 5hnllar income Membership sub%iipth)Trs 3.693_L 3.693.00 14.114.00 Less" fftAembgIship Substriptyons 3,871.50 3.871.Y) 5.148.00 Net membetship subxriptims rela1￿￿ 8.966.00 Donations 1,114.50 1,114.50 S22.51 LegacEs Grft 3,462.42 3.462.42 Grants 7.573_20 12096.OD 19B69.20 Sub total 11.971.62 12096.00 24,067.62 9.688 51 Fundralslng Igrossl Social Events 3,911.90 Other Events 985.21 965.21 J,1B9.25 Sub total 985.21 985.21 7,101.15 Actlvitles Weeh1y program1r￿S & a¢tvts8S 2,641.00 Camps 1￿.00 169.00 5,694.00 Dukg ofEdinburghAward 1.680.00 Minibus & EquI￿ent 25.00 440.00 UnrfoTms 8 Training 33.00 178.50 Sub total 227.00 227.00 10,533.5D Investm*nt Income 8ank Interest BulldirKJ Sceièty Intere51 S.91 5.91 11.02 Property Rent income 1455.00 1.4SS.00 11.120.00 Othèr Ineome 136.66 136.66 $94.00 Sub total 1,597.57 1.597.57 11.725.02 Total Gross Income 14.781.40 12,096.00 26.877AO 38.948.18 A55et and invkstment sal¢s. etc. Total receipts 14.781.40 12.096.00 26.877.40 38.948.18 1 LT70U￿3 1st Halesowen Scout Group Receipts and Payments Account FOF the year from 01.04.2020 To 31.03.2021 Receipts and payments 2020121 Restricted Endowment funds funds 2019120 Unrestricted funds Total funds Total funds Payments Charitable Payment5 Youth pro9fatntne and actsvitias 2.158A7 2,158.17 4,519.27 UnrfrormsaThY IFaini 10.00 10.00 796.20 k¢ dEdinburgh Award 76.00 76.00 899.67 Carn 150.00 150.00 5,232.76 E19CtriCity and Gas 1.078.59 1.078.69 1.905.72 Insurance 2.094.97 2,094.97 1,912.98 Repalrs and Maint&nanc• 951.92 951.92 3.000.7B Walel and Sevlerage 21B.46 218A6 316.74 Equipmènt 154.12 154.12 1.434.20 MinibLLS I.74?.C￿l 1.742.00 2,803.43 Clèaning aThl Sanrtary 2,688.03 2.688.03 4,632.38 Security 1A63.03 1N63.03 1,259.64 an(1 Intemet 3$2.03 362.03 423.82 Administration S27.08 527.08 417.91 Dtsnation5 190.cwj 190.00 Subtotal 13.77B.70 75.40 13.853 70 29,655 3B Fundraislng expense5 Evonts 2,673.16 Other Ev¢nts 138.31 138.31 948.39 Sub tctsS 138.31 t38.31 3,621.65 Total Gross Expenditurè 13,917.01 75.00 13.992.01 33.176.93 Asset and investrnent purchases, etc. rotslpa￿ents 13,917.01 7S.00 13,992.01 33,176.93 Net of receipts/(pa￿7￿entSj Transfèrs iunds 12.960.39 12,885.39 5771.25 Cash funds last year end Cash funds this year end 19231.65 19231.65 13480.40 32,192.04 75.00 32,117.04 19231.65 2 LT70m)3 Statement of assets and liabilitie5 at the end of the year 314•lar-21 31-Mar-20 Unrestricted funds Restricted funds Endowment funds Total funds Total funds Cash funds 16,040.84 15,169.16 31310.00 11,005.18 ank deposit account Building society acrnunt 7,487.22 Tho ScoutA$50(xabah St￿T￿r￿ Investmerrt Seroice CashFbats 907.04 SYJ7.04 739.25 Total ca$h funds 16.947.88 15,769.16 32.1f7.04 19231.65 other monetary assets GIftAid OLtstanding 7m).00 7.OOQ.00 9.000. Hire charge5 0(rt5tarpding fr(Kn Trlot)- Group users of the Scout Centre 140.00 InsufAnce clairn Sub total 7,000.00 9,140.00 Investment assets Invostrnent propeFty- d8tril Quoted investments Other investrnents- d91ail Sub total Non monetary assets for char4ty5 own use 8adgè Stock 2.663.00 2.É63.00 l.H3.00 Unthm 100.00 100.00 100.00 Othèr stock Land and buildin95 408.7W).00 408.700.00 760.000.00 Motorvehicles 12.760.IX¢ 12.750.00 1S,000.00 Scoubng gqUlPtnFDt, fwnitur8 ¢ 42.50D.00 42.500.C 50.000.00 Okner Slsb total 486,713.00 466,713.00 826,663.00 Liabilities Accounts not yet Paid 20.IX) Èxpenses incuired but not in¥¢*9d Sutwnptitins not yet paid Loan- detsil Other lia￿￿11￿5 Sub total 20.00 Contin9ent liabilities and future oblfigations The above receipts and payments xcount and statement of assets and IFabilFlies were approved by the Trustees on 13th April 2021 and signed on their behalf by Signature Print Name Chair CAK