AVON VALE DisfRicf SCOUT COUNCIL
{SCOUT ASSOCIATION NO. 120621971
TRUSfEES' REPORT
AND RECEIPTSAND pAyME￿rS ACCOUNTS
FOR THE YEAR ENDED
31 MARCH 2023
REGISTERED CHARrrY NO. 524623

AVON VALE DlStRICT SCOUT COUNCIL
REGISTERED CHARrrY NO. 524623
YEAR ENDED 31 MARCH 2023
CONTENTS
Page
REPORT OF THE TRUSTEES
INDEPENDENT EXAMINERS, REPORT
RECEIPTS AND PAYMETr¥fs ACCOUNT
STATEMENT OF ￿SE[s AND LIABILITIES
NOTES TO THE ACCOUNTS
9-14

AVON VALE DisfRICT SCOUT COUNCIL
REGisfERED CHARITY No. 524623
TRUSfEES' ANNUAL REPORT
YEAR ENDED 31 MARCH 2023
The Trustees present their report, with the Financ￿1 SLitements of the Charity. ft>r the year ended 31 March 2023, in
accordance wrth the Chartvs trust deed and the Charities Act 2011.
Section A
Reference and Administration Detsiis
Charlty's prlndpal address:
Tim Smeaton
14 Gibbs Ck¥se
Lower Moor
Pershore
WRIO 2NQ
Scout AsSOCi•tlon Number.
12062197
Charlty Number:
524623
Presldent:
Vacant
Vlce Presldent:
Vacant
Ufe Membevs:
Peter Lip
Trustees (ExQlfldo):
Temi lff Iwthan full ￿ar)
Distritt CommissKiner.
Assbstarrt District Commissp)ner-.
District Chair..
District Secretary-
rim Smeaton
Andrew Uncles
John Al￿¥
Jill Mustsrd {September 20221
Mary Furse lapwlnted November 20221
Rita Grimes ljuty 2022)
Mark Allen (appointed September 20221
Graham Godwin lappointed November 20221
Jame5 Rowberry
Distrirt Treasurer.
District Explorer Scout COMM￿10ner
District Network Commtssk)ner:

Trustees (Elerted):
Steve GathergocKI
C8nEron Kel
Paul Lees
Barbara O'mahoney
Steve (Ymahoney
Jo Watkins
Trustees (Nomlnatrd):
Ann Davies
Arthur Williams
Trustees (C(kopted):
Roger Davles
Brian Warniingion
Custodlan Trustees
(Abbey Road. Evesham):
Chantelle Cain
Cameron Kelly
Michael Price
James Rowberry
Independent Examlner.
R. Bailey, F.C.A.
Sparrows Nest
Wood Norton
Evesham
Worcs
WRII 4TE
Bankers:
Lloyds Bank Pk
21 Broad Street
Pershore
Worcs
WRIO IBD
Insuran￿ Broker.
Unlty InsuTrnce Services Lirnited
Lan¢in8 Buslness Payk
Lanc1￿%
Sussex
BN15 8UG

Sertion B
Structure. Governance and Management
The District's governing documents are those of The kout Association. They con5￿t of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The PolKy. Organi5ation and Rules of The Scout Association.
The Distrirt 15 a trust estsbli%hed undey its rules which are ojmmort to all The Trustees are appointed in
accordan￿ wtth the Policy. 0￿￿￿1$at￿)n and Rules ofThe ScothAss0ci￿.
The District is managed ty the Dlstritt Executfve Commitiee. the mernbers of which are the Charlty Trustees, of the
District,
which
an
educational
charity.
charlty
trustees
they
are
responsible for complying with legislation applicable to charrties. This indudes the registration, keepin8 proper ac-
counts and making returns to the Charity Commission as appropriate.
The Committee consists of the District Commissioner. nominated Chair. together with Treasurer and Secretary, and
members elected by the District at the AGM, and any co-opted or nominated member5 as may be ￿quIred. The
number of co-opted or nominated members musl not exceed the number of elected member5. The District Executive
meets around 5 times per year.
Thls District Executive CommFttee exlsts to support the District Commlssk)ner In meetlng the responslb116tles of the
appointment and to provkle support for Scout Groups, the Explorer Scout Units and Distritt Scout Network:
Promotlng the development of Scouting in the D￿rICt and arranging for Cl￿operatbon wlth other organiza-
The ralslng of funds and the administratlon of District finance;
The insurance of persons, property and equipment:
Distrirt public occasions;
Assistin8 In the reCru￿ment of leaders and other adult support:
Appointing any Sub committees that may be requlred;
Appointing Group Admlnistrators and Advlsors other than those who are elerted.
Rlsk and Intem•l Cwtrol
The Dlstrlct ExecLrtbve Committee has hyentif￿d the major rLsks to which they believe the Dlstrlct s exposed, these
have been reviewed and systems have been established to mrtigate against them. The Distritt has In place systems of
internal controls that are designed to provide ￿aSonable assurance against material mismanagement or loss,. these
include requiring two signatories for all payments. There is a requirement that the District Treasurer should be a sig-
natory on all District Bank accounts, including those of Explorer unbts. This is now in place.
The Distrkt Is responsible for the property and equipment owned by Explorer unlts within the District. It is also re-
sponsible for Insurlng assets that belonged to Groups that have ft>lded thai have not been disposed of elsewhere.
Scout Groups and ExplO￿r Unlts have SLrffered a bss of Incorne as a result of the cessatk)n of face to face meetings
during the Covid19 pandemic and a redurtion in the numbers returning once face to face meetings were reinstated.
We will continue to provlde adv¢ce and support for Groups and Explorer Units to enable them to benefbt from Gift Aid
on contributions and other fund raising actrvities.
The rlsks to health and safety in scoutlng ts mittgèted by the requirement for 811 groups and ExpK)rer units to complete
comprehensive Risk Assessments setting Out the measures they will take to ensure that HQ guidance is followed to
keep young people and adults safe. The District CommisS￿ner 3nd Executv4e will monitor and SuppOrtth￿ proce55.

Sertion C Objectives and Activities
The objectives of the District are as a unit of the Scout AEsociation. Scouting exists to active￿ engage and support
young people in thelr personal developrnent. empowering them io make a posrtNe contribution to society. Scouting
takes place when young people, in partnership wrth adults, work together based on the value5 of kouting and enjov
what they are doing and havefun, take part in artvlities indoors and outdoors, leam by doin& share in spiritual refiec-
tiort, takÈ responsibilrty and make choices. undertake new and challenging artr11t￿5 arKI make and lfve by thelr Prom-
ise.
The District meets the Charity Commission's public benefrt under both the advancement of education and the ad-
vancement of citizenship or communlty development he3ding>
Sertion D Achievements and Perfom)ance
Scouling existsto actfvely engage and SUPkK)rt young people in thelr petsonal development, empoweringthem to make
positive contribution to society. The District Executfve supports the Distrirt Comrnissloner by promotlng antl
supportlng Scoutlng wlthin the Distrlct.
There has been a gradual In¢￿aSe In MeMbe￿hIp thi5 year. Crnwle, after a successfvl recruitment campaign run bv
the team at Cmwle with help from Julie Turbutt from County, re-started Beaver5 and now have a full complement of
Beavers and 4 leadets. Peopleton have re-stsrted S¢<￿ts to complete the 8roup land a￿ even talking about Squirrels).
We are now concentrating on Bredon beavers with a recwitment campaign starting in September whith will, hopefully,
be as successful as Crowle and then on to Badsey, who lost their 8eaver leaders earlier this year- one retiring and one,
sadty dylng. Black Ptg Explorers currently have no youth mernbets but there are rnoves to stsrt unlts at groups
elsewhere. Graham Godwin has taken on the rDle of Dlstrlrt Explorer Leader so the District Leadership team Is
expanding- DESC. Network ènd Scouts.
The Appolntment5 Commlttee has contlnued to meet remotely via Zoom to ensure ihe tlmely approval and review of
Leader5 and Assistant Leaders from across the groups and sections in the Avon Vale Oistrict.
The Dlstrkt Commtssioner and Executlve wlll continue to do ewerythlng In thelr power to enable Groups to run
imaginative and excitin8 SCOUtin8 progrdmmes for young people of all age5. followlng all safeguardlng guldance from
H(L County and the Government.
Following the closure of the 1° Pershore Scout Group and succe55ful negotiations with Warwick5hire College Group
college the lease forthe Pershore Scout Group was tsken over by the D￿rICt from August 2022. The hut will in future
be used on a regular bas￿ by The Avonvales Scout Group, and it is hoped that this new location will enable them to
continue to meet the need for scouting in Per5hore and the nevdhlx)urln8 vlltages. As a Dlstrlct facility, the hut and its
surroundings provide an excellent opportunty fr>rother Gwoups to eni(ry a Ta￿e of oUtd￿r scoutlng artfvities.
The parcel of land at Abbey Road Evesham was sold on 11 January 2023 re5uItift8 in proceeds of £35.OCA) less
assoclated fees of £5.574 being transferred to a restricted fund for the futuTr development of scouting within the
District.

Section E Finanoal Review
Recelpts and Payments. Statement of Assets and Liabilities, Notes to the Accounts. and the Independent Examiners
Report are attached at the end of thi5 Trustees. Report.
Section F Future Plans
The District Executive will continue to support all Scout Groups and Distrirt Units and the District Commissioner in his
work through this challenging period.
The Avon Vale Distrirt Development Plan for 2023124 has been proposed in draft fomi by the Distrfct Executlve. Thls
wlll be a dynamic document, put to the Annual General Meeting for end0￿ement and then circulated to Group Lead-
ers and Executive5 for comment and suggested amendments. The 0￿￿pment Plan will be updated In the light of
the feedback received and reissued to Groups.
The maln tsrgets suggested are:
To ensure that eath Scout GfOUP has completed a Risk Assessment for all scouting activities in each of their
sections.
To provide supporL where necessary. to enable Groups to grow theirsectbons and membership and provide
a range of exciting scouting activities wrthin Government and HQ guidance.
To recruit more adult volunteers.
To encourage more parentsl engègement and fiexible volunteering.
To Improve the effectl¥e operatlon of Iioirth forums in Groups and Dlstrkt
To Increase the coverage of nights away and adventurous activity pemiTts W￿hift the Distrirt.
To promote the fvll use of the ScoLrt Hut and outdoor space at Pershore College for Dlstrkt and Scout Group
activities.
To remain flexible in supportin8 Groups and the District to adapt to any changes proposed by Headquarters.
The District Executive wlll monltor progress twards these taw.
Section G Declaration
The Trustees declare that this report was approved on 19 September 2023.
S￿ned on behalf of the Trustees of Avon Vale Distrltt Sclxrt Counc
John Airey
District Chair
Mary Furse
District Secretary

INDEPENDE￿ EXAMINER'S REPORTTO THE TRUSTEES OF
AVON VALE DisfRicf SCOUT COUNaL
REGisfERED CHARITY NUMBER 524623
I report to the ¢harity trustees on my examination of the accounts of the charity for the year ended 31 March 2023
which are set out on pages I to
Responslbllltles and basls of report
As the charty's trustees you are responsible forthe preparntion of the accounts in accordance with the requlrements
of the Charities Att 20111'the Act'l.
I report in respect of my eyamination of the charity's accounts carried out under section 145 of the Act and in carrylng
out my examination I have followed all the applicable Directions given by the Charity Commission Lsnder section
14515llbl of the Act.
Independent Examlnerfs statement
I have completed my examination. I confirm that no material mattW5 have come to ny attent￿n in connection with
the examination givlng me cause lo belwe that In èny malerial Tespert..
accounting records were not kept in T￿peCt of the charlty as required by section 130 of the Art; or
the attourts do not accord with those reco￿%
I have no concerns and have come across no other matters in COnnect￿n with the examlnatlon lo which attention
shoLbld be drawn In thts report Ir* orderto enable a proper understsndlng of the accounts to be reached.
Robert Bailey. F.CA.
Date.. I September 2023

AVON VALE DlSfRicfscO￿ COUNCIL
REGisfERED CHARIIY No. 5Z4623
RECEIPTS AND PAYMENTS
FOR THE YEAR ENDED 31 MARCH 2023
Recelpts
mbership Subscription Inettl
Income from sale of Evesham land
Interest Re￿iVed
Sertion Income
Badge5
Funds from dOSu￿ of tst Pethore Trust alc lon dosurel
Sundry Income
1,362
35,Cifs
276
io
li
7.S52
273
Totsl Re(elpts
Payments
mbership Subscrlptlon (nett)
St George'5 Day
Section expenses
Insurance
MPLC ￿￿nce
Legal fees
Administration expenses
Young Leader expenses
Network Expenses
Maintenance
Badge5
Bank charges
Sundries
95
li
3.978
52
219
5,574
514
199
121
52
24
175
259
819
24
275
Total payments
Net movement In fvnd5
1,499
Cash funds last year
37.822
36,323
Cash fundsthls year end
Cont'd on next

AVON VALE DISTRicf SCO￿ COUNCIL
REGISTERED CHARITY No. 524623
RECEIPTS AND PAYMENTS
FOR THEYEAR ENDED 31 MARCH 2023
Restrfcted Fund- G.D. Harding Memorial Fund
Opening Balan
Re￿ipts.
Payments..
Closin8 Balance
745
745
745
745
Re51ricted Fund- Explorer Unit Developmnt Fund
Opening Balance
Recelpts:
Payments..
Restricted Funds thls year end
Restrfcted Fund-"Per5hore Furnl
Opening Balan
Re￿Ipts.
Payments:
Restricted Funds thls yearend
7,S52
273
273
Restrlcted Fund."E¥esham land. Fund
Opening Balance
Recelpts:
Payments".
Restrirted Funds thls yearend
29.426
Total Restrlrted Fundsth15 yearend
3&634
1,656
The notes on pages Ioto 15form partof these accounts

AVON VALE DIsTri￿SCoUr COUNCIL
REGISTERED CHARITY No. 524623
STATEMENT OF ASSEfs AND UABILITIES
AS AT 31 MARCH 2023
tlotes
Current Assets
Cash I Investment Ful￿$
n707
37.822
Fixed Assets
Total Assets
37.822
Accrued Expenses
Funds of the Charlty
Un￿strIcted Funds
Re5trirted Funds..
DD Harding Memorial Fund
Explorer Unit Development Fund
"Pershore Hut" Fund
Evesham Land Fund
36.166
745
745
7.825
273
TOTALFUNDS
707 37 822
The notes on pages 9t0 14fomi part of these ac£ounts
Approved by the Tnjstees on 19th September 2023
John Airey
Districtchalr
Ary Furse
ti5trict Secretary

AVON VALE DisfRicr scour COUNCIL
REGISTERED CHARtrY No. 524623
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2023
Accounting Poliaes
Bas•s of prÈp**Ooo)
The accounts are prepared on a receiptsand payments basis in accordance with Charity CommisshoTh guidance.
the Charities Act 2011 and applicable re8ulations. The accounts have been prepared under the historical cost
convention with items reco8nised at cost ortransaction value uness otherwise Stated in the relevant notes to
these accounts.
Funds Structure
Unrestricted funds comprise accumulated surpluses on the general funds and ¥e avallable to use at the
discretion of the trustees in furtherance of the general tharitable objectives.
Restrirted funds comprise income desi8nated to be used for speafic purposes only, and are not available for
general use.
Income Recognltlon
All income is reco8nised once the tharity has re￿ived the income.
Interest on funds held on deposlt is induded upon d*e of the interest paid by the knk.
Memberships subscription collected on behalf of other parts of the Scout Movement arè rèported In the
Re￿iptS and Payments account as both Income and expenditure, but is treated as nett income for turnover
purpose5. This is because these subscrlptlons are in effe¢t held asAgents. before bein8 paid out.
Volunteer help- the value of any Voluntary help receT¥ed is not induded In the aco)unts but is descrbed In
the trustees, annual report.
Expendltu¥e Retag￿0th
All expenditure is accounted foron a payment basis. All expenses, indudin8 SUPPOrt Costs and 8overnanee
costs, are allocated or apportioned to the appli¢able expenditu￿ headings in the statement of flnanclal
actlvities.
UabllStles
Llability recognition- liabilities are recwised as soon asthere is a legal or construthve obll8atSon
committin8 the tharitytts pay out resourtes.
Assets
Tan8ible assèts for use by the charity- these are capitalised if they can be used for more than one year, and
cost at least £5,COI They a￿ valued at C05t or a reasonable value on receipt.
Resen￿$ Pollcv
The Dlstria's pollcy on reserves is to hold suffioent rÈsourtes to continue the (haritable artivities of the
District should income fall short. A Ltjmmon reserves policy foT Avon Vale Distrirt has been set at the reserve
of £10,￿1) as a simple model which would coverthis ￿qu1￿Ment. The balance held duringthe yearwas
consistènt with this poliry.
io

AVON VALE DisTricr scour COUNaL
REGISTERED CHARftY No. 524623
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2023
Investment PoliLy
The District's Income and Expenditure is modestand as a consequencè doÈs not have suffiaent funds to
invest in longer-terms investments such as sto(*s and sh•res. The I￿"StriCt has therefore adopted a low risk
strategy to the inveSt￿nt of its fun(ls. All funds a￿ held in cash using only mainstream banks or building
socleties. or C.O.l.F. charltles deooslt or Investment wjunts.
The DiSt￿tt Executlve regularly monitors the levels of bank balan￿S and the interest rates received to ensure
the District obtains maximum value and income from its banking affangements. Occasionally this may
involve usin8 an account that require5 a period of noti￿ before funds may be wthdrdwn. Before doingso
the DlstrSct Ex*￿tive considersthe cash flow reoulrements.
Flxed Assets
Land at Abbey Ro•J. E¥esh*n
Althou8h orfginally valued at £sfxK)the land In Evesham was subsequently sold to developer5 for £35,CO)
with the completion on Ilth January 2023. Itwas subsequently decided thatthe procÈeds less associated
professional fees would be ringfencÈd asa restrfaedfund.
Trall¢rlCamplng Equlpment th¥nedlused by ExpknErS(out Unlts orfffjm aos¢d GfOUPS
Has not been capitalised In the ￿CoUnts. and Is recO￿ed In the Incomelexpendlture of the separate unlts.
The items purthased and used by that Bear Explorerscout iknit are insured for the followln8values:_ Trailer
q989- Camping equipment £7.287.
The itemslcampin8 equipment purthased and used by 8lac* Pig EKplorerScout LknSt are Insured for £7,28L
There Is an exclusion In respect of this equipment for theft lunless there is physi¢31 evldence of break-lnl as
the equipment storage area 15 shared with other users.
The Items/¢ampln8 equlpment prevlously owned by HoneyboLirne Scout Group is currently insured by Distritt
forE5,CW- gendin8 disposal to otherS￿t C*oups/belng written off.
The Trustees all glve freely of their time and expertise without any form of remuneration or other benefits in
kind. No ￿MuneratIon directly or indirertly out of the funds of the charity was paid or payable for the year to
any person known to be connetted wSth aftyofthe Tn￿ee5.
Employees
There were no employees duringthe year.
li

AVON VALE DisfRicr scour COUNCIL
REGISTERED CHARrrY No. 524623
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2023
Restricted Fund5
G.D. Hanllng Mem￿la1 Fund
This represents a bequest re￿iVed in 2017from the family of the late &off Hardlw desigrtated specifically
for use in respect of a bthvoods cam￿ne activlty.
Explorer Unit Deb*lopment Fund
The funds received from the bank attount held by Wyvern ESU were transferred to the Distrirt ￿COUnt upon
closure of the Unit. and itwas agreed to retain these funds for use in future development of Explorer Unlts
within the DSstrlct.
Pershore"Hut" Fund
Following the dosure of tst Persh¢ye Scout Group, the funds iTTr a YnJst' bank account held by 1st Pershore
Scout GTOUP were transferred to the t*strict upon dosure of the account. As the Distrfct has taken on the
lease of the PeTshore Scout Hut. it was agreed by the Exeartive to ￿taIn these funds separatelyto cover any
future costs incurred in maitrtainingthe buildl
Evesham Land Fund
Following the sale of the land on abbey Road in Eve5ham the net prO￿edS are to be held a5 a restrfcted fund
forthe future development of scoutin8 in the District.
MembeThhlp WMYlpilon
The nett membership expenditure of £915 is due to the l*e payment of 2023 capltatlon by Crowle group.
Bank auounts ash held
Dlstflct Accounts
HSBC Current Account
Lloyds Treasurers Account
Lloyds Business Instant Saver
COIF Charities Deposit Fund
Black Pig Explorer Unit
Great Bear Explorer Unit
Cash Float: Badge Seuetary
20,871
2T3
17.n9
12.976
1,021
1312
12,750
[021
io
Interest Re￿IVed
Lloyds Instant Saver
cc￿ Investment alc (COIF)
276
12

AVON VALE DisTricf Sco￿ COUNaL
REGISTERED CHARITY No. 524623
NOTES TO THEACCOUNTS FOR THE YEAR ENDING 31 MARCH 2023
li
Sectlon Funds
Income Ewnses
3L3.2023
Black Pi8 ESU
Great Bear ESU
1021
1,021
2.312
3,978
Contln8ent Uabllltles
The TN$tees confirm that there were nocontingent liabilities at the balance Sheet date and that none have
SubSequen￿V arisen.
13

AVON VALE DISTRICT scour COUNCIL
REGISTERED CHARITY No. 524623
NOTESTOTHEACCOUNTS FOR THEYEAR ENDING 31 MARCH 2023
Blad( Pig Explorer Unit. Income axl Expenditure ALxThmt & Bala￿ Sheetforthe
yearto 31 Marth X
Income
Subs
Gift Aid reclaimed
KISC2021- Insuran￿ refund
Other
Total In(x)n
274
250
Expenrfituye
Capitation
Other
Total Expenses
Net Surplusl{ioss) for perlod
595
Balance Sheet as at 3tst Manth 2023
Openin8 bank balance
SurplusllL05sI for period
aosin8 bank balan
L021
87
934
14

AVON VALE DISTrICTSCOUTCOUNCIL
REGISTERED CHARITY No. 524623
NOTESTO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2023
14
Great Be* Expl(¥er UNt- and EXpendI￿￿e Account & B4•Ke Sheet for
the yearto 31 Marth 21ll3
Income
Subs
Gift Aid reclaimed
Events
Giftsldonations recelved
Other
Totsl Income
L164
1,032
165
763
Expendlture
Unifomi/bad8es
Capitation
Equipment
Camps/Acttvities
eting Nights
Rentl Heat& ￿ghtIng(osts
Rent- storage space
Other
Totsl Expenses
Net SurplusllLoss) for prlod
I.C02
1.027
1.471
650
121
LC45
12
372
Notes:
Balance Sheet as at3tst Math 2023
Opening balance.. Bank
Opening balan￿. Petty C&h
107
2,712
Su&total
SufplusllLossl for period
(3ni
1281
aosing ba￿v￿$h balance
15