## **2nd Sutton Coldfield Scout Group Registered Charity 524608**
## **Trustees Report 2022**
2nd Sutton Coldfield Scout Group provides a Scouting provision on a weekly basis, across all scouting sections, where volunteers actively engage & support young people in their personal development, empowering them to make a positive contribution to society, through giving the young people Skills For Life.
As Scouts we are guided by the Scouting values of;
- **Integrity** We act with integrity; we are honest, trustworthy & loyal.
- **Respect** We have self-respect & respect for others.
- **Care** We support others & take care of the world in which we live.
- **Belief** We explore our faiths, beliefs & attitudes.
- **Co-operation** Make a positive difference; co-operate with others & make friends.
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and they :
- Enjoy what they are doing & have fun
- Take part in activities indoors & outdoors Learn by doing Work in groups
- Share in spiritual reflection Take increasing responsibility for others & make choices
- Participate in varied and progressive activities
- Make & live out their Promise.
2nd Sutton Coldfield Scout Group meets the Charity Commission's public benefit criteria under both the advancement of education & the advancement of citizenship or community development headings. The Group has in place systems of risk & internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments & a comprehensive insurance policies to ensure that insurable risks are covered.
## **Structure, governance & management**
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association & the Policy, Organisation & Rules of the Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts & making returns to the Charity Commission as appropriate. The Committee consists of independent representatives, Chair, Treasurer & Secretary together with elected, nominated & coopted representation & meets every 3 months, where policies & procedures are adopted for:-
- The raising of funds & the administration of District finance.
- The insurance of persons, property & equipment.
- District public occasions.
- Consideration of major risks & the systems & procedures to manage them.
The 2nd Sutton Coldfield Scout Group Executive Committee exists to support the Group’s Leaders in meeting the responsibilities of the appointments & is responsible for:-
- Assisting the recruitment of leaders & other adult support.
- Appointing any sub committees that may be required.
- Appointing District administrators / advisors other than those who are elected.
## **Reserves Policy**
2nd Sutton Coldfield Scout Group reserves policy is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short.
## **Group Report 2022**
2022 saw the opening of our Squirrels Drey. We opened our doors on 17th January to boys and girls aged 4 and 5 and their parents, for a taster evening. The following week we welcomed 24 youngsters, who waved to their parents at the door with a smile on their face and full of excitement. We haven’t looked back since. We have a great group of young leaders who have supported the leaders over the year.
Other sections are thriving too, finishing the year with very healthy numbers. This is down to the fabulous programmes and activities that our leaders and helpers run.
In May we took the whole group off to Barton under Needwood for a weekend camp. A fabulous weekend was had by all. It was great to see the Squirrels join us for a day too. We took part in our very own Commonwealth Games, we had a visit from a local Bird of Prey centre, our youngers sections tried their hand at circus skills whilst Scouts enjoyed Lazer Tag & Explorers Paintballing off site. A huge thank you to our SAS for their support over the weekend, providing transport, cooking and running activities. Also thank you to Janet Sutton for her efforts in gaining money from the Commonwealth Games Community Fund, which was used buying games equipment for this camp.
Parents, thank you for your continued support, entrusting us to look after your children. It is a pleasure to see them all thrive.
All that is left to say is thank you to all the leaders, SAS, helpers and young leaders who have given their time throughout the year, making this group amazing. Our reputation goes before us. We have received some fabulous feedback and continue to receive many requests asking if we have spaces available.
## **2[ND] SUTTON COLDFIELD WEST SCOUT GROUP (1[ST] WYLDE GREEN - 163[RD] BIRMINGHAM)**
Registered Charity 524608
## **RECEIPTS AND PAYMENTS ACCOUNTS FOR 12 MONTHS ENDING 31[ST] DECEMBER 2022**
|||**£**|
|---|---|---|
|Balance as at 1stJanuary 2022||20975.49|
|To which has been added during the period|£||
|Subscriptions|10072.51||
|Capitation 2023 (Explorers)|2851.00||
|Donations:|||
|Use of Mini Bus|510.00||
|Use of Equipment/Hut|422.00||
|Grants|||
|Birmingham City Council Covid|2667.00||
|Birmingham City Council Commonwealth Games|989.00||
|Defibrillator|2000.00||
|BBC Children in Need-Mini Bus|43110.00||
|Use of HQ – Explorers|1860.00||
|Sale of Mini Bus|800.00||
|Sales of Group Hoodies|515.50||
|Camps & Trips|7710.00||
|Total Receipts|73507.01|73507.01|
Total Carried Over
94482.50
**2**
**£**
Total Carried Forward
94482.50
|From which has been paid out|£|
|---|---|
|Hut Insurance|2378.64|
|Utilities
|1667.72|
|Council Tax|93.68|
|Scout Association Insurances|284.60|
|Online Scout Management|26.73|
|Mini Bus Purchase|42953.40|
|Mini Bus Expenses (including Insurance)|1120.00|
|Purchase of Hoodies/Neckers/Badges|1071.23|
|Camps & Visits|7559.64|
|**HQ Expenses**:||
|Defibrillator 2098.73||
|Tables & Seating 1010.47||
|Garage shelving 619.40||
|Mower 498.98||
|Hardcore 492.75||
|Cleaning Equipment 358.29||
|Website Domain 172.66||
|Health & Safety 149.65||
|Repairs and Maintenance to HQ and Equipment 340.41||
|**Total HQ Expenses**
|5741.34|
|Tents & Camping Equipment|2211.87|
|Group Contribution World Scout Jamboree|400.00|
|Miscellaneous Expenses|285.23|
|Section Operational Expenses||
|Squirrels 176.68/ Beavers 187.73/ Cubs 200.45/ Scouts 187.34|752.20
|
|Total Expenses|66546.28 66546.28|
**Balance as at 31[st] December 2022 carried forward** (Bank £27833.01 + P/C £103.21)
**£27936.22**
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Independent Examlner's Report
Report to the trsteeS1
members of
Igutton Coldfield (1st Wylde Green) Scout Group
On accounts for the year
ended
31 December 2022
Charlty no
(If any)
524608
Set out on pages
I report lo the Iruslees on my examination of the accounts of the abov8
charity 1.the Trust") for the year end&d 3111212022
Responsibllltles and As the charlly trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the Charities Act 2011 {"Ihe Act").
I report in respect of my examination of the Trust's accoLJnts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5){bl of the Aot.
Independent F%HxhxiWWUXY4X)
examinerfs statement
>abl¥AtÉtsd*KxtrAJ< Delete I l if nol applicable.
I have completed my examination. I confirm thal no material matters have
come to my altenlion {olher than that disclosed below ') in connection with
the ex3minalion which gives me cause to believe that in, any material
respect,:
the accounting records were not kept in accordance with section 130
of the Act., or
the accounts did not accord with the accounling records. or
the accounts did not comply with Ihe applicable requirements
conGerning the fom) and content of accounts set out in the Charilles
{Accounls and Rewrtsl Regulations 2008 other than any requirement
that the aw)unts give a 'true and fair, view which is not a matter
considered 88 part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which allenlion should be drawn in this report in
order lo enable a proper understanding of the accounts to be reached.
Please delete the words In the brackets if they do not apply.
Slgned:
Date.,
z3
Name.,
Samuel D Webb FCA
Relevant professional
qualificatlon(sl or body
(If any):
Chartered Accountant - Institute of Chartered Accountants in England
and Wales
IER
October 2018
Address:
337 Walmley Road.
Sutton Coldfield.
B761PG
Section B
Disclosure
Only ¢omplele if the examiner needs to highlight mallers of concern {see CC32,
Indopendenl examination of charity accounts: directions and guidance for
examiners).
Give herg details of any
items that the examiner
wishes to disclose.
None
IER
October 2018