2[nd] Sutton Coldfield (1[st] Wylde Green) Scouts Group (Reg no: 524608)
Trustees Report for year ended December 2021
The Trustees present their annual report together with the Income and Expenditure Accounts for the year ended December 2021 together with the Independent Examiner’s report on the accounts.
We continue to provide a Scouting provision on a weekly basis across all sections where volunteers actively engage and support young people in their personal development, empowering them to make a positive contribution to society through giving them Skills for Life
As Scouts we are guided by the Scouting values of;
Integrity We act with integrity; we are honest, trustworthy & loyal.
Respect We have self-respect & respect for others.
Care We support others & take care of the world in which we live.
Belief We explore our faiths, beliefs & attitudes.
Co-operation Make a positive difference; co-operate with others & make friends.
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and they:
Enjoy what they are doing & have fun
Take part in activities indoors & outdoors
Learn by doing
Work in groups
Share in spiritual reflection
Take increasing responsibility for others & make choices
Participate in varied and progressive activities
Make & live out their Promise.
Public benefit statement
2[nd] Sutton Coldfield Scouts meets the Charity Commission's public benefit criteria under both the advancement of education & the advancement of citizenship or community development headings.
We have in place systems of risk & internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments & a comprehensive insurance policies to ensure that insurable risks are covered.
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association & the Policy, Organisation & Rules of the Scout Association.
Structure, governance & management
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts & making returns to the Charity Commission as appropriate.
The Committee consists of independent representatives, Chair, Treasurer & Secretary together with elected, nominated & co-opted representation & meets every 3 months, where policies & procedures are adopted for:-
The raising of funds & the administration of District finance.
The insurance of persons, property & equipment.
District public occasions.
Consideration of major risks & the systems & procedures to manage them.
The Group’s Executive Committee exists to support the Group’s Leaders in meeting the responsibilities of the appointments & is responsible for:-
Assisting the recruitment of leaders & other adult support.
Appointing any sub committees that may be required.
Appointing District administrators / advisors other than those who are elected.
Reserves Policy
The Group’s reserves policy is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short.
Report on 2021
The Group consists of approximately 90 Beavers, Cubs, Scouts plus 40 Explorers covering children from aged 6 to 18
At the start of the year we were operating under Covid restrictions so all activities had to take place online over Zoom. Following Scout Association guidelines the meetings moved to face to face at our HQ in May but only
outdoors and normal evening meetings indoors recommenced after the summer holidays in September.
Despite all the restrictions we maintained our membership and all our children and young people (and their parents) were very appreciative of the efforts made by our leaders and supporters to try and maintain a “business as usual” approach to the weekly meetings whether on line or in person.
During the year we received Covid grants facilitated by Birmingham City Council totaling £19737 which we used to improve our facilities at our HQ.
These projects included putting down hardcore and paving on part of the field in order to erect two permanent gazebos so that we have all-weather capabilities for outdoor activities. We replaced the kitchen in the hut and carried out electrical work including replacing the outdoor lighting. In addition we purchased some outdoor equipment for use by the Group including firepits and outdoor games.
The Group could not operate so successfully without our uniformed leaders and our many supporters and helpers and we were very pleased to see both Judy Jones and Janet Sutton awarded the Silver Wolf-the highest award made by the Scout Association for “services of the most exceptional character”
At the end of the year it was decided to open a new section of Squirrels for children aged 4 and 5 years old in January 2022 which has been very positively welcomed and supported by parents.
2[ND] SUTTON COLDFIELD WEST SCOUT GROUP (1[ST] WYLDE GREEN - 163[RD] BIRMINGHAM)
Registered Charity 524608
RECEIPTS AND PAYMENTS ACCOUNTS FOR 12 MONTHS ENDING 31ST DECEMBER 2021
| £ | ||
|---|---|---|
| Balance as at 1stJanuary 2021 | 21493.29 | |
| To which has been added during the period | £ | |
| Subscriptions | 5972.59 | |
| Donations: | ||
| Charities Trust | 500.00 | |
| Arnold Clark Community Grant | 1000.00 | |
| Use of Mini Bus | 210.00 | |
| Birmingham City Council Covid Grants | 19737.07 | |
| HMRC Gift Aid 2020/21 | 1824.94 | |
| Use of HQ - Explorers | 912.00 | |
| Sales of Group Hoodies | 563.00 | |
| Trips | 223.00 | |
| Total Receipts | 30965.20 | |
| 30965.20 | ||
| Total Carried Over | 52458.49 |
2
| £ | ||
|---|---|---|
| Total Carried Forward | 52458.49 | |
| From which has been paid out | £ | |
| Hut Insurance | ||
| 2372.91 | ||
| Utilities |
2432.92 | |
| Council Tax | 52.92 | |
| Scout Association Insurances | 167.00 | |
| Mini Bus Expenses (including Insurance) | 1849.31 | |
| Purchase of Hoodies/Neckers/Badges | 689.38 | |
| Trips & Visits | 392.24 | |
| Total HQ Expenses inc Repairs & Maintenance |
22529.63 | |
| Online Scout Management Fee | 106.00 | |
| Camping & Games Equipment | 545.53 | |
| Craft Materials | 89.57 | |
| Miscellaneous Expenses | 11.00 | |
| Section Operational Expenses |
244.59 | |
| Total Expenses | 31483.00 | |
| 31483.00 |
Balance as at 31[st] December 2021 carried forward
£20975.49
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Sutton Coldfield {1. Wylde Green} Scout Group On accounts for the year ended 31 December 2021 Charity no lif any) 524608 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 31 December 2021. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of Ihe accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in c9rrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no malerial matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounling records were not kept in accordance with section 130 of the Charities Act., or the accounls did not aGcord with the accounling record5', or the accounts did not comply with the applicable requirements Conrning the form and Content of accounts sel out in the Charities (Accounts and Reports} Regulalions 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independenl examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should b8 drawn in this report in order to enable a proper understanding of the accounts to be reached. Sbgned: Date: Name: Samuel D Webb FCA Relevant professional qualification{s) or body (if any): Chartered Accountant - InstilLtte of Chartered Accountants in England and Wales Addrèss: 337 Walmley Road Sutton Coldfield B76 1PG IER Oct 2018