## **Minutes 1[st] Shottery Scout Group AGM**
Monday 23[rd] September, at the Scout Hut
## **Minutes 1[st] Shottery Scout Group AGM**
Monday 23[rd] September, at the Scout Hut
**----- Start of picture text -----**
Welcome
Emma, Emily, Rob, Rebecca A, Sean, Ian, Pat, Simon, Dean, Nick, Wiz, Sarah, Maddox, Toni, Ben.
Apologies
Sam
Chairman’s report
Treasurer’s report
Just under £20,000 in the bank, lots of recent expenses for Brownsea. Income has been a record this
year, we have taken in £32,000 but have spent £35,000. We have claimed nearly £7,500 in gift aid this
year. Total income is up but also the costs are up as we are investing in things for the future. Almost
£6,00 for capitation. Quite a lot of running costs for this year with some breaking costs for the previous
year too.
GSL’s report
Reiterate on the fact that everyone does loads of amazing things, including the committee people who do
all the work behind the scenes.
Election of committee member – GSL, Secretary and Treasurer.
Confirmation of other committee members
Toni – secretary
James – Treasurer
Chairperson – Emma
Rob – GSL
Emily – waiting list jedi
Ian – group administrator
Wiz and Nick – committee members
Keith – committee member and finance support James Shuker – Committee member
**----- End of picture text -----**
Page 1 of 3
## **Summary of year from Beaver Scout Section**
Sea life sleepover, first sleepover under canvas in the rain! Beaver had their first district meet up which was run by Tiddington. They have been kayaking, litter picks, built dens and they have great plans up to Christmas.
In the future Beavers are going to struggle a little with leaders as Alice will be leaving and Lewis. Rob will do a recruitment drive.
## **Summary of year from Cub Scout Section**
## **Summary of year from Scout section**
Wednesday scouts – 23 scouts with Aga and Dean
Objective for all scouts to achieve chief scout gold award before leaving
Earn six activity or staged activity badges of your choice.
Complete the nine challenge awards.
8 scouts have the minimum 6 staged
90 activity badges awarded from a total of 210
Program over 12 months is to get 50% through chief scout gold award in next 12 months, work on oldest first.
Program mixes, basic skill, adventure and teamwork along with leadership
Highlights: escape rooms at Stratford, frisby golf, climbing at everyone active, ghost walk at Stratford, RSC theatre tour, nigh hikes, cooking, camp at hut, basic skills, knots, knives, compasses etc, 2 nights at Blackwell adventure.
## **Supporting fundraising in 2023/24**
Monopoly planned for 2025, possibility of having a meet up point on the rec for drinks and some scout advertising. Simon to liaise and organise a date before everyone gets booked up.
Scout post for 2024 to happen again.
Possible thought for a November social – curry night? To be discussed at a later date.
Blue tokens in Tesco, is it time to do it again?
## **Hut & grounds maintenance**
Fire pit planning. Jonny will apply to Stratford Town Trust for a grant to put towards the construction of a new fire pit. Possibly parent helpers to lend a hand. Tiered seating around the fire pit.
Rob priced up the paint for the floor in the toilet, epoxy paint is around £130 for the three rooms.
We agreed that we would pay someone to do the decorating in the toilet and do the up.
The need for a new projector and sound system for the hut. Dean to look into the tech and see what he has in the loft.
## **Scout Post**
To be run this year.
## **Waiting Lists**
71 on the list in total. As of January 1[st] there will be 34 on the list for scouts, 8 in the cubs, 14 beavers and 7 who are not yet old enough to join beavers yet. Enquiries today are 6 beavers and 1 cub.
3 beavers have announced they are going to leave the Tuesday group, 3 beavers have been offered a 1[st]
Page 2 of 3
October start date.
Possibly one cub leaving Thursday cubs.
## **AOB/questions from attendees**
The water in the kitchen still isn’t heating up and the tap in the corner is leaking. No one knows where the stop cock is in the grounds. Ben will have a look on the plans to see if he can find the stop cock.
Nick was dropping something at the hut and was shouted at by someone. We have asked about CCTV previously but apparently they are not allowed to.
Nick is happy to speak to the local counsellor about it. The police are aware of the situation and were patrolling the area fairly regularly but this seems to have stopped recently.
Anyone with anything that has made them uncomfortable to e-mail Nick about it so he can build a bigger picture of the situation.
Ben to find out where we need to report any incidents from his colleague at work.
3 lights in the hut need to be replaced.
Page 3 of 3
**1st Shottery Scout Group Final Accounts April 2023-March 2024**
|**INCOME**
**2023**|**-2024**|
|---|---|
|**SUBSCRIPTIONS**
Beavers
5,656.28
Cubs
4,474.12
Scouts
5,397.32
Gift Aid
7,399.45
**TOTAL SUBS**
**FUNDRAISING**
Scout Post
800.27
Monopoly
-
Axes
542.00
**TOTAL FUNDRAISING**
**CAMPS**
Blackwell
1,174.25
Brownsea
-
Jump In Sleepover
-
Great Outdoors Camp
-
Jamaica Camp
-
Peak District Camp
1,833.32
Get In
-
Medieval
199.92
Wild West
180.88
Sea Life
1,015.35
Other
616.78
**TOTAL CAMPS**
**OTHER**
Interest on Bank
25.18
Donations
1,300.00
Insurance
1,095.06
Other
303.11
**TOTAL OTHER**
**GRAND TOTAL INCOME**|
**22,927.17**
**1,342.27**
**5,020.50**
**2,723.35**
**32,013.29**|
|**EXPENDITURE**
**2023**|**-2024**|
|**SECTIONS**
Beavers
3,441.13
Cubs
1,597.35
Scouts
2,658.29
**TOTAL SECTIONS**
**PREMISES OVERHEADS**
Council Tax
51.20
Water
331.86
Electricity
614.75
Insurance
819.09
Plumbing
808.00
Fire Safety
-
Pest Control
-
Alarm Servicing
318.54
**TOTAL PREMISES OHEAD**
**PREMISES MAINTENANCE**
Repairs (Break In)
-
Miscellaneous
-
**TOTAL MAINTENANCE**
**SCOUTING OVERHEADS**
Capitation
5,871.25
Other Insurance
-
**TOTAL SCOUTING**
**CAMPS/TRIPS Costs**
5,871.25
Peak District
3,797.02
Blackwell
4,439.44
Jump In
-
Get In
-
Monopoly
-
Brownsea
200.00
Kayaking
-
Youlbury
378.00
Other (Survival/Dragonboat/Ray Mears)
1,678.20
Photo Competition
101.20
**TOTAL CAMPS**
**OTHER**
General equipment
314.36
Axes
3,055.82
Leaders' Uniform
456.78
Clothing
-|
**7,696.77**
**2,943.44**
**-**
**5,871.25**
**10,593.86**
|
Loss on year
|Badges/Neckers/Woggles
1,740.07
OSM Fees
162.50
Email /Wif
212.26
Gifts
90.00
Bank Fees
60.00
Cleaning
584.39
Other
1,370.15
**TOTAL OTHER**
**8,046.33**
**TOTAL**
**Loss = + / Gain = -**|
|
|---|---|
||**8,046.33**|
|||
||**35,151.65**|
|||
||**3,138.36**|
|**Balance at 06/04/2023**
Cash
CAF|**17,436.62**|
|---|---|
||Made up of:
218.47
17,218.15|
|||
|**Balance at 05/04/2024**
Cash
CAF|**14,298.26**|
||Made up of:
703.74
13,594.52|
|||
|**Section Bank Balances as at 05/04/24**
Tuesday Beavers
Wednesday Beavers
Monday Cubs
Thursday Cubs
Tuesday Scouts
Wednesday Scouts
**TOTAL**|134.12
- 40.53
681.74
- 106.77
5.11
- 133.47|
||**540.20**|
|Notes|||
|---|---|---|
||**1**|Subs back up to normal levels with increse up to £12 p.m.|
||**2**|Gift Aid. Total £7.4k (Up to Date as at 05.04.24)|
||**3**|Total Income Up but also costs|
||**4**|Capitation £5.9k. Large Increase from previous|
||**5**|Water usage up v previous|
||**6**|Electricity usage slightly down v last year|
||**7**|Insurance up v previous year|
||**8**|Large Plumbing Costs v previous year|
||**9**|Regular Cleaner now paid for. £44 per month.|
||**10**|Break in costs in last year, with payment from Insurers in 2023-24. £1k back.|
||**11**|Large Expenses on Axes (£3k) which will yield future Income|
||**12**|Large Expenses on Peak (£3.8k) and Blackwell (£4.4k)|
||**13**|Plans are still being worked on to update the inside/outside of the Hut.|
|||This is including updating the toilets, Re-boarding Inside the hut, Painting the Outside of Hut.|
||**14**|All accounts Group, Beavers, Cubs & Scouts have all been checked for accuracy.|
**1st Shottery Scout Group Final Accounts April 2023-March 2024**
|**INCOME**
**2023**|**-2024**|
|---|---|
|**SUBSCRIPTIONS**
Beavers
5,656.28
Cubs
4,474.12
Scouts
5,397.32
Gift Aid
7,399.45
**TOTAL SUBS**
**FUNDRAISING**
Scout Post
800.27
Monopoly
-
Axes
542.00
**TOTAL FUNDRAISING**
**CAMPS**
Blackwell
1,174.25
Brownsea
-
Jump In Sleepover
-
Great Outdoors Camp
-
Jamaica Camp
-
Peak District Camp
1,833.32
Get In
-
Medieval
199.92
Wild West
180.88
Sea Life
1,015.35
Other
616.78
**TOTAL CAMPS**
**OTHER**
Interest on Bank
25.18
Donations
1,300.00
Insurance
1,095.06
Other
303.11
**TOTAL OTHER**
**GRAND TOTAL INCOME**|
**22,927.17**
**1,342.27**
**5,020.50**
**2,723.35**
**32,013.29**|
|**EXPENDITURE**
**2023**|**-2024**|
|**SECTIONS**
Beavers
3,441.13
Cubs
1,597.35
Scouts
2,658.29
**TOTAL SECTIONS**
**PREMISES OVERHEADS**
Council Tax
51.20
Water
331.86
Electricity
614.75
Insurance
819.09
Plumbing
808.00
Fire Safety
-
Pest Control
-
Alarm Servicing
318.54
**TOTAL PREMISES OHEAD**
**PREMISES MAINTENANCE**
Repairs (Break In)
-
Miscellaneous
-
**TOTAL MAINTENANCE**
**SCOUTING OVERHEADS**
Capitation
5,871.25
Other Insurance
-
**TOTAL SCOUTING**
**CAMPS/TRIPS Costs**
5,871.25
Peak District
3,797.02
Blackwell
4,439.44
Jump In
-
Get In
-
Monopoly
-
Brownsea
200.00
Kayaking
-
Youlbury
378.00
Other (Survival/Dragonboat/Ray Mears)
1,678.20
Photo Competition
101.20
**TOTAL CAMPS**
**OTHER**
General equipment
314.36
Axes
3,055.82
Leaders' Uniform
456.78
Clothing
-|
**7,696.77**
**2,943.44**
**-**
**5,871.25**
**10,593.86**
|
Loss on year
|Badges/Neckers/Woggles
1,740.07
OSM Fees
162.50
Email /Wif
212.26
Gifts
90.00
Bank Fees
60.00
Cleaning
584.39
Other
1,370.15
**TOTAL OTHER**
**8,046.33**
**TOTAL**
**Loss = + / Gain = -**|
|
|---|---|
||**8,046.33**|
|||
||**35,151.65**|
|||
||**3,138.36**|
|**Balance at 06/04/2023**
Cash
CAF|**17,436.62**|
|---|---|
||Made up of:
218.47
17,218.15|
|||
|**Balance at 05/04/2024**
Cash
CAF|**14,298.26**|
||Made up of:
703.74
13,594.52|
|||
|**Section Bank Balances as at 05/04/24**
Tuesday Beavers
Wednesday Beavers
Monday Cubs
Thursday Cubs
Tuesday Scouts
Wednesday Scouts
**TOTAL**|134.12
- 40.53
681.74
- 106.77
5.11
- 133.47|
||**540.20**|
|Notes|||
|---|---|---|
||**1**|Subs back up to normal levels with increse up to £12 p.m.|
||**2**|Gift Aid. Total £7.4k (Up to Date as at 05.04.24)|
||**3**|Total Income Up but also costs|
||**4**|Capitation £5.9k. Large Increase from previous|
||**5**|Water usage up v previous|
||**6**|Electricity usage slightly down v last year|
||**7**|Insurance up v previous year|
||**8**|Large Plumbing Costs v previous year|
||**9**|Regular Cleaner now paid for. £44 per month.|
||**10**|Break in costs in last year, with payment from Insurers in 2023-24. £1k back.|
||**11**|Large Expenses on Axes (£3k) which will yield future Income|
||**12**|Large Expenses on Peak (£3.8k) and Blackwell (£4.4k)|
||**13**|Plans are still being worked on to update the inside/outside of the Hut.|
|||This is including updating the toilets, Re-boarding Inside the hut, Painting the Outside of Hut.|
||**14**|All accounts Group, Beavers, Cubs & Scouts have all been checked for accuracy.|