Registered Charity No. 524602 Group Registration No. 5708 ## **1st Shirley Scout Group** # **Trustees Annual Report and Financial Statements** ## **For the Period 1 March 2022 to 31 March 2023** 1st Shirley Scout Group 1st Shirley Scout Group Year End Accounts ## Section A Reference and Administration Details ## **President** R Fear ## **Vice Presidents** G Carter J Fear I Taylor A Hope J Ingram M Lewis ## **Property Trustees** I Carpenter J Dobinson R Fear ## **Trustees : Ex officio** Group Scout Leader A Fitzgerald Assistant GSL M Attwood Explorer Scout Leader A Baynes Chair K Devereux Secretary P Fooks Treasurer C Davis **Trustees : Leaders** M Fear M Attwood S McQueen C Widdop **Trustees : Elected Members of Group Executive Committee** C Fear ## **Trustees : Appointed Members of Group Executive Committee** R Fear **Trustees : Nominated Members of Group Executive Committee** ## **BANKERS** Lloyds Bank 248 Stratford Road Shirley West Midlands B90 3AE ## **INDEPENDENT EXAMINER** S Frew 2 Speedwell Close Rugby Warwickshire CV23 0SG 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Section B Structure, Governance, and Management The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts, and the Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group** is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration of the charity, the keeping of proper accounts and the provision of returns to the Charity Commission as appropriate. ** In this document the word Group refers to the First Shirley Scout Group and Intrepid Explorer Unit. The latter is a District unit that has a Partnership Agreement with the First Shirley Scout Group. The Committee consists of 3 independent officers, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders, parent representatives and elected members and meets a minimum of 6 times per year. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilitiesof the appointments and is responsible for: - •The maintenance of Group property - •The raising of funds and the administration of Group finance;The insurance of persons, propertyand equipment - •Group public occasions - •Assisting in the recruitment of leaders and other adult support;Appointing any sub committees thatmay be required - •Appointing Group Administrators and Advisors other than those who are elected ## **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. ## Section C Objectives & Activities The objectives of the Group are to act as a unit of the Scout Association The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Section D Achievements & Performance ## Group Activities and Performance The group recorded a total of 109 young people on this year’s census plus another 35 adult members. The group continues to provide fun and interesting activities to our members. Both of our scout sections have been on successful summer camps and participated in various local and national events. Cubs and beaver sections spent a joint weekend camping at Blackwell court in July. As of March 31st, we had two scout troops, one cub pack and two beaver colonies. We began the process of reopening Punjab cubs with taster sessions to attract both new cubs and leaders. This activity started right at the end of the year and hopefully will be completed into the new financial year. ## Explorer Unit Achievements & Performance The Unit is not larger than it has ever been. However, it was a couple of months ago (we’ve had a couple of Explorers leave since then) — which is quite something. We now have around 90 Explorers, which can be a logistical challenge; but one that is ameliorated by our amazing leader team; our thanks, as ever, go to all of them. The highlight of the last twelve months was our Summer Camp in Guernsey. This was a great success, both in the activities undertaken and in the attitude of those attending. We’ll be back to the Channel Islands soon. We’ve also carried on with the Duke of Edinburgh Award scheme but have now also started adding some of the Scout Awards to this as well. Our thanks to all of the leaders that have helped with the operation and the administration of the schemes (particularly to Naomi and to John for their perseverance — being at the intersection between teenagers and Scout Association / DofE IT is never a comfortable place!). And those thanks go more widely — really very wide. The Unit employs no-one, so relies upon the generosity of a great number of people; the leaders who turn up in week-in week-out, the back room administrators and managers in the Scout District and County, those that help us organise camps and programme, those that help us cook vast quantities of food to keep teenagers fed, to those that help keep the building in condition and the vehicles on the road — to many more that help us to provide great activities and experiences to a large number of teenagers. Thank you. And thank you to those teenagers too. Without your enthusiasm and your participation, none of this would work. But, for the last twelve months it most definitely has, and we look forward to the next twelve months working just as well! ## Section E Financial Review ## Investment Policy The Group does not generally have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 12 months core running costs, calculated at c. £30,000. ## Financial State The Statement of Financial Activities shows a closing balance of funds of £112,758. This is down from £117,529 held at 2021-22 year end, reflecting a year where expenditure has returned to pre-pandemic levels but income remains slightly down. After excluding building asset values, restricted funds, and funds designated for sections, minibus and trailer replacement, general unrestricted funds stand at £47,138. The Trustees are required to continually review and monitor our financial position and plans for the future. Our membership numbers on average have increased slightly during the year, but remain at a level below that which existed before the Covid pandemic. Subscription income being paid is providing a regular cash income to the group. Reserves remain sufficient to ensure the continuing operation of the Group as a going concern for a period of no less than one year under current circumstances. 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Section F Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the Trustees by Group Chair June 2023 1st Shirley Scout Group 1st Shirley Scout Group Year End Accounts ## Financial Statements ; Income & Expenditure Statement ## 1st Shirley Scout Group For the year ended 31 March 2023 |Financial Statements ; Income & Expenditure
Statement
1st Shirley Scout Group
For the year ended 31 March 2023|Financial Statements ; Income & Expenditure
Statement
1st Shirley Scout Group
For the year ended 31 March 2023|Financial Statements ; Income & Expenditure
Statement
1st Shirley Scout Group
For the year ended 31 March 2023| |---|---|---| |2023
2022||| |IncomingResources||| |Voluntary Income
35,025.38
38,956.95
Funds Generating Activity (Fundraising)
Charitable Activities(ScoutingActivity)
114.19
56.54
Group Scouting Activity
8,773.65
792.02
Section Scouting Activity
55,561.86
39,201.60
Total Charitable Activities (Scouting Activity)
64,335.51
39,993.62
Other Incoming Resources
13.58
1,648.03
Total Incoming Resources
99,488.66
80,655.14
Resources Expended|Voluntary Income
35,025.38
38,956.95|| ||Funds Generating Activity (Fundraising)
Charitable Activities(ScoutingActivity)
114.19
56.54|| ||Group Scouting Activity
8,773.65
792.02|| ||Section Scouting Activity
55,561.86
39,201.60|| ||Total Charitable Activities (Scouting Activity)
64,335.51
39,993.62|| ||Other Incoming Resources
13.58
1,648.03|| ||Expenditure on Charitable Activities|| ||ScoutingActivities|| |||Group Scouting Activities
17,407.65
13,279.16| |||Section Scouting Activities
56,564.34
43,282.64| |||Total Scouting Activities
73,971.99
56,561.80| ||Vehicle Costs
11,715.34
8,465.48|| ||Total Expenditure on Charitable Activities
85,687.33
65,027.28
Expenditure on Managing& AdministeringThe Charity|| ||Membership Refunds
-
200.00|| ||HQ Building Costs
15,225.86
13,389.77|| ||Administration Costs
3,345.58
3,706.39|| ||Total Expenditure on Managing & Administering The Charity
18,571.44
17,296.16|| ||Total Resources Expended
104,258.77
82,323.44|| |Net Movement In Funds
(4,770.11)
(1,668.30)||| 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Financial Statements ; Balance Sheet ## 1st Shirley Scout Group ## As at 31 March 2023 |Financial Statements ; Balance Sheet
1st Shirley Scout Group
As at 31 March 2023|Financial Statements ; Balance Sheet
1st Shirley Scout Group
As at 31 March 2023|Financial Statements ; Balance Sheet
1st Shirley Scout Group
As at 31 March 2023| |---|---|---| |31 MAR 2023
31 MAR 2022||| |Fixed Assets||| |Tangible Assets
Box Trailer Cost
3,960.00
3,960.00
Less Accumulated Depreciation on Box Trailer
(1,600.00)
(1,200.00)
Canoe Trailer Cost
2,500.00
2,500.00
Less Accumulated Depreciation on Canoe Trailer
(2,500.00)
(2,500.00)
Minibus CP03 Cost
16,156.00
16,156.00
Less Accumulated Depreciation on Minibus CP03
(16,156.00)
(16,156.00)
Minibus GY63 Cost
10,365.00
10,365.00
Less Accumulated Depreciation on Minibus GY63
(10,365.00)
(8,001.00)
GV13 Minibus Cost
15,995.00
15,995.00
Less Accumulated Depreciation on Minibus GV13
(3,199.00)
-
Buildings
12,882.00
12,882.00
Total Tangible Assets
28,038.00
34,001.00
Total Fixed Assets
28,038.00
34,001.00
Current Assets|Tangible Assets|| ||
|Box Trailer Cost
3,960.00
3,960.00| |||Less Accumulated Depreciation on Box Trailer
(1,600.00)
(1,200.00)| |||Canoe Trailer Cost
2,500.00
2,500.00| |||Less Accumulated Depreciation on Canoe Trailer
(2,500.00)
(2,500.00)| |||Minibus CP03 Cost
16,156.00
16,156.00| |||Less Accumulated Depreciation on Minibus CP03
(16,156.00)
(16,156.00)| |||Minibus GY63 Cost
10,365.00
10,365.00| |||Less Accumulated Depreciation on Minibus GY63
(10,365.00)
(8,001.00)| |||GV13 Minibus Cost
15,995.00
15,995.00| |||Less Accumulated Depreciation on Minibus GV13
(3,199.00)
-| |||Buildings
12,882.00
12,882.00| |||Total Tangible Assets
28,038.00
34,001.00| ||Cash at bank and in hand|| |||Current Account
802.86
1,396.90| |||Membership Account
4,106.80
7,511.20| |||Minibus Account
17,967.00
11,701.00| |||Reserve Account
50,000.00
50,000.00| |||Pine Account
194.85
5.00| |||Willow Account
527.87
486.86| |||Bengal Account
1,174.82
1,138.57| |||Punjab Account
5.00
5.00| |||Buckholt Account
3,756.25
2,632.02| |||Glyn Account
1,639.65
2,341.82| |||Intrepid Account
6,892.53
2,054.94| |||Group Cash Account
49.36
101.37| |||Intrepid Cash Account
62.03
110.56| |||Glyn Cash
82.25
82.25| |||Total Cash at bank and in hand
87,261.27
79,567.49| ||Group Debtors (Accounts Receivable)
255.15
-|| ||Group Prepayments
4,396.50
4,662.02|| ||Intrepid Debtors (Accounts Receivable)
-
418.00|| ||Intrepid Prepayments
560.00
220.00|| ||Section Prepayments
147.00
1,430.00|| ||Total Current Assets
92,619.92
86,297.51|| 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ||31 MAR 2023|31 MAR 2022| |---|---|---| |Creditors: amounts falling due within one year||| |Intrepid Creditors|5,076.78|-| |Section Creditors|2,822.78|2,770.04| |Historical Adjustment|(0.04)|(0.04)| |Total Creditors: amounts falling due within one year|7,899.52|2,770.00| |Net Current Assets (Liabilities)|84,720.40|83,527.51| |Total Assets less Current Liabilities|112,758.40|117,528.51| |Net Assets|112,758.40|117,528.51| |Funds||| |Unrestricted Funds||| |Buildings Fund|12,882.00|12,882.00| |Vehicle Replacement Fund|17,664.00|11,701.00| |General Fund|77,156.25|85,952.14| |Intrepid Fund|2,437.78|2,803.50| |Sections Fund|2,618.37|4,189.87| |Total Unrestricted Funds|112,758.40|117,528.51| |TotalFunds|112,758.40|117,528.51| The financial statements were approved by the Trustees on 1 July 2023 and signed on their behalf by Signature Name Position Kerry Devereux Group Chair Chris Davis Group Treasurer 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Notes to the Accounts ## Note 1 Basis of Preparation ## 1.1 Basis of accounting These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: - Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); - and with Accounting Standards - and with the Charities Act 2011. - 1.2 Change in basis of accounting There has been no change to the accounting policies (valuation rules and methods of accounting) since last year. ## 1.3 Changes to previous accounts No changes have been made to accounts for previous years. ## **Note 2 Accounting Policies** ## 2.1 Incoming Resources ## Recognition of incoming resources These are included in the Statement of Financial Activities (SoFA) when: - the charity becomes entitled to the resources - the trustees are virtually certain they will receive the resources - the monetary value can be measured with sufficient reliability. ## Membership subscriptions Membership subscriptions collected on behalf of other parts of the Scout Movement are reported net of amounts paid out as these subscriptions are in effect held as agents before being paid out. ## Incoming resources with related expenditure Where incoming resources have related expenditure the incoming resources and related expenditure are reported grossin the SoFA. ## Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. ## Tax reclaims on donations and gifts Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate. ## Contractual income and performance related grants This is only included in the SoFA once the related goods or services have been delivered. ## Gifts in kind Gifts in kind are accounted for at an estimate of value to the charity or the amount realized. Gifts in kind for sale or distribution are included as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. ## Donated services and facilities These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to thecharity of the service or facility received. ## Volunteer help The value of voluntary help received is not included but is described in the trustees’ annual report. ## Investment income This is included in the accounts when receivable. ## Investment gains and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group 2.2 Expenditure and Liabilities ## Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out. ## Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. ## Grants with performance conditions Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. ## Grants without performance conditions These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. ## Support Costs Support costs include central functions and are allocated to activity categories on a basis consistent with resource use, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. ## 2.3 Assets ## Tangible fixed assets for use by the charity These are capitalised if they can be used for more than one year, and cost at least £5000. They are valued at cost or areasonable value on receipt. ## Investments Investments quoted on a stock exchange are valued at market value at year end. Other investments are included at trustees' best estimate of market value. ## Stocks and work in progress These are valued at the lower of cost or market value. 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Note 3 Analysis of Incoming Resources |Note 3 Analysis of Incoming Resources|Note 3 Analysis of Incoming Resources|Note 3 Analysis of Incoming Resources|Note 3 Analysis of Incoming Resources| |---|---|---|---| |2023
2022|||| |Incoming Resources|||| ||
Voluntary Income||| ||
Membership Fees
36,348.47
26,846.76
Scout Association Fees
(7,410.00)
(6,802.01)
Donations
1,085.32
2,215.82
Grants
-
10,667.00
Gift Aid
5,001.59
6,029.38
Total Voluntary Income
35,025.38
38,956.95
Funds Generating Activity (Fundraising)|
Membership Fees
36,348.47
26,846.76|| |||Scout Association Fees
(7,410.00)
(6,802.01)|| |||Donations
1,085.32
2,215.82|| |||Grants
-
10,667.00|| |||Gift Aid
5,001.59
6,029.38|| ||
Hall Hire
50.00
-
Online Fundraising
64.19
56.54
Total Funds Generating Activity (Fundraising)
114.19
56.54
Charitable Activities (Scouting Activity)|
Hall Hire
50.00
-|| |||Online Fundraising
64.19
56.54|| |||
GroupScoutingActivity|| |||Equipment Hire
-
182.75
Minibus Usage Charges
2,825.56
609.27
Group Camps
5,948.09
-
Total Group Scouting Activity
8,773.65
792.02
Section ScoutingActivity|Equipment Hire
-
182.75| ||||Minibus Usage Charges
2,825.56
609.27| ||||Group Camps
5,948.09
-| |||














|Pine Beavers Subs Income
349.50
-| ||||Willow Beavers Subs Income
198.00
151.50| ||||Willow Beavers Programme Income
-
(40.70)| ||||Willow Beavers Camps & Events Income
89.98
416.26| ||||Bengal Cubs Subs Income
336.00
237.00| ||||Bengal Cubs Camps & Events Income
2,015.30
737.77| ||||Buckholt Scouts Subs Income
1,297.19
434.50| ||||Buckholt Scouts Programme Income
247.80
632.00| ||||Buckholt Scouts Camps & Events Income
8,278.43
3,653.83| ||||Glyn Scouts Subs Income
910.25
621.50| ||||Glyn Scouts Programme Income
139.04
237.34| ||||Glyn Scouts Camps & Events Income
7,006.56
4,568.92| ||||Intrepid ESU Subs Income
13,193.00
8,378.70| ||||Intrepid ESU Programme Income
2,531.20
2,014.11| ||||Intrepid ESU Camps & Events Income
18,969.61
17,158.87| ||||Total Section Scouting Activity
55,561.86
39,201.60| |||Total Charitable Activities (Scouting Activity)
64,335.51
39,993.62|| Total Charitable Activities (Scouting Activity) ## Other Incoming Resources ||Other Scouting Income
13.58
1,648.03| |---|---| ||Total Other Incoming Resources
13.58
1,648.03| ||Total Incoming Resources
99,488.66
80,655.14| 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group 2023 2022 ## Note 4 Analysis of Expenditure |Resources Expended
|Resources Expended
|Resources Expended
|Resources Expended
|Resources Expended
| |---|---|---|---|---| ||
Expenditure on Charitable Activities
|||| |||
Scouting Activities
||| ||||
Group Scouting Activities|| ||||
Section Scouting Activities
Subs Paid to Sections
5,180.00
3,260.70
Other Support to Sections
865.45
1,246.42
Group Camp Costs
6,766.76
-
Group Badges / Neckerchiefs
580.64
266.33
Section Badges / Neckerchiefs
730.10
1,258.13
Uniforms
95.15
202.48
Camping Gas
288.62
570.32
Tent Maintenance
16.63
-
Tent Purchase
-
2,330.70
Other Equipment Maintenance
41.84
423.32
Other Equipment Purchases
546.86
2,331.36
Jamboree Donations
2,000.00
1,000.00
Other Scouting Costs
295.60
389.40
Total Group Scouting Activities
17,407.65
13,279.16|
Subs Paid to Sections
5,180.00
3,260.70| |||||Other Support to Sections
865.45
1,246.42| |||||Group Camp Costs
6,766.76
-| |||||Group Badges / Neckerchiefs
580.64
266.33| |||||Section Badges / Neckerchiefs
730.10
1,258.13| |||||Uniforms
95.15
202.48| |||||Camping Gas
288.62
570.32| |||||Tent Maintenance
16.63
-| |||||Tent Purchase
-
2,330.70| |||||Other Equipment Maintenance
41.84
423.32| |||||Other Equipment Purchases
546.86
2,331.36| |||||Jamboree Donations
2,000.00
1,000.00| |||||Other Scouting Costs
295.60
389.40| |||||
Pine Beavers Programme Costs
169.65
-| |||||Pine Beavers Other Expenditure
-
1,124.33| |||||Willow Beavers Programme Costs
56.16
113.84| |||||Willow Beavers Camps & Events Costs
132.00
421.45| |||||Bengal Cubs Programme Costs
359.50
362.50| |||||Bengal Cubs Camps & Events Costs
1,981.60
896.72| |||||Bengal Cubs Other Expenditure
-
38.18| |||||Punjab Other Expenditure
-
481.70| |||||Buckholt Scouts Programme Costs
515.99
684.95| |||||Buckholt Scouts Camps & Events Costs
8,109.48
4,815.77| |||||Buckholt Scouts Other Expenditure
1,404.94
155.34| |||||Glyn Scouts Programme Costs
1,302.15
1,101.98| |||||Glyn Scouts Camps & Events Costs
7,436.31
5,856.41| |||||Glyn Scouts Other Expenditure
37.03
-| |||||Intrepid ESU Programme Costs
3,327.66
2,881.51| |||||Intrepid ESU Camps and Activities Costs
-
17,160.46| |||||Intrepid Camp Equipment Costs
865.57
-| |||||Intrepid Camp Transport Costs
5,633.79
-| |||||Intrepid Camp Activity Costs
6,920.89
-| |||||Intrepid Camp Food Costs
4,018.01
-| |||||Intrepid Camp Other Costs
1,012.00
-| |||||Intrepid Camp Accommodation Costs
2,078.70
-| |||||Intrepid ESU Group & HQ Contribution
10,312.50
6,562.50| |||||Intrepid ESU Administration Costs
-
30.66| |||||Intrepid ESU Equipment Purchases & Maintenance
712.25
519.34| 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ||||2023
2022| |---|---|---|---| ||Trailer Depreciation
400.00
400.00
Minibus Depreciation
5,563.00
2,667.00
Fuel Costs
2,129.43
161.15
Vehicle Repairs and Maintenance
1,994.91
2,951.45
Vehicle Insurance
1,578.00
1,245.88
Vehicle Hire
-
1,040.00
Other Transport Costs
50.00
-
Total Vehicle Costs
11,715.34
8,465.48
Total Expenditure on Charitable Activities
85,687.33
65,027.28
Expenditure on Managing & Administering The Charity
Intrepid ESU Bad Debt Write Off
178.16
75.00
Total Section Scouting Activities
56,564.34
43,282.64
Total Scouting Activities
73,971.99
56,561.80
Vehicle Costs|Intrepid ESU Bad Debt Write Off
178.16
75.00
Total Section Scouting Activities
56,564.34
43,282.64
Total Scouting Activities
73,971.99
56,561.80
Vehicle Costs|| ||||Intrepid ESU Bad Debt Write Off
178.16
75.00| ||||Total Section Scouting Activities
56,564.34
43,282.64| |||
|Trailer Depreciation
400.00
400.00| ||||Minibus Depreciation
5,563.00
2,667.00| ||||Fuel Costs
2,129.43
161.15| ||||Vehicle Repairs and Maintenance
1,994.91
2,951.45| ||||Vehicle Insurance
1,578.00
1,245.88| ||||Vehicle Hire
-
1,040.00| ||||Other Transport Costs
50.00
-| ||||Total Vehicle Costs
11,715.34
8,465.48| ||
MembershipRefunds||| ||Voluntary Refunds (GSL Fund)
-
200.00
Total Membership Refunds
-
200.00
HQ BuildingCosts||Voluntary Refunds (GSL Fund)
-
200.00| ||Electricity
1,530.12
1,009.38||| ||Gas
3,476.96
1,831.27||| ||Water
511.30
391.89||| ||Refuse Collection
1,239.63
1,277.34||| ||Telephone
372.57
470.54||| ||Cleaning
2,792.73
2,408.70||| ||HQ Insurance
3,442.83
2,939.10||| ||Ground Rent
60.00
60.00||| ||Building Repair & Maintenance
1,799.72
2,251.55||| ||Building Improvements
-
750.00||| ||Total HQ Building Costs
15,225.86
13,389.77
Administration Costs||| ||Accounting Fees
1,502.12
1,118.71||| ||General Insurances
1,182.83
1,576.21||| ||Licences
53.35
128.25||| ||Digital Comms
353.05
424.43||| ||Administration
202.26
458.79||| ||AGM
51.97
-||| ||Total Administration Costs
3,345.58
3,706.39||| ||Total Expenditure on Managing & Administering The Charity
18,571.44
17,296.16||| ||Total Resources Expended
104,258.77
82,323.44||| |Net Movement In Funds
(4,770.11)
(1,668.30)|||| 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Note 5 Support Costs Support costs have not been analysed and pro-rated across activities. ## Note 6 Trustee Expenses and Fees ## 6.1 Trustee Expenses The total amount of payments or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees was as follows. Expenses were incurred in respect of building maintenance, administration, equipment purchases, and scouting activities. |CONTACT|2023|2022|TYPE| |---|---|---|---| |Adrian Butterworth|(4,549.65)|(6,548.25)|Expense| |Andy Baynes|(9,615.93)|(12,869.49)|Expense| |Bob Fear|(2,669.02)|(2,519.69)|Expense| |Chris Davis|(1,635.30)|(1,930.15)|Expense| |Christina Widdop|(138.43)|(151.68)|Expense| |Claire Fear|(2,731.99)|(831.11)|Expense| |Martin Attwood|(3,269.40)|(1,750.43)|Expense| |Mike Fear|(203.62)|(48.49)|Expense| |Naomi Davis|(6,335.19)|(8,261.78)|Expense| |Sarah McQueen|(481.14)|(366.27)|Expense| |Steve Bown|(3,589.13)|(1,931.13)|Expense| |Tony Fitzgerald|(267.02)|(1,140.39)|Expense| |Total|(35,485.82)|(38,348.86)|| ## 6.2 Independent Examiner Fees The following fees were paid for the statutory external scrutiny of accounts and other services provided by the independent examiner: ||2023|2022| |---|---|---| |Independent Examiner’s Fees|£0|£0| |Other fees for advice, consultancy, & accountancy|£0|£0| |**Total amount paid**|**£0**|**£0**| 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Note 7 Paid Employees The Group has one paid employee, Bob Fear who is the cleaner for HQ. Bob Fear is a Trustee also. This was discussed with the Charity Commission and as the appointment was agreed by the Exec then the appointment could take place. Please see copy of agreement attached to the Group's Account ## Note 8 Grantmaking The Group has not made any grants to individuals or institutions. ## Note 9 Tangible Fixed Assets **----- Start of picture text -----**
HQ Minibus Minibus Minibus Box Canoe Total
Building CP03 GY63 GV13 Trailer Trailer
Cost
Opening Balance £12,882 £16,156 £10,365 £15,995 £3,960 £2,500 £61,858
Additions £0 £0 £0 £0 £0 £0 £0
Disposals £0 £0 £0 £0 £0 £0 £0
Closing Balance £12,882 £16,156 £10,365 £15,995 £3,960 £2,500 £61,858
Depreciation
Opening Balance £0 £16,156 £8,001 £0 £1,200 £2,500 £27,857
Charge In Year £0 £0 £2,364 £3,199 £400 £0 £5,963
Disposals £0 £0 £0 £0 £0 £0 £0
Closing Balance £0 £16,156 £10,365 £3,199 £1,600 £2,500 £33,820
Net Book Value £12,882 £0 £0 £12,796 £3,360 £0 £28,038
**----- End of picture text -----**
## Note 10 Investment Assets The Group currently holds no fixed asset investments. See Note 12 to these accounts regarding cash held at bank as a short term investment. 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Note 11 Debtors and Prepayments |Note 11 Debtors and Prepayments|Note 11 Debtors and Prepayments| |---|---| |2023
2022|| |Debtors and Prepayments|| ||
Group Debtors (Accounts Receivable)
255.15
-| ||Intrepid Debtors (Accounts Receivable)
-
418.00| ||Group Prepayments
4,396.50
4,662.02| ||Section Prepayments
147.00
1,430.00| ||Intrepid Prepayments
560.00
220.00| ||Total Debtors and Prepayments
5,358.65
6,730.02| All debtors and prepayments fall due within one year. ## Note 12 Short Term Investments Analysis of Deposits ||**2023**|2022| |---|---|---| |Scout Association Short term Investment Service|**£0**|£0| |Other Deposits|**£0**|£0| |**Total**|**£0**|£0| ## Note 13 Cash In Bank and At Hand |Note 13 Cash In Bank and At Hand|Note 13 Cash In Bank and At Hand|Note 13 Cash In Bank and At Hand| |---|---|---| |2023
2022||| |Analysis of Deposits||| ||
Bank Current Accounts|| ||Current Account
802.86
1,396.90|| ||Membership Account
4,106.80
7,511.20|| ||Minibus Account
17,967.00
11,701.00|| ||Reserve Account
50,000.00
50,000.00|| ||Pine Account
194.85
5.00|| ||Willow Account
527.87
486.86|| ||Bengal Account
1,174.82
1,138.57|| ||Punjab Account
5.00
5.00|| ||Buckholt Account
3,756.25
2,632.02|| ||Glyn Account
1,639.65
2,341.82|| ||Intrepid Account
6,892.53
2,054.94|| ||Total Bank Current Accounts
87,067.63
79,273.31
Cash In Hand|| ||


|Group Cash Account
49.36
101.37| |||Glyn Cash
82.25
82.25| |||Intrepid Cash Account
62.03
110.56| |||Total Cash In Hand
193.64
294.18| Total Deposits 87,261.27 79,567.49 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Note 14 Creditors ## 1st Shirley Scout Group For the year ended 31 March 2023 |Note 14 Creditors
1st Shirley Scout Group
For the year ended 31 March 2023|Note 14 Creditors
1st Shirley Scout Group
For the year ended 31 March 2023| |---|---| |2023
2022|| |Analysis of Creditors|| ||
Loans and Overdrafts
-
-| ||Group Creditors
-
-| ||Section Creditors
(2,822.78)
(2,770.04)| ||Intrepid Creditors
(5,076.78)
-| ||Accruals
-
-| ||Total Creditors
(7,899.56)
(2,770.04)| ## Note 15 Funds Breakdown |Note 15 Funds Breakdown|Note 15 Funds Breakdown|Note 15 Funds Breakdown| |---|---|---| |2023
2022||| |Funds Breakdown||| ||Restricted Funds|| ||Building Maintenance
-
-
Total Restricted Funds
-
-
Unrestricted Funds|Building Maintenance
-
-| ||Buildings Fund
(12,882.00)
(12,882.00)|| ||Vehicle Replacement Fund
(17,664.00)
(11,701.00)|| ||Sections Fund
(2,618.37)
(4,189.87)|| ||Intrepid Fund
(2,437.78)
(2,803.50)|| ||General Fund
(77,156.25)
(85,952.14)|| ||Total Unrestricted Funds
(112,758.40)
(117,528.51)|| ||TotalFunds
(112,758.40)
(117,528.51)|| ## Note 16 Transactions with Related Parties During the financial year the Group has entered into no transactions with related parties in respect of remuneration or benefits, loans or other transactions. 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Note 17 Additional Disclosures The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. ## **Intrepid ESU Accounts** The Intrepid Explorer Scout Unit operates under the Scout Association Policy Organisation and Rules as a standalone unit under the oversight of the Blythe Scout District Board of Trustees. The Unit has a Partnership Agreement with 1st Shirley Scout Group as part of which it’s accounts are presented as a part of the Group’s accounts. Were the Unit’s accounts to be presented on a standalone basis to the Scout District, they would appear as below. ## Intrepid ESU Income & Expenditure |Intrepid ESU Income & Expenditure|Intrepid ESU Income & Expenditure|Intrepid ESU Income & Expenditure| |---|---|---| |2023
2022||| |Income & Expenditure||| ||
Income|| ||Intrepid ESU Subs Income
13,193.00
8,378.70|| ||Intrepid ESU Programme Income
2,531.20
2,014.11|| ||Intrepid ESU Camps & Events Income
18,969.61
17,158.87|| ||Total Income
34,693.81
27,551.68
Expenditure|| ||











|Intrepid ESU Group & HQ Contribution
10,312.50
6,562.50| |||Intrepid ESU Programme Costs
3,327.66
2,881.51| |||Intrepid ESU Equipment Purchases & Maintenance
712.25
519.34| |||Intrepid ESU Administration Costs
-
30.66| |||Intrepid ESU Bad Debt Write Off
178.16
75.00| |||Intrepid Camp Food Costs
4,018.01
-| |||Intrepid Camp Accommodation Costs
2,078.70
-| |||Intrepid Camp Transport Costs
5,633.79
-| |||Intrepid Camp Activity Costs
6,920.89
-| |||Intrepid Camp Equipment Costs
865.57
-| |||Intrepid Camp Other Costs
1,012.00
-| |||Intrepid ESU Camps and Activities Costs
-
17,160.46| |||Total Expenditure
35,059.53
27,229.47| ||Surplus / Deficit
(365.72)
322.21|| 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Intrepid ESU Balance Sheet |Intrepid ESU Balance Sheet||| |---|---|---| |Assets||| ||2023|2022| |Current Assets||| |Intrepid Account|6,892.53|2,054.94| |Intrepid Cash Account|62.03|110.56| |Intrepid Debtors (Accounts Receivable)|-|418.00| |Intrepid Prepayments|560.00|220.00| |Total Current Assets|7,514.56|2,803.50| |Current Liabilities||| |Intrepid Creditors|5,076.78|-| |Total Current Liabilities|5,076.78|-| |Total Assets less Liabilities|2,437.78|2,803.50| ||2023|2022| |Funds||| |Intrepid Fund|2,437.78|2,803.50| |TotalFunds|2,437.78|2,803.50| 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group ## Independent Examiner's Report to the Trustees of the 1st Shirley Scout Group ## 1st Shirley Scout Group ## For the year ended 31 March 2023 I report on the accounts of the Group for the period ended 31st March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 6 - 18. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the County and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention (other than that disclosed below *): 1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: S. Frew Qualification: FCA Address: 2 Speedwell Close, Rugby, CV23 0SG Date: 1 July 2023 1st Shirley Scout Group Year End Accounts 1st Shirley Scout Group