– Treasurers Report Year Ended 31[st] March 2022
The accounts presented are the consolidated accounts of 1[st] Knowle Scout Group – covering the Beaver, Cub, Scout sections and central income and costs. The results for 1[st] Knowle Armstrong Explorer Unit are reported as part of Cole Scout District.
There is a formal partnership agreement between the Group and the Explorer Unit. The agreement provides that for an agreed fee per young person per term, 1[st] Knowle Armstrong Explorer Scout Unit have full use of all the facilities and equipment of 1[st] Knowle Scout Group, including the payment of the annual fee – Capitation; to National, County and District Scout Associations.
The Scout Association undertakes a census in January of each year. As at January 2022 we had the following number of members Beavers 0 (2021 – 18), Cubs 32 (2021 – 26), Scouts 35 (2021 – 24) and Explorers 17 (2021 – 29).
A summary financial position for the year is as follows:
| Year Ending | Year Ending | |
|---|---|---|
| 31stMar 2022 | 31stMar 2021 | |
| Opening balances at banks and in cash | £ 62,936 | £ 50,568 |
| Total income in year | £ 18,942 | £ 29,035 |
| Total expenditure in year | (£ 14,277) | (£ 16,667) |
| Excess / (Deficit) of income over expenditure | £ 4,665 | £ 12,368 |
| Closing balances at banks and in cash | £ 67,601 | £ 62,936 |
We are based in a brick-built building that was constructed in 1967 and operate a 2013 diesel minibus. In order to ensure the group has a long-term future we operate two specific reserve funds to ensure we have sufficient monies available to replace, repair and renew when required.
The amount attributable to on going operations provides for replacements of more consumable equipment such as tents.
Income and Expenditure Account – Year Ending 31[st] March 2022
||Year Ending 31stMar 2022
Year Ending 31stMar 2021
~~|~~
~~r~~
~~|~~|
|---|---|
||Group
Sections
Total
Group
Sections
Total
~~|~~
|
||
||£
£
£
£
£
£
|
|
||
|Opening balances
~~a~~
~~|~~
~~|~~
~~|~~||
|National Savings Investment Account
Bank - current accounts
Bank - deposit accounts
Cash in hand
Total of opening balances|201
201
201
201
25,271
14,488
39,759
16,358
11,645
28,003
22,723
22,723
22,111
22,111
51
202
253
51
202
253
48,246
14,690
62,936
38,721
11,847
50,568
|
|
|
|
|
|
|
|
|
~~a~~
~~|~~|
|Income
Subscriptions - Group Share
~~~~|4,875
4,875
946
946
~~a~~Oe~~as~~
|
||
!
!
i:
||
|Subscriptions - Sections Share
Camp income
Section activity income
Fundraising - General
Fundraising - HQ Refurbishment|2,951
2,951
2,936
2,936
1,517
1,517
0
400
400
0
0
0
806
806
612
612
|
||
|
|
||
|
||
|
:
i:|
|Fundraising - Mini Bus Replacement|91
91
100
100
!
||
||
|Donations
Other income|0
0
8,036
267
8,303
24,428
13
24,441
|
||
|
'
I
|
||
|Gift aid|0
0|
|Total income
Expenditure
~~—~~|13,808
5,135
18,943
26,086
2,949
29,035
~~P_yp~~
~~|~~
~~r~~
~~!~~|
|Capitation to Scout Association|3,314
3,314
4,171
4,171
~~|~~
||
||
|Camp expenses
Section activity expenditure
Equipment Purchases
Spend from HQ Refurbishment Fund|1,948
1,948
30
30
141
1,024
1,165
0
266
266
83
83
0
7,244
7,244
|
||
|
|
||
|
|
||
||
|Spend from Mini Bus Replacement Fund|0
0
|
||
||
|Ongoing building expenditure|831
831
1,190
1,190
|
||
||
|HQ Rent
Building & Content Insurance
Electricity
Water & sewage charges|100
100
0
1,980
1,980
1,915
1,915
1,783
1,783
1,135
1,135
631
631
104
104
|
||
|
|
||
|
|
||
||
|Donations paid|0
0
|
||
||
|Minibus expenses|1,595
1,595
802
802
|
||
||
|Fees to OSM
Other Expenses|0
0
664
664
(7)
(7)
!
|
|
|
~~(|~~|
|Total expenditure
Excess / (Deficit) of income over expenditure
Analysis of Excess
Day to Day Operations
~~——~~
~~eT~~|10,375
3,902
14,277
16,561
106
16,667
3,433
1,233
4,666
9,525
2,843
12,368
2,536
1,233
3,769
16,057
2,843
18,900
~~ee OD~~
|
r
|
~~ee~~
~~|~~
~~r~~
~~|~~
~~|~~
|
|
||
|HQ / Minibus Fund Movememt|897
897
(6,532)
(6,532)
3,433
1,233
4,666
9,525
2,843
12,368
~~|~~
~~I~~
~~|~~
~~|~~
~~a~~
~~ae~~|
||~~|~~|
|Closing balances
~~a~~
~~|~~
~~I~~
~~|~~
~~|~~||
|National Savings Investment Account|201
201
201
201
~~|~~
I
|
||
|Bank - current accounts
Bank - deposit accounts
Cash in hand|51,427
15,721
67,148
25,271
14,488
39,759
0
0
22,723
22,723
51
202
253
51
202
253
~~|~~
~~I~~
~~|~~
~~|~~
|
I
|
||
|Total of closing balances|51,679
15,923
67,602
48,246
14,690
62,936|
Notes to the Accounts – Year Ended 31[st] March 2022.
1. Subscriptions.
This is the money collected from members – Beavers & Cubs £40 per term, Scouts & Explorers £50 per term. Some of this is past to the group - Beavers and Cubs £31.50 per term, Scouts and Explorers £32.50 per term – to cover the operating costs of the group; the balance is retained by the section to run their programme.
During the year 21/22 we were still under some restrictions due to Covid19.
2. Other Income.
Other income is Government Grants that were available to support Charities during the Covid19 crisis.
3. Capitation.
This is the amount paid to National, County and District Scout Associations to cover their costs. It was £41.50 per young person on the Scout Association census as at January 2022.
4. Mini Bus Operating Costs.
Covers Insurance, Road Fund Licence, Servicing and other incidental costs.
5. Reserves.
We have 2 specific reserves and a general reserve as detailed in the table below:
| HQ Refurbishment |
Mini Bus Replacement |
General Reserve |
Total | |
|---|---|---|---|---|
| Reserve | Reserve | |||
| Balance As At 1st April 2021 | £ 21,171 | £ 8,355 | £ 33,410 | £ 62,936 |
| Donations & Fund Raising | £ 806 | £ 91 | £ 897 | |
| Spend From Reserve | £ 0 | £ 0 | ||
| Excess of Operational Income Over Expenditure | £ 3,769 | £ 3,769 | ||
| Transfer from Operational Reseve to Mini Bus Reserve | £ 504 | ( £ 504 ) | £ 0 | |
| Balance as at 31st March 2022 | £ 21,976 | £ 8,950 | £ 36,675 | £ 67,602 |
The HQ reserve was started in 2008 as a result of a major fundraising appeal to undertake critical refurbishment work. Since then, we have continued to add to the reserve through on-going fund raising and with monies received from incidental lettings.
The mini bus reserve was set up in 2016 after a major fundraising drive to replace a failing vehicle. Money was raised, the minibus purchased, and surplus money was put into the reserve. Since then, the group has transferred in to the reserve £2 per young person per term, to ensure that we have sufficient money to purchase a replacement vehicle in the period 2025 to 2028.
The general reserve is used to replace consumable equipment and at a minimum we aim to keep one years running costs.