## **1st Shipston - on - Stour Scout Group** ## **Trustees Report for the year ended 31 March 2021** ## **Trustees ( The Executive Committee ) as at March 31st 2021** ## _**Ex officio members:**_ Group Scout Leader Mr Martin Castle Group Chairman Mr Alistair McQuade Group Treasurer Mr John Elliott Group Secretary Mrs Ann Simpson _**Elected member :**_ Group Quartermaster Mr K Windebank **Bankers** Lloyds Bank , Stratford -upon - Avon **Group Registration Number Charity Registration Number Contacts name and address** 25441 524599 Mr J S Elliott , Apt 9 The Sycamores , 35 Shipston Road Stratford upon Avon, Warwickshire CV37 7QE ## **Structure, Governance and Management** The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Policy, Organisation and Rules of the Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy Organisation and Rules of the Scout Association. ## **Objectives, Activities and Achievements** The objectives of Shipston on Stour Scout Group are contained within the Policy, Organisation and Rules of the Scout Association. The activities carried out in pursuance of these objectives and what has been achieved during the year are detailed in the Annual Reports of the Chair and GSL ## **Financial Review** ## _**Overview**_ The accounts have been prepared as previously, on the receipts and payments basis, and therefore do not show "income" and "expenditure" for the year. The total receipts for the twelve months ending 31st March 2021 were £32,036 , expenditure of £5,038 which resulted in a surplus of £26,998 for the year. The total cost of owning , running and maintaining our scout hut was a surplus of £18,625 .The main item of income was £20,637 from Government covid funding. Gift aid received was £3,859 . Cash at bank at the year end was £67,788 an increase of £26,998 in the year. Detailed financial performance for the year is contained in the Accounts Report. ## _**Reserves Policy**_ The Group's policy on reserves is to hold sufficient funds to continue its charitable activities should income and fundraising activities fall short. The Group Executive Committee considers that the Group holds sufficient reserves to satisfy this policy . ## _**Investment Policy**_ The Group does not have sufficient funds to invest in long-term investments and as therefore adopted a risk-averse strategy to the investment of its funds. £10,000 in Shawbrook 60 day account. The balnace is in the Lloyds current account. The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position
Date||| |---|---|---| |||| ||Alistair McQuade|Katrina Collie| |||| ||Chair|Acting GSL| |||| ||June 22nd 2021|June 22nd 2021| ## **Ist SHIPSTON ON STOUR SCOUT GROUP** Accounts April 1st 2020 to March 31st 2021 |**Ist SHIPSTON ON STOUR SCOUT GROUP**
Accounts April 1st 2020 to March 31st 2021|**Ist SHIPSTON ON STOUR SCOUT GROUP**
Accounts April 1st 2020 to March 31st 2021|**Ist SHIPSTON ON STOUR SCOUT GROUP**
Accounts April 1st 2020 to March 31st 2021| |---|---|---| |**Funds :**
**Receipts**
Subscriptions
less National , County & District fees
Group subscriptions
Grants and Donations
Gift Aid
Hall lettings
Interest
Fundraising
Camps trips and activities
**_Total Receipts_**
**Payments**
Premises
Camps trips and activities
Sections spend
Badges
Uniforms / T Shirts
Awards / Grants / Donations
Administration
Sundries
**_Total Payments_**
**_Operating Excess_**
Camping & general equipment
Hut Repainting
**_Excess of Receipts over Payments_**
Bank and cash at beginning of year
**_Bank and cash_**
**Receipts & Payments Account**|
**General**
**Premises**|**Total**
**Total**| ||**_31.3.21_**
**_31.3.21_**
**_£_**
**_£_**
8,636
-
3,354
-|**_31.3.21_**
**_31.3.20_**
**_£_**
**_£_**
8,636
15,711
3,354
4,100| ||5,282
-
198
20,637
3,859
-
-
1,620
370
-
15
-
56
-|5,282
11,611
20,834
300
3,859
3,834
1,620
8,858
370
-
15
7,526
56
5,684| ||**9,779**
**22,257**|**32,036**
**37,812**| ||-
3,632
-
-
643
-
32
-
-
-
25
-
575
-
132
-|3,632
5,838
-
6,841
643
1,789
32
1,407
-
416
25
497
575
587
132
363| ||**1,407**
**3,632**|**5,038**
**17,738**| ||**_8,373_**
**_18,625_**
-
-
-
-|**_26,998_**
**_20,074_**
-
1,088
-
5,938| ||**_8,373_**
**_18,625_**
23,983
16,808|**_26,998_**
**_13,047_**
40,791
27,743| ||**_32,356_**
**_35,433_**|**_67,788_**
**_40,791_**| |||| |||| |**Statement of Assets and Liabilities**
**Funds :**
**General**
**Premises**
**Total**
**Total**
**_31.3.21_**
**_31.3.21_**
**_31.3.21_**
**_31.3.20_**
**_Monetary Assets_**
**_£_**
**_£_**
**_£_**
**_£_**
Lloyds Bank
32,349
25,433
57,782
10,670
Shawbrook 1 Year Bond
-
-
-
20,000
Shawbrook 60 Day A/C
-
10,000
10,000
10,000
Cash
6
-
6
121
**_32,356_**
**_35,433_**
**_67,788_**
**_40,791_**||| |**Funds :**
**_Monetary Assets_**
Lloyds Bank
Shawbrook 1 Year Bond
Shawbrook 60 Day A/C
Cash||| ||**_31.3.21_**
**_31.3.21_**
**_£_**
**_£_**
32,349
25,433
-
-
-
10,000
6
-|**_31.3.21_**
**_31.3.20_**
**_£_**
**_£_**
57,782
10,670
-
20,000
10,000
10,000
6
121| ||**_32,356_**
**_35,433_**|**_67,788_**
**_40,791_**| |||| |Gift Aid claims £2,114
**_Non Monetary Assets :_**
Freehold Property insured for £275,000|and scout equipment etc £10,500|| |Approved by the Group Executive Committee on 22nd June 2021 and signed on its behalf by :
Alistair McQuade - Chairman John Elliott - Treasurer||| Approved by the Group Executive Committee on 22nd June 2021 and signed on its behalf by : Alistair McQuade - Chairman John Elliott - Treasurer ## **Ist SHIPSTON ON STOUR SCOUT GROUP** Notes to the Accounts for the year ended 31 March 2021 ## **Note 1 : Accounting basis** These accounts have been produced on the Receipts & Payments basis, and summarise the movement of cash into and out of the charity during the financial year. They do not show the Income & Expenditure for the year. ## **Note 2 : Funds** The General Fund receives the money that is given on the general understanding that it will be used at the discretion of the trustees for furthering the purposes of the charity. It is an unrestricted fund. The Reserve Fund holds money that has been transferred from the General Fund and set aside for use in the future. It is a designated (and unrestricted) fund that can be re-designated or un-designated if the trustees so decide. It currently holds an amount that was approximately equal to 6 months of expenses excluding the hall. Both the Camps & Activities Fund and the Premises Fund are designated and unrestricted . ## ## ## ##