## **Minutes of the**
# **7[th] Rugby Scout Group Annual General Meeting**
# **26[th] March 2022**
## **EXECUTIVE COMMITTEE MEMBERS PRESENT:**
Kevin Dickens Chairperson Angie Cresswell Group Scout Leader Luke Parry Section Leader Will Addison Section Leader Sharon Oliver Group Secretary Coral Parmee Treasurer
## **1. WELCOME AND APOLOGIES**
Apologies from Dave Norton, (Assistant GSL), and Marion. Angie thanked those present for attending the Annual General Meeting which was part of a quiz evening.
## **2. MINUTES OF THE LAST AGM ON 17[th] JANUARY 2021.**
Angie recapped the minutes from the previous AGM, it was proposed that they be accepted, and the motion was carried unanimously. These were signed off by Kevin and Angie.
## **3. GSL REPORT**
The GSL report explained how Covid affected us, how we got through Covid using Zoom, how we returned and how we resumed to normal activities.
Angie said a massive thank you to all Beavers, Cubs, Scouts, Explorers, the leader team and group parents for their continued support.
Activities undertaken to date as well as future planned events and trips were referred to including ‘Get In’ camp, Torquay, Lake District, Scotland, Peak District and Scuba Diving to name a few. Angie and Will are involved in the planning and want these to be a 4-yearround robin. Angie explained about the Jamboree in South Korea and that 2 of our scouting members were successful applicants. Lots of activities are planned for Badges and learning more life skills.
1
## **4. TREASURERS REPORT**
Covid Grants / Money Raised £13,000.00 (with £10,000.00 profit) Firework night November 2021
Grants: £3,573.21 £2,096.09 £8,000.00 £10,000.00 £4,000.00
Coral had produced a document called “Treasurers Report for year ending April 2021.” See attached document.
The document shows that the year-end total of the combined accounts is £32,808.42 The accounts show that we paid out more than we took in but the covid grants have boosted the bank balance and we need to bear this in mind for the coming year. The largest expenditure was the census.
Angie proposed accepting the accounts and Kevin seconded the proposal.
## **5. PROJECTS / HUT MAINTENANCE**
There are several on-going projects to improve the Scout hut and provisions both indoor and outdoor, utilising approximately £25,000.00 from
the funding we received. This includes the following:
Toilets Electrics Windows Kitchen Woodland Area Signage Recreational Activity Space Outside Front Pioneering Project Cook and Clean Floors – Industrial Cleaner Hi-vis vests New Equipment and Utensils
## **6. NOMINATION & ELECTION OF GROUP CHAIRPERSON, GROUP TREASURER AND GROUP SECRETARY**
In the absence of any other nominations, Angie proposed that Kevin Dickens continue in the role of Chairperson, Coral Parmee as
2
Treasurer and Sharon Oliver as Secretary. Will Addison was First, and Luke Parry seconded these proposals.
## **7. NOMINATION OF PARENT REPRESENTATIVES**
Angie invited parents to consider joining the Executive Committee as a Parent Representative for their son/daughter’s section. We are also
looking to recruit new Leaders.
## **8. QUIZ NIGHT**
There being no further business, the meeting was closed, and everyone continued with the quiz night.
3
|**Date**
**Type**
**Detail**
15/04/21
CR
RBC
26/04/21
CR
KELSEY - FEES
24/05/21
BP
ROULEDGE -FEES
02/06/2021 CR
COULON - FEES
03/06/2021 CR
BAXTER - FEES
CR
WATSON - FEES
CR
BALDOCK - FEES
CR
CAREY - FEES
04/06/2021 BP
HAMPTON FEES
BP
HAMPTON - FEES
CR
DEREWIENKO(THOMPSON)FEES
BP
NORRIS - FEES
BP
NORRIS - FEES
CR
ROWE - FEES
05/06/2021 CR
MAHAY - FEES
CR
TAYLOR - FEES
06/06/21 BP
MARLOW - FEES
CR
NORRIS - FEES
CR
NORRIS - FEES
07/06/2021 CR
WONG - FEES
CR
HOBSON - FEES
CR
DAMBOWY - FEES
10/06/2021 CR
HARLOCK - FEES
BP
CONSTABLE - FEES
BP
CONSTABLE - FEES
11/06/2021 CR
BAILEY - FEES
12/06/2021 CR
BENNETT - FEES
13/06/21
CR
UNSWORTH - FEES
CR
TURNBALL - FEES
14/06/21
CR
YORK - FEES
**_15/06/21_**
CR
GAVEETA (PARMAR)- FEES
22/06/21
BP
DENIS - FEES
CR
MCEVOY - FEES
28/06/21
BP
ROULEDGE -FEES
05/07/2021 BP
WOODCOCK - FEES
06/07/2021 CR
O'REILLY - FEES
18/07/21
CR
KING - FEES
CR
DHANESH (TAHILARAMANI)- FEES
19/07/21
CR
CHILDS (MONAGHAN) - FEES
CR
KING - FEES
CR
BAILEY (TEMPLE) - FEES
CR
NUSS - FEES
CR
SKELETON - FEES
20/07/2021
CR
COOPER - FEES
CR
COOPER - FEES
CR
GREEN - FEES
21/07/21
BP
MARLOW - FEES
CR
ROWE - FEES
CR
WHYMENT - FEES
CR
COULON - FEES
23/07/21
CR
HUMPHREYS - FEES
26/07/21
CR
BRATT - FEES
03/08/2021 CR
JOHNSON - FEES
04/08/2021 CR
O'REILLY - FEES
19/08/21
CR
MAHAY - FEES
31/08/21
CR
BENNETT - FEES
CR
LOGAN - FEES
CR
O'REILLY - FEES
01/09/2021 CR
KELSEY - FEES
06/09/2021 BP
WOODCOCK - FEES
06/10/2021 BP
HAMPTON (THOMAS) - FEES|**Ref No**
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61|**Total**|
|---|---|---|
|||8000.00
40.00
40.00
60.00
80.00
80.00
80.00
80.00
80.00
80.00
100.00
80.00
40.00
120.00
80.00
80.00
80.00
80.00
40.00
80.00
80.00
80.00
160.00
80.00
40.00
80.00
80.00
80.00
80.00
80.00
40.00
60.00
80.00
80.00
120.00
55.00
80.00
80.00
20.00
20.00
20.00
20.00
80.00
160.00
20.00
40.00
20.00
40.00
120.00
20.00
80.00
80.00
20.00
55.00
40.00
60.00
120.00
50.00
60.00
20.00
18.00|
|10/10/2021|CR|HUMPHREYS - FEES|62|40.00|
|---|---|---|---|---|
||CR|CLARK - FEES|63|40.00|
||BP|DHANESH (TAHILARAMANI)- FEES|64|40.00|
||CR|MARLOW - FEES|65|40.00|
||BP|MOONEY - FEES|66|40.00|
||CR|BALDOCK - FEES|67|40.00|
||CR|LAPWORTH -FEES|68|40.00|
||CR|HARO (MIGLIORINI) FEES|69|40.00|
||CR|BAILEY (TEMPLE) - FEES|70|40.00|
||CR|BAILEY (TEMPLE) - FEES|71|40.00|
||CR|CHILDS (MONAGHAN) - FEES|72|40.00|
|11/10/2021|CR|WATSON - FEES|73|40.00|
||BP|NORRIS - FEES|74|40.00|
||BP|NORRIS - FEES|75|40.00|
||CR|JOHNSON - FEES|76|40.00|
||CR|THANDI - FEES|77|40.00|
||CR|GREEN - FEES|78|80.00|
||CR|WONG - FEES|79|40.00|
|12/10/2021|CR|NUSS - FEES|80|40.00|
||CR|DAMBOWY - FEES|81|40.00|
|13/10/21|CR|BAXTER - FEES|82|40.00|
||CR|ROWE - FEES|83|40.00|
|17/10/21|CR|TIMMIS - FEES|84|40.00|
|18/10/21|CR|NORRIS - FEES|85|80.00|
|19/10/21|CR|BURBERY - FEES|86|40.00|
||CR|MCEVOY - FEES|87|40.00|
|20/10/21|BP|ADDISON - FEES|88|40.00|
||CR|KENT (PARMAR) FEES|89|40.00|
|28/10/21|CR|BLAIR - FEES|90|40.00|
||CR|BLAIR - FEES|91|80.00|
|29/10/21|CR|MAHAY - FEES|92|80.00|
||CR|RENDELL (MCCULLOUGH) - FEES|93|40.00|
||CR|HEWISTON - FEES|94|40.00|
||CR|HEWISTON - FEES|95|40.00|
|31/10/21|CR|HARLOCK - FEES|96|80.00|
||CR|TURNBALL - FEES|97|40.00|
||CR|SATCHWELL - CLARK - FEES|98|40.00|
||CR|KING - FEES|99|40.00|
||CR|HOBSON - FEES|100|40.00|
||CR|HOBSON - FEES|101|40.00|
|01/11/2021|CR|HARRIS (SHEPHERD) - FEES|102|40.00|
||CR|LOGAN - FEES|103|40.00|
||CR|GROVE - FEES|104|40.00|
||BP|COX - FEES|105|40.00|
||BP|ROULEDGE -FEES|106|40.00|
||CR|UNSWORTH - FEES|107|40.00|
|02/11/2021|CR|MUMFORD & POTTER - FEES|108|40.00|
|03/11/2021|CR|MISTRY - FEES|109|40.00|
|09/11/2021|CR|TAYLER - FEES|110|80.00|
|11/11/2021|CR|CASH IN|111|12991.96|
|15/11/2021|CR|O'REILLY - FEES|112|40.00|
||CR|O'REILLY - FEES|113|40.00|
||CR|HUNTER - FEES|114|40.00|
||BP|CARR - FEES|115|40.00|
|17/11/21|CR|BRATT - FEES|116|40.00|
|18/11/21|CR|SKELETON - FEES|117|80.00|
|22/11/21|CR|LEARNING TODAY|118|350.00|
|01/12/21|CR|DENIS - FEES|119|40.00|
|13/12/21|BP|GREEN - FEES|120|20.00|
|14/21/21|CR|BERRIDGE - FEES|121|20.00|
|21/12/21|CR|PAWELCZYK - FEES|122|80.00|
|28/01/22|BP|JORDON-THOMAS - FEES|123|40.00|
||CR|J A MAYALL - FEES|124|40.00|
|29/01/22|CR|HILL - FEES|125|40.00|
|---|---|---|---|---|
||CR|HILL - FEES|126|40.00|
||CR|WATSON - FEES|127|40.00|
||CR|WATSON - FEES|128|40.00|
||CR|ROWE - FEES|129|80.00|
||CR|BALDOCK - FEES|130|40.00|
|30/01/22|CR|HOBSON - FEES|131|40.00|
||CR|UNDERWOOD - FEES|132|40.00|
||CR|YORK - FEES|133|40.00|
|31/01/22|BP|NORRIS - FEES|134|40.00|
||CR|THANDI - FEES|135|40.00|
||BP|CHINNIAHS - FEES|136|40.00|
||CR|HUMPHREYS - FEES|137|40.00|
||BP|CLARK - FEES|138|40.00|
||CR|BAXTER - FEES|139|40.00|
|01/02/2022|CR|WONG - FEES|140|40.00|
||CR|WHYMENT - FEES|141|80.00|
||CR|COOPER - FEES|142|40.00|
||CR|COOPER - FEES|143|40.00|
|02/02/22|CR|SZULC - FEES|144|40.00|
||CR|UNDERWOOD - FEES|145|40.00|
||CR|GARRETT - FEES|146|40.00|
||CR|SKELETON - FEES|147|40.00|
|03/02/2022|CR|BEARD - FEES|148|40.00|
|06/02/2022|CR|COLES - FEES|149|40.00|
|07/02/2022|CR|BRATT - FEES|150|40.00|
||CR|TAYLER - FEES|151|80.00|
|09/02/2022|CR|HEWISTON - FEES|152|40.00|
||CR|HARLOCK - FEES|153|40.00|
|28/02/22|CR|ROWE - FEES|154|40.00|
|09/03/22|CR|GREEN - FEES|155|40.00|
||BP|CONBOY - FEES|156|80.00|
||BP|ROULEDGE -FEES|157|40.00|
|12/03/22|CR|KING - FEES|158|40.00|
||BP|TEMPLE - FEES|159|40.00|
|13/03/22|CR|TURNBALL - FEES|160|40.00|
||CR|LAPWORTH -FEES|161|40.00|
||CR|HUNTER - FEES|162|40.00|
||CR|MONAGHAN - FEES|163|40.00|
||CR|TIMMIS - FEES|164|40.00|
||CR|COX - FEES|165|40.00|
|14/03/22|CR|HUNTRISS - FEES|166|40.00|
||CR|NUSS - FEES|167|40.00|
||BP|GREEN - FEES|168|40.00|
||CR|GROVE - FEES|169|40.00|
|15/03/22|CR|CASTLE - FEES|170|40.00|
|16/03/22|CR|ASQUITH - FEES|171|40.00|
||CR|MIGLIORINI - FEES|172|40.00|
||BP|CARR - FEES|173|40.00|
|19/03/22|CR|DAVIES - FEES|174|40.00|
|20/03/22|CR|MAHAY - FEES|175|40.00|
||CR|BURBERY - FEES|176|40.00|
|21/03/22|CR|BERRIDGE - FEES|177|40.00|
||BP|ADDISON - FEES|178|40.00|
||BP|WOODCOCK - FEES|179|80.00|
|22/03/22|CR|SHEPHERD - FEED|180|40.00|
|23/03/22|CR|MISTRY - FEES|181|40.00|
||CR|DEWHIRST - FEES|182|40.00|
|25/03/22|CR|HEWISTON - FEES|182|40.00|
30639.96
30639.96
|||Bank Balance||32520.15|
|---|---|---|---|---|
|**Date**|**Type**|**Payee**|**Detail**|**Ref No**|
|06/04/2021|BP|7TH RUGBY|SKIP HIRE|1|
|13/04/21|BP|7TH RUGBY|SKIP HIRE|2|
|18/04/21|BP|FLAMEX FIRE|FIRE CHECKS|3|
|05/05/2021|BP|7TH RUGBY|AMAZON WISHLIST|4|
|28/05/21|BP|EILEEN DUNN|WREATH|5|
|16/07/21|BP|7TH RUGBY|AGM|6|
|21/08/21|BP|K. PINKS|MINI BUS REPAIR|7|
|09/09/2021|BP|IAN MCCONNELL|TOILETS|8|
|10/09/2021|BP|IAN MCCONNELL|TOILETS|9|
|11/09/2021|BP|LADY BIRD PLUMBLING|TOILETS|10|
|13/09/21|BP|A CRESSWELL|CLEANING|11|
||BP|RBC|BADGES|12|
|01/10/2021|BP|K. PINKS|AMAZON ORDER|13|
|20/10/21|BP|7TH RUGBY|SECTION TOP UPS|14|
||BP|ANNE HARTFEILD|PRINTING|15|
||BP|ASH PARK|PRINTING|16|
|21/10/21|BP|7TH RUGBY|FIREWORKS|17|
|22/10/21|DD|EON|GAS & ELECTRIC|18|
|28/10/21|BP|W. ADDISON|FIREWORKS|19|
||BP|7TH RUGBY|AMAZON|20|
|04/11/2021|CHQ|BANK|FIREWORKS|21|
|05/11/2021|BP|W. ADDISON|FIREWORKS|22|
|09/11/2021|BP|7TH SCOUTS|SECURITY FOR FIREWORKS|23|
||BP|W. ADDISON|CHINESE MEAL|24|
||DD|EON|GAS & ELECTRIC|25|
|28/11/21|BP|K. DICKENS|STRIMMER|26|
||BP|DISTRICT BADGE|BADGES|27|
||BP|DISTRICT BADGE|BADGES|28|
|08/12/2021|BP|7TH SCOUTS|XMAS PRESENTS|29|
|09/12/2021|BP|SCOUTS INSUARNCE|INSURANCE - MINIBUS|30|
|19/12/21|BP|WARWICKSHIRE SCOUTS|SAILING|31|
|20/12/21|BP|7TH SCOUTS|LIGHTING|32|
|21/12/21|DD|EON|GAS & ELECTRIC|33|
|22/12/21|BP|J. MARSHALL|MINIBUS REPAIRS|34|
|08/01/2022|BP|7TH RUGBY|XMAS MEAL|35|
|17/01/22|DR|TOTAL CHARGES|FEES|36|
|21/01/22|DD|EON|GAS & ELECTRIC|37|
|25/01/22|BP|J. MARSHALL|MINIBUS REPAIRS|38|
||BP|FRIENDS OF BAWNMORE|SCOUTS FIREWORKS|39|
|25/01/22|BP|TORBAY DISTRICT SCOUTS|CAMP DEPOSIT|40|
|05/02/2021|BP|7TH SCOUTS|AGM|41|
||BP|7TH SCOUTS|MOT|42|
|14/02/22|BP|EILEEN DUNN|WREATH|43|
|17/02/22|DR|HSBC|CHARGES|44|
|20/02/22|BP|7TH SCOUTS|MINI BUS|45|
||BP|7TH SCOUTS|MINI BUS TAX|46|
|22/02/22|DD|EON|GAS AND ELECTRIC|47|
|03/03/2022|BP|7TH SCOUTS|NECKERS & AGM|48|
|07/03/2022|BP|7TH SCOUTS|TROLLEY|49|
|13/03/22|BP|7TH SCOUTS|PRINTING|50|
||BP|7TH SCOUTS|SECTION TOP UPS|51|
|17/03/22|BP|RBC|WASTE|52|
|19/03/22|DR|HSBC|CHARGES|53|
|20/03/22|BP|7TH SCOUTS|LAPTOP|54|
|22/03/22|DD|EON|GAS & ELECTRIC|55|
||BP|7TH SCOUTS|AGM|56|
|30/03/22|BP|NFU MUTAL|INSURANCE|57|
||BP|7TH RUGBY|AMAZON|58|
|||||59|
60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116
**Total #REF!**
|-160.00|160.00|
|---|---|
|-160.00|160.00|
|-222.00|222.00|
|-656.00|656.00|
|-30.00|30.00|
|-300.00|300.00|
|-349.99|349.99|
|-750.00|750.00|
|-1210.00|1210.00|
|-750.00|750.00|
|-200.00|200.00|
|-65.68|65.68|
|-153.00|153.00|
|-1067.50|1067.50|
|-210.00|210.00|
|-120.00|120.00|
|-1688.65|1688.65|
|-30.01|30.01|
|-1800.00|1800.00|
|-712.75|712.75|
|-687.00|687.00|
|-285.57|285.57|
|-320.00|320.00|
|-206.29|206.29|
|-45.17|45.17|
|-129.99|129.99|
|-25.05|25.05|
|-197.05|197.05|
|-330.00|330.00|
|-917.22|917.22|
|-72.00|72.00|
|-257.98|257.98|
|-47.86|47.86|
|-292.89|292.89|
|-250.00|250.00|
|-5.00|5.00|
|-49.04|49.04|
|-50.60|50.60|
|-50.00|50.00|
|-50.00|50.00|
|-21.00|21.00|
|-60.00|60.00|
|-30.00|30.00|
|-5.00|5.00|
|-451.30|451.30|
|-165.00|165.00|
|-51.11|51.11|
|-977.25|977.25|
|-93.99|93.99|
|-197.88|197.88|
|-1225.00|1225.00|
|-256.00|256.00|
|-5.00|5.00|
|-500.00|500.00|
|-44.99|44.99|
|-120.00|120.00|
|-472.09|472.09|
|-872.38|872.38|
|0.00||
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
20452.28
Account Examlner Dedaratlon
I have inspected the accounts of the 7th Rugby(Bilton) Scout Group (Charity
number $24596) and find no areas of concern with no incomplete records and
all records were disclosed.
Rame Mayer-Ma8uire
57 Snellsdale Road
Rugby
CV23 OGN
Date . Sunday, 29 of January 2023