Trustees, Annual Report For the period From Islarl datel to end date Section A Reference and administration details Charity name Kenilworth District Scout Council Other names the charity 1$ known by Registered charity number Ilf any) HQ regi5tratlon number Charity's prlncipal address Kenilworth Scout 8nd Guide Centre Castle Farm Recreation Centre Flsh onds Road. Kenilworth PoslGode Names of the charity trustees who manage the charity ITDW• wllloo publlshed In fftO8m8II*ort ollho ch&Hly•n<M• ChwilyReqlslfjrMrnportirt¢ lor4 R•plst&r8dChJrtly wyh a ch•tyf¢guthloty Tiustee Namo Ofllce {If any) Date8 acted If not forwhole year Mark Earles Winifred Filchett Allen Busb Peter Cox Stuart Heaton And Cher Richard Slavele Dou Faulconbrid Tiffan Middlicoti Chair Secreta Treasurer Di8tricl Commisioner District Commisioner Guide Commisioner 10 11 12 13 14 15 Names and addresse5 of advisers (optional information but encouraged as best practice) IThéS9 wlllb6publk%hedin Ihg annu8lréportofflh&charltyl Type of advisor N8me Address KDSC- 23-24 Trustees Annual Report 0910112025
Section B structure, governance and management Description of the charity's trusts Type of governing doGumenl The Dislricl's governing documents are those of the The Scout A550ciation. They consist of a Royal Charter, which in turn gives authority lo the Bye Laws of the Association and The Policy, Organisation and Rules of The SGoul Association. le.g. trust deed. constilutionl How the charity is oonsts'luted The District is a trust established under ils rules which are common lo all Scoul5. le.g, Irusl. associalic)n, company) Trustee selection methods le.g. appointed by. eleed by} Additional governance issues {oplional Information bul encouraged as best practice) The Dlslricl Is managed by the District Executive Committee, the members of whlch are thé 'Charily Trustees, of the District which is an educational Gharily. As charity trustees they are responsible for complying with legislation applicable lo charities. This includes the iegistration, keeplng proper 3ccounls and making returns lo the Charity Commission as appropriate. The Trustees are appointed in accordance with the Policy. Organisalion and Rules of The Scout Association. You may choose lo include additional information, where relevant, about.. Policles and procedures adopted for.. al the Inductlon and training ol trustees,, bl trusl8&' conslderatlon of major risks gnd the systems and procedures to manage them Thè Committee consists of Chair, Treasurer and Secretary together with tho Chairs of the constiluant Groups and a representative of the Guidg Association. It meets sèveral limes a year. Members of the Executive Commlllee seek to complete 'Essentl81 Information forExgculiv8 Gommittee, Ireining within the first 5 months of joining the ¢ommillee. The District Executive Committee exists lo support tho Dlstrict Commisioners in meeting the responsibilities of the appointments and is re5pon8ible for.. The maintenance of Dlslrict property., The raising of funds and the 8dminislralion of District finances., The insurance of persons. property and equipment., District public oceasion5', Assisting In the recruitment of leaders and other adult support., Appointing any sub commillees that may be required., Appointing Dislri¢l Administrators and Advisors other than those who are elected. KDSC - 23-24 Trustees Annual Report 0910112025
Section B structure, governance and management {continuedl Risk and Internal Control The District Executive Committee has identified the major risks lo which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concgrn that have been identified ar6., Dama9e to the building, property and Èquipment. The District would request the use of buildings, property and equipment from neighbouring organisalions such as the church. community centre and other Scout Groups. The District has sufficient buildings and contents insurance in place lo mitigate against permanent loss. Injury to leaders, helpers, supporters and memb$rs. The District through the capilalion f@8s conlribules to the Scout Associations national accident insurance poliGy, Risk Assessments are undertaken before all acllvllies. Reduced income from fund raislng. The Dlslnct Is primarlly reliant upon Income from subscriptions and rent. The group does hold a reserve to 8nsure the continuity of aclivllies should there be a major reduction in income. The Commille& could raise the value of Subscriptions to Increasg the Incorne lo th$ dislri¢t on an ongoing b88i5, ellher temporarily or permanently. Reducllon or loss of leaders. The District Is totally rellant upon volunteers to run and admlnisler the aclivilias of the dlslrlcl. If there was a reduction in the number of leaders lo an unacceptable levol in a particular group or the district as a whole then there would have lo be a conlraclion, consolidation or closure of a group. In the worst case scenario the complete closure ol the dislflcl. Risk and Internal Control The dislrlol has in place systems of internal controls th8t are designed lo provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and insurance policies to ensure that insurable risks are eovered. KDSC - 23-24 Trustees Annual Report 0910112025
Section C Objectives and activities The Purpose of Scoutlng Scouting exists to aGtively engage and support young people in their personal development, empowering them lo make a positive contribution to society. Summary of the objects of the charlty sel out in its govern1ng document The Values of Scouting As Scouts we are guided by these values.. 5ntegrlty - We act with integrity.. we are honest, trusOrthY and loyal. Respect- We have self-respecl and respect for others. Care - We Support others and take care of the world In which we live. Belief - We explore our falth5, beliets and allitude8. Co-operation - We make a positive difference., we co- oper318 with others and m8ke friends. The Scout Method Scouting lakes place when young people. in partnershlp with aclults, work together based on the valLJes of Scouting and.. enjoy what they are dolng and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflectlon tske r8sponsibillly and make choices undertake new and challenglng aclivllies make ancl live by their Promise. Summary of the main activities in relation to thèse objects Addllion81 details of the objectives and activities loplional information but encouraged as best practice) You may choose lo include further statsments, where relevant, about.. policy on grantmaking., contribution made by volunteers., policy on investments. Public benefit statement The district meets the Charity Commission's public benefit criteria under l)olh the advancemenl of education and the advancement of citizenship or community development headin KDSC - 23-24 Trustees Annu81 Report 0910112025
Section D Achievements and performance Summary of the main achievements of the charity during the year Ongoing support for the consliluant groups. administration of Safeguarding, financial support for the groups and the signing of a lease for 8 new building which was occupiecl in December 2023 Soction E Financial Review 8rlef sta18ment of the charity's poli¢y on serves Reserv88 Pollcy The dislricls's policy on r6seNes is to hold sufficient resources to continue the charitable activities of the group 8hould In¢ome fall short. The District Exe¢utive Committee conslders that the group should hold a sum equivalent lo 6 months running costs, following the move to the new bulldlng this is a Sum GirGa £18.000. The Group held reseNes of approximately £78,000 at year end. This is above the level required for operating expenses. However this can be explained by the uncertainties of the costs of fittlng out and moving into the new building in December 2023 and the laok of clarity of the opperaling costs. Quantify and explain any designations Delalls of any funds materially in deficlt (circumstances plus steps lo eliminate) KDSC - 23-24 Trustees Annual Report 0910112025
Further financial review details luplion81 information} You may choose lo include addltlonal information, where relevant, about.. the charity's principal sources of funds (including any fundraising). Investrnent Pollcy The Group does not have sufficient funds to invest in longer term investment5. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. . how expenditure has Supported the key objectives of the charity., The District Executive regularly monitors the levels of bank balances and the inte81 rates received lo ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the district Executive considers the cash flow requirements. Section F Other Optional Information Plans for future periods Idelails of 8ny significant activitiès planned lo achiove them) Mov8 into the new bullding in December 2023 Section G Dcclaration The trustees declare Ihal they have approved the Iruslees, report above Signed on behalf of the oharity's trustees S1gnatur8lsl Full namels) Position leg Secretary, Ch8lrl Date Y£ KDSC - 23-24 Trustees Annual Report 0910112025
Kenilworth District Scout Council - Financial Re ort 2023-24 The accounts for the year have been reviewed and approved by the executive committee and ar8 available for inspection. They have been reviewed by the Examiner. Accounts in summary.. enin Balances ril 2023 Income- inc. Ca ilation aid Dn to Count enditure- inc. Ca itation aid on to Count £66,918.22 £68,219.73 -£46,872.07 £88.265.88 £88 265.88 £21,347.66 Net Closin Chan Bank BalanS 31" March 2024 e in overall funds in the ear to 31 $1 March 2024 an increase of Charity number- 524588 Slgnificant features.. 1. Income contained the following notable items.. AII 2024 capilalion payments were included in this a¢¢ounting period. The full Capitatlon payment, less the prompt payment discount, was made to County. The reIpt oflhe delayed 2023 payment of £3,137.80 from 181 Kenilworth15 included in these accounts. b. Scout & Guidé Centre, previously Castle Farm, rent invoices for the first half of 22123 were issued and the payments are included in these accounts. c. Rent for the use of Castle 6th Form whilst Castle Farm was rebuilt was fully paid up during the 23124 year, no invoice has been to date rèceived from Kenilworth School, £8,160. d. A sum of £20,000 was received from WDC to cover most of the costs ofthe move to the new building. e, A total of£4,800 was r6ceived as donations towards equipment for the S&GC. f, The KEGS account was closed, and the balance moved Into the di8trict a¢counls as a cost centre 2. Expenditure contalns the following significant Items.. a. Costs of £20,584.33 were incurred associated with the new S&GC the majority of these were covered by WDC. b. There are no utility costs for the S&GC included except for the broadband contracl. c. Jamboree support payments of £900 were made in the year. 3. Whilst the face of th8 accounts suggests the district is doing very well It is necessary lo appreGiate that the accounts do not Contain the following.. a. Running costs for the first three months in the S&GC Heat, Electricity, Water, Rates & Insurance, this will probably exceed £6,QOO', The outstanding balance due to Kenilworth School, £9,000., The grant towards the AV system is included but not yet spent, £4,000. The first half years rent however is included, £5,000. b. A total of £24,000, hen it can be seen that there ar8 no grounds for feeling overly comfortable 4. Looking forward the major challenges are the operating costs for the new building. For a variety of reasons to do with the complexities of it being a shared building we are only just getting our hands on representative running Gosts. We are however close lo having functional budget reportlng. 5. The accounting process for 24125 will be simpler and our reserves remain adequate. Allen Busby, Treasurer 0310912024 Htlps'.lll).DoGS.Lw8.NeV94&a88a08b9324001Do¢umenlslScoutslKgn Diqtri¢t Scout CounciUKDSG FinancelAccounts 2>241Kenithrth Oislricl Scout Counfjl. Financlal Report 2023-24.Docx
Independent examiner's report to the trustees of Kenilworth District Scout Council I reportto the trustees on my examination of the zccounts of the Kenilworth District Scout Council for the year ended 31st March 2024. ResponsibiLities and basis of report As the charity trustees of the Kenilworth District Scout Council, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'i. I report in respect of my 6xamination of the Kenilworth District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under sectlDn 14515llbl of tho ACL Independent examiner's statement I have completed my examination. l confirm that no material matters have come to my attention in connertion with the examination giving me cause tD believe that in any material respect.. accounting records were not kept in rèspect of the Kenilworth District Scout Counfjil a5 required by section 130 of the Act,. or 2. the accounts do not accord with th05¢ records. I have no concerns and have come across mo other matters in connection with tliè examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Namè.. EIL f3fvvu Relevant professional quallfication or membership of professional bodies lif anvl.. nl A Address.. p¢ i Lthwj , 3 flL4 Date: Independent examiners repcirt 2024 Paoelofl 4 Septèmber 2024
Kenilworth District Scout Council Receipts and Payments Account For thè year from ¢harltyNurNb¢r- 524588 0110412023 3110312024 Receipts and payments 2023124 Reslrlctsd Endowmant fund$ fund6 2022123 Unre$trl¢l8d funds Total fvnds Total fvnd8 R¢¢èlpt¥ Donatlons, l0gaoi•8 and slmllar Membei$hlp NLs¢UO& L¢A%.' ilembdt¥hlp 5ub8crfptlons Pa 4n 26,122,30 2Q,12I.JO 17,986.YO 17,412.50 17.412.51 N81 mambershlp subsrTlpllons rBL4lned Youlh programme £nd o¢llvlli05 15,416.11( 8,709,00 8.YVg.EO 2,570.7 1.78fj.88 1,780.88 1,121D4 8ub total 111,49¥.61 ¢88110 Fami 3,693,Y4 ove Supptyt- WDC 20,000.OD 20.000.fy0 Croui 720.00 720.00 Don01ll 4,800.00 4,800.00 24 Gaoc Rant 0,176.00 5.076.00 In8urènc• refuhd 1B.3 RJie$ Rofund 552.12 sub total S0,OP5.00 30.505.0 sro.51 Castl• 6th Forml HQ Rgd•vèloprnon¢ 2,oefj.00 080.10 4,180.00 Sub tot•1 2,090.00 ioao.oo 4,81V.QQ Olhor Incorn• Ongtio 26ts.00 SummarC8Ny 22 394.14 Summer Camp23 4A25.00 4,425.0 560.0 Sub totol 4425.00 4,429.VO 1,194,U4 Inv•6tmvni In¢ome 1,842.54 1,842.54 426.Q4 Tran$fer¢l KEGS AccwnlICts&d1 OlherlncoM 1,$61.01 t,068.D1 8ub totsl 3,210.55 3,210.55 426.04 Total Gross Incomo 5V,¥07.23 50,807.23 10,7e&?3 Aotset and Inv•sknqnt 88108, 8tc. Total recelpts 50,#07.2 50,807.23 10,765.11 PAGE I LT700003 https..IltJ.docs.Ilve.nell94ea8aaOib93240010oiumentslScoutslKen Dlstrict Scout Countil/kDSC FlnaThre/Ken Scouts DistMctAcctyJTht5- Working Copy- 2023-24 Accounts ILT7000031
Kenilworth District Scout Council Receipts and Payments Account For Ihe year from 0110412023 3110312024 Receipts and payments 2023124 Restricted Endowment funds funds 2022123 Unrestrlctsd funds Totsl funds Total funds Payment8 Charitable Paymonts Ywih pro9TarntnÈAnd activllios Adult SUQOOrtand inIng 1,&28.01 1,9Xfy01 1,J33.85 209.69 2511.Q9 AGII liusteo ¥$e$ 35.50 8ÈAk Charoo¥ eo.00 Tr.OD JimboioB Support 900.QQ 000.00 2.700.¢ Publl¢lty 337.45 237.45 195.00 Sub total 4483.16 3,483.4$ Ca$tlo Farm Eltsclrvity. Q45, Walar & Bro•dband In&uranc• 130.00 130.BO 244.00 244.00 18B.O Ropilr8Jnd Rènvwal$ R•i¥s 819.20 Hwolh& S?fety 39.06 638.06 Flloul Now g&GC 10 871.U5 Cloaning Grwnd# Sub total 11,885.71 11,88&71 I,IJ07.20 ¢aJll8 6th Fonnl HQ R¥de¥alopm8tht 3,MO.90 3,940.90 •7S.OQ MovvlR•nVConialner¥ $,971.58 5,971.S8 Sub totsl 9,912A8 9,gIZA8 7.515.10 Oth&r Expentsè• Sufflmor Cèmp 23 4J2J.23 d.323.23 C109$pOn¥1knrtY 55.00 55.Q SD.00 Syb total 4,378.2J 4,370.23 so.00 Total Gro$s Expenditsrè 295&.$7 29,459.57 13,IOY.SS Agset and Investment purcha50S, Totalpayment5 1gA59.57 2Y,459.57 13,11J7.55 Net of receipts/{paymentsJ Transfers between funds Cash funds last yèar end Cash funds thls year end 21B41.66 21.347.66 2.342.42 fjfj.918.2Z 66,016.Z3 e9,250.64 e8.2E5.88 88.265.88 66,918.2Z PAGE 2 LT7000D3 httP5'.Ild.docs.Ilve.nEtl94ea8a8Oab932400/Documents/ScoutslXen Dlstrictstout CouncillKDSC FlnintrlKen Scouts D15trictAttounts- Working Copy- 2023-24 Accounts ILT?(M)(A)31
Kenilworth District Scout Council Statement of assets and liabilities at the end of the year 3110312024 3110312023 Unr68trlcted funds R*stricted funds Endowrnent funds Tolal funds Total lunds CaÉh funds CAF ¥h- OP A¢¢ 15,322.79 15,32Z.79 5,599.74 CAF Acc 72,943.09 72.D43.09 61,318.48 Tot41 ¢4sh funds 88,285.88 66ts14.22 other monetary a$sqt5 Ca90• 6th Fra REnl due DÈblB due (rom Ihg c0un1ylAreDl8lrfCUGr0p{CLEcap&1rtI 3.137.80 Sub total 3.137.00 Inve&tmont assets Inv•$imonlpiop•riy. d4ts11 auoled InYÈutrn•nte Othor Inv•simenL%-del&l Sub total Non mon8tary¥8$et8 for charlty8 own Olher stOGk StIng equlprnonl, 1MitO ot Othor Subtoigl ACU1¥ noi yelpald- K•n SchoDI renl 9tc. rtrllyel Invoi¢kd ExrI88$ IncurrAd bulnol In¥¢¢ 8,160. 6,iio.00 8,160. Ront forC8Fpald In udvoncè Dongtimg ouwthndlnll 900.ofj goo.00 420,00 Sub tOt81 9.QlO.00 9,OQO.QD 9,1800 79,205.88 Contlngenl Ilabil¢ti05 and future obllgallons 79,205.88 61,476.02 Th• above r•¢elpt$ and payments account and Statement ol a58ets and IIAbllltles wer• approved by tho Tiustee$ on 11th Aprtl 2024 and slgnèd on thelr behall by Print Namè Chair Treasurer PAGE 3 LT700003 ttps.'/ld.docs.Ilvè.netl94e88aaOab932400/Docurnents/S¢¢ut5lKen D15trictScoutCouncillKDSC Flnante/Ken Scouts Dlstrirt Accounts- Worklng Copy- 2023-24 AccounLS ILT7000031
Notos 2023124 KÈnlTrworth School C6F rent due bul not Invoiced.. £160th x Donation lo Kenilworth School lor use of Minibus lor SC 22 138 51wks 8.160.00 420.00 Noteg 2022123 Kenilworlh School C6F rent due bul nol Invoiced.. E160wk x 13+38 0818 ment of 1$1 Kenilworth C¥ ilalion recei¥&O in 23124 OonallDn ID K&nilworth School lor use 91 Mlnlbus lor SC 22 51wks 8.160,00 3.137.80 420. PAGE d LT700(H)3 httPS..//d.docs.live.netl94e38aaDab932400IDocumentslScoutslKen DistrSctScout CouncillKDSC FinÈncelKers Scouts Di5knttAccounts- Workin8 Copy- 2D23-24 Accounts ILT7000031