Trustees, Annual Report For the period From (start dale) to end date Section A Reference and administration details Charity nam& Kenilworth District Scout Council other names th6 charity is known by Registered ch8rity number lif any) HQ registra￿0￿ number Charity's p￿nCipal addr88S Kenilworth Scout and Guide Centr8 Castle Farm Recreation Centre Fish onds Road Kenilworth Postcode Names of the charlty trustees who manage the charity IThN? wlllb•publWMdln Iha •nrtualr•portolth• eh8ntyindlh• CherlyReqtslorllr•portthL*for* RaglsloFdCh*rKy 4&¥lh • ¢h•Ftyrnoul•Èorl Trustèè Name Offlco Ilf any) Dates actgd If not lor wholo year Mark Earles Winifred Filcheti Allen Busb JIM Doxe Stuart Heaton And Cherry Stuart Mills Dou Faulconbrid Clare Slade Riohard Stavele Chalr Secreta Treasurer Buildln Mana er District Commisioner District Commisioner Guide Commisioner District Commisioner 10 12 13 14 15 Names and addresses of advisers (optional Informal￿n bul encouraged as best praetlcel (rhsso Ihe*mualfeportollhe Chartyl Type of advisor Name ress KDSC- 20-21 Trustees Annual Report 1810112022 Section B Structurei qovernance and management Description of the charlty's trusts Type of governing document The Districvs governing documents are those of the The Scout Association. They consist of a Royal Charter. which in turn gives authority to the Bye Laws of the Association and The Policy. Organi5alion and Rules of The S¢oul Association. {e.g. trust déed, constilulionl How the charity is conslituled The District is a trust established under its rules which a common to all Scouts. le.g. trust, associallon. company) Trustee selection methods le.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional Information but encouraged as best practice) You may choos8 to Include additional Information. where relevant, about.. Th• Dlstricl Is managed by Ihe Dlstricl Executlve Committee, the members of which are the 'Charily Trustees, of the District which is an educational charity. As charity trustees they are responslble for complying with legislation appllcable to charities. This includes the registration, keeplng proper accounts and maklng returns lo the Charlty Commission as appropriate. Pollcles and procedures adopted for: a) the induction and training of Irusl8es-, bl Iruslee, conslderatlon of major risks and the systems and procedures lo manage them The Commlllge consists of Chalr, Treasurer and Secretary together with the Chairs of the constiluant Groups and representative of the Guide Associalion.11 meets several tlmes a year. Members of the Executive Committee seek complete 'Essenlial Information for Executive Commitl&8' Iralnlng within the first 5 months ofjoining the ¢ommitte8. The District Exeeulive Committee exisls to support the District Commlsloners in meeting the responsibilitles of the appolnlmenls and is responsible for.. The malntenance of District propety., The ralslng of funds and the administration of District finances., The insurance of persons, property and equipment., Oistrict public occasions., Assisting in the recruitment of leaders and other adult support., Appointlng any sub committees that may be required.. Appointing District Administrators and Advisors other than those who are elected. KDSC- 20-21 Trustees Annual Report 1810112022 Section B Structure? governance and management Icontinuedl Rlsk and Internal Control The District Executive Committee has Identified the major risks b which they beli8V6 the District is exposed. these have been reviewed and systems have been established to mitigate agalnsl them. The main areas of concern that have been identified are.. Damage lo the bulldlng. property and equlpmenl. The Dislrlcl would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Distrlcl has Sufficient buildings and contents Insurance In place lo mitigate against permanent loss. Injury to leaders, helpers, supporters and mernbers. The District through the capitation fees contributes to the Scout Associations national aeeident insurance policy. Risk Asses8ments are undertaken before all aclivilies. Reduced Income from fund ralslng. Th? Dlstrlct is prlmarlly liant upon Income from subscrlptions and rent. The group does hold a resorve to ensure the conb'nulty of aclivili$s should there be a major reduction in income. The Commlttee could raise the value of subscriptions to Increase the Income lo the dlslricl on an ongoing basls, eltherlornporarily or permanently. Reducllon or loss of leaders. The District is totalty rellanl upon volunl86r$ to run and admlnisler the activities of the d1str￿t. If there was a reduGtion in th& number of leaders to an unacceptable level in a particular group or the distri¢l as a whole then there would have lo be a contraction, consolidalion or closure of a group. In the worst ease scenario the complete closure of the dislrScl. Rlsk and Internal Control The district has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or1058, these include 2 signatories for all payments and insuranee policies to gnsure that insurable risks are covered. KDSC - 20-21 Trustees Annual Report 1810112022 Section C Objectives and activities Tho Purpose of Scouting Scouling exists to actively engage and support young people in their personal development, empowering them to make a poslllve contribution to society. Summary of th& objects of the charity set out in ils governing document The Values of Scouting As SGouts we are guided by these values.. Integrity - We acl with integrity.. we are honest, truSI￿rthY and loyal. Respect- We h8ve self-respecl and respect for others. Care- We support others and take care of the WQTld in whiGh we liv8. Bellef - We explore our faiths. beliefs and attitude5. Co-oporatlon - We make a posltive difference., we co- operate wlth others and make frlends. The S¢out Moth¢)d Scouting takes place when young people, in partnership with adults, work tog8ther based on the values of Scouting and.. enjoy what they are dolng and have fun 18ke part In activities Indoors and outdoors learn by doing Sha￿ in spiritual reflecllon lake responslbility and make choSces undertake new and Challenging activitles maké and live by Ihelr Promise. Summary of the main aclivilles In relation to Ihgs¢ oblects Additional details of the objectlves and actsvities loptlonal information but encouraged as best practice) You may choose to include further statements. where relevant, about.. policy on granlmaking- conlrlbution made by volunteers-, policy on investments. Public benefit statement The district meets the Charity Commission's public benefit criteria under both the advancement of education and the advancemeni of c1112enshlp or Gommunity development headin KDSC - 20-21 Trustees Annual Report 1810112022 Section D Achievements and performan¢e Summary ofthe main achievements of the Charity during the year Ongoing support for the constituant groups, adminislralion of Safeguarding, financial support for the groups and the negotiation of a lease for a new building to be constructed in 2022-23 Sectioi) E Flnancial Review Brief 31at8menl of the Gharily'$ policy on reserves R&8erve8 Pollcy The dlslricts's pollcy on reservesls to hold sufficient sources to Continue the charitable activities of the group should Income fall Short. The Dlslrict Executive Committee considers that the group should hold a sum equlvalent lo 6 months runnlng cos15, Girca £8,000. In addltlon reserves ar• held to cover the major buildlng liabllilies - Ilft repairs & boiler repla¢emenl- circa £20,000. The Group held reserves of approxSmalely £58,000 at year end. This is above the lev&1 required for operatlng expenses. However this can be explained by preparations to relocate lo temporary premises during construction of a ngw building during 2213 and then the move into the new facility. Quantify and •xplaln any designallons Details of any funds materially in deficit Icircumstances plus steps to eliminate) KDSC- 20-21 Trustees Annual Report 1810112022 Further finanoial Teview details (optional information) You may choose to include addllK¢nal information, where relevant, about.. • the charity'8 principal sources of funds {including any fundraisingl., Investment Pollcy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy lo the investment of its funds. All funds are held in cash using only mainstream banks or building socieb'es. how expenditure has supported the key objectives of the charity. The dislrlct Executive regularly monitors the levels of bank balances and the interest rates received lo ensure the group oblalns maximum value and income from Its banking arrangements. Occasionally thls may involve using an account that Tequifes a period of noti¢e before funds may be withdrawn, before doing so the district Executlve conslders the cash flow requirements. Section F Other Optional Information Plans for future perlods (details of any significant acllvilies planned to achieve them) Sc¢tion G Declaration The Iruslees declare that they have approved the tru5tees' report above Slgned on behalf of the charity's trustees Signaturel81 Full name{sl Position leg Secretary, Chairl Ckte KDSC - 20-21 Trustees Annual Report 1810112022 ## ||For the year
from|o'|10412020||To|31t03t2021|31t03t2021|| |---|---|---|---|---|---|---|---| |||2020t21|||||2019t20| ||Unrestricted
funds|RestrictedEndowment
funds
funds|||Total|funds|Totalfunds| ||€|||||f|e| |Receipts|||||||| |Donations, legaciesandsimilar|||||||| |i\/embership subscriptions|9,284.00|||||9,284.00|19,560.00| |Less: Membership subscriptionspaidon
(NationaYCounty/Area/Disrict)|11,800.00|||||11,800.00|12,236.00| |Net membership subscriptions retained|2,5'16.00|||||2,516.00|7,324.00| |Covid Support - WDC/HMG|2s,000.00|||||25,000.00|| |Legacies|||||||| |iiftAid|||||||| |Sub total|22,484.00|||||22,4f,4.00|7,324,00| |]astlefarm|||||||| |lent(dueitom19120)|550.00|||||550.00|8,750.00| |Subtotal|550.00|||||550.00|8,750.00| |Fundraising (gross)|||||||| |fetail1|||||||| |fetail2|||||||| |Detail3|||||||| |f,ther fundraising activities|||||||| |Sub total|||||||| |lnvestment income|||||||| |Bank interesl|20.21|||||20_21|40.73| |Iransferof UrstnctCubAccount|3,159.23|||||3,159.23|| |The Scout Association Short Term|||||||| |lnvestment Service|||||||| |Property Rent income|||||||| |Itherinvestment income|||||||| |Subtotal|3,179.44|||||3,179.44|40.73| |Asset and investmentsales,etc.f-.l
rotatreceiptsl,q.*l||f-----_I
Iil|[---l
I||[-ll
-lI|t------l
,.r"*lI
lrr*".||| ## |||||2020t21|2020t21||| |---|---|---|---|---|---|---|---| |||Unrestricted
funds|Restricted
funds||Endowment
funds|Totalfunds|| |||t||||t|| |Payments|||||||| |Charitable Payments|||||||| |routhprogramme and activities||37.00||||37.00|469.39| |\dultsupport and training||84.00||||84.00|119.00| |\GMand trustee expenses|||||||| |lankCharges|||||||| |||69.00||||69.00|55.00| |3roup Support|(19/20 Cap Refund)||||||| |||4,332.00||||4.332.00|| |)ublicity|||||||| |||'t85.00||||185.00|319.21| ||Subtotal|4,7A7.00||||4,707.00|962.60| |Castle Farm|||||||| |Electricity, Gas,Water& Broadband|||||||| |||1,221.99||||1.221.99|9.3s1.76| |lnsurance|||||||| |||142.49||||142.49|160.72| |Repairs and Renewals|||||||| |||73.02||||73.02|1.639.62| |Rates|||||||| ||||||||1,6{2.80| |Cleaning|||||||| ||||||||2.026.07| |Grounds|||||||| |||931.50||||931.50|1,093.00| |qdditions|||||||| |Sther costs detail2|||||||| |Other costs detail3|||||||| ||Subtotal|2,409.00||||2,409.00|15,883.97| |Fundraising|expenses||||||| |Badge Purchases|||||||| |)etarl2|||||||| |Detail3|||||||| |Itherfundraising costs|||||||| ||Subtotal||||||| |TotatGrossExpenditurel?J{mglI||||-lI|-II|?Jr6rolt|1ff4os?I| |Assetand investment|||||||| |purchases,|etc,||||||| ||rotatpayment"l------ir*-ii-l1-|||
-lI|
.lI|
,*-l I|,.r*rl| |:#:x",:ffi::ffi==ffiffi|||||||| ## ## |||31st March2021|31st March2021||2020|2020| |---|---|---|---|---|---|---| ||Unrestricted|Restricted|Endowment|Totalfunds|Totalfunds|| ||funds|funds|funds|||| ||e|t|t|€|e|| |ashfunds||||||| |CAF Cash - OPAcc|6,244.71|||6,244.71|12,167.48|| |CAF GoldAcc|52,122.00|||52,'l22.OO|27|,101.79| |Total cash funds|58,366,7'l|||58,366.71|39,269.27|| |Cther monetary assets||||||| |Tax claim||||||| |Debts due from the||||||| |County/Area/DistricUGroup|2,5s1.50|||2,551.50||s50.00| |Subtotal|2,551.50|||2,551.50||550.00| |lnvestment assets||||||| |lnvestmentproperty- detail||||||| |Quoted investments||||||| |Other investments - detail||||||| |Subtotal||||||| |Nonmonetary assetsfor||||||| |:harity's ownuse||||||| |Badge stock||||||| |Shop stock||||||| |Other stock||||||| |Land and buildings||||||| |Motor vehicles||||||| |Scouting equipment, furniture etc||||||| |Other||||||| |Subtotal||||||| |tiabilities||||||| |Accounts notyetpaid||||||| |Expenses incurred but not invoiced||||||| |Subscriptions not yetpaid||||||| |Loan-detail||||||| |Other liabilities||||||| |Subtotal||||||| ||60,918.21|||60,91B.21|39,819.27|| |Contingent liabilitiesandfuture|obligations|||||| |votes2020/21|||| |---|---|---|---| |lelayedpayment of Castle Lake Exolorers znd19120CF Rent inctudedinZOt21||-t|550.00| |lstKen20?0 Capitation Payment not receivedintime,receiveclin21122accsveat||f|2.551.s0| |)istrictCubAccount closed&balance transferred to DistrictOp AcCounl||r|3.159.23| |lovidSupportFunds -WDC/HMG||t|25,000.00| |Notes 2019/20|||| |Delayedpayment of Castle Lake Explorers2nd l9/20CF Rent includedin 20/21|I|-t|550.00| |rsrKenzul9qapttatton Payment not includeddueto clearing error, receivedin
Jublicity includes cosls of District DevelopmentDav -t144.01
lFUtilitiesdue to underpaymentsforqas & EAnowcharqefor water.|9/20 accs vear|t|2.992.OO| **LT700005 – Scrutineer’s Report to the Trustees (July 2019)** ## Template for the scrutineer's report to the trustees ## **Scrutineer's Report to the Trustees of the Kenilworth District Scout Council** I report on the accounts of the Group/District for the year ended 31[st] March 2021. ## Respective responsibilities of Trustees and Scrutineer As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## Basis of Scrutineer's Statement In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages ……1…… to .....4....... ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: ...Adam Philip Sott Revill MSc ACCA................................. Address: ....The Oaklands.................................................................... .......................Wainfield Lane................................................................. .......................Gwehelog, Usk................................................................. .......................NP 15 1RT......................................................................... Date: .....22/09/2021..............................................................................