2022-03-31-accounts

Trustees’ Annual Report For the period From 01/04/2021 to 31/12/2022

Secton A – Reference and administraton details

Charity Name 113TH BIRMINGHAM (1ST ARIEL) SCOUT GROUP Registered charity number (if any) HQ registration number 524567 10011054

Charity’s principal address

41 Northfeld Road, Kings Norton, Birmingam, B30 1JD

Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not for
Trustee Name Ofce (if any)
the whole year
David Moody Chair
Chris Wallace
Iestyn Stead
Gerard Airey Treasurer
Elizabeth Philips
Sarah Cooper
Jane O’Neil
Kasper Saar 01/07/2021 -
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Secton B – Structure, governance and management

Description of the charity’s trusts

Type of governing document (e.g. trust deed, constitution)

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted (e.g. trust, association, company) The Group is a trust established under its rules which are common to all Scouts.

Trustee selection methods (e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Executive Committee,the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets The Committee meets at least four times a year.

Members of the Executive Committee complete training which includes a trustee introduction, safety, safeguarding and GDPR within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

• The maintenance of Group property;

• The raising of funds and the administration of Group finance;

• The insurance of persons, property and equipment;

• Group public occasions;

• Assisting in the recruitment of leaders and other adult support;

• Appointing any sub committees that may be required;

• Appointing Group Administrators and Advisors other than those who are elected.

Risk and Internal Control

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

• Damage to buildings, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

• Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities.

• Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or a group as a whole, then there would have to be a contraction, consolidation or closure of a section, or in the worst case scenario the Group.

• Reduction or loss of members. The Group provides activities for young people aged 4 to 17. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section, or a Group.

• The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Secton C – Objectves and actvites

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

• Integrity - We act with integrity; we are honest, trustworthy and loyal.

• Respect - We have self-respect and respect for others.

• Care - We support others and take care of the world in which we live.

• Belief - We explore our faiths, beliefs and attitudes.

• Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

• enjoy what they are doing and have fun

• take part in activities indoors and outdoors

• learn by doing

• share in spiritual reflection

• take responsibility and make choices

• undertake new and challenging activities

• make and live by their Promise.

Summary of the main activities in relation to these objects

The Group exists to provide active and safe Scouting activity opportunities to young people. This includes activities week in and week out as well as residential experience opportunities.

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Secton D – Achievements and performance

Summary of the main achievements of the charity during the year After twelve months of no face to face Scouting the past year has seen us get back to doing normal activities. The first part of the year was not without it’s challenges with activities only taking place outside, but as the year progressed more normality was seen. Our volunteers were superb at facing up and overcoming these challenges and getting the young people back to face to face Scouting.

We spoke during lockdown about how we believed that getting outdoors and doing activities would be more important than ever for young peoples development and wellbeing. This has been shown in the number of new members we have gained over the past year. We restarted face to face with 41 young people, by the end of January this had increased to 59 and as of June 2022 this is now at 68. – with enquiries for new members every week, but no room to currently accommodate them.

In June, we accelerated this with an open event, which was supported by some many of our volunteers. We gave a taste of Scouting to 40 young people in the area and lots of our members then did some trial days and have stuck with us. It was a successful event supported by Birmingham Scouts Development Team in the background, but supported by so many of our volunteers. From this event we have welcomed some new volunteers, Libby, Mo and James have joined us as leaders and Kasper has joined our Executive Committee.

Our Executive Committee have met regularly and have helped us devise some plans for upcoming improvements to the building, including changing our boiler and radiators as well as hopefully remodelling the layout at the front of the building.

As restrictions eased, we were ready for a camp and took the opportunity to offer every member of the Group a nights away experience at Blackwell Adventure, with Beavers, Cubs and Scouts staying subsequent weekends. Thanks to all of the leaders who helped us pull off these events. The first Group to take away all Sections within the District.

In December, we went away again taking the opportunity to use the glamping pods at Blackwell. The Scouts and Cubs has a great weekend, braving the cold and some Covid restrictions around mask wearing that were imposed days prior to the event.

The Group said goodbye to Barbara Moody who sadly passed away in January. Barbara and John devoted a huge amount of time to Ariel over the years. John was Akela and GSL for many decades, and Barbara was always there to support him. After his death in 2016, she became Group President. Many of us hold great memories of both Barbara and John and they are both sorely missed.

We also said goodbye to some of our volunteers with Charlie graduating from university and continuing his Scouting in London. And Marie moving away to Germany after many years helping Lizzie at Beavers. We wish them well for their future.

Things are already well underway in the year ahead. The Beavers have already gone away having a sleepover, the Scouts have attended the first District event of some time going to Forwards and plans are in place for summer camps, with Beavers going for a weekend and Cubs and Scouts stretching out for a whole week.

In September we will open a new Section, Squirrels, for 4 and 5 year olds. This will be led by Rachel Wallace and we are hopeful of already gaining two new volunteers and a young leader to help and

anticipate to have huge levels of demand from young people. The next twelve months promises to be very exciting.

Secton E – Financial Review

Brief statement of the charity’s policy on reserves Quantify and explain any designations

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £18,000.

The Group held reserves of approximately £70,000 against this at year end. This is above the level required for operating expenses.

This is due in part to receiving unexpected income from Government grants for premises occupied by the Group, as well as a significant Legacy that is reserved for supporting any termination costs of the Group. The trustees are taking stock of the reserves currently held and plan to invest some of these funds into the meeting premises. This may be to reinvest in some of the District assets to ensure they can be used to support the objectives of the District longer term.

For the first time this year we claimed Gift Aid raising additional funds for the Group. This was received after the end of the financial year, so will be reported in next years accounts.

Further financial review details (optional information) Investment Policy

The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

Secton F – Other Optonal Informaton

Plans for future periods (details of any significant activities planned to achieve them)

Secton G – Declaraton

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) David Moody

Full Name(s) David Moody

Position (eg Secretary, Chair) Chair

Date 30/06/2022

113th Birmingham Scout Group Executive Committee Balance Sheet: 1st April 2021 to 31st March 2022

Summary of brought forward position:
Total Assets at 31st March 2021	£74,793.60
Cash in Bank at 01 April 2021	£23,622.42	Cash in Bank at 31 March 2022	£21,263.12
		Net Income	-£2,359.30
		Accruals minus Deferrals	£0.00
		Deviation (excluding Accruals/Defferrals)	£0.00
Assets		Liabilities
Cash in bank	£21,263.12	Unpaid debts	£0.00
Scout Association Investment (on 20/04/2022)	£48,959.33	Brian Barnes Legacy reserved	£43,936.00
		Legacy reserved for Capital Expenditure	£0.00
Not received Subs	£0.00	Not paid Capitation	£0.00
Not received HallHire	£0.00	Not received Hall Hire written off	£0.00
Not received other	£0.00	Not received other written off	£0.00
Stock	£0.00	Stock written off	£0.00
Building	£0.00	Building liability	£0.00
Equipment	£2,300.28	Equipment Depreciation	230.03
£28,356.70 Total Assets £72,522.73 Total Liabilities £44,166.03 Net Assets (not reserved) Total Assets Change on last year -£2,270.87
Income 01/04/21 to 31/03/22		Expenditure 01/04/21 to 31/03/22
SectionIncome	£9,261.18	Section Expenditure	£8,311.48
GiftAid	£-	Census	£2,790.70
Donations	£1,275.00	Gas	£1,666.96
HallHire	£60.00	Electricity	£288.45
Fundraising	£-	Water	£201.10
Interest	£-	Rates	£91.48
MiscIncome	£-	Insurance	£1,278.07
Grants	£10,667.00	Maintenance	£1,045.95
		Cleaning	£1,217.00
		Events	£401.70
		Equipment	£5,219.38
		MiscExpenditure	£1,074.14
Children In Need Grant	£20,214.00	Children In Need Purchases	£20,250.07
Total Income	£41,477.18	Total Expenditure	£43,836.48
		Net Income	-£2,359.30