## Trustees' Annual Report For the period From (Start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5 ## Section A ## Reference and administration details Charity name 1st Alcester Scout Group Other names the charity is known by n/a Registered charity number (if any) 5 2 4 5 6 0 HQ registration number Charity’s principal address Alcester Guide and Scout Centre Moorfield Road Alcester, Warwickshire Postcode B 4 9 5 D A ## Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) |1
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15|**Trustee Name**|**Ofice (if any)**|**Dates acted if not for**
**wholeyear**| |---|---|---|---| ||Mr Austin Tovey|Chair|Until - 28.09.24| ||Mrs Jennifer McClellan|Chair|Chair From – 28.09.24| ||Mr Mark Riddington|Treasurer|| ||Mr Michael Dean|MembershipSecretary|| ||Mr Stephen Bennett||| ||Mr TimothyCronin||| ||Mr Miroslaw Sztramski||Until - 30.06.25| ||Mrs KellyRonnenburg|Secretary|Until - 28.09.24| ||Mrs Jane Tovey||Until - 28.09.24| ||Mrs Sue Berry||Until - 28.09.24| ||Mr Mark Berry||Until - 28.09.24| ||Mrs Tina Bennett||Until - 28.09.24| ||Mr David Smith||Until - 28.09.24| ||Mr Richard Clark||Until - 28.09.24| ||||| Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) **Type of advisor Name Address** 1 LT700001 (14 September 2024) Section B Structure, governance and management |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)|| |---|---| ||The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted
for:
a) the induction and training of
trustees;
b) trustee' consideration of major
risks and the systems and
procedures to manage them|The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 4
Trustees (including 1 Ex Oficio Trustee) and meets every 3
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the frst 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| |---|---| 2 LT700001 (14 September 2024) |Section B|Structure, governance and management| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identifed the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identifed are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has suficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the
charity set out in its governing
document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity**- We act with integrity; we are honest, trustworthy
and loyal.
**Respect**- We have self-respect and respect for others.
**Care**- We support others and take care of the world in which
we live.
**Belief**- We explore our faiths, beliefs and attitudes.
**Co-operation**- We make a positive diference; we cooperate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing- share in spiritual refection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| |Summary of the main activities in
relation to these objects|| ||The objectives of the Charity are achieved through a weekly
programme of engaging activities, camps, charitable and
community service activities throughout the year designed to
further the young people's personal development| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.|To support and subsidise activities within the Group an
Activity Fund is in place where sections can draw down
funds from it to help with the costs of the activities they run.
The value of the fund for each section is based on £30 per
member per year.
The Group invests in a combination of an instant access
savings account and a 95 day notice savings account an
amount of money to be agreed each year as a way of earning
a return on the capital it holds| |---|---| 4 LT700001 (14 September 2024) Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements
of the charity during the year|| ||Opening of our frst Squirrels Drey for 4-6 year olds
Dovetrek 2025 - District Scout Walking challenge
Beavers Hut Camp and Activity Day at Blackwell Adventure
France Camp 2024 for Panthers Cubs and Macleans Scouts
Back to Basics Camp – Macleans Scouts
Shooting Camp 2024
Youlbury Camp – Pumas Cubs and United Scouts
People’s Postcode Lottery Grant of £10,000
FamilyFun Dayfor the 2023-24 AGM| |**Section E**|**Financial Review**| |---|---| |Brief statement of the charity’s
policy on reserves
Quantify and explain any
designations
Details of any funds materially in
defcit (circumstances plus steps to
eliminate)|| ||**Reserves Policy**
The Group's policy on reserves is to hold suficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to 6 months running costs, circa £21,000 in
addition to a long term reserve of at least £30,000 within a
combination of an instant access savings account and a 95
day notice savings account.
The Group held reserves of approximately £54,000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by this also
includes the £10,000 grant from the People’s Postcode
Lotterywhich is a restricted fund.| ||| ||n/a| Further financial review details (optional information) |You may choose to include
additional information, where
relevant, about:
• the charity’s principal sources of
funds (including any fundraising);|**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have suficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.|| |---|---|---| 5 LT700001 (14 September 2024) |• how expenditure has supported
the key objectives of the charity;
• investment policy and objectives;|The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash fow requirements.
| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of
any signifcant activities planned to
achieve them)|| ||In the 2025-26 fnancial year, the Group is holding a large
international trip to Kandersteg jointly between the Alcester
United Scouts and the West Warwickshire District Monkeys
Fist Explorer Unit. This trip has resulted in a large amount of
funds being received by the Group in the 2024-25 fnancial
year in preparation for the trip. However, the bulk of the
expenditure for the trip will be in the 2025-26 fnancial year.
Although a £10,000 grant from the People’s Postcode Lottery
was received within the 2024-25 fnancial year, the majority
of the money was unspent within the fnancial year, largely
due to capacity of members of the Group to organise how to
spend the money. Plans are now in place to spend this
money within the frst half of the 2025-26 fnancial year. We
will also be receiving a further £10,000 grant from the
People’s Postcode Lottery in the 2025-26 fnancial year as
part of a staged £20,000 grant. Plans are also in place now
for the spendingof this second £10,000 as well.| ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Jennifer McClellan Mark Riddington Position (eg Secretary, Chair) Chair Treasurer Date 0 9 0 1 2 6 6 LT700001 (14 September 2024) ## **1st Alcester Scout Group (Charity no. 524560) Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01.04.2024 To 31.03.2025
from
Receipts and payments
2024/25 2023/24
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar income
Membership subscriptions 16,830 - - 16,830 14,970
Less: Membership subscriptions paid on (National/County/Area/District) - - - - -
Donations 8,352 10,000 - 18,352 100
Events 49,271 - - 49,271 29,960
Legacies - - - - -
Gift Aid 3,064 - - 3,064 3,016
Admin (Payment in error, not reversed in same year) 79 - - 79 -
Other similar income - - - - -
Sub total 77,597 10,000 - 87,597 48,046
Grants
Maintenenace grant - - - - -
Other grants - - - - -
Sub total - - - - -
Fundraising events (gross)
Academy Summer Bash (July 2023) - - - - 905
Street Market BBQ 1,386 - - 1,386 1,201
Christmas Post 603 - - 603 497
Santa Run 250 - - 250 200
St Nicholas Night BBQ 1,013 - - 1,013 1,290
France Trip (2024) Promise Auction - - - - 2,012
Terracycle - - - - 26
Easy Fundraising - - - - -
Kandersteg Trip 1,626 - - 1,626 -
Other fundraising activities - - - - -
Sub total 4,878 - - 4,878 6,130
Scout hut income
Hire of building 150 - - 150 -
Hire of equipment 100 - - 100 45
Other Scout hut income - - - - -
Sub total 250 - - 250 45
Investment income
Bank interest 2,269 - - 2,269 930
Building Society interest - - - - -
The Scout Association Short Term Investment Service - - - - -
Other investment income - - - - -
Sub total 2,269 - - 2,269 930
Total Gross Income 84,994 10,000 - 94,994 55,151
Asset and investment sales, etc. - - - - -
Total receipts 84,994 10,000 - 94,994 55,151
**----- End of picture text -----**
LT700003 October 2024) 1 of 3 ## **1st Alcester Scout Group (Charity no. 524560) Receipts and Payments Account** Year start date Year end date **----- Start of picture text -----**
For the year
01.04.2024 To 31.03.2025
from
Receipts and payments
2024/25 2023/24
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on to District
7,544 - - 7,544 6,548
(Capitation)
Youth programme and activities 1,990 - - 1,990 2,680
Events and Camps 32,771 - - 32,771 26,522
Adult support and training - - - - -
Rent 4,000 - - 4,000 4,000
Water and Sewerage - - - - -
Electricity and Gas - - - - -
Broadband Internet 498 - - 498 390
Insurance - - - - -
Repairs and Renewals - - - - -
Activity Equipment 805 - - 805 1,877
Camping Equipment 2,471 - - 2,471 949
Printing and photocopying - - - - -
Contribution to camp costs - - - - -
Badges 1,522 - - 1,522 1,818
Uniforms 252 - - 252 410
AGM and trustee expenses - - - - -
Donations 265 - - 265 100
Admin 60 - - 60 100
Bank Fees 192 - - 192 125
Theft - - - - 39
Venue Maintenance 488 - - 488 61
Sub total 52,856 - - 52,856 45,619
Fundraising expenses
Academy Summer Bash (July 2023) - - - - 681
Street Market BBQ 574 - - 574 546
Christmas Post - - - - -
Santa Run - - - - -
St Nicholas Night BBQ 418 - - 418 436
France Trip (2024) Promise Auction - - - - -
Terracycle - - - - -
Easy Fundraising - - - - -
Kandersteg Trip 189 - - 189 -
- - - - -
Detail 2 - - - - -
Detail 3 - - - - -
Other fundraising costs - - - - -
Sub total 1,181 - - 1,181 1,664
Total Gross Expenditure 54,037 - - 54,037 47,282
Asset and investment purchases, etc. - - - - -
Total payments 54,037 - - 54,037 47,282
Net of receipts/(payments) 30,957 10,000 - 40,957 7,869
Transfers between funds - - - - -
Cash funds last year end 80,184 - - 80,184 72,315
Cash funds this year end 111,141 10,000 - 121,141 80,184
**----- End of picture text -----**
LT700003 October 2024) 2 of 3 **1st Alcester Scout Group (Charity no. 524560) Receipts and Payments Account** **For the year from** Year start date **01.04.2024** **To** Year end date **31.03.2025** ## **Statement of assets and liabilities at the end of the year** **----- Start of picture text -----**
31st March
31st March 2025
2024
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Group - Treasurers Account 1,965 - - 1,965 4,806
Group - Membership Account 1,194 - - 1,194 2,059
Cubs - Pumas (Belgium) 12,008 - - 12,008 3,751
Cubs - Panthers (France) 3,560 - - 3,560 11,959
Squirrels 401 - - 401 500
Beavers 1,831 - - 1,831 1,201
Cubs - Panthers 7,173 - - 7,173 3,594
Cubs - Pumas 3,847 - - 3,847 3,545
Scouts - Macleans 660 - - 660 930
Scouts - United 3,194 - - 3,194 3,579
OSM Expense Cards Account 2,637 - - 2,637 1,478
Group - 95 Day Notice Account 34,415 10,000 - 44,415 10,069
Group - Instant Access Savings 9,723 - - 9,723 12,712
Group - Fixed Term (6m) Deposit A/C (Feb-Aug 24) - - - - 20,000
Cash/Floats 69 - - 69 -
Cubs - 95 Day Withdrawal (Kandersteg) 28,465 - - 28,465 -
Total cash funds 111,141 10,000 - 121,141 80,184
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Interest in JV (Alcester Guide & Scout Centre) 26,903 - - 26,903 27,460
Tax claim - - - - -
Debts due from the County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total 26,903 - - 26,903 27,460
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for charity's own use
Badge stock - - - - -
Shop stock - - - - -
Other stock - - - - -
Land and buildings - - - - -
Motor vehicles - - - - -
Scouting equipment, furniture etc 2,863 - - 2,863 2,588
Other - - - - -
Sub total 2,863 - - 2,863 2,588
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 140,906 10,000 - 150,906 110,232
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 9th January 2026 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by:** |Signature|Chair
Treasurer
Print Name
Jennifer McClellan
Mark Riddington
3 of 3| |---|---| LT700003 October 2024) ## **1st Alcester Scout Group (Charity no. 524560) Receipts and payments account** ## **Fixed Asset Schedule (Over £100)** **----- Start of picture text -----**
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31
Gas triple burners £ 131.50 £ - £ - £ - £ - £ - £ - £ - £ -
2x Vango Skye 500 tents £ 345.95 £ - £ - £ - £ - £ - £ - £ - £ -
1x Vango refurbed Apollo 500 tent £ 110.00 £ - £ - £ - £ - £ - £ - £ - £ -
1x Vango refurbed Apollo 500 tent £ 130.00 £ - £ - £ - £ - £ - £ - £ - £ -
Hammocks £ - £ 387.00 £ - £ - £ - £ - £ - £ - £ -
4x Silva Expedition 4 Compasses £ - £ 115.60 £ - £ - £ - £ - £ - £ - £ -
Lego Sets £ - £ 271.15 £ - £ - £ - £ - £ - £ - £ -
2x Gazebos £ - £ 1,336.00 £ - £ - £ - £ - £ - £ - £ -
14x Silva Expedition 4 Compasses £ - £ - £ 342.00 £ - £ - £ - £ - £ - £ -
Coleman Event Shelters + Sides £ - £ - £ 649.92 £ - £ - £ - £ - £ - £ -
20ltr Water Boiler £ - £ - £ 225.00 £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
Total Assets Purchased in Year £ 717.45 £ 2,109.75 £1,216.92 £ - £ - £ - £ - £ - £ -
2022/23 £ 717.45 £ 717.45
2023/24 £ 2,588.05 £ 478.30 £ 2,109.75
2024/25 £ 2,862.57 £ 239.15 £ 1,406.50 £1,216.92
2025/26 £ 1,514.53 £ 703.25 £ 811.28 £ -
2026/27 £ 405.64 £ 405.64 £ - £ -
2027/28 £ - £ - £ - £ -
2028/29 £ - £ - £ - £ -
2029/30 £ - £ - £ - £ -
2030/31 £ - £ - £ - £ -
2031/32 £ - £ - £ -
2032/33 £ - £ -
Assets Purchased
Depreciting Value
**----- End of picture text -----**
## **Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year** ## **Independent examiner’s report to the trustees of 1st Alcester Scout Group** I report to the trustees on my examination of the accounts of the 1st Alcester Scout Group for the year ended 31[st] March 2025 ## **Responsibilities and basis of report** As the charity trustees of the 1st Alcester Scout Group, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 1st Alcester Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 1st Alcester Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Alan Halidan Relevant professional qualification or membership of professional bodies (if any): ACCA Advanced Diploma in Accounting and Business Address: 112 Abbotswood Close, Winyates Green, Redditch, Worcestershire, B98 0QF Date: 30.09.2025