2024-03-31-accounts - 1st Alcester Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 1st Alcester Scout Group
Other names the charity is known by n/a
Registered charity number (if any) 5 2 4 5 6 0
HQ registration number
Charity’s principal address Alcester Guide and Scout Centre
Moorfield Road
Alcester, Warwickshire
Postcode B 4 9 5 D A
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Mr Austin Tovey Chair
2 Mr Mark Riddington Treasurer
3 Mrs Kelly Ronnenburg Secretary
4 Mr Michael Dean Membership Secretary
5 Mr Richard Clark
6 Mr Stephen Bennett
7 Mr Timothy Cronin
8 Mrs Jane Tovey
9 Mrs Sue Berry
10 Mr Mark Berry
11 Mrs Tina Bennett
12 Mr David Smith
13 Mrs Jennifer McClellan 23.09.23 - present
14 Mr Miroslaw Sztramski 23.09.23 - present
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Lead Volunteers, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Group Board of Trustees complete _'Essential Information for Board of Trustee'_training within the first 5 months of joining the committee. This Group Board of Trustees exists to support the Group Lead Volunteers in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. trust deed, constitution) Type of governing document

Section B

Structure, governance and management

Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Board of Trustees, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Lead Volunteers, individual section leaders (if opted to take
on the responsibility) and parent’s representation and meets
every 2 months.
Members of the Group Board of Trustees complete
_'Essential Information for Board of Trustee'_training within
the first 5 months of joining the committee.
This Group Board of Trustees exists to support the Group
Lead Volunteers in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. trust deed, constitution)
Type of governing document

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Board of Trustees has identified the major risks
to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement To support and subsidise activities within the Group an Activity Fund is in place where sections can draw down funds from it to help with the costs of the activities they run. The value of the fund for each section is based on £30 per member per year. The Group invests in a combination of a instant access savings account, a 6 month fixed term account and a 95 day notice savings account an amount of money to be agreed each year as a way of earning a return on the The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The objectives of the Charity are achieved through a weekly programme of engaging activities, camps, charitable and comminity service activities throughout the year designed to further the young people's personal development Summary of the main activities in relation to these objects

Section C

Objectives and activities

Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
To support and subsidise activities within the Group an
Activity Fund is in place where sections can draw down
funds from it to help with the costs of the activities they run.
The value of the fund for each section is based on £30 per
member per year.
The Group invests in a combination of a instant access
savings account, a 6 month fixed term account and a 95
day notice savings account an amount of money to be
agreed each year as a way of earning a return on the
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Summary of the objects of the charity set
out in its governing document
The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The objectives of the Charity are achieved through a weekly
programme of engaging activities, camps, charitable and
comminity service activities throughout the year designed to
further the young people's personal development
Summary of the main activities in relation
to these objects

4 LT700001 (3rd December 2018)

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Section D Achievements and performance
Summary of the main achievements of Cornwall Camp 2023 - Cubs and Scouts Camp
the charity during the year Shooting Camp - Scout Camp
Beaudesert Camp 2023 - Cub and Scout Camp
Beavers Hut Camp and Activity Day at Blackwell Adventure
Dovetrek 2024 - District Scout Walking challenge
Planning to open our first Squirrels Drey for 4-6 year olds
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy p p y
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Board of Trustees considers that the group should
hold a sum equivalent to 6 months running costs, circa
£21,000, in addition to a long term reserve of at least
£30,000 within a combination of a fixed term account and
95 day notice savings account.
The Group held reserves of approximately £19,600 within
the main Group accounts, in additional to the £30,100 in
long term reserve, as well as approximately £30,500 in the
various Section accounts for the day to day operation of the
Section's activities at year end. This is at the desired level
Quantify and explain any designations
Details of any funds materially in deficit n/a
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about: Investment Policy
• the charity’s principal sources of funds The Group's Income and Expenditure is relatively small and
(including any fundraising); as a consequence does not have sufficient funds to invest
in longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
• how expenditure has supported the key The Group Board of Trustees regularly monitors the levels
objectives of the charity; of bank balances and the interest rates received to ensure
the group obtains maximum value and income from its
banking arrangements. Occasionally this may involve using
an account that requires a period of notice before funds
may be withdrawn, before doing so the Group Board of
Trustees considers the cash flow requirements.
• investment policy and objectives;
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5 LT700001 (3rd December 2018)

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Section F Other Optional Information
Plans for future periods (details of any A new Squirrels Drey is to be opened at the start of the
significant activities planned to achieve 2024-25 year for 4-6 year olds. This will expand the group
them) from 6 to 7 youth sections
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Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	2 8 0 9 2 4 Treasurer Chair Mark Riddington Austin Tovey

6 LT700001 (3rd December 2018)

1st Alcester Scout Group (Charity no. 524560) Receipts and payments account

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Year start date Year end date
For the year
01.04.2023 To 31.03.2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 14,970 14,700
Donations 100 1,170
Events 29,960 16,200
Legacies - -
Gift Aid 3,016 2,827
Other similar income - -
Sub total 48,046 34,897
Grants
Maintenenace grant - -
Other grants - -
Sub total - -
Fundraising events (gross)
Academy Summer Bash (July 2023) 905 -
Street Market BBQ 1,201 1,318
Christmas Post 497 481
Santa Run 200 -
St Nicholas Night BBQ 1,290 -
France Trip (2024) Promise Auction 2,012 -
Terracycle 26 256
Easy Fundraising - 63
Hire of Gas BBQ 45 -
Other fundraising activities - -
Sub total 6,175 2,118
Scout hut income
Hire of building - -
Hire of equipment - -
Other Scout hut income - -
Sub total - -
Investment income
Bank interest 930 -
Building Society interest - -
The Scout Association Short Term Investment Service - -
Other investment income - -
Sub total 930 -
Total Gross Income 55,151 37,015
Asset and investment sales, etc. - -
Total receipts 55,151 37,015
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LT700002 (July 2021)

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1st Alcester Scout Group (Charity no. 524560) Receipts and payments account

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Year start date Year end date
For the year
01.04.2023 To 31.03.2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid on to District 6,548 5,627
Youth weekly programme and activities 2,680 1,854
Events and Camps 26,522 26,455
Adult support and training - -
Rent 4,000 4,000
Water and Sewerage - -
Electricity and Gas - -
Broadband Internet 390 465
Insurance - 74
Repairs and Renewals - -
Activity Equipment 1,877 -
Camping Equipment 949 1,636
Printing and photocopying - -
Contribution to camp costs - -
Badges 1,818 1,793
Uniforms 410 46
AGM and trustee expenses - -
Donations 100 100
Admin 100 223
Bank Fees 125 -
Theft 39 -
Venue Maintenance 61 -
Other costs detail 3 - -
Sub total 45,619 42,275
Fundraising expenses
Academy Summer Bash (July 2023) 681 -
Street Market BBQ 546 323
Christmas Post - -
Santa Run - -
St Nicholas Night BBQ 436 -
France Trip (2024) Promise Auction - -
Terracycle - -
Easy Fundraising - -
Hire of Gas BBQ - -
Other fundraising activities - -
Sub total 1,664 323
Total Gross Expenditure 47,282 42,598
- -
Asset and investment purchases, etc.
Total payments 47,282 42,598
Net of receipts/(payments) 7,869 - 5,583
Cash funds last year end 72,315 77,898
Cash funds this year end 80,184 72,315
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LT700002 (July 2021)

2 of 3

1st Alcester Scout Group (Charity no. 524560) Receipts and payments account

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Year start date Year end date
For the year
01.04.2023 To 31.03.2024
from
Statement of assets and liabilities at the end of the year
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Cash funds
Group - Treasurers Account 4,806 2,610
Group - Membership Account 2,059 18,758
Cubs - Pumas (Belgium) 3,751 3,761
Cubs - Panthers (France) 11,959 1,783
Squirrels 500 -
Beavers 1,201 1,458
Cubs - Panthers 3,594 5,323
Cubs - Pumas 3,545 4,196
Scouts - Macleans 930 922
Scouts - United 3,579 3,504
Group - Fixed Term (12m) Deposit A/C (Jan 23-24) - 30,000
OSM Expense Cards Account 1,478 -
Group - 95 Day Notice Account 10,069 -
Group - Instant Access Savings 12,712 -
Group - Fixed Term (6m) Deposit A/C (Feb-Aug 24) 20,000 -
Cash/Floats - -
Total cash funds 80,184 72,315
(agree balances with receipts and payments account) ok ok
Other monetary assets
Interest in JV (Share of Alcester Guide and Scout Centre) 27,460 30,021
Tax claim -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total 27,460 30,021
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings - -
Motor vehicles - -
Scouting equipment, furniture etc 2,588 717
Other - -
Sub total 2,588 717
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
Total net assets 110,232 103,054
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 28th September 2024 (the date of the Board of Trustees meeting that approved the accounts) and signed on their behalf by

Signature LT700002 (July 2021)	Print Name Chair Treasurer Mark Riddington Austin Tovey 3 of 3

LT700002 (July 2021)

1st Alcester Scout Group (Charity no. 524560) Receipts and payments account

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Fixed Asset Schedule (Over £100)
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31
Gas triple burners £ 131.50 £ - £ - £ - £ - £ - £ - £ - £ -
2x Vango Skye 500 tents £ 345.95 £ - £ - £ - £ - £ - £ - £ - £ -
1x Vango refurbed Apollo 500 tent £ 110.00 £ - £ - £ - £ - £ - £ - £ - £ -
1x Vango refurbed Apollo 500 tent £ 130.00 £ - £ - £ - £ - £ - £ - £ - £ -
Hammocks £ - £ 387.00 £ - £ - £ - £ - £ - £ - £ -
4x Silva Expedition 4 Compasses £ - £ 115.60 £ - £ - £ - £ - £ - £ - £ -
Lego Sets £ - £ 271.15 £ - £ - £ - £ - £ - £ - £ -
2x Gazebos £ - £ 1,336.00 £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
Total Assets Purchased in Year £ 717.45 £ 2,109.75 £ - £ - £ - £ - £ - £ - £ -
2022/23 £ 717.45 £ 717.45
2023/24 £ 2,588.05 £ 478.30 £ 2,109.75
2024/25 £ 1,645.65 £ 239.15 £ 1,406.50 £ -
2025/26 £ 703.25 £ 703.25 £ - £ -
2026/27 £ - £ - £ - £ -
2027/28 £ - £ - £ - £ -
2028/29 £ - £ - £ - £ -
2029/30 £ - £ - £ - £ -
2030/31 £ - £ - £ - £ -
2031/32 £ - £ - £ -
2032/33 £ - £ -
Assets Purchased
Depreciting Value
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Independent examiner’s report to the trustees of 1[st] Alcester Scout Group.

I report to the trustees on my examination of the accounts of the 1[st] Alcester Scout Group for the year ended 31[st] March 2024.

Responsibilities and basis of report

As the charity trustees of the 1[st] Alcester Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of 1[st] Alcester Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the 1[st] Alcester Scout Group as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Rebecca Barrett

Relevant professional qualification or membership of professional bodies (if any): AAT

Address: 20 Ward Avenue, Alcester B49 5FQ

Date: 24/09/2024