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2023-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 2 3 1 0 3 2 3
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 5
2
4
5
6
0
1st Alcester Scout Group
n/a
Alcester Guide and Scout Centre
Moorfield Road
Alcester,Warwickshire
Postcode B 4 9 5 D A

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
Mr Austin Tovey Chair
Mr Mark Riddington Treasurer
Mrs KellyRonnenburg Secretary
Mr Michael Dean MembershipSecretary
Mr Richard Clark
Mr Stephen Bennett
Mr TimothyCronin
Mrs Jane Tovey
Mrs Sue Berry
Mr Mark Berry
Mrs Tina Bennett
Mr David Smith

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and meets
every 2 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and meets
every 2 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.

3 LT700001 (3rd December 2018)

Section C Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the objects of the charity set
out in its governing document
The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The objectives of the Charity are achieved through a weekly
programme of engaging activities, camps, charitable and
comminity service activities throughout the year designed to
further the young people's personal development
Summary of the main activities in relation
to these objects
To support and subsidise activities within the Group an
Activity Fund is in place where sections can draw down
funds from it to help with the costs of the activities they run.
The value of the fund for each section is based on £30 per
member per year.
The Group invests in a fixed term desposit account an
amount of money to be agreed each year as a way of
earning a return on the capital it holds
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.		 The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The objectives of the Charity are achieved through a weekly
programme of engaging activities, camps, charitable and
comminity service activities throughout the year designed to
further the young people's personal development
To support and subsidise activities within the Group an
Activity Fund is in place where sections can draw down
funds from it to help with the costs of the activities they run.
The value of the fund for each section is based on £30 per
member per year.
The Group invests in a fixed term desposit account an
amount of money to be agreed each year as a way of
earning a return on the capital it holds
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

4 LT700001 (3rd December 2018)

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Get In 2022 - County Camp
London Camp 2022 - Cubs and Scouts Camp
Shooting Camp - Scout Camp
Beaudesert Camp 2022 - Cub and Scout Camp
Beavers Hut Camp
Dovetrek 2023 - District Scout Walking challenge
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 The Group held reserves of approximately £21,000 within
the main Group accounts, in additional to the £30,000 in
long term reserve, as well as approximately £21,000 in the
various Section accounts for the day to day operation of the
Section's activities at year end. This is at the desired level
Reserves Policy
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 6 months running costs,
circa £21,000, in addition to a long term reserve of £30,000
within a 12 month fixed term deposit account.
n/a

Further financial review details (optional information)

Youmay chooseto include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;		 The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Executive
considers the cash flow requirements.

Investment Policy
The Group's Income and Expenditure is relatively small and
as a consequence does not have sufficient funds to invest
in longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.

5 LT700001 (3rd December 2018)

Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
Austin Tovey Mark Riddington
Chair Treasurer
2
3
0
9
2
3
2 3 0 9 2 3

6 LT700001 (3rd December 2018)

Sor.tinii F Plans ftr future per¥Jd8 (dthls of any 8ignffl￿t to Stsction G Tho truste88 dedar8 that they hav• appThed the tru8tees' r8F*Jt atthio Signed on tehalfol Ihe trus Signaturn(¥) Full name(8) Austin T Math Riddin ton Po8hlon {eg Se•. Chotr) Chair Trea8Ltrer 6 LT7C¥JC(1113rd December 2018)

1st Alcester Scout Group (Charity no. 524560) Receipts and payments account

Year start date

Year end date

----- Start of picture text -----
For the year
01.04.2022 To 31.03.2023
from
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 14,700 12,530
Donations 1,170 953
Events 16,200 13,996
Legacies - -
Gift Aid 2,827 2,936
Other similar income - 110
Sub total 34,897 30,525
Grants
Maintenenace grant - -
Other grants - -
Sub total - -
Fundraising events (gross)
Street Market BBQ 1,318 -
Christmas Post 481 494
Terracycle 256 -
Easy Fundraising 63
Other fundraising activities - -
Sub total 2,118 494
Scout hut income
Hire of building - -
Hire of equipment - -
Other Scout hut income - -
Sub total - -
Investment income
Bank interest - 2
Building Society interest - -
The Scout Association Short Term Investment Service - -
Other investment income - -
Sub total - 2
Total Gross Income 37,015 31,021
Asset and investment sales, etc. - -
Total receipts 37,015 31,021
----- End of picture text -----

LT700002 (July 2021)

1 of 3

1st Alcester Scout Group (Charity no. 524560) Receipts and payments account

Year start date

Year end date

----- Start of picture text -----
For the year
01.04.2022 To 31.03.2023
from
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid on to District 5,627 4,888
Youth weekly programme and activities 1,854 2,599
Events and Camps 26,455 2,366
Adult support and training - -
Rent 4,000 1,000
Water and Sewerage - -
Electricity and Gas - -
Broadband Internet 465 441
Insurance 74 -
Repairs and Renewals - -
Activity Equipment - -
Camping Equipment 1,636 353
Printing and photocopying - -
Contribution to camp costs - -
Badges 1,793 745
Uniforms 46 413
AGM and trustee expenses - -
Donations 100 120
Admin 223 -
Other costs detail 3 - -
Sub total 42,275 12,925
Fundraising expenses
Street Market BBQ 323 -
Christmas Post - -
Terracycle - -
Easy Fundraising
Other fundraising costs - -
Sub total 323 -
Total Gross Expenditure 42,598 12,925
- -
Asset and investment purchases, etc.
Total payments 42,598 12,925
Net of receipts/(payments) - 5,583 18,096
Cash funds last year end 77,898 59,815
Cash funds this year end 72,315 77,898
----- End of picture text -----

LT700002 (July 2021)

2 of 3

1st Alcester Scout Group (Charity no. 524560) Receipts and payments account

Year start date

Year end date

----- Start of picture text -----
For the year
01.04.2022 To 31.03.2023
from
Statement of assets and liabilities at the end of the year
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Cash funds
Group - Treasurers Account 2,610 1,131
Group - Membership Account 18,758 35,335
Cubs - Pumas (Belgium) 3,761 3,761
Cubs - Panthers (France) 1,783 783
Beavers - Monday - 744
Beavers - Tuesday 1,458 2,289
Cubs - Panthers 5,323 8,104
Cubs - Pumas 4,196 3,474
Scouts - Macleans 922 1,744
Scouts - United 3,504 5,551
Group - NS&I Savings A/C - 14,984
Group - Fixed Term Deposit A/C 30,000 -
OSM Expense Cards Account - -
Cash/Floats - -
Total cash funds 72,315 77,898
(agree balances with receipts and payments account) ok ok
Other monetary assets
Interest in JV (Share of Alcester Guide and Scout Centre) 30,021 31,260
Tax claim
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total 30,021 31,260
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings - -
Motor vehicles - -
Scouting equipment, furniture etc 717 -
Other - -
Sub total 717 -
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - 20
Sub total - 20
Total net assets 103,054 109,179
----- End of picture text -----

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 23rd September 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature
LT700002 (July 2021)		 Print Name
Chair
Treasurer
Mark Riddington
Austin Tovey
3 of 3

LT700002 (July 2021)

1st Alcester Scout Group (Charity no. 524560) Receipts and payments account For the year 01.04.2022 To 31.03.2023 Statement of assets and liabilities at the end of the year 2022123 2021122 Unrnstrlct•d funds Cash funds Grou - Treasurer5 Account Grou - Membershi Cub8- Pumas Be ium Cub5- Panth8rs Francts Be8vers- B8av8rs- Tuesda Cub8- Panthers Cub5- Purnas Scoui$- Ma¢kna Scouts- Unit• Grou - NS&I Sg Grou - Fix8d T8rm il Alc OSM Ex nse C8rrJs Arth￿nI C8$lVFloaty 783 744 922 Tolal ca¥h frJnd¥ ok Other monèta Intsresl In JV Share ofAlwtsr C>Jkk aTrJ S￿1 Cgntr Tax clairn Dabts du• frc4n tho Coun Insurnnc• d•lrn lArea￿ts Sub total InV￿tMent I￿•ts Investrnenl - d•tail Quotod investrnents Cthr Invejlments-dètsil Sub tdAI Non monetsry *$•ts for cha Bad $loc Sho stock Other stcKk Land and buik1i Motor vehdes Scoutin Olher en furnllure etc 717 717 Ubllltl•• noi nses inryjrred b￿t not In¥￿¢¢d Suty8crf b.ens not Loan- detsil Othar Ilabllitss 20 subt￿ Totsl ngt as8•t• Th• ats0￿ r•ceipts •FKI plyments •¢¢¢unl #nd Slat•M￿ of agsets and Ilabllbtl•¥ wor• approwd by th? Tn￿t￿oI 3 datè ofth• Ex•cutfv• Cofflmllte• meellng that approwd th• accourt•l and 8lgnod on their hhalf by, Prwrt Nam8 Ausfr"n To¥8y Chair Malk RtrJJWon Tr8a5ufEr LTTCW)2 Juty 2￿21)

1st Alcester Scout Group (Charity no. 524560) Receipts and payments account

Fixed Asset Schedule

----- Start of picture text -----
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31
Gas triple burners £ 131.50 £ - £ - £ - £ - £ - £ - £ - £ -
2x Vango Skye 500 tents £ 345.95 £ - £ - £ - £ - £ - £ - £ - £ -
1x Vango refurbed Apollo 500 tent £ 110.00 £ - £ - £ - £ - £ - £ - £ - £ -
1x Vango refurbed Apollo 500 tent £ 130.00 £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ -
Total Assets Purchased in Year £ 717.45 £ - £ - £ - £ - £ - £ - £ - £ -
2022/23 £ 717.45 £ 717.45
2023/24 £ 478.30 £ 478.30 £ -
2024/25 £ 239.15 £ 239.15 £ - £ -
2025/26 £ - £ - £ - £ -
2026/27 £ - £ - £ - £ -
2027/28 £ - £ - £ - £ -
2028/29 £ - £ - £ - £ -
2029/30 £ - £ - £ - £ -
2030/31 £ - £ - £ - £ -
2031/32 £ - £ - £ -
2032/33 £ - £ -
Assets Purchased
Depreciting Value
----- End of picture text -----

1nthpeTr￿ examlnerfs report to tht trustees of Akestef Sctyrt Gr￿P Stthrt c￿fid1 I report to the trustees on my examlnatton of the accounts of the 1° Alcester Scout Group for the year ended 31. March 2023. Rewolbllltles and basls of report As the charlty trustees of the l Alcester Scout Group you are responsible for the preparation of the accounts in accordance with the requlrements of the Charltles Act 2011 ('the kv). I report In respert of my examlnation of the l Alce5ter Scout Group accounts carrFed out under section 145 of the 2011 Act and in carrwng out my examination I have followed all the applkable Dirertions Elven by the Charity Commission under section 14515)Ibl of the Art. Independent examlnees statement I have cornpleted my examination. I conflrm that no material matters have come to my attentFon In connettion wlth the examlnation glvlng me cause to belleve that In any materlal respect l. accounti￿ record5 were not kept in respect of the I" Al￿ter Scout Group as required by sertion 130 of the Act. or 2. the accounts do not accord with those records," or I have no concems and have corne across no other matters in connertlon with the examination to whith attention should be drawn in this report Sn order to enable a proper understsnding of t accounts to be reached. Signed: Name: Rebecca Barrett Relevant professional qualificatlon or rnernbershlp of professlonal Ix)dies (If any): AAT Address: 5 Klnwarton Close, Al￿Ster, WarwkkshSre 849 6FE Oate: 181LV)n023