||||||||||
|---|---|---|---|---|---|---|---|---|
|**Trustees' annual report for the period**|||||||||
|**From**||1stApril 2021||||**To**|31stMarch 2022||
||||||||||
|**Charity name**||||1stALCESTER SCOUT GROUP|||||
|**Registered charity number (if any)**||||524560|||||
|**Charity's principal address**||||C/O Mr
Mark Riddington|||||
|||||56 Gerard Road, Alcester|||||
|||||Warwickshire|||||
|||||**Postcode B49 6QQ**|||||
|**Names of the charity trustees who manage the charity**|||||||||
||**Trustee name**||**Office (if any)**||**Dates acted if not**
**for whole year**|||**Name of person (or**
**body) entitled to**
**appoint trustee**|
|1|Mr Austin Tovey||Chairman||||||
|2|Mr Michael Dean||Membership
secretary||||||
|3|Mr Jonathan Billington||Treasurer||01.04.21 -
06.09.21||||
|4|Mr Mark Riddington||Treasurer||06.09.21 -
31.03.22|||1st Alcester Scout
Group Exec
Committee|
|5|Mrs Kelly Ronnenburg||Secretary||||||
|6|Mr Richard Clark||||||||
|7|Mr Stephen Bennett||||||||
**----- Start of picture text -----**
8 Mrs Jane Tovey
9 Mrs Sue Berry
10 Mr Mark Berry
11 Mrs Tina Bennett
12 Mr David Smith
**----- End of picture text -----**
**Bankers** Lloyds Bank plc 22 Bridge Street, Stratford upon Avon, CV37 6AG
||**Structure, governance**|**Structure, governance**|**and management**|**and management**||
|---|---|---|---|---|---|
||Type of governing document|||The Group's governing documents are those of the The Scout||
|||||Association. They consist of a Royal Charter, which in turn||
|||||gives authority to the Bye Laws of the Association and The||
|||||Policy, Organisation and Rules of The Scout Association.||
||How the charity is|||The Group is a trust established under its rules which are common||
||constituted|||to all Scout Groups||
||Trustee selection methods|||Trustees are appointed in accordance with the Policy Organisation||
|||||and Rules of The Scout Association||
|||||||
||**Objectives and activities**|||||
||Summary of the|The||objects of the Group are to deliver a programme of stimulating||
||objects of the charity|and||educational activities to the young people that are its members||
**Achievements and performance**
Major activities and With the lifting of the Covid-19 restrictions and lockdown requirements, achievements of the the events of the year were able to start to return to normal, with sections charity during the year. meeting again in person for the weekly programme of activities and some camps being able to be held again. Initial payments were made for the Get In 2022 County Camp to be held in 2022-23. The membership of the group was 118 young people in March 2022, which is down on 138 at the end of the previous year, but the numbers are starting to rise again.
## **Financial review**
|**Financial review**|**Financial review**|
|---|---|
|Policy on reserves|The policy of the Group regarding reserves is to hold sufficient to meet
any unforeseen expenditure that may occur. The trustees currently set the
reserve at £15,000. The trustees identify and review the major risks to
which they believe the Group is exposed and have established procedures
to mitigate them. There are no funds in deficit.|
Further financial review details:
A joint committee, including representatives from the executive committee of the Group, manages the Headquarters building and the Group’s interest in this joint venture is shown in the statement of financial activities. The other party in the joint venture is the local Girl Guides association.
As agreed at the 1st Alcester Scout Group Exec meeting on 11th July 2022, from this financial year onwards, there has been a change in accounting policy for the representation of the share of the Leasehold, Land and Building value. In previous years a depreciating share of the original building construction costs was shown in the Leasehold, Land and Buildings entry. However as the land is owned by the Moorfield Trust with a lease granted to the Guides Association, with no ability to sublet the land, there is no value to 1st Alcester Scouts Group in the Land or Lease. Additionally, although the building had a cost to construct, it has no value because at the end of the lease it will be taken over by the Moorfields Trust.
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
**----- Start of picture text -----**
Signature
Full name Austin Tovey
Position Chairman Date 31st October 2022
**----- End of picture text -----**
||**1st Alcester Scout Group**|**1st Alcester Scout Group**|**1st Alcester Scout Group**|**1st Alcester Scout Group**|Charity No|524560||
|---|---|---|---|---|---|---|---|
||Annual accounts for the period|||||||
||**01-Apr-21**
**From**||**To**
**31-Mar-22**|||||
|||||||||
|**Section A**|**Statement**|**of financial activities**||||||
|**Recommended**
**categories by activity**
**Details of own**
**analysis**
**Incoming resources (Note 1)**
**Incoming resources from**
**generated funds**
Voluntary income
Donations
Activities for generating
funds
Events, activities &
camps
Investment income
Bank interest
Incoming resources from
charitable activities
Subscriptions
**Other incoming resources**
Grants & refunds
**Resources expended (Note 2)**
**Costs of Generating Funds**
Costs of generating
voluntary income
Fundraising trading
costs
Investment
management costs
Charitable activities
Governance costs
Capitation
Other resources
expended
**_Net incoming/(outgoing) resources before_**
**_other recognised gains/(losses)_**
**_Total incoming resources_**
**_Total resources expended_**
**_Net incoming/(outgoing) resources before_**
**_transfers_**
**_Share of gross incoming resources from_**
**_joint venture_**
**_Group incoming resources_**
**Gross transfers between funds**
**_Total funds carried forward_**
**Other recognised** **gains/(losses)**
Gains and losses on revaluation of fixed assets for
the charity’s own use
Net interest in the results for the year of joint
ventures
Gains and losses on investment assets
**_Net movement in funds_**
**Total funds brought forward**||**Unrestricted funds**
**£**|**Interest in**
**joint venture**
**Restricted**
**income funds**
**Endowment**
**funds**
**£**
**£**
**£**|||**Total this year**
**£**|**Total last**
**year**
**£**|
|||-||-|-|-|-|
|||953||-|-|953|1,100|
|||14,600|-|-|-|14,600|5,002|
|||2|-|-|-|2|107|
|||15,466|-|-|-|15,466|17,688|
||||5,334|-|-|5,334|12,943|
|||31,021|5,334|-|-|36,354|36,839|
|||||||(5,334)|(13,568)|
|||||||31,021|23,271|
|||||||||
|||-||-|-|-|-|
|||-||-|-|-|-|
|||-||-|-|-|-|
|||-||-|-|-|-|
|||8,037||-|-|8,037|7,194|
|||4,888||-|-|4,888|5,940|
|||-||-|-|-|-|
|||12,924||-|-|12,924|13,134|
|||18,097||-|-|18,097|10,137|
|||-||-|-|-|-|
|||18,096.62||-|-|18,097|10,137|
|||||||||
||||(50,328)|||(50,328)|(294)|
|||-||-|-|-|-|
|||-||-|-|-|-|
|||18,097|(50,328)|-|-|(32,231)|9,843|
|||59,815|81,588|-|-|141,403|131,559|
|||77,911|31,260|-|-|109,171|141,403|
## **Section B Balance sheet**
|**Fixed assets**
**Tangible assets (Note 3)**
**I****_nvestments_ (Note 4)**
**_Total fixed assets_**
**Current assets**
**Stock and work in progress**
**Debtors (Note 5)**
**(Short term) investments**
**Cash at bank and in hand**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year (Note 6)**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year**
**Provisions for liabilities and charges**
**_Net assets_**
**Funds of the Charity**
**Unrestricted funds**
**Interest in joint ventures**
**Restricted income funds**
**Endowment funds**
**_Total funds_**
Signed by one of the trustees on behalf of all
the trustees||**Unrestricted**
**funds**
**Interest in**
**joint venture**
**£**
**£**|**Unrestricted**
**funds**
**Interest in**
**joint venture**
**£**
**£**|**Restricted**
**income**
**funds**
**£**|**Endowment**
**funds**
**£**|**Total this year**
**Total last**
**year**
**£**
**£**|**Total this year**
**Total last**
**year**
**£**
**£**|
|---|---|---|---|---|---|---|---|
|||-||-|-|-|1|
|||-|31,260|-|-|31,260|81,589|
|||-|31,260|-|-|31,260|81,590|
|||||||||
|||-||-|-|-|-|
|||-||-|-|-|-|
|||14,975||-|-|14,975|14,974|
|||62,955||-|-|62,955|45,064|
|||77,930||-|-|77,930|60,038|
|||||||||
|||20||-|-|20|224|
|||||||||
|||77,910||-|-|77,910|59,814|
|||||||||
|||77,910|31,260|-|**-**|109,171|141,403|
|||||||||
|||-||-|-|-|-|
|||-||-|-|-|-|
|||||||||
|||77,910|31,260|-|-|109,171|141,403|
|||||||||
|||77,911||||77,911|59,815|
|||-|31,260|||31,260|81,589|
|||||-||-|-|
||||||-|-|-|
|||||||||
|||77,911|31,260|-|-|109,172|141,403|
|||||||||
|||Signature|||Date of
approval
Print Name|||
||||||Mark Riddington||03/11/2022|
|||||||||
**Section C Notes to the accounts**
## **Note 1 Analysis of incoming resources**
|**Voluntary income**
**Investment income**
**Incoming resources from**
**charitable activities**
**Activities for generating funds**|**Analysis**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**|
|---|---|---|---|
||Donations|953|475|
||**Total**|953|475|
|||||
||Christmas post|494|690|
||Camps and trips|13,996|4,142|
||other|110|170|
||**Total**|14,600|5,002|
|||||
||bank interest|2|107|
||Post office account interest|-|-|
||**Total**|2|107|
|||||
||Subscriptions|12,530|14,220|
||Gift aid onsubscriptions|2,936|3,468|
||**Total**|15,466|17,688|
## **Note 2 Analysis of resources expended**
|**Governance costs**
**Charitable activities**|**Analysis**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**|
|---|---|---|---|
||Premises|1,000|400|
||Camps|2,366|-567|
||Equipment, uniforms|766|3,176|
||Activities|3,344|3,395|
||Donations|120|328|
||Internet access|441|462|
||Depreciation|-|-|
||**Total**|8,037|7,194|
|||||
||Capitationto ScoutsAssociation|4,888|5,940|
||**Total**|4,888|5,940|
**Section C Notes to the accounts (cont)**
## **Note 3 Tangible fixed assets**
## **3.1 Cost or valuation**
|**3.1 Cost or valuation**|||||||
|---|---|---|---|---|---|---|
|Balance brought
forward
Additions
Revaluations
Disposals
Transfers
Balance carried
forward|**Freehold land**
**& buildings**
**£**|**Other land &**
**buildings**
**£**|**Plant,**
**machinery**
**and motor**
**vehicles**
**£**|**Fixtures,**
**fittings and**
**equipment**
**£**|**Payments on**
**account and**
**assets under**
**construction**
**£**|**Total**
**£**|
||-|-|-|5,687|-|5,687|
||-|-|-|-|-|-|
||-|-|-|-|-|-|
||-|-|-|-|-|-|
||-|-|-|-|-|-|
||-|-|-|5,687|-|5,687|
## **3.2 Accumulated depreciation and impairment provisions**
|**Basis**
**Rate**
Balance brought
forward
Depreciation charge
for year
Impairment provisions
Revaluations
Disposals
Transfers*
Balance carried
forward
Brought forward
Carried forward
**3.3 Net book value**||||Straight line|||
|---|---|---|---|---|---|---|
|||||3 years|||
||-|-|-|5,687|-|5,687|
||-|-|-|-|-|-|
||-|-|-|-|-|-|
||-|-|-|-|-|-|
||-|-|-|-|-|-|
||-|-|-|-|-|-|
||-|-|-|5,687|-|5,687|
||||||||
||-|-|-|-|-|-|
||-|-|-|-|-|-|
## **3.4 Revaluation**
No assets have been re-valued during the year, but old fully depreciated assets have been written off
## **Note 4 Interest in joint venture**
|**Assets**
Creditors
Net current assets
Leasehold land and buildings
Cash & bank
Prepayments and accrued income
Long term loan from the Scouts Association|**This year**
**£**|**This year**
**£**|**last year**
**£**|**last year**
**£**|
|---|---|---|---|---|
|||-||52,851|
||31,260|-|28,738|-|
||-|-|-|-|
||31,260||28,738||
||-||-||
|||31,260||28,738|
|||-||-|
|||31,260||81,589|
The joint venture is the Alcester Guides and Scouts Centre, which is managed by a committee on behalf of the Guides and Scouts , each of which has a half share of the assets and equal representation on the committee.
As agreed at the 1st Alcester Scout Group Exec meeting on 11th July 2022, from this financial year onwards, there has been a change in accounting policy for the representation of the share of the Leasehold, Land and Building value. In previous years a depreciating share of the original building construction costs was shown in the Leasehold, Land and Buildings enter. However as the land is owned by the Moorfield Trust with a lease granted to the Guides Association, with no ability to sublet the land, there is no value to 1st Alcester Scouts Group in the Land or Lease. Additionally, although the building had a cost to construct, it has no value because at the end of the lease it will be taken over by the Moorfields Trust.
## **Note 5 Debtors and prepayments**
|**Trade debtors**
**Amounts due from subsidiary and associated**
**undertakings**
**Other debtors**
**Prepayments and accrued income**
**Analysis of debtors**
**Total**|**Amounts falling due within**
**oneyear**
**Amounts falling due after**
**more than oneyear**|**Amounts falling due within**
**oneyear**
**Amounts falling due after**
**more than oneyear**|**Amounts falling due within**
**oneyear**
**Amounts falling due after**
**more than oneyear**|**Amounts falling due within**
**oneyear**
**Amounts falling due after**
**more than oneyear**|
|---|---|---|---|---|
||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**|
||-|-|-|-|
||-|-|-|-|
||||-|-|
||-|-|-|-|
||-
|-|-|-|
## **Note 6 Creditors and accruals**
|**Note 6 Creditors and accruals**|||||
|---|---|---|---|---|
|**6.1 Analysis of creditors**
**Loans and overdrafts**
**Trade creditors**
**Amounts due to subsidiary and associated**
**undertakings**
**Other creditors**
**Accruals and deferred income**
**Total**|**Amounts falling due within**
**oneyear**||**Amounts falling due after**
**more than oneyear**||
||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**|
||-|-|-|-|
||-|-|-|-|
||-|-|-|-|
||-|113|-|-|
||20|112|-|-|
||20
|224|-|-|
**6.2 Security over assets**
No loan, overdraft or other creditor holds a charge or other security over any assets of the charity
Independent examlnerfs report to the trustees of l Alcester Scout Group Scout Councll
l port to the trustees on my examlnation of the accounts of the I" Alcester Scout Group for the
vear ended 31" March 2022.
Re5ponslbllltles and basls of report
A5 the charity trustees of the l Alcester Scout Group you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 20111'the ACYI.
I report in respect of my examination of the I" Alcester Scout Group accounts carried out under
section 145 of the 2011 Act and in carrylng out my examination I have followed all the applicable
Directions glven by the Charity Commlssion under sectlon 14515llbl of the Art.
Independent examlnerfs 5tatemefit
I have completed my examination. I confirm that no material matter5 have come to my attention in
connection with the examination giving me cause to believe that in any material respect..
l. accounting records were not kept in respect of the 1° Alcester Scout Group as required by section
130 of the Act: or
2. the accounts do not accord with those records,- or
3. the accounts do not comply with the applicable requirements concerning the form and content of
accounts set out in the Charities (Accounts and Reports) Regulation5 2C)8 other than anv
requirement that the accounts give a 'true and fair view which is not a matter considered as part of
an independent examlnation.
I have no concerns and have Corne across no other matters In connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Signed:
Name.. Rebecca Barrett
Relevant professlonal quallflcatlon or membershlp of professional bodies {If any): AAT
Addre55: S Klnwarton Close, Alcester, Warwlckshlre B49 6FE
Date: 0810912022