## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**||**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||| |**Section A**|||**Reference and administration details**|||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st Bilston Scout Group
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3|||||||||||| ||||1st Bilston Scout Group|||||||||||| ||||Denis Evans Building|||||||||||| ||||3,CarnabyStreet,Bilston|||||||||||| ||||Postcode||||W||V|1|4|6|R|G| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Chris Davies|Chair|| ||Stuart Evans|Ex-officio|| ||Deborah Evans|Secretary|| ||Sharon Coper|(co-opted)|| ||Dave Butler-Hollington||| ||LesleyLeonard||| ||Steven Leonard||| ||Victoria Macmanomy||| ||Denis Evans|(co-opted)|1.4.23 - 1.6.23| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Auditor|Keith Lister|| |||| |||| |||| 1 LT700001 (27 February 2024) ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 8 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. 2 LT700001 (27 February 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
In the next quarter the Group Trustee Board will formally
identify the major risks to which they believe the Group is
exposed, these will be reviewed and systems established to
mitigate against them. The initial areas of concern that have
been identified for review are:
Loss of leaders - in particular the Group Lead Volunteer who
is presently covering several roles.
Damage to the building, property and equipment.
Injury to leaders, helpers, supporters and members.
Reduced income from fund raising.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||We are a group that has been in existence for 116 years, so
continue to deliver Scouting, with group events and activities
and via section programs that young people want to take
part in and enjoy.| 3 LT700001 (27 February 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
You**may choose**to include further|



Volunteers do not take any payment for their time delivering
programs and activities.
General expenses are also not claimed.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||

We have had a fantastic year, beginning with the Kings
Coronation and memorial/hut naming event.
Each section remain at capacity, with ongoing waiting lists
for Cubs (capacity) and Beavers (age).
Each section is also extremely active, with varied programs
and a mix of on and off site activities.
Fundraising for the third phase of the refurbishment program
has been successful with some monies spent and others
earmarked.| |**Section E**
**Financial Review**|**Section E**
**Financial Review**| |---|---| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £11,000.
The Group held reserves of approximately £30,000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by the
pending refurbishment work (fundraised for)| 4 LT700001 (27 February 2024) Quantify and explain any designations Redecoration and kitchen refurbishment funded and pending Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) |information, where relevant, about:
• investment policy and objectives;
You**may choose**to include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;|
**Investment Policy**
Our funds are primarily generated from subscriptions,
charitable trust applications and donations and local
fundraising events.




Our expenditure has covered the groups running costs,
capitation, utilities etc alongside the refurbishment work that
we have conducted a fundraising program for.
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||We need to finish the third phase of refurbishment, with
redecoration of the hut and a modernised kitchen.
We also need to fundraise for a new boiler and some items
of equipment.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) S Evans C Davies D Evans Full name(s) Stuart Evans Chris Davies Deborah Evans 5 LT700001 (27 February 2024) |Position (eg Secretary, Chair)
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4|||||||| |||2|0|0|4|2|4|| 6 LT700001 (27 February 2024) ## **1ST BILSTON SCOUT GROUP INCOME AND EXPENDITURE ACCOUNT 1ST APRIL 2023 TO 2ND APRIL 2024** |**2022/2023**||**2023/2024**||**2022/2023**||**2023/2024**|| |---|---|---|---|---|---|---|---| ||||||**HALL RUNNING COSTS**||| |£0.00|Brownies & Rainbows|£500.00||£867.05|Water Rates|£748.22|| |£250.00|Explorer Scouts|£0.00||£416.27|Electric|£1,012.52|| |£0.00|Foyle Foundaton|£5,000.00||£9,161.98|Gas|£1,303.88|| |£0.00|Rotary Club|£500.00||£654.53|Insurance|£681.13|| |£750.00|E D Bussey Trust|£1,000.00||£1,011.45|Cleaning/Gardening|£1,094.64|| |£0.00|Asda Youth Fund|£400.00||£15,123.65|Building Works and Repairs|£290.31|| |£0.00|Baron Davenports Trust|£1,500.00||£0.00|Go Pak (Tables and Chairs)|£5,251.43|| |£0.00|James Beate Trust|£750.00||£0.00|Doors 4 Security (Fire Door)|£629.34|| |£0.00|Grimmit Trust|£600.00||||**£11,011.47**|£11,011.47| |£0.00|W'ton Council Survey|£200.00|||**SUNDRY RUNNING COSTS**||| |£0.00|Heart of England Trust|£5,000.00||£117.92|Water night|£85.36|| |£0.00|W'ton Council Coronaton|£250.00||£454.35|Celebraton & Badges|£283.26|| |£120.00|Hall and Chair hire|£810.00||£105.51|Statonary and 1st Aid|£39.98|| |||**£16,510.00**|£16,510.00|£20.00|Lotery Registraton|£20.00|| ||**SUBSCRIPTIONS**|||£140.40|Website|£140.40|| |£1,968.04|Scouts|£2,160.00||£53.88|Online Scout Manager (OSM)|£54.06|| |£2,762.11|Cubs|£2,984.96||||**£623.06**|£623.06| |£2,235.47|Beavers|£2,427.86|||**FUND RAISING**||| |||**£7,572.82**|£7,572.82|£968.18|Bonfre Night|£999.53|| ||**OTHER INCOME**|||£132.93|Bingo|£64.93|| |£28.12|Interest|£145.08||£1,333.74|Memorial/Coronaton|£517.63|| |£0.00|Gif Aid|£2,170.88||£0.00|Scratch Cards|£9.90|| |£4.50|Badges & Woggles|£1.50||||**£1,591.99**|£1,591.99| |£2,426.71|Bonfre Night|£2,852.56||£2,448.00|CAPITATION|£2,800.00|| |£405.00|Bingo Night|£89.00||£1,258.49|Scouts For Running Costs|£1,440.00|| |£0.00|Christmas Rafe|£80.00||£1,825.68|Cubs for Running Costs|£1,984.96|| |£0.00|Water Night (on night proft)|£16.72||£1,433.42|Beavers Running Costs|£1,618.86|| |£0.00|Britsh Gas refund|£132.11||||**£7,843.82**|£7,843.82| |£0.00|Pozitve Energy refund|£6,748.83|||||| |£0.00|Coronaton Rafe|£108.00|||||| |£0.00|Scratchcards|£285.00|||||| |||**£12,629.68**|£12,629.68||||| ||||**£36,712.50**||||**£21,070.34**| ||Non cleared cheque||£20.00||Income over Expenditure||£15,662.16| ||||**£36,732.50**||||**£36,732.50**| 1st Bilston Scout Group Balance Sheet 01.04.2023 to 02.04.2024 ||2022/23||2023/24| |---|---|---|---| |Deposit account|£9,967.89||£14,682.20| |Current account|£4,891.82||£15,865.41| |Cash|£115.63||£89.89| ||**£14,975.34**||**£30,637.50**| ||||| |Income over expenditure|£15,662.16||| ||||| Confirming the accounts have been checked as correct **Signatures** Stuart Evans - GSL and standing Treasurer Keith Lister - Auditor ￿l￿￿on￿￿￿jrGi0uP É14.Gil.10 E459'. 45h £59.E8 £a1657JO £14 975.14 Siuirttv•r4.asL4Dd ilindiAITT•¥4Ni IIIIAIL+ tsy BILSTON StOUT GAOUP INCOMEANg EXPENDtnJRE A¢¢OUf4T 1ST APRIL2023 TO 2NDAPRiL 2014 201¥2023 Z02312024 202112023 202312024 HALLRUNNIWG C05T5 £867.05 Water Bates EO.00 Br4wriÈs & R3inbows E25Q).￿ Explwer kou15 £0.00 £O.OD Rotary Club E75D.W E D Biissey Trust £0. A5da YoJth Fund £0.00 8arun DavegportsTrusl £o.c James BeaitieTru8t £o.cM) £0. w'i¢D C4uncll 5urvev £or Heart of EnilaThd Trult Éo. W'ICD Councll C¥ronaiion £12n.QQ H8118ntr Ch41. hlre £5M.QO £0. £5.￿￿.(1] £5QO.OQ £748.22 £L012.52 £1,303.88 £681 13 £1,094.64 £29D,31 £5.251 45 £629.34 £llnll.47 £11,011.47 £9,161.98 Gas E654.53 Insurance £1,011.45 Cleanin8lGarden.ni E15,123.65 8ulldln8 Work5 and r¢Èp3',rs É¢.00 Go Pak (rabies and Chaiisl £C.Lb) 04¥r5 4 Security IFSre OoDrl E400 00 U.500 CO E750.00 £600.00 £200.00 ,000.ty) f25D.00 £BIO.CO £16.910.tJO £16.SID.OJ SUNDAY RUNNING COSTS ElJ7.Y2 Water Th.8ht E4Y.35 Cfrl¢bration & B•d¥e5 £8S.36 É283 26 £39 98 É20.OD Lotlery Aei151-aiion E140.49 Weèslie É53 88 Online Scout Vanai¢r los￿.) SU85CRIPTION5 £1.968.04 Sc¢Jts £2.762.11 Cub6 £2,239.47 8•Jvws £140.40 £54.06 623.C £2,160.￿) E3,984.96 É2,427.86 17.571,82 £7572.82 £623,06 FUNO RAISINq É968.18 Bonfir@ Nltht 132.93 Blnio £1,333.74 MomorSallC•r4n•r4¢ £o.c Scr•t£h Cird¥ ÉgY9.S3 .93 E517.63 £9.90 É1,591.99 £1,591.99 E2,800.00 £L44D.00 £1.984.96 £1.618.86 ¢7,443.82 £7,843.82 OTHE8 IWCOME £28.11 Inter•rt ÉO.LkJ Glft Ai £4.50 8Jdie5 & VI￿1•5 £2,42fj.71 6¢nflr* Nl8hl £405.￿ Bln80 Nllht Éo. Chr.51￿3S Rallli EO.[ £O.L £o.tr) £o.th) £O.L¥) É145.08 £2.170. i1.$0 £>.852 56 É89.C £2.448,OJ CAPI-AnON £1,258.49 Seouls F¢. lutynlni Costs 1,825.68 Cub5 lor fiunniDI Cosii £1.4Y3.42 8oavers Aunn n8 C¢sts £16.72 E132.11 £6.748.83 £108.00 1285.00 £II629.61 £12.629.6B CorDNtlon Raffl• Scraithtards 136,712.SQ £2Q. 36.733. 1,070.J4 £15,6S2.L6 U6,712.$0 N¢n (i i Lori Tr,Ins,?ction5 Lb7778 2)ISdbl ) 1 115.86541 .[1.8 097".873915115 li1￿Q￿ É19.238 40 199?18 30S5A214 E14,238 40 'ATI8 PLUS {lJ,41940 %IOLvfKHI%ip7014 IAST IN) ¢0 É1).486 70 POZITII'I EF4£RGY £16.386 7 *STIONIS J.L'l'.I') E16.lJifi 17 TFR PIUS £1692136