Scouts Tamworth TAMWORTH DISTRICT SCOUT COUNCIL TRUSTEES, ANNUAL REPORT AND ACCOUNTS For the period from 0110412024 to 3110312025
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 Reference and administration details Chari name The Scout Association re istered number Re istered Chari number Chari rinci l address Tamworth District Scout Council 15216 524546 Moor Bur Deltic Off Silver Link Road Glascote Heath Tamworth B77 2DU ess Activit Centre ames of the Chari Trustees who mana e the Cha Trustee name Appoinlment Dates acted rf not forwhole ear Name of person lor body entitled to a oint trustee Tamworth Dislricl Lead VolUnteeramw0rth District Scout Council County Lead Volunteer Mr R Kingstone District Chair Mr S Smith Lead Volunteer Mr J Hall District seCretsryrstee Tamworth District TrUsteearnw0rth District Scout Council Tamworth District TrUsteeSarnw0rth Distrtct Scout Council Tamworth District Lead Volunteer Mr P Seedhouse District Treasurer Ms S weSell District Expiorer Scout Commissioner Until 27 September 2024 Until 27 September 2024 Until 27 September 2024 Until 27 September 2024 Until 27 September 2024 Until 27 September 2024 Until 27 September 2024 Until 27 September 2024 Miss H Allison Trustee Tamworth District Scout Council MrT Bounds Trustee Tamworth District Scout Council Mr C CarNvright Trustee Tamworth District Scout Council Mr M Harvey Trustee Tamworth District Scout Council Mr A Jenkins TTUStee Tamworth District Scout Council Mrs C Lang Trustee Tamworth District Scout Council Mrs M Shuttler Trustee Tamworth District Scout Council Mr K L8ng Trustee Tamworth Distrtct Scout Council Mr R Ward TTUSteo Tamworth District Scout Council Mrs F Rouse Trustee From 27 September 2024 Until 15 March 2025 Tamworth District Scout Council Mr D Seedhouse Trustee From 27 September 2024 Tamworth District Scot Council
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 Names and addresses of advisors Type of advisor Bank Name The Co-operative Bank Redwood Bank Limited Address 42143 Greengate Street, Stafford ST16 2JA Suite 101, The Nexus Building, Broadway, Letchworth Garden City. Hertfordshire, SG6 3TA. Investment Bank Accountants Tomkinson Teal LLP Hanover Courl, 5 Queen Street, Lichfield, Staffs WS13 6QD
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 Structure, governance and management.. Description of the Charity's Trusts Type of governing Our governing documents are those of The Scout Association. document They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Associalion ("POR°) and the Tamworth District Scout Council Constitution which sets out meeting quorums, produre and membership of committees. We are a body foed and recognised by The Scout Association under its Royal Charter. How the Charty is constituted Trustee selection methods The District Lead Volunteer is appointed by The County Lead Volunteer. The District Chainnan is nominated by the District CommissionerlDistrict Scout Council. The District Explorer Scout Commissioner, the District Scout NeOrk Commissioner, and the District Youth Commissioner, because of their roles automatically become ex-officio members. (Currently the Nelwork and Youth Commissioner roles are vacant and are being overseen by the Deputy District Commissioner 14 - 25 years). The District Secretary and District Treasurer are appointed by the TrusteeslDistrict Scout Council All other Trustees are either.. elected at the Annual General Meeting of the Charity., or are c0P1ed by the Trustees. Additional governance issues The Charity, which is an educational Charity, is managed by the Charity Trustees. As Charity Trustees they are responsible for complying with legislation applicable to Charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Trustees are required to complete all mandatory training for this role within 5 months of their appointment unless they have already completed the requisite training in another role. Disclosure and Barring Service checks are Caled out prior to commencement of Trusteeship These checks are repeated every five years in line with POR. New Trustees complete a Trustee Eligibility declaration at the start of their term of offi. The Trustees give their time voluntarily and receive no remuneration. Travelling and any other reasonable expenses are paid when claimed and fully vouched.
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 The Trustees have a duty to report on the Charity's public benefit in the Annual Report. They have assessed aims, activities, and charitable objectives, which are to actively engage and support young people in their personal development. empowering them to make a positive contribution to society. The Trustees believe that the Charity has met the Charity Commission's public benefrt criteria for both the advancement of education and the advancement of citizenship or community development. The Scouting Movement complies with the two key principles set by the Commission with regard to public benefit.. 1) Identifiable benefit: The way in which Scouting is carried out helps young people develop towards their full potential., this benefit is directly linked to the Purpose of Scouting. 2) Public benefit: Scouting is a national Movement open to young people aged from 4-25. Full membership is restricted to young people and adults who are willing to make the Scout Promise. There are funds available for uniform and activities so that young people are not excluded from activities if they are unable to pay. Any private benefits of Scouting are incidental. The benefts of Scouting are further demonstrated throughout this report. The Trustees have completed a review of the major risks to the Charity and have annual renewal procedures in place to manage any risks. Systems are in place to provide reasonable assuranrEs againsl material mismanagement or loss.. these include 2 signatories for all payments and comprehensive insurance policies to ensure that Insuran risks are covered. The Charity is not dependent on any donors. Objectives and activities Summary ofthe Purpose: objectives of the Scouting in Tamworth exists to actively engage and support young people in Charity as set out in their personal development, empowering them to make a positive contribution to its goveming Society. documents Values: Scouts are guided by these values.. Integrity- Act with integrity- we are honest, trustworthy, and loyal. Respect - Have self-respect and respect for others. Care - Support others and take care of the world in which we live. Belief - Explore our faiths, beliefs, and attitudes. Co-operation - Make a positive difference" to Co-operate with others and make friends. The Scout Method: Scouting lakes pla when young people, in partnership with adults, work together based on the values of Scouting and enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing
Tamworth District Scout Council Trustees. annual report year lo 31 March 2025 share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary ofthe main activitie5 undertaken for the public benefit in relation to these objects In planning Scouting activities for the year, the Charity Commission's guidance on public benefit is considered at Trustee meetings. The focus of activities is to deliver a programme of youth orientated activities, the King's Scout Awards and the Duke of Edinburgh Awards Scheme. This benefits young people by developing their Self-confiden and social skills, alongside practical IT skills and life skills as envisaged in the nalional Vision. Support to adult volunteers is provided through training and development. Scouts welcome all people regardless of personal background, faith, gender, or personal circumstances. The Charity continues to operate the Moor Burgess Activity Centre also known as the District Activity Centre (°DAC°) for the benefit of Scouting and the wider community in the Tamworth Area. The Trustees are grateful to those organisations who continue to use the DAC. Additional details of objectives and activities Contribution made by volunteers A great contribLrtion has once again been made by adult volunteers. The Charity and Trustees are extremely grateful for the many hours our volunteers have spent listening to and encouraging our young people and working with them. Wrthout this valuable contribution of time, energy, and expertise young people would not have been able to achieve so muth. The Trustees also want to acknowledge the considerable amount of time and effort put in by many people to the continued operation, administration, and maintenance of the DAC.
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 Achievements and performance Summary of the main achievements of the Charity during the year. The past year has seen Scouling continue to thrive in Tamworth and provide Skills for Life for around 700 young people from the town. In the nine Scout Groups and the Explorer Scout Unit young people are getting unique experiences, adventure and skills learning, supported by a dedicated team of adult volunteers. This year has seen us transfomi to the new UK-wide Teams approach to volunteering which will hopefully help us to attract. welcome and retain more volunteers than ever before, providing even more opportunities for young people and lightening the load on existing teams. Challenges currently fad include all volunteers learning a new and unfamiliar adult membership system which was introduced irtr November 2024, the need lo recruit more volunteers across the District and bringing in the biggest changes to the strudure of Scouts since 1967. The work of the Scout Groups and Explorer Scout Unit continues to be supported by the Board of Trustees, the 14-24 Team, the newly fomed District Programme Team and the District Support Team. The District Volunteer Development Team is currently in its infancy but has rentlY grown roots and will be developed throughout the coming year. Tamworth continues to have an established Presen in the town and the community and Scouts attracts regular new member enquiries. steve Smith District Lead Volunteer
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 11 Financial review Brief statement on the Charily's policy on serves During the year. the Trustees have continued to consider the amount held in the light of its legal duty to apply charitable funds within a reasonable amount of time of reIving them. The Trustees have also reviewed the continuing need to ensure that the DAC is kept up to standard and the need to consider the financial arrangements of the Groups within the District. The Reserves Policy covers these aspects. Further financial review details The main sources of funds are the District Levy which is paid by Groups based on the number of young people declared on the Groups. Annual Return along with Income for use of the DAC and activities undertaken within the DAC and events organised by volunteers. Most of the income is applied to the activities provided for young people. POR sets out the way funds may be invested. The Trustees have adopted a low- risk strategy to the investment of funds. All funds are held in Gash using only mainstream banks. The Trustees regularly monitor the levels of bank balanS and interest rates received to ensure that the Charity obtains maximum value and income from its banking arrangements. The Charity does not make grants or gifts to outside organisations or individuals. Declaration The Trustees declare that they have approved the Trustees, report above. Signed on behalf of the Charity's Trustee5 Signatures //• Full names chard John amuel Kingstone Peter Eric Seedhouse Position District Chair District Treasurer
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 District Treasurer's Report Year ending 31 March 2025 The financial statements are detailed on Pages 10 to 18. District Scouting depends upon volunteers spending many hours assisting Young People with Skills for Lrfe as well as managing the DAC and the Charity is extremely grateful to everyone who assists in this aim. During the year there were numerous activities for Squirrels, Beavers, Cubs and Scouts organised by the District Team and these have provided super opportunities for Young People to do something different. Income from users of the DAC have once again provided considerable income and without that the DAC could not operate as it currently does. We are grateful to those who continue to use the facilities, not just Scouting Groupslunits but also Community Groups. Grants have been received in the year and details are at Note 3 to the Accounts. We are grateful for these Grants as they have benefited the aims of the Charity and helped with some running costs. We are pleased to note that the Income has exceeded Expenditure for this year. This recoups some of the losses that have been made in the past two years when improvements to the DAC had been undertaken. The excess of Income compared to Expenditure has been because of the £5,000 grant awarded to cover insurance and eleclricity. events where over £3,000 was made, moneys reiVed following the closure of a Group and reduced running costs of the DAC. It needs to be bome in mind that as shown on the Balan Sheet Ihere is £3,911 of income paid by Groups in advance and this income will be exwnged soon. Explorer Units The Membership income has remained at more or less the same level as last year, but there has been a considerable increase in the Fundraising by the Explorer Units up to £4,805. Without this fundraising the Unit would have incUed a loss over the year Donations for use of the minibus have also increased which has off-set extra costs. They Unit continues to endeavour to provide subsidised activities which have the aim of providing Skills for Life or toward5 the Duke of Edinburgh Award Scheme. We are extremely grateful to all the Leaders and Volunteers that assist the Young People. i//• Peter Eric Seedhouse District Treasurer Date
Tamworth Distflct Scout Council Trustees, annual report year to 31 March 2025 Independent Examiner's Report to the Trustees of Tamworth District Scout Council I report to the Trustees on my examination of the aGcounts of the Tamworth District Scoui Council for the year ended 31 March 2025. Respective responsibilities of Trusteès and Examinèr As the Charity Trustees of Tamworth District Scout Council, you are responsible for the preparation of the accounls in accordan with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the Tamworth Distrid Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5) Ib) of the Act. Independent examiner's ststement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of Tamworth District ScoLrt Council as required by section 130 of the Act.. or the acGounts do not aGGord with those reGords. I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Susanna Ault, fiCA, FCCA Hanover Court 5 Queen Street Lichfield Staffordshire WS13 6QD For and on behalf Tomkinson Teal LLP Chartered Accountants and Statutory Auditors Date.. IS 1 2025 10
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 SUMMARY OF FINANCIAL ACTIVITIES Year ended 31st March 2025 INCOME EXPENDITURE NET 2025 NET 2024 DISTRICT EXPLORERS 88,828 69,747 19,081 {5,253) 114833 BANK BALANCESIINVESTMENT ACCOUNT AS AT 31ST MARCH 2025 2024 DISTRICT EXPLORERS 106,418. 87,337A 127 121 103 612 As at the end of the Year to 31.3.2024 there were grants totalling £856 which wll be used for the introduction of a new activty, Target Sprint. 'As at the end of the Year to 31.3.2025 there was a balance of grants totalling £1,093. In addition, there was a total of £1,390 held on behalf of Groups for Group Activities and £2,421 prepayments for Badge purchases. CASH HELD AT SCOUT SHOP 41 49 The annexed notes on Pages 13 to 18 fomi part of these financial statements.
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 BALANCE SHEET st As of 31 March 2025 2025 2024 Monetary Assets Petty Cash Current Bank AcGounts 41 49 Investment assets Co-operative Bank Deposit Accourrt Redwood Bank 16,224 20,381 Non-monetary Assets Uniform and Badge Stock 3,880 3,245 Expenses Paid in Advance Insurance Tamworth Borough Council 3.955 250 3,504 250 Restricted Fund LoGal Giving Grant Together Active Grant Tamworth Borough Council Baron Davenports Charity Trust -500 -246 -315 32 -1093 500 -356 -856 LIABILITIES DUE IN ONE YEAR UNDERIPREPAYMENTS BY GROUPS TO SCOUT SHOP PREPAYMENT FOR HIRE OF DAC -750 -2,521 -1,390 -750 -1858 TOTAL ASSETS LESS LIABILITIES 129,493 106,307 The financial statements were approved by the Charity's Trustees on 3 fli. IC)2 < their behalf by and signed on Kingston istrtct Chaimian P E Seedhouse District Treasurer The ann8xed notes on Pages 13 to 18 forn part of these financial statements 12
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 Notes to the financial statèments For the year ended 31$t March 2025 Accounting policies and assessment of going concern These ReIPtS and Payments Accounts have been prepared in accordance with applicable accounting Standards and the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities.. As in previous years. membership subscriptions collected on behalf on County andlor Headquarters are not included in the income analysis. The figures indude all monies received or paid on behaFf of the Charity, including the Explorer Scout Units. All Fixed Asset and Equipment including Buildings and a vehicle have been fully wriiten off. Stocks of Badges and Uniforms and been valued at the lower of Cost and Recommended Retail Price. Any Obsolete Badges have been valued at Nil. The Trustees consider that there are no uncertainties about the Charity's ability to continue as a going concern over the next twelve months. Cash flow statement The Charity is exempt from the requirement to prepare a cash flow statement because it is a small Charity. Grants Income and Expenditure Local Giving Grant £500 reiVed from the above, to be used for the introduction of a new activity Target Sprint, has not yet been spent. Together Active Grdnt During the last financial year, £2.220 had been reiVed to promote activittes following the Commonwealth Games. Of the total received £1,863.97 was paid last year towards the introduction of Target Sprint. There has been £110 of expenditure in this year leaving a balance of £246.03. Tamworth Community Youth Trust The Charity was granted £750 by the above Trust to assist with costs relating to the St George's Day and Paddlesports Day. All of this was accounted for. Tamworth Borough Councillors Community Grant SchemelLeslie Sell Charitable Trustrrhe Rawlet Trust Grants were paid to the Charity to purchase manikins and associated equipment for use in First Aid training. The total received has been used to make purchases in accordance with the applications made. Tamworth Borough Council Community Grant In order to assist with the launch of a new activity of Tomahawk Throwing, the Chairity applied for a Tamworth Borough Council Community Grant for the maximum amount of £1,000 to enable equipment to be purchased. Of the sum granted £685.34 has been expended, leaving a balance of £314.66 to be Used. 13
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 Baron Davenports Charity Trust During the year the Trust awarded £500 top be used to assist with Powert)oating activities. There is a small balance of £32 to be paid out. UK Shared Prosperity Fund I'UKSPF") An application to assist with running costs of the Charity was applied for via Tamworth Borough Council in respect of the UKSPF. The maximum amount of £5,000 was awarded to assist with the Annual Insuran premium and for electricity use at the DAC in the months of January to March. Whilst the total ost of the Insurance Premium and Electricily forthe period was substantially higherthan £5,000 granted, the Trustees are extremely grateful for the Grant. Summary During the Financial Year a total of £9,525 was received from funders and £10,690 expended from the Grants received in Ihe current and previous years. The Charity is extremely grateful to all Funders both current and those who have assisted in the past, for their considerable assistance (see Net Sum of Grants of £1,165 at Note 12). District Activities Income 2025 2024 Shooting Archery Donations for use of Traversing Wall Donations for use of Computers Donations for use of Fire Lighting equipment Donations for use of Plasticine Scouts, Bowling Scouts, Expedition Weekend Scouts, Shooting Competition Power Boatinglcoastal CampslDonations for Lifejackets Paddle Sports Day Beavers, Sleepover Beavers, Fun Dayiwild West Event Beavers, Bowling Event Cubs, 6-a-Side Football Squirrels, Christmas Event Sale of Squirrel Badges Squirrels Mad Hatters Party Squirrels Easter 2024 Beavers and Squirrels Circus Skills Cubs Cliff Lakes Cubs Twycross Sleepover ScoLrts Power Coxswain Activity {deposit} Scouts Cliff Lakes Scouts Archery Competition Food Safety Courses 100 150 150 100 200 150 140 130 85 30 660 370 120 250 934 4,040 18 465 30 50 636 420 120 850 928 490 395 99 92 344 2,190 2,074 7,300 50 1,480 105 622 14
Tamworth District Scout Council Trustees, annual report year to 31 Mah 2025 Explorer Unils Income 2025 2024 SubslFees paid by Members CamplEvent Fees Paid by Members General FundraisinglGrant income Minibus Donations Donation Gift Aid 6,621 13,762 4,805 817 6,331 12,712 2,113 468 15 1,622 Income in rospect of District Activity Centre 2025 2024 Shop Sales Rent of DAC by external Groups Rent of DAC by TDSC Groups 15,351 22,590 4,281 15,695 22,270 3.545 Investment Income 2025 2024 Bank Interest Virgin Money Account Interest Redwood Bank Limited 342 186 105 1,016 1,807 other Income 2025 2024 District Levy Easy FundraisinglAmazon Smi16 Transit Van Donations Harry Hanslow Fund received from County Closure of Kingsbury Group Explorer's Insurance Contribution Donations for use of Tableslchairs From Mercian Group to assist banking 6,232 6,255 38 1,070 1,099 910 2,554 220 606 5,580. hDue to issues relating to the administration of Group's Bank Account, amounts have been lodged with the district and sums paid out to pay for campslbookingslOSM cards etc., See note 12 which shows the expenditure incurred for the Group. At the year end, there is a balance of £1,133.60. Any funds held will be transferred back to the Group when the administration issues are resolved. District Activities Costs 2025 2024 First Response CourseslFirst Aid Boxes Chief Scout Award Shooting Archery including Range Costs Scouts, Bowling Scouts, Expedition weekend ScoLrts' Shooting Competition Power Boatinglcoastal Water Camps Paddle Sports Day Beaver Sleepover Beavers, Bowling Event Cubs, 6 a Side Football Squirrels, Chr5Stmas Event Squirrels. Summer Party 2023 326 543 333 141 648 354 46 2,426 586 150 240 98 16 560 385 10 1,333 553 4,027 475 510 366 230 15
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 Squirrels, Easter 2024 Training Recruitment Expendtture St. George's Day Remembran Sunday Quiz Squirrels Mad Hatters Party Squirrels Easter 2024 Beavers and Squirrels Circus Skills Cubs Cliff Lakes Cubs Twycross Sleepover Scouls Cliff Lakes Scouts Archery Compelition Food Safety Courses Scouts Summer Camp 2025 (deposit) Beavers District Camp 2025 (deposit) Beaver Fun Day 37 183 2,066 593 29 29 200 40 197 282 1.298 2,023 7,170 1,474 67 780 309 100 H7 10. Explorer Units Expendlture 2025 2024 Camping Equipment Activity Equipment Events and Camp Costs Activity Session Costs. Membership Fees paid Fundraising Costs 98 255 13,701 1,530 3,085 381 149 151 11,992 1,629 3,135 172 É 11 Rent Transportlminibus Costs OSMIAdmin Badges Expedition Equipment Insurance Venue Maintenan 721 1,087 113 225 132 220 30 230 641 260 870 2,291 11. District Activity Centre Costs 2025 2024 Scout Shop Purchases Repairs, Cleaning and Grass Cutting Electricity Water Ground Rent TelephonelBroadbandlWebsite DAC Costs DAC LicenGes DAC Safety DAC Ramps and automatic door (net after grants) DAC Development 11,611 5.961 7,391 290 1,000 545 3,635 522 2,915 12.248 4,862 7,595 380 1,000 989 1,851 501 1,252 8,657 16
Tamworth District Scout Council Trustees, annual report year to 31 March 2025 12. Other costs 2025 2024 Insurance PostagelStationerylPrinting Commissioners, Expenses Transit Van Costs Net Amount of Grants For Mercian Group to assist banking 4,007 203 701 2,744 1,165. 4,446A 3,556 235 956 1,683 7,547. 'These figures show the Net Sum spent. Any other moneys which have been received have bèen paid out in accordan with the conditions as stipulated by the Funder. See note 3 above for further explanation of Grants received and expenditure relating thereto. ADue to issues relating to the administration of Group's Bank AcKount, amounts have been lodged with the district and sums paid out to pay for campslbookingslOSM cards etc., See note 8 which shows the income received on behalf of the Group. At the year end, there is a balance of £1,133.60. Any funds held will be transferred back to the Group when the administration issues are resolved. 13. Employees The Charity has no employees. 14. Trustees. remuneration and expenses None of th8 Trustees re1ve any remuneration. Those Trustees. who made a claim, were reimbursed a total of £1,170.53 for expenses incurred in respect of travelling for the Charity. Other expenses were reimbursed to Trustees on reipt of invoiceslclaims. Mr S Smith is a Trustee, the Lead Volunteer and a Director of Spectrum servIs amWOrth) Limited company that the Charity has engaged on numerous occasions to undertake work. This has been the case because Mr Smith understands the requirements of ScoLrting Activilies and has considerable knowledge of the electrical system of the District Activity Centre. The company have undertaken work at a reduced rate compared to other contractors. 15. Cash held in Investment Accounts 2025 2024 Co-operative Bank Deposit Account Redwood Bank Limited 16,224 77,240 20,381 55,433 16. Debtors 2025 2024 Prepayments by Groups for District Scout Shop Prepayment for DAC booking 2,521 1,390 1,858 880 17. Capitsl commitinents There was no capital commitments authorised or contracted for at the year end. 17
Tamworth District Scout Counci Trustees, annual report year to 31 March 2025 18. Taxation The Charrty is exempt from taxation on any income or capital gains. 19 Contingent and Futum Liabilities Tamworth Borough Council has awarded the Charity 1000h Rate Relief. The Tnjstees again express their appreciation. The land on which the District Activity Centre stands is owned by Tamworth Borough Council and an annual Ground Rent of £1,000 is payable to the Council. As required, £250 is paid quarterly in advan during the year to 31 March 2025. A payment is made in March 2025 to coverthe period 1 April to 30 June 2025. These amounts are noted on the Balance Sheet. 20. Fundraising The Charity does not engage the serVIS of a professional fund-raiser or commercial participator in any matters. 18