## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||||||||Group|||||| ||||15th Stafford(Penkridge)Scout|||||||Group|||||| ||||||||||||||||| ||||n/a||||||||||||| ||||5
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1||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||Scout HQ||||||||||||| ||||Goods Station Lane||||||||||||| ||||Penkridge, Staffordshire||||||||||||| ||||Postcode||||||S|T|1|9|5|A|U| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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16|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||TerryDay|Group Scout Leader|| ||Dan Watkins|Group Chairman|| ||LesleyHill|Group Secretary|| ||Melanie Scott|GroupTreasurer|| ||TriciaAdams||| ||Sam LeRue-Smith||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; - policy on investments. 4 LT700001 (3rd December 2018) |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £19,000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by
keeping aditional funds for when the building roof need's
replacing or other major repairs.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs.| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** 5 LT700001 (3rd December 2018) - the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. - how expenditure has supported the key The Group Executive regularly monitors the levels of bank - objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. - investment policy and objectives; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Daniel Watkins||||||Melanie Scott| ||||||||| ||Chair||||||Trustee| ||1
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6||||||| ||1|4|0|1|2|6|| 6 LT700001 (3rd December 2018) |**15th Stafford (Penkridge) Scout Group**|**15th Stafford (Penkridge) Scout Group**||**524531**|| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|01/04/2024|**To**|31/03/2025|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**4,291**
**690**
**-**
**37,661**
**4,150**
**-**
**256**
**-**

**47,048**
**-**
**-**
**-**
**47,048**
**4,725**
**3,047**
**1,259**
**-**
**17,282**
**512**
**2,012**
**3,803**
**9,670**
**- 1,017**
**-**
**41,293**
**-**
**-**
**-**
**41,293**
**5,755**
**-**
**31,327**
**37,082**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,660**
**4,660**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**4,291**
**690**
**-**
**37,661**
**4,150**
**-**
**256**
**-**
**47,048**
**-**
**-**
**-**
**47,048**
**4,725**
**3,047**
**1,259**
**-**
**17,282**
**512**
**2,012**
**3,803**
**9,670**
**-**
**- 1,017**
**-**
**-**
**41,293**
**-**
**-**
**-**
**41,293**
**5,755**||**Last year**
**to the nearest £**| |Subscriptions|**4,291**|||||**9,105**| |Hire of building|**690**|||||**3,525**| |Donations and Grants|**-**|||||**50**| |Fundraising|**37,661**|||||**18,650**| |CampFees|**4,150**|||||**3,050**| |Other|**-**|||||**1,702**| |Interest Received|**256**|||||**247**| |Gift Aid|**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**47,048**|||||**36,329**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**36,329**| |||||||| |Capitation|**4,725**|||||**5,003**| |CampFees|**3,047**|||||**3,546**| |Insurance|**1,259**|||||**807**| |Equipment|**-**|||||**1,580**| |Fund RaisingCosts|**17,282**|||||**15,728**| |Rates|**512**|||||**-**| |Utilities|**2,012**|||||**4,041**| |Repair and Maintenance|**3,803**|||||**-**| |Activities|**9,670**|||||**10,073**| |Badges||||||**171**| |Misc|**- 1,017**|||||**9,043**| |||||||| ||**-**|||||**-**| |**_Sub total_ **|**41,293**|||||**49,992**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**49,992**| |||||||| ||**5,755**|**-**|**-**|**5,755**||**- 13,663**| ||**-**|**-**|**-**|**-**||**-**| ||**31,327**|**4,660**|**-**|**35,987**||**49,650**| ||**37,082**|**4,660**|**-**|**41,742**||**35,987**| CCXX R1 accounts (SS) 14/01/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Account
Purchase Cards Balance
**Details**
Deposit Account
Virgin Money Account
**Details**
**Details**
Signature
~~2~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**15,246**
**4,660**
**117**
**20,325**
**1,394**
**-**
**-**
**-**
**37,082**
**4,660**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Daniel Waktins
Melanie Scott|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||| ||||| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Daniel Waktins|14/01/2026| ||~~2~~|Melanie Scott|14/01/2026
~~14/01/2026~~| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) CHARITY COMMISSION FOR ENGIAND AND WALES Independent examiner's report on the accounts Report to the lJu$tees 1P StAfford (Penkridge) Scout Group On accounts for the year ended 3110312025 Charlty no {rf any) 524531 S¢t out on pages I report to the trustees on my examination of the accounts of the above charity fthe Trusf) for Ihe year ended 3110312025. Responsibilities and basls As lh8 charivs trustees. you are resFM)nsible for the preparation of the of report accounts in accordance with the requirements of the Charibes Act 2011 (Ihe Acri. I report in respect of my examination of the Trust's accounts carried out under secb.on 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151(b) of the ACL Independènt examinerfs trhe charity's gross income exceeded £250.000 and l am qualified to statement undertake the examination by being a qualified member of finsert name of applicable listed bodyll. Delete [ ] rfnot applicable. I have completed my examination. I confifm thÈt no material matters have come to rny attention in connedion with the examination (other than that disclosed betow.) which gives me cause to belteve that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act: or the acc4)unls did not accord with the accounting rec£Jrds; or the accounts did not comply with the applicable requirements conceming the fotm and content of accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that Ihe accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do nol apply. Signed: Date: Name: Emma Godwin Relevant professtonal qualificationls) or body (rf any): Professional B(K>kkeeper IER Oct 2018 Address: Chapel Cottage. 25 High Street. Colton. Rugeley, Staffs, WS15 3LG. Only complete il the examiner needs lo highlight m21erial mallers of concem (see CC32, Independent examination of charity accounts.. direcb'ons and guidance for examiners). Glvo hgro brlof d&talls of any Items that thg oxamlner wlshes to dlsGIoso. IER Oct 2018