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2024-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 3 3 3 3 1 0 3 2 4
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 Group
15th Stafford(Penkridge)Scout Group
n/a
5
2
4
5
3
1
ScoutHQ
Goods Station Lane
Penkridge, Staffordshire
Postcode S T 1 9 5 A U

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16		 Trustee Name Office (if any) Dates acted if not for
whole year
TerryDay Group ScoutLeader
Dan Watkins Group Chairman
LesleyHill Group Secretary
Melanie Scott GroupTreasurer
TriciaAdams
Sam LeRue-Smith

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

(e.g. trust deed, constitution) How the charity is constituted

(e.g. trust, association, company)

Trustee selection methods (e.g. appointed by, elected by)

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

4 LT700001 (3rd December 2018)

Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs.
The Group held reserves of approximately £19,000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by
keeping aditional funds for when the building roof need's
replacing or other major repairs.
Reserves Policy

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy 5 LT700001 (3rd December 2018)

(including any fundraising);

The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
Daniel Watkins Melanie Scott
Chair Trustee
2
4
0
1
2
5
2 4 0 1 2 5

6 LT700001 (3rd December 2018)

15th Stafford (Penkridge) Scout Group 15th Stafford (Penkridge) Scout Group 524531
Receipts andpayments accounts CC16a
For the period
from		 01/04/2023 To 31/03/2024
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
9,105
3,525
50
18,650
3,050
1,702
247

36,329
-
-
-
36,329
5,003
3,546
807
1,580
15,728
4,041
10,073
171
9,043
49,992
-
-
-
49,992
- 13,663
-
44,990
31,327		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
4,660
4,660		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
9,105
3,525
50
18,650
3,050
1,702
247
-
36,329
-
-
-
36,329
5,003
3,546
807
1,580
15,728
-
4,041
-
-
10,073
171
9,043
49,992
-
-
-
49,992

- 13,663		 Last year
to the nearest £
Subscriptions 9,105 9,381
Hire of Building 3,525 2,940
Donations &grants 50 4,730
Fund Raising 18,650 29,488
CampFees 3,050 7,812
Other 1,702 41
Interest Received 247 39
Gift Aid -
Sub total(Gross income for
AR)
36,329		 54,431
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
54,431
Capitation 5,003 4,840
CampFees 3,546 11,206
Insurance 807 759
Equipment 1,580 3,292
Fund RaisingCosts 15,728 17,567
Rates
Utilities 4,041 2,767
Repair & Maintenance 5,646
Donations Made
Activities 10,073 6,801
Badges 171 270
Misc 9,043 5,189
**Sub total ** 49,992 58,337
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
58,337
- 13,663 - -
- 13,663		 - 3,906
- - - - -
44,990 4,660 - 49,650 53,556
31,327 4,660 - 35,987 49,650

CCXX R1 accounts (SS)

24/01/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds
CCXX R2 accounts (SS)		 Section Account
Details
Details
Scout Hut
Tents and Equipment
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Current Account
Deposit Account
Purchase Cards Balance
Virgin Money Account
Details
Trailers
Signature
~~2~~		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
10,354
4,660
115
-
20,069
789
-
31,327
4,660
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Restricted
-
Unrestricted
-
Unrestricted
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Daniel Watkins
Melanie Scott		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Daniel Watkins 24/01/2025
~~2~~ Melanie Scott 24/01/2025
~~24/01/2025~~

CCXX R2 accounts (SS)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name 15[th] Stafford (Penkridge) Scout Group On accounts for the year 31/03/2024 Charity no 524531 ended (if any) Set out on pages 2-3 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 25/01/2025 Name: Emma Godwin Relevant professional Professional Bookkeeper qualification(s) or body

Oct 2018

1

IER

(if any):

Address: Chapel Cottage, 25 High Street, Colton, Rugeley, Staffs, WS15 3LG

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER