STAFFORD DISTRICT SCOUT COUNCIL
Registered Charity No 524528
Trustees’ Annual Report and Accounts for the period 1/1/2023 -1/12/2023
For the Annual General Mee�ng 24[th] June 2024
Names of the Charity Trustees who manage the charity
| Sue Hewi� | District Commissioner |
|---|---|
| Nick Lloyd | District Chair Nominated |
| Sharon Hill | District Treasurer Elected |
| Helen Ashwood | District Secretary Elected |
| Andrew Preston | District Explorer Scout Commissioner |
| Chris Raferty | District Scout Network Commissioner |
| Elaine Neville | Nominated |
| Juliet Maiden | Nominated |
| Keith Low | Nominated |
| Paul Askey | Nominated |
| Trudi Smith | Nominated |
| Cathy Hordern | Elected |
| Graham Smith | Elected |
| Paul Evans | Nominated |
| Andrew Clode | Chairman of Appointments |
| Steve Smith | Nominated |
| Helena Hordern | District Youth Commissioner |
| Jack Blakeman | District Youth Commissioner |
| Roland Smith | Scout Ac�ve Support Manager |
| Kevin Hewi� | Camp Warden |
Type of governing document
The District’s governing documents are those of The Scout Associa�on. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Associa�on and The Policy, Organisa�on and Rules of The Scout Associa�on
How the charity is cons�tuted
The District is a trust established under its rules which are common to all Scouts
Trustee selec�on methods
The Trustees are appointed in accordance with the Policy, Organisa�on and Rules of The Scout Associa�on
Risk and Internal Control
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered
Summary of the objects of the charity set out in its governing document
The Purpose of Scou�ng – Scou�ng exists to ac�vely engage and support young people in their personal development, empowering them to make a posi�ve contribu�on to society The Values of Scou�ng – As Scouts we are guided by these values. Integrity, Respect, Care, Belief and Co-opera�on
The Scout Method – Scou�ng takes place when young people, in partnership with adults, work together based on the values of scou�ng
involvement with the local community. The District meets the Charity Commission's public benefit criteria under both the advancement of educa�on and the advancement of ci�zenship or community development headings.
Financial Review
the charitable ac�vi�es of the District should income and fundraising ac�vi�es fall short. The District Trustee Commi�ee considers that the District should hold a sum equivalent to six months running costs, circa £8,000.
S ummary of the main achievements of the charity during the year as set out in the following reports –
District Commissioners Report
I cannot believe that it is �me for the Districts AGM once again. I am wri�ng this report thinking about what fantas�c scou�ng has been done in Stafford District over the last 12 months There are so many commi�ed volunteers & the AGM gives me the �me to think about what has happened over the last year. Hopefully next year will be just as good.
Following a review of Census for the end of 2023 where we had a net loss of 29 members (3%) to 926. As a District we now seem to be improving with our numbers and hopefully we will hit 1000 members by the end of 2024.
con�nuing large growth of all the new housing estates that keep popping up here and there. We have 2 new schools that are being built which could help further with our numbers.
We have now 4 Squirrel Dreys in the District & 2 more groups have expressed interest in opening new dreys later this year.
The main problem is that we are s�ll in desperate need of adult volunteers to make our groups run. Our usual District ac�vi�es took place. We had our annual Lord Stafford Cup camping compe��on which should have taken place at Sherra�s Wood but unfortunately this event was cancelled due to
lack of numbers. Ac�vi�es are organised throughout the year but we do need the support of groups and sec�ons to take part in these ac�vi�es to make these events happen.
Remembrance Day Service was represented by our Explorers and they laid a wreath on behalf of
The District Carol Service was again held at St. Mary’s and as always it was a good turnout.
year was won by the 9th Sea Scouts.
We have also had our District Football for cub and scouts which if I remember was a very cold and windy day so well done to everyone involved.
St. George's Day Service was led by the 7th Hixon & once again a good turn out with lots of awards and the parade returned back to its usual route through the Town Centre.
A very well organised Pioneering weekend for Scouts was held at Sherra�s Wood and I believe
28 to 30 Scouts took part and built catapults, bridges and towers, I'm sure this event will grow even bigger in future years, thanks to all those that helped organise the weekend.
All that leaves me to say is a big thank you to you all for your support & hard work throughout the year & I would especially like to thank Nick Lloyd for his years of hard work as our District Chairman and for all the support he has given me.
Sue
District Lead Volunteer
Chairman’s Report
children and young adults in our charge with an environment and experiences they will never forget.
The contribu�on made by our “volunteers”, leaders, helpers, Execu�ve (Trustee Board ),parents enable such experiences to seemingly just happen- “this is Scou�ng”.
Once again the District has been ac�ve in many areas, con�nually looking at ways to enhance the ac�vi�es available. Whether it be Squirrels, Campsite experiences, water based fun and land based challenges.
changing roles and responsibili�es- this all adds to the volunteering challenge.
As I will be standing down as Chair I would like to acknowledge the support I have received from everybody- it has been a real a privilege to be involved in such a fantas�c organisa�on.
years in this role........well done Sue.
In closing I would like to leave with a simple statement —
You make a living by what you get. You make a life by what you give.
Winston Churchill.
Nick Lloyd —District Chair
District Explorer Unit
numbers but have linked in with the Scout troop in order to rebuild. Pegasus, North Star and K2 have over 10 regular a�enders and are slowly building. Elements and 7A are thriving. Both these Units are planning foreign camps next year. All Units run exci�ng and varied programs.
7A are leading the way with DofE at all levels; Elements are busy establishing their DofE program. We have a proac�ve volunteer ready to promote DofE within the District.
The OB Cup from last year was postponed to March due to weather condi�ons and again proved a successful event with 24 a�enders. The numbers were down by 8 who were due in October: Pikes Pool campsite have offered up to 24 camping spaces over 2 nights due to the reduced numbers – no Unit has yet taken up this offer – as a result, I am happy for any Group to take advantage of this free of charge.
Plans are in place to offer a weekend of training for Young Leaders to complete 9/11 modules towards their YL Belt.
District Lead Volunteer for Explorers
Staford Network report
Network consists of six members. Up un�l September they were mee�ng every other week. They were doing ac�vi�es such as climbing and canoeing. Unfortunately in September last year, due to my work commitments I had to take a step back from Network. It was my hope that the members would con�nue to meet regularly organising the mee�ngs themselves. The group seems to have lost momentum however I am now in a posi�on to start suppor�ng Network again so I hope to reconnect and get the group mee�ng on a regular basis. We will also be looking to increase the size of the group.
District Lead Volunteer for Network
Staford District Growth and Development report
Si nce the end of the pandemic, Stafford District has been concentra�ng on recovering our young member numbers to pre-pandemic levels. This has now been achieved despite a small loss in numbers last year.
to the large growth of new builds in the West (nearest Group the 21[st] but looking at a new school based Group at Doxey) & the North (nearest Groups are the 20[th] and the 11[th] ).
Also, at many of our village based Groups such as 15[th] (Penkridge) and 7[th] (Hixon) there have seen new house builds offering the opportunity to boost numbers.
This year, we are planning to grow by a minimum of 10% to over 1000 young people. This
we will a�empt to achieve by encouraging Units & Groups to concentrate on recrui�ng new Leaders using the new processes being introduced. Also, making use of the exis�ng resources & recruitment workshops available & if possible, appoin�ng a recruitment officer at Group level to spread the load.
chance 2 or 3 dreys will start in September 2024 subject to enough Adult Volunteers being found.
being spent on keeping exis�ng Groups & Sec�ons open. If we can get recruitment right, this frees up the greatest barrier for Growth.
but recognise the challenges in making this happen. The new transforma�on project will become the main focus as we move to a new system & way of delivering Scou�ng which may hinder the speed of growth in 2024.
Many thanks to all who are giving up their �me to deliver Scou�ng to allow young people to develop skills for life. Hopefully, as their Scou�ng journey finishes, this will enable them to give something back to the Movement as they become Adults.
Steve Smith
Lead Volunteer, Growth and Development
Staford District Beaver report
The Beaver Leaders have met several �mes since the last AGM. There is a greater sense of interest from groups in taking part in events throughout the year.
We held a successful day camp at Sherrats in September with the majority of groups represented, fun was had by all, there was an issue with the boggy carpark, and the odd downpour, but otherwise posi�ve feedback was received.
The Christmas party was held in December and my thanks to Sean of the 20th for his DJ skills. We have just held a Beaver Drive, and despite leaders never having played it before, fun was had by all.
Cathy Hordern District Team Lead Beavers
Cub Scout Sec�on Report
It was a great honour in October to be given the opportunity to take over from Lydia in the role of ADC cubs and start a programme of ac�vi�es in the hope of bringing the packs together. This will not be seen un�l 2024 or maybe 2025 before the programme ideas can be fi�ed into the district packs already busy programmes. My hope is to provide ac�vi�es to bring the packs together, have regular leader mee�ngs and to also have a few social �mes for just the leaders. Every leader has something they can share with the district to help it grow. My first ac�on as ADC was to simply try and get around to each of the packs, find out where they were, what they were up to, meet the leaders and cubs, and of course discover what they want from me. I have lots of ideas from my scou�ng experience, but need to get the packs, sca�ered to the four corners of the district, on board and mee�ng up. To let them know they are not alone.
Come back for next year’s report, which will either show the success or failure of my endeavours. Roy Clarke ADC (cubs)
Scout Sec�on Report
All our Scout troops have enjoyed ac�ve and varied programmes this last year.
Taking full advantage of the district facili�es at Sherra�s Wood Campsite, the Canoe centre and the climbing wall. We have run the usual District events. The Scout Quiz which was very well supported and run by The Earl St Vincent explorers. Many thanks to them for a great evening. Lucie and David from the 11[th] organised the lord Stafford Cup which took place at Sherra�s Wood with several troops taking part. The weekend saw them showing off their camping skills in order to take home the trophy. There was also the chance for them to take part in shoo�ng and archery at our shoo�ng compe��on and all who took part had a fantas�c experience. Thanks goes too Lee Smith for all his efforts. Last month saw the launch of a pioneering weekend run by Andy Cropp, Alex Windows and the District pioneering team. We had 26 scouts take part and learn some new skills. We have invested in some pioneering equipment ready for future events and hope to build on the success of this weekend.
Chief Scout Gold Awards have been gained again this year. I would take this opportunity to remind Leaders that when these are presented within the troop it would be nice if you could invite either Sue or myself to the presenta�ons. Yet again I would like to thank all the Leaders and Volunteers who turn up week in week out to deliver their programmes to the young people. Without you all none of this would be possible.
Yours in Scou�ng Graham Smith
ADC Scouts
District Ac�vi�es Report
The kayaking team this year had over 300 Cubs and Scouts on the water, also, a number of the Explorer groups have used the facili�es and run their own sessions. The session dates which were released in February were very quickly taken up within days. No one who requested a session did not get one, but there were requests for Cubs and Scouts to be able to paddle that had missed the deadline and in most cases, we were able to accommodate them. Our thanks go to Stafford Boat Club for allowing us to have a building on their land for storage and a centre for running the sessions.
We have also con�nued to upgrade some of our kayaks and equipment. There have also been a number of day trips on the river for the more experience scouts.
Tom Kent the Explorer Scout (the Bean Fund has been sponsoring his equipment to allow him to complete in white water events at a na�onal level) is currently hoping to get into the Bri�sh Na�onal team.
The climbing wall has had a fairly quiet year with bookings slightly down on previous years. Most groups in Stafford have had at least one visit. The County Mountaineering Team have run a number of courses over the year. We have con�nued to replace items of equipment that have reached their
recommended life span.
A number of groups have had trips into the hills over the year with most of the groups opera�ng in terrain 1 and 2.
As a result of the Great Orme tragedy we are currently revising the Districts Ac�vity forms.
My thanks go out to the ac�vity team members for all there help and commitment pu�ng on these ac�vi�es over the last year.
Paul Askey
ADC Ac�vi�es
Sherra�’s Wood Site Warden
We had a successful year, booking were slowly coming back to where they used to be.
For the last 12 months April, may, June, July, September had booking for every weekend October had 3 weekends booked. August, November and December had 0 bookings and January , February and March 2024 have had 1 booking each.
On the maintenance side, a lot of work has been going on and most of it un no�ced but some of the visual improvements are the rooms upstairs in the toilet block have been changed , one into a lecture/ classroom with Wi- Fi and Tv screen and the other room will be used as a games room with kitchene�e facili�es. Three of the field shelters have now been improved and have the capability to have a catering cooker installed at for an extra hire charge.
The weather has been a big hurdle this year to ge�ng outside work done as most of the site has been awash with water and even the grass cu�ng had to be put on the back burner un�l much later this year. That said we were able to have a contractor in to create more hard standing on half of the ac�vity field overflow carpark and the second half will hopefully be completed in the near future.
Pistol and crossbow shoo�ng along with tomahawk and “so� tomahawk” throwing have also been added to the comprehensive list of ac�vi�es available on site.
The only downside to that is we very much struggle supplying these ac�vi�es as volunteer instructors don’t seem very eager to come forward.
Most of the districts sec�ons have been to the campsite in the last year and I would like to thank them for their support, we are here for you to use.
The site crew have worked excep�onally hard over the last 12 months and par�cularly in the atrocious weather of the last couple of months and I would like the thank them all for their �me
Kevin Hewi�
Site Warden
Appointments Commi�ee
The Scout Associa�on is currently adjus�ng the Appointment process by the introduc�on of a 'warmer welcome'. This means that going forward the current set up is redundant, and the responsibili�es now pass to others.
I am immensely proud of the work that SDAC has carried out over the last 5 years in my tenancy as Chair. We have interviewed hundreds of leaders and established a robust and integrated process
involving the DC, Training with both in person and on-line interviews to work with prospec�ve leaders.
I would like to the thanks the following individuals for their support and dedica�on over several
years: - Roland Smith Paul Evans Adam Davies Liz Smith Kevin Hewi� Helen Carson Doreen Smith Juliet Maiden – Co-ordina�on Sue Hewi� – DC Vikki Williams - Training
We have established a number of mop up session in June 25[th] & 29[th] and October 2[nd] & 5[th] prior to the new system going live. SDAC will work with the new District Recruitment Lead Volunteer when appointed.
Andy Clode Chair
Staford Ac�ve Support Unit Report
Assistance was provided by some of our illustrious team at this years Gang Show, by either undertaking Car Park Du�es or assis�ng with Front of House requirements.
We also undertake the organising of St Marys Church on the St Georges Day parade and service as well as providing refreshments for the Bands. Se�ng up the Church takes quite a while with the posi�oning of Televisions and Video Equipment to enable visibility of the service by as many individuals as we can. We also undertake the logging in, admission and refreshments for the District AGM.
A number of our members also engaged with the Warrants Commi�ee which will sadly fail to exist with the advent of “Transforma�on”, we will un�l that �me provide what assistance we can.
We are a small band of dedicated individuals who provide what assistance we can, but our numbers are not great and o�en we have to ask for assistance off family and friends to assist in some of the tasks we take on, as such we are always on the lookout for individuals who wish to remain in scou�ng but are unable to take on full �me commitments to join our li�le band. Roland Smith Manager Stafford Scout Ac�ve Support (SAS)
4 th Staford (St Paul’s) Scout Group Report
This year our Squirrels turned 1, and has had it’s ups and downs. A change in leadership has steadied the boat. They are now mee�ng every week with 12 fully invested children, 2 adult leaders and 3 young leaders, there is a wai�ng list. They are enjoying a full programme
of explora�on and games.
Our Beaver numbers remain sta�c at 27 with a healthy wai�ng list. They are also enjoying a varied programme with lots of ge�ng out and about. The leadership team remains se�led with 2 adult leaders. Trips to the fire sta�on, rugby club, cricket club and the many parks within Stafford. For our annual sleepover, we have had to join forces with the 7th to ensure it’s financial viability. We have a�ended the district events with good numbers.
Over the last 12 months, Cubs have been very busy, they have an allotment and successfully grew a variety of vegetables. They have con�nued to earn plenty of badges and con�nue to build on their basic scou�ng skills. Another great annual Christmas sleepover and several weekend camps with fabulous weather. Another fun and successful year of scou�ng.
Another packed year, seeing the Troop undertake 6 camps at various loca�ons, including our Island Paddle Camp in No�ngham and our infamous Night Hike in the Peaks. The Scouts have honed their naviga�on skills on hillwalking courses, as well as developing their rock climbing and kayaking.
We concluded the previous year with our annual summer camp, in the stunning scenery of the Lake District. The Scouts enjoyed all sorts of ac�vi�es from Gorge walking, to climbing and hiking as well as some amazing bushcra� ac�vi�es, it was amazing. We’re now looking forward to our summer camp on the Isle of Wight this Year!
The Scouts have been very busy each week taking part in a huge range of Scou�ng based ac�vi�es during our troop nights including, parliament week, fires and cooking skills, micronav and pioneering.
The Scouts have been brilliant; risen to challenges, developed skills and achieved so much.
fantas�c opportuni�es for all our youth members, who get so much out of and always pushing the limits of Scou�ng.
said it was 2 a week?) 237 nights away, 101 hikes undertaken, 10 young leaders and 3 new leaders - 367 ac�vity badges awards, 215 staged badges, 157 challenge badges awarded, 1 acorn, 4 bronze, 4 silver and 5 gold.
I would like to thank all my leaders: Helena Hordern, Sarah Phillips, Gemma Phillips, Lydia Hilton, Hannah Ward, Andrew Benne�, Sam Scriven, Alex Windows, Darren Hordern, Jake Scriven, Adrian Dickson - their ongoing commitment to providing experiences for our youth members every week is greatly appreciated.
I would like to extend my thanks to the army of young leaders, their ability to bridge the gap between the leaders and the young people is invaluable. Their ongoing support in running mee�ngs is greatly appreciated by myself and the leaders.
Cathy Hordern
6 th Staford (Trinity) Scout Group Report
2023/24 has been a challenging year for the Group, with a lot of changes taking place and being planned for the future.
As a Group we are con�nuing with our remit to rebuild the scou�ng skills lost during the various
lockdowns of the past few years, which is taking quite a lot of �me, by camping and doing outdoor ac�vi�es as much as we possibly can. However recruitment of, and losing, both leaders and members is unfortunately hampering our efforts. We remain posi�ve that the downturn is temporary. However, the Group has been extremely ac�ve and busy....
A couple of highlights for our Group:
Celebra�ng the 1st birthday of our Squirrel Drey in January 2024
Con�nuing to develop our community �es, with ac�vi�es at Victoria Park and visits to Stafford Heritage sites as well as Stafford Sta�on.
An exci�ng evening doing tradi�onal ra�ing at Kibblestone with our Scouts and older Cubs. A very enjoyable Young Leaders camp at Coton Clanford where the YL’s were honing their skills ready to teach our Cubs and Scouts at Group Camp.
A very successful and well-a�ended Remembrance Day Parade at Trinity Church focusing on peace and reconcilia�on.
We’ve had several camps this year, the highlight of which is always our Group Camp at Sandon which is special to us as a Group, and we appreciate the rela�onship that we have had with the estate and Lord Harrowby for over 60 years now. We hope this year to be undertaking some working group ac�vi�es on the estate to assist with their rewilding plans.
Cubs and Scouts enjoyed a fantas�c Winter Camp at Kibblestone having a Gladiators theme. Our Beavers had a great �me at their joint ‘Magical’ sleepover at the 9th HQ.
Our Squirrels have extended the fun they had visi�ng our Group Camp by making dens and ‘Camping at Home’
We congratulate our members on achieving 4 Chief Scouts Acorn Awards; 6 Chief Scouts Bronze Awards; 8 Chief Scouts Silver Awards (with 1 due soon); and 5 Chief Scouts Gold Awards (with 3 due soon) in the past year.
We have welcomed some new Young Leaders to the Group – Jack and Aeddan (who assist with our Scout Troop), Charlo�e (Mao who assists with the Cub Pack) as well as Evie (Kaa who assists with the Cub Pack and the Squirrel Drey). We also invested a new leader into the Squirrel Drey, Lauren (Redwood). We also had Rebecca (Oak) as our new Squirrel Sec�on Leader, along with her Beaver Scout role.
We would like to thank members of our Trustee Board for their work over the past year, par�cularly Stuart (our Treasurer) and Jenny (who is our Squirrel Parent Rep). We remain commi�ed to gaining new, non-leaders, to join our Trustee Board, however recruitment remains
Our numbers currently stand as follows:
Squirrels - 12
Beavers – 11
Cubs – 17
Scouts – 18
During the past 12 months we have taken part in several events such as:
The Cub Pack a�ending the ‘Scouts Takeover Day’ at RAF Cosford, earning their level 1 & 2 Air Ac�vi�es badges and having a lot of fun!
The Beaver Colony have been ac�ve in the community taking part in cra�s with the residents of Crispin Court and having a joint ‘Magical Sleepover’ with another Beaver Colony.
6 camps, with a�endees from all sec�ons: including Scouts expedi�on camp at Sherra�’s
Wood, Cubs autumn camp at Sherra�’s Wood and a Christmas Sleepover as well as our annual Winter Camp at Kibblestone.
The Cub Pack also really enjoyed the return of the District Indoor Games Day.
programme, if you visit the sta�on you will see artwork from all of our sec�ons in the various no�ce boards.
As GSL’s we have had another extremely stressful and busy year (with no signs of slowing down!) and would like to express our thanks to all our Leaders and Supporters for their assistance, with special men�ons to Dave (Skip) and Rebecca (Oak) who stepped up to becoming Scout Leader and Squirrel Scout Leader following the departure of James and Emma.
Regards, Jus�n L. & Vikki L. Williams (Group Scout Leaders)
7 th Staford (Trent Valley) Scout Group Report
Squirrels
10 members
3 leaders
1 young leader
In September 2023 we opened our squirrels drey with 3 squirrels. We have grown consistently throughout the year and are projected to con�nue to grow, likely at a slower rate, over the coming year. 4 Chief Scout Acorn awards are due for presenta�on. Beavers
25 members (+3 compared with June 2023)
4 leaders (+3 compared with June 2023)
2 young leaders (+2 compared with June 2023)
Recent ac�vi�es include joint indoor sleepover with the 4[th] , li�er picking and trip to Birches Valley. Large majority (likely all) achieve Bronze Award.
Cubs
20 members (-4 compared with June 2023)
3 leaders
with covering the sec�on in her absence, but these should se�le down with a new Akela with good support from other leaders. As a result, no overnight ac�vi�es this summer. Successful joint cub/scout sleepover in the winter. Kayaking booked for next month. Aiming to arrange group indoor camp in the autumn. Good number of Silver Awards being achieved. Scouts
22 members (same as 2023)
2 leaders plus a regular “helper” who has the poten�al to join the leadership team Kayaking booked. Difficul�es as discussed at district level with comple�on of expedi�on. This limits the Gold Awards.
GSL’s report
2023-24 has been a less tumultuous year for the 7[th] . We had our long overdue AGM in
October. This was well a�ended by members and parents, and has prompted a reset of the culture of the group, moving towards a transparent and be�er led group with the experiences of our members and leader welfare as core values. We reformed the Trustee Board and were delighted to recruit a new treasurer to take over from Kevin who has stood down from the group a�er 12 years of service.
Member numbers are stable, with overall growth with the opening of the squirrels sec�on. At the start of the year we recruited 3 new leaders, but we have unfortunately lost Akela and an assistant leader from cubs, and one of our other leaders who volunteers at squirrels, beavers and cubs is unfortunately moving away in September for university. This means that although the leader numbers in each sec�on look adequate, the reality is that we have a very flexible leadership team who are all cross-covering various sec�ons. The actual number of leaders is just 7 across all four sec�ons, plus the GSL to help out where needed. There are 13 children on the wai�ng list, with 12 of those being under 4, and the 4 year old currently wai�ng for beavers. We are not struggling for places at the moment.
This year we have introduced a new neckerchief with an embroidered emblem represen�ng the hut and the river Trent. We are absolutely delighted with them and our members and leaders alike are proud to wear them. They looked par�cularly smart on display at the St George’s parade which was very well a�ended by our members. Leaders have also been offered uniform upgrades in order to improve their sense of value as well as their comfort when volunteering. Finally, a termly newsle�er has been introduced in order to improve the communica�on with members and parents with very good feedback.
The main problem that we have currently is that we s�ll have no outdoor permit holders. We would welcome any help, advice and support from the district/other groups in moving forwards with this. The lack of district camps has nega�vely affected our members due to our current lack of permits. Outdoor permits, leader recruitment and improvements to the group admin processes (par�cularly risk assessments) will be our main priori�es for the coming year.
Sarah Nigh�ngale Group Scout Leader
9 th Staford (Sea Scouts) Scout Group Report
Renowned for its vibrant and ac�ve par�cipa�on in various land and water ac�vi�es, is experiencing a period of remarkable growth and enthusiasm. This report highlights the group's upcoming summer camp at Lake Windermere and the exci�ng introduc�on of a new Squirrels sec�on in September 2024.
The 9[th] Stafford Sea Scout Group is celebra�ng its 70[th] year and over the years has steadily grown in numbers and increased the number of ac�vi�es we can offer our young people. Ranging from Beavers to Explorers the group has cul�vated a strong sense of community, enthusiasm, and adventure. The leadership team comprising of experienced and dedicated volunteers who plays a pivotal role in maintaining the group's dynamic and suppor�ve environment. The group's ac�vi�es are diverse, including regular sailing, kayaking, and canoeing sessions, as well as land-based ac�vi�es including Camping, hiking, climbing, abseiling and not forge�ng badge work encouragement and support for our young people for achieving awards. This variety ensures that members develop a wide range of skills. from naviga�on to teamwork and on to leadership.
Summer Camp at Lake Windermere One of the most an�cipated events in the group's calendar is the annual summer camp. This year, the 9[th] Stafford Sea Scout Group hope to have Scouts from Gnosall join us this year. Our young people in a�endance will engage in a range of ac�vi�es
designed to challenge their physical abili�es and enhance their problem-solving skills. Addi�onally, the camp will include Scou�ng skills and survival skills.
Launch of the Squirrels Sec�on In line with the group's mission to nurture young minds through adventure and learning, a new Squirrels sec�on will be introduced in September 2024. The Squirrels sec�on, aimed at children aged 4-6, will serve as an entry point into the Scou�ng, focusing on playbased learning and early social skills development.
childhood development. By engaging younger children, the 9[th] Stafford Sea Scout Group hopes to ins�l a love for adventure and community service from an early age, crea�ng a founda�on for lifelong learning and growth.
organized ac�vi�es and innova�ve new programs. The upcoming summer camp at Lake Windermere promises to be a highlight of the year, while the launch of the Squirrels sec�on marks an exci�ng new chapter in the group's evolu�on. Through these ini�a�ves, the group remains dedicated to skills, values, and Scou�ng for the next genera�on.
Spencer Hewi�
11th Staford Scout Group Report
Well, it’s been a pre�y good year for the 11th . Since last year and our low numbers of
both Young People and Leaders, we are growing again. As I understand it, we are now off the cri�cal list with county, although I feel the main push from HQ s�ll focuses on Young People numbers first rather than Adult Volunteers, but He Ho. We have now se�led in to our new home in the Exhibi�on space at the New Beacon Group and word is spreading, allowing us to re-build and get back to all 3 sec�ons mee�ng separately on a Thursday. We s�ll rely on some great parent helpers as life s�ll gets in the way of having a full complement of volunteers every week.
have had a few grants thanks to our treasurer and we are star�ng to build our coffers again, but with lots of new parents it’s �me to get the fundraising team again and start really building.
We have got nearly everyone away under canvas or indoor camping this year, including ge�ng 14 beavers away for one night during our first group camp in 5 years. It’s so good to see everyone out and really enjoying the great outdoors and makes all the hard work so worthwhile.
I cannot say enough about our small team of Leaders and Execu�ve members who con�nue to put so much into keeping our small group going. Thank-you thank-you thank-you.
Finally, I will say a big thank-you to all our members of the district for your con�nued support of the group and let’s con�nue teach our members Skills for Life as we
Dave Francis
12th Staford (Berkswich) Scout Group Report
Another very busy year under our belt even though along with other Groups our numbers
dropped due to the a�ermath from Covid. Happily we are back up to the 300 mark again with all 9 sec�ons running at high numbers.
All Sec�ons were very busy with their own Camps as well as a full Group Camp which turned out to be an amazing weekend. Sec�on Leaders worked very hard to provide the Beavers, Cubs and Scouts with good scou�ng and lots of adventurous ac�vi�es plus trips out to place like Na�onal Space Centre for cubs and scouts were invited to Keele University to search for life on other planets using there huge telescopes. Kayaking.climbing, hiking, Pioneering and everything scou�ng is always a great favourite with all of our children and the leaders go all out to make sure they all have the opportunity to experience most if not all thats Scou�ng . At this point I would like thank absolutely everybody involved with the 12[th] for their dedica�on �me and commitment which they show every week of the year.
By the end of the year we are looking to start Squirrels which will be interes�ng I’m sure. A�er nearly 80 years we now need to replace our toilet blocks and I am happy to say work will commence end of July at a cost of £15k. Then our next priority is to work on our building which is now in need of some serious TLC.
As most of you know our Scout Max Farish who received the Jack Cornwall Award for bravery and courage lost his ba�le against cancer and passed away last July. In his memory we are going to turn our bo�om fire ligh�ng area into a memorial adventure Garden in his name. Hopefully a place where all the children can have some fun and also a place for his parents and us leaders to quietly reflect on the happy �me Max spent doing something he was so passionate about – Scou�ng.
Last but not least I would like to thank Sue and Kevin for their non stop support, help and advice throughout the years. We are truly grateful for everything you do for us. Kind regards to you all Doreen Smith
Group Lead Volunteer
15th Staford (Penkridge) Scout Group Report
Our numbers remain steady and there is a varied programme in all sec�ons and we have a new member to our Cub leadership/volunteer team
Beavers 36 members
2 transferring to cub at half term, 4 joining a�er half term.
10 on wai�ng list (not yet old enough to join)
Varied programme based around challenge badges with some ac�vity badges. Some child led sessions based on their interests and ac�vi�es.
Lots of outdoor visits and trips during the summer term to local a�rac�ons. Warmest Regards Kelly Whitby
15[th] Penkridge Mohawk Cup Pack
We have 29 Cubs and 7 Young Leader along with 4 Leaders and have just welcomed a 5[th] new Leader to our group.
Last year Cubs went on 4 camps and Hikes on the Chase visited Cosford to complete the Air Ac�vi�es badge they went to the Fire Sta�on for their Fire Safety Badge we even had a night in the Hut for Christmas so parent could go and do some shopping.
This year Cubs have enjoyed since January 2 camps with another camp being arranged for July and a week-long summer camp in August.
Cubs have enjoyed working towards or comple�ng Badge work which consisted of science badge/Backward Cooking/Team Work/Team Leader/Our Adventure / Our Outdoor/Our Skills/Nights Away/Hikes to name a few.
Akela Scouts
21 young people (5 aging up) 0 on wai�ng list (unsure of upcoming cubs)
Programme focused on challenge badge ac�vi�es, trying to get as much �me outside as possible, working with district to sort some extra ac�vi�es and camps R Elsmore
16th (Wheaton Aston) Staford Scout Group Report
Members at Census (Jan’24)
Beavers: 10 Cubs: 10 Young Leaders (Suppor�ng Beavers): 1
The number of children a�ending Beavers has increased in the last 12 months and also since census, with 12 Beavers regularly a�ending this summer term. 2 Beavers will be moving up to Cubs during 2024. Cubs numbers has decreased from last year due to age and families moving away from the area. It currently has 11 children regularly a�ending, 5 of which are aged 10+ and will be leaving before the end of 2024.
As a small village group, there is limited ability to grow the Group. There is no Squirrels or Scout sec�ons due to lack of demand and volunteers to run them.
Leaders
Beavers: 3 +1YL (undertaking Silver DofE)
Cubs: 3
Ac�vi�es
Both sec�ons have undertaken a variety of diverse ac�vi�es, with both sec�ons awarding more than 70 badges during the last 12 months.
Beavers have a�ended a number of District events e.g. District Beaver Day, Christmas Party and St Georges Day Parade. 4 Beavers joined the 6[th] Beavers on a sleepover mid April which was thoroughly enjoyed by all who a�ended.
A number of Cubs have camped overnight within the village last year and recently a�ended PGL in Shrewsbury.
Financials
for this academic year. We nego�ated a discounted rate however, based on the membership in census, the annual subscrip�ons are insufficient to cover the costs of capita�on and hall rental, leaving a small shor�all. Reserves, from historic fundraising and compensa�on for the loss of our Scout Hut a few years ago, are being used to fund the shor�all and ac�vi�es for the sec�ons. The situa�on will con�nue to be monitored.
Di Rowlands
Group Scout Leader
17th (Gnosall) Staford Scout Group Report
We have had quite a few changes in Gnosall this past year with our long serving beaver leader Cheryl Souter re�ring from her role which has led to us gaining two new leaders to take up the reins. Bethan and Tracy who have slo�ed into their roles perfectly.
Beavers are currently running at 12, cubs at 22 and scouts at 14.
At the end of February we had a group indoor camp base d on Hogwarts and much fun was had by all with beavers coming out for a day visit, we all enjoyed the magical creatures that visited for the day. we are hoping that next �me we do a group camp we can actually get them camping as well. Watch this space!
Scouts held quite a few weekend camps including the expedi�on one where some of the older ones took part in the chase walk following map and compass to get around and completed with hardly any going off route. We also went to Cosford taking part in their special scouts day to gain badges.
Cubs had a great fun camp at Patshull and are aiming to return this year.
We are trying to keep up with the changes as they come our way but our aim is business as usual! Lesley Worsley 17th Stafford (Gnosall) Group Scout Leader
20th Staford (St Bertelin’s) Scout Group Report
The group currently operates three sec�ons, Beavers on a Monday with 15 children a�ending, Cubs on a Thursday with 15 children a�ending and Scouts on a Friday with 14 children a�ending. The leadership group is steady at the moment, we recently had a volunteer day at the hut were employees from EDF & Capula came down and did some valuable work in and around the hut, new LED lights were installed, along with a new water heater for the kitchen and hinge protectors on all internal doors, also the outside of the hut was painted to remove all graffi�. Joanna Miller Scouter in charge
20[th] St Bertelin’s
2023 has presented the group with an extraordinary number of challenges, many of which we will carry forwarding o 2024.
As would be expected our biggest issues are leaders and money, but unexpectedly also membership. The Leader situa�on started to improve towards
21st (West) Staford Scout Group Report
the end of the year as some new names and a few changes took place. Like all groups we can always use more help. With all the talk about the changes coming with the ‘transforma�on’ we are hopeful of the recrui�ng ge�ng easier. Despite these issues in the background the group has offered an excellent programme across all the sec�ons from Squirrels to scouts. The leaders always pull together and make me very proud in how they support each other across the sec�ons to make interes�ng evenings with new and refreshed challenges and experiences. With such a wide breadth of skills, experience and knowledge they have plenty to offer the scouts.
There have been a few CSA’s across the group, lots of hikes, camps, adventurous ac�vi�es, learning, leadership opportuni�es, team work and fun. Notable events of the year have been the usual camping and sleep overs but also numerous visits to people and places, water fights and backwoods cooking, cra� sessions and wide games, hikes and treasure hunts, games and first aid. Each sec�on has built on the previous sec�ons teachings and the members have achieved personal challenges and skills. The addi�on of thew squirrels has upped the game plan for the other sec�ons as they are learning more scou�ng skills earlier. Overall, another excellent year for scou�ng at 21st. Most sec�ons have 5 leaders and two YL’s delivering the programme each week.
purpose and an embarrassment, meant as a temporary op�on in 2002 it has passed its use by date. To this end we have been using the church hall which comes with addi�onal cost. However, we know this op�on is also drawing to a close as the church eyes up what they could do with the land,
From this our trustees and leaders, we have taken the move to resurrect the project for a new Headquarters. The original plans were re-costed and found to be prohibi�ve, so a new plan has been developed and an architect engaged to design our dream that we hope to put to planning early in 2024. Roy Clarke Group Scout Leader
Elements Explorer Unit Report
The unit has had another great year with excellent a�endance to our varied and popular programme created by the members and the leaders. Along with several camps and over night experiences the unit put a team in the chase walk, summer camp had to be re-planned due to leader availability but was good fun for them in Warwickshire.
Out back garden is the chase and saw lots of evenings out, walking, playing and cycling. Working towards their CSA’s the unit have experienced visits and talks. A night learning about Islam first hand at the Muslim prayer hall was the latest in our explora�on of faiths. Another night saw them ge�ng the inside story on how the council works, elec�ons and roles of councillors presented by the Leader of the Council and the Mayor. We also had a behind the scenes tour of St Mary’s accompanied by some bell ringing.
Keeping the indoors to a minimum we got out for archery, tomahawks, shoo�ng, canoeing, go-kar�ng, ice ska�ng and more.
Over half the unit are Young leaders in various groups across the district, so some of our ac�vi�es are aimed at giving them ideas for their sec�ons.
Big thank you to my leaders, Nina, Lexie, David and Jake along with help from
Roy Clarke Explorer Scout Leader
Pegasus Explorer Unit (Gnosall) Report
Pegasus ESU is approaching our 5th birthday this September! As of the January
2024 census the Unit had nine Explorers and three Leaders. We currently have seven Explorers, but hopefully we will have two Scouts coming to join us over the next Term. We are also looking to do more ac�ve recruitment over the next term and half, for addi�onal Leaders and Explorers.
We have had a busy and varied twelve months with highlights including: May-August 2023 Unit weekend camp at Patshull Campsite A dusk to dawn hike from Sherra�’s Wood Campsite back to Gnosall Leaders helped steward the Giant Challenge Bike Ride Three of our Explorers and myself were luck enough to go to Kanderstag, Switzerland for just under two weeks.
September-December 2023 Night Hike across Cannock Chase Hut Maintenance Day Making paracord woggles Comple�ng the chef ac�vity badge Christmas treat, tubing at Stoke-on-Trent Ski Centre.
January-May 2024
Sponsored Hike up the Wrekin to raise money for the Hut Group & Unit Harry Po�er themed indoor weekend camp in February at Kibblestone Interna�onal Campsite. Climbing and Bouldering at Newport Rock Hike from Gnosall to Ellenhall Making a Da Vinci Bridge
In addi�on, we have con�nued to regularly maintain the dog poo bag holders around the village as part of the Chief Scout Awards.
Finally, I would like to say a big thank you to Lesley Worsley and Andy Manners for all their help and support over the last 12 months. As well as thank you to many of 17[th] Stafford Leaders who have volunteered to help out when we have been short for Leaders on a Friday.
Thank you, Will Swinnerton
Explorer Scout Leader
K2 Explorer Unit Report
In the last year we have had 5 Explorers leave and 4 join, resul�ng in numbers remaining
stable but reducing by 1 to currently 14. Presenta�ons to 12th scout troops over the last few months leads us to believe that, post Covid, the number of scouts coming up to Explorer age will increase. We are now seeing the beginning of this trend. We currently have 5 leaders, 3 with wood beads.
We held our annual summer camp in 2023 at Symonds Yat for 5 days, mainly centred around canoeing, with the involvement of the district outdoor ac�vity team. Plans are well ahead for this year’s summer camp in the Yorkshire Dales, again with the outdoor team par�cipa�ng. Other trips included a weekend in Snowdonia mountain climbing and a visit to the Peak District for some rock climbing. It is planned to repeat these ac�vi�es in the coming year, with some kayaking also planned.
Our programme for this year has seen 2 members par�cipate in the District Explorer OB cup weekend. We have put on a range of ac�vi�es, from vehicle maintenance to construc�on skill, like catapult, bridge and flying model making. A range of outdoor ac�vi�es has included ac�vi�es around the HQ eg. bivi making, fireligh�ng and cooking, to orienteering, wide games and hikes on Cannock Chase. There have also been other indoor ac�vi�es such as debates and scou�ng skills kike first aid, pioneering and naviga�on exercises and debates. Unfortunately we have fallen foul of GCSE exams this year, so several addi�onal ac�vi�es like our annual winter camp and another mountain weekend have had to be cancelled due to school/exam pressures leading to low uptake, but they will come back onto the programme in the coming year..
and camping being awarded and have helped 4 Explorers gain their bronze DofE and one his Silver. We are now encouraging them to gain their relevant scout awards, and other to also par�cipate in the awards schemes.
Andy Goode K2 Leader
North Star Explorer Scout Unit report
The unit has enjoyed another year, partaking in a programme focused around Teamwork, scou�ng themes and outdoor ac�vi�es. The highlight being summer camp in North Wales last August.
The leadership team have supported individuals that have shown an interest in running badge work nights, in turn the younger explorers have seen how it is done, I look forward to more explorer lead evenings going forward. Weekly numbers have been on average around 12 explorers, sadly we have said goodbye to those who have reached the ‘old’ age of 18, luckily new recruits from our feeder groups have topped the numbers back up during the year.
Our team on the OB Cup did their best to compete with the rest of the district, who knows maybe next year will be our year.
From try dive to pantomime there has been events for all, Thank you to all involved with North Star, you help make the unit what it is today. Guy Allcock Explorer Scout Leader
Declara�on
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signatures Full names Posi�on
Date ……………………………………………….
| Receipts and Payments Receipts Donations and other income Membership Subscriptions Less Membership Paid on Net Membership Subscriptions Donations/Bequest Equipment Sales Section Repayment to District M & G Dividend to Current Accou Meeting revenue Explorer Income St Peters Revenue Minbus Income Grants Maintenance Other Fundraising Collections Shop Sales Badge Sales Activity Fees Received Advertising Campsite Fees Subscriptions Gang Show Sales Gang Show Ticket Sales Investment Income Bank Interest Building Society Interest Property Rent Income Other Investment Income Total Gross Income Asset & Investment Sales Total Receipts |
Unrestricted Funds | Restricted Funds | Endownment | Total Funds 2024 |
|---|---|---|---|---|
| 53,889 43,010 |
53,889 43,010 |
|||
| 10,879 1,473 279 n 2,511 727 25,956 3,480 2,440 |
10,879 1,473 279 0 2,511 727 25,956 3,480 2,440 |
|||
| 47,743 | 47,743 | |||
| 0 | ||||
| 0 | 0 | |||
| 3,222 1,477 2,082 16,891 2,013 |
0 3,222 1,477 2,082 0 16,891 0 0 2,013 |
|||
| 25,685 | 25,685 | |||
| 1,284 | 0 | 1,284 0 |
||
| 1,284 | 0 | 1,284 | ||
| 74,712 | 0 | 74,712 | ||
| 74,712 | 0 | 74,712 |
| Receipts & Payments Payments Youth Programme & Activities Training Membership Fees District Purchases Minibus Purchase & Running Cos Rent District Expenses Savings Transfer St Peters Expenses BT Utilities Insurance Repairs & Renewals Materials & Equipment Transfer Travel and Van Hire Explorer Units Grants not transferred from DB Events Bean Fund Beaver Expenses Camp Site purchases Donations & Gifts Other Expenses Fundraising Expenses Camp Shop Gangshow County Jamboree Fund Badges Total Gross Expenditure Loan Repayment Total Payments Net of Receipts/(payments Transfers Between Funds Cash Funds Last Year End Cash Funds End This Yea |
Unrestricted Funds | Restricted Funds | Endownment | Total Funds 2024 |
|---|---|---|---|---|
| 4,596 1,635 |
1,340 | 4,596 1,635 0 |
||
| 2,057 t 2,247 660 7,949 3,560 18,438 3,250 25,000 23,356 16,874 1,316 473 |
2,057 2,247 0 660 0 0 0 7,949 3,560 18,438 3,250 25,000 0 23,356 0 16,874 1,340 0 1,316 473 0 |
|||
| 111,412 | 1,340 | 112,752 | ||
| 2,416 | 2,416 | |||
| 643 | 643 0 |
|||
| 1,162 | 1,162 | |||
| 4,221 | 4,221 | |||
115,633 |
1,340 | 116,973 | ||
115,633 |
1,340 | 116,973 | ||
| ) (40,920) |
(1,340) | (42,260) | ||
| 109,009 | 52,750 | 161,759 | ||
| r 68,089 |
51,410 | 119,499 |
Unrestricted Funds Restricted Funds Endownment Total Funds 2024
Statement of assets and liabilities at the end of the year
| Cash Funds Bank Current Account Bank Savings Account Building Society Account Cash/Floats Total Cash Funds Other Monetary Assets Debts due from County/District/Gr Investment Assets Investment Property Quoted Investments M & G Other Investments Total Non Monetary assets for Charit Badge Stock Sherratts Wood Shop Stock St Peters Building St Peters Fixtures and Fittings Sherrats Wood Camp Site Mini Bus Sherrats Wood Fixtures & Fittings Kayak Store Kayaks & Equipment Total Liabilities Accounts not paid Expenses incurred but no yet invo Subscription not yet paid Loan Other Liabilities |
||||
|---|---|---|---|---|
| 65,206 74,159 597 |
52,750 | 65,206 74,159 |
||
| 52,750 | ||||
| 597 | ||||
139,962 |
52,750 | 192,713 | ||
| oups | ||||
| 33,423 | 33,423 | |||
| 33,423 | 33,423 | |||
| y's own use 5,778 2,024 214,225 34,458 300,000 3,265 35,800 20,000 35,000 |
5,778 2,024 214,225 34,458 300,000 3,265 35,800 20,000 35,000 |
|||
| 650,551 | 650,551 | |||
| 790,513 iced |
86,174 | 876,687 | ||
Contingent liabilities and future obligations
p p y pp y behalf by Chairman District Commisioner Roland Smith Sue Hewitt
Total Funds 2023 52,174 41,867 10,307 72,500 8,423 0 1,941 2,742 21,515 2,520 1,140 121,088 0 0 0 3,584 2,866 0 0 17,897 0 5,207 5,816 35,370 266 1,040 1,306 157,764 157,764
Total Funds 2023 295 117 15 2,175 400 330 812 34,430 2,358 0 4,666 3,079 6,297 4,365 0 820 21,615 6,814 2,000 0 401 2,219 404 121 93,734 2,252 12,884 7,034 2,709 24,879 118,613 118,613 39,151
Total Funds 2023
109,009 47,876 52,750 0 209,635 32,574 32,574 4,344 0 214,225 34,458 300,000 3,265 35,800 20,000 35,000 647,092 889,301
g
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of Stafford District Scout Council On accounts for the year ended Charity no (If any 31 December 2024 524528 Sot out on pag File attached with ba(* up infonnation I report to the trustee8 on my examination of the accounts of the above charrty (Ihe TNsf) for the year ended 31112r2023 Ro•pon$lbllllle8 and A8 the charty trustees of the Trust, YOU are responsible for the preparation ba•1• of report of the accounts in accordance wrlh the requirements of the Charities Act 2011 Acr). I report in respeci of my examination of the Trust'8 account8 carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the apyicable Directions giv6n by the Charity Commission under section 14515)(b) of the Act. I have completed my examination. l Confimi that no material matter8 have come to my attention in connection with the examination which gives me cause to believ8 that in, any material respect.. accounting records were not kept in accord8n¢8 viith section 130 of the Act or the accounts do not aCd wth the accounting record8 Independont •xamln•rf• •tat•m•nt I have no conc8ms and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the wxds in the br8ckets rf they do not apply. Slgned: Dat•: Namo.. Relevant profe8slonal quallficatlorfs) or body (if any): Addreu: gri IER OGtober 2018