Newcastle-under-L me District y
AGM 2024
Wednesday June 12[th] 2024 – 7.30 p.m.
Holy Trinity Community Centre
District Chairman’s Report 2023
The past 12 months have seen the District continue to grow after the pandemic of four years ago and it does feel that things have actually got back to normal – whatever normal means.
Much of the year has seen the District preparing for the transformation process that should finally be completed some time in 2024. Change can be a little scary for some at times but at the end of the day, and whatever it will entail, the main reason we all do this does not change - the benefit of the young people in our District - and may I thank each and everyone of you for the time and effort you give to ensure these young people get the experiences they deserve.
The Executive Committee have met six times during the year on a bi-monthly basis and much of our discussion has revolved around Transformation and getting our heads round the move from Executive Committee to Trustee Board. Over the last few years the Executive Committee have discussed matters that may have been better dealt with in operational areas of the District. The refocusing in the transformation programme should allow these matters to move to other teams, Leadership/Recruitment etc and the Trustee Board to deal solely with the areas that fall under its remit – should mean shorter Trustee meetings too!
My thanks to everyone on the Exec Committee/Trustee Board over the past 12 months with a particular thanks to Dot as Secretary and Kevin as Treasurer.
Although this report should focus on 2023 it would be amiss of me not to mention the change of DC/District Lead Volunteer that started towards the end of 2023. Vera steps down from the role at the end of the AGM after just over 10 years ‘in post.’ I had not heard of, let alone met Vera Bloor in 2014 until she was introduced to me by Steve Broadhurst at a Castle Capers rehearsal but I have been fortunate enough to work with her in my role as ADC Scouts and then District Chair and have seen the positive difference that she has brought to the District during ‘time in office.’
Thanks for the last 10 years Vera and I am extremely pleased that you have chosen to stay with us and keep using your undoubted skill set moving forward.
Once again thanks to you all and here’s to the next 12 months.
Paul
Paul Bailey District Chair
- District Treasurers Report 2023
Year Ending 31st December 2023
A copy of our accounts for last year that have been independently examined and prepared by accountants at VAST (Voluntary Action Stoke-on-Trent) is attached to our annual report for your information.
Summary:
A year of Grants:
In 2023 the district was fortunate to receive a total of £12.5K in grant funding. This included; £3,800 from the Staffordshire CC Community Fund and £1,320 from the Co-op Community fund which allowed the district to offer every Group & ESU a £100 subsidy towards an organised camp, plus enabled us to support those groups having their own premises with their increased energy costs and also to help 3 groups that were experiencing increased hall letting costs. You will also remember that in December that all groups/ESUs/ and the Drum Corps were provided with a further £100 to support the development in scouting across the area.
Additionally we were grateful for a grant for £8,010 again from the Staffordshire CC Community Fund which was largely targeted at the production costs of this year's highly entertaining "Golden Jubilee" Castle Capers Gang show.
Gift Aid:
I submitted my biennial district claim to HMRC for gift aid resulting in our ESUs receiving share of £1,700 and another claim based upon gift aided donations from the Scout 2 5K event held in 2022 which provided Cancer Research UK with a further donation of £165.
Income:
Last year I hinted at a new investment strategy that the district executive approved. We combined and transferred £40,000 from our current and savings accounts which in 2022 had accrued a mere £18 in interest into a special 12-month charity saver with Virgin Money. The same money this year has realised a total of £1,100 which we can put to good use in future projects.
District coffers were further assisted by a welcome increase in membership. The census for the year showed a total membership figure of 771, an increase of 51 members over the previous year and so the despite the closure of the Westlands group, the additional levy payments received provided a welcome boost to our funds.
Kevin Stanyer
District Treasurer
– District Commissioners Report 2023
What an eventful last year we have had and a great year for members of our district helping at county level and participating in international scouting opportunities.
Members of our district attended the World Scout Jamboree in South Korea and showed how resilient Scouting is and how adaptable our leaders are. St Giles scouts attended Kandestag in Switzerland and adventurous activities have continued, with our young people attending some great events including young leader training weekends, climbing, sailing, hikes and numerous camps. We also opened up Porthill drum corps, to members from other groups to help grow its numbers, and I’m pleased to say this has been very successful. We set up our 1[st] Squirrel Drey in Keele and have been able to present many awards throughout the year to young people and adults across the district, including the first 5 Chief scout bronze awards at Red Street. All of these can’t happen without incredible volunteers, who put in countless hours of training, planning and preparation, including compiling reviewing and authorising nights away and risk assessments, which are not the most “exciting subject”, but help ensure the safety of our young people and volunteers. THANK YOU to everyone who makes these amazing adventures possible, you are truly remarkable and inspirational.
We welcomed several new people into key positions in the district, including Owen Dyde as DDC, Adam Thompson as GSL at Madeley, Karen Emmens GSL St Giles, Jack Stanyer as unit leader Centurion Explorers and Becky Fairclough as ADC scouts. We’ve made great progress with transformation and a huge amount of work has gone in to “data compliance and mandatory training. I’d like to thank everyone who’s gone the extra mile to help get this done, including Owen Dyde, Ian Pritchard and Linda and Graham Baddeley. Members of the district team, including the new Nights away review team, have also been instrumental in supporting groups with training, and buddying to help new volunteers gain experience, in leadership and trustee roles, and the ASU have supported district events. Our district now totals 1083 people, including 783 young people, a 4.5% increase of young people on the Jan 23 census, and nearly double the January 21 “Post covid” Census. Thanks to Cllr Simon White, for his support during his year of office as Mayor and District President and to our Newcastle based county councillors and other organisations for grants and donations that have enabled so many things to happen.
Scouting locally is now approached as a key resource to support community events including the Christmas light switch on and Armed forces day, and also supports the Lions club and British Legion street collections and several groups have adopted “roundabouts”, planters and community gardens working with Newcastle borough council green team to do so.
In 2023 Newcastle Borough celebrated 850 years since its charter. Leader of the Borough Council, Cllr Simon Tagg stated that a key part of celebration was to highlight the borough and create a” legacy for the future .
I’d like to thank every volunteer and young person who rose to the challenge across the borough to carry out 850 Acts of Kindness in the community. The challenge reflected that
scouting enables young people to gain skills for life and to think of others before themselves, and links integrally into the community impact badge. Scouts visited care homes, served meals at community lunches, baked cakes, did litter picks, weeded and planted in community gardens, planted seeds and gave the plants to local residents, donated to various charities and food banks, and restored a “fairy garden”.
Many assisted at community events, BBQing hundreds of burgers, held numerous fundraisers, helped with shopping, used their first aid skills to help an ill shopper, and created a community “scarecrow trail”. They cleaned war memorials, and young beaver scouts made bird houses during a “construction sleepover”, and these were sent to local primary schools and also Maer Church. Whitmore group, committed to a year of fundraising for the “Wish upon a star” charity, holding an “Elf wish evening, fun runs, and leader Andy has ran several marathons. The group raised a whopping £2083.
One of the last events was helping create a lovely atmosphere, roasting chestnuts at St Giles Church Christmas Fair. A summary of the 850 challenge and one of our 850 challenge badges was presented to the borough and has been placed in a time capsule, buried at The Brampton Museum, to be opened in 2073. The year ended with an amazing carol service at Basford, and the get togethers for Castle Capers 2024, preparing for the 50[th] Anniversary show. I certainly think that the district has absolutely smashed 2023, and helped create a legacy for the future, through all the skills development and fun.
As I end my role as District Commissioner, I’d like to sincerely thank everyone who has supported me over the past 10 ½ years. It’s certainly been fun and challenging at times, Particular thanks to Steve Broadhurst, Paul and Dot Bailey, Kevin Stanyer, Elizabeth Birch, Jackie Brocklehurst, Adam Gray, Karen Emmens, Nick Wood, Laura Boyles, John Atkinson, Jon Mycock, Jude Edgeley, Lorraine Drayton, Pat Viggars, Graham and Linda Baddeley and John Champ. I’m indebted to you all for your candour, professionalism, discretion, knowledge, friendship, and humour. Also Dave Gray who has been outstanding throughout the 10 years as DDC and “my key support” and my husband Adrian, whilst not a member, has been incredible as my “Jiminy cricket conscience” and scout widower. I wish Owen all the best as he takes on the District Lead Volunteer role and to all the teams who will be taking the district and groups through “transformation” and I’m looking forward to continuing to support where I can as you continue to provide amazing scouting for our young people. To paraphrase the words of Baden Powell as we “try to leave this world a little better than we found it”.
Yours in scouting Vera Bloor District Commissioner
District Beaver Scout Report 2023
2023 was a challenging year for some groups, St George and St Giles were in need of support so met with 25[th] Knutton . Porthill beaver colony also needed support with leaders, I thank those from across the district who stepped in to help.
Sadly due to bad weather beaver sports was again cancelled.
Beavers and their leaders joined in with a very lively St Georges day and a picnic afterwards. We also joined the cubs for a fabulous carol concert hosted by Basford beavers and cubs.
I would like to thank the ASU for their ongoing support with district events.
Also many many thanks to the leaders who give up their time to help run excellent programmes in their groups giving our young the best of experiences.
Jude Edgeley ADC Beavers
District Cub Scout Report 2023
As we moved in to 2023, the Cubs section went from strength to strength, continuing to build on the positive start we’d seen during 2022.
Groups across our district flourished, and this was clearly evident in the number of awards evenings and presentations of the Chief Scouts Silver awards. This was completed in a variety of ways from leadership camps for Whitmore and Basford, AGM’s and presentation events which our district Cub leader Andy had the honour of attending and helping to present for a number of groups including Holy Trinity and Ashley, and Cubs from St Wulstans being presented at the Cubs district Camp! This year has seen groups getting out and above and being visible across the district.
Holy Trinity incorporated a number of activity and challenge badges by helping the community and spending time at Belong Care Home.
Cudmore fisheries was also taken over by Whitmore Cubs, and Ashley joined in the loggerheads Scarecrow trail!
Audley, Knutton, Porthill and Red Street, to name but a few, organised and ran amazing Camps for their groups at various sites.
In June, lots of groups came together for the “I’m a Cub Get me out of Here” camp! The Scout active support unit also came along and helped to run bases, but it really was an amazing weekend! The weather was beautiful and most of the Cubs ate a bug or two!
Sadly, our Sports Day was canceled due to the great British weather. However, in September the Swimming Gala was back with a bang! St Wulstans won the event, it was just fantastic to see so many young people back together again.
This year the Carol service was organised by Basford group, and lead by the fabulous Father Tommy, who even fitted in a couple of costume changes! The church was bursting at the seams and ended up being standing room only!
Our district leaders had the opportunity to join together for transformation events in preparation for changes that will be coming. They have also continued to provide diverse, uplifting programmes filled with the fundamentals of scouting and is clear to see from the number of badges held upon the Cubs sleeves and presentation events. Leaders – I want to take this opportunity to say a massive thank you for giving up your time for the young people of our district. Supporting and enriching them. Encouraging them to be the best that they can be! I would also like to say thank you to Vera for always supporting the Cubs and offering her help and advice when needed. To Andy and Sharon our Cub district leaders. Thank you for all the help and support you have given to the Cubs across our district, for helping at meetings and always being on hand for any guidance and advice I may have.
Finally, I would also like to the biggest thank you to our Cubs. It is these amazing young people who make our district Cub section the very best! Their passion for all we do, and willingness to learn new things and try now tasks, no matter how unsure they may be always shines through.
Laura Boyles ADC Beavers
– District Scout Report 2023
While Becky Fairclough was appointed at ADC Scouts at the back end of 2023, she has recently had to step away from Scouting for personal reasons.
Becky did hold a skills weekend at Kibblestone for Scout Leaders while she was ‘in situ’ and it is hoped to build on this with a new District Scout Lead Volunteer in the near future.
Our thanks to Becky and our best wishes to her going forward.
- District Explorer Scout Report 2023
We are pleased to say that 2023 has been another good year for the District Explorer units. In the census January 23 the number of Explorers recorded was 50 and on the January 2024 census the number has risen to 68 thanks to the hard work of the unit leaders. Unfortunately the struggle to recruit more leaders has not changed.
The 4 remaining units are all doing well with many activities being undertaken, badge work being completed and many working towards their Young Leader belt as well other higher scouting awards and the D of E award.
All units have held their own camps and activities during the year with some members also attending joint camps with groups. This continues due to the number of explorers acting as Young Leaders within different sections of groups throughout the District. Hopefully this is a good omen for the number of new adult leaders in the future.
The explorers working towards their Young Leader Belt are attending County Training camps to complete the modules needed. This is working well as they are not only doing the training but are also networking with other explorers not only from our District but from across the County.
Working towards gaining other badges has also continued with many Activity badges being completed through a lot of hard work by the explorers and support from the leaders. From records available there have also been approximately 170 activity and higher award badges presented during this year including
1 Chief Scout Platinum, 1 Chief Scout Gold and 1 D of E Bronze.
Good luck to all explorer members and carry on enjoying your scouting.
Finally we would like to thank all of the Explorer leaders for their work and commitment during the last year and hope that 2024 continues to be successful for you all.
Adam Gray DESC
Linda Baddeley Explorer Administrator
- District Youth Executive Report 2023
There is no Youth Lead Volunteer in place currently, it is hoped that one will be appointed in the near future.
- District Appointment Secretary Report 2023
Since last year’s report the Appointments Team have continued to process appointments.
During the year the team has processed 42 leaders, 15 of these were new leaders and 13 for change of role or additional role, the remainder have either been removed, changed to OH and or moved to an Exec role.
Currently within the system there are 17 leaders ready for their appointment meeting.
There are however, still 15 leaders on Compass who the team can’t process because one or both referees are still pending. The Appointments Team reminds everyone that it’s the Group Scout Leaders’ responsibility to request the referees for the new leader and to chase them up when there are problems. An individual Group can have a handful whereas the team has 23 – the numbers speak for themselves.
In the 12 months we are reporting on, movement has been made to align the process to the new requirements. The proposed new process will put the emphasis on the Group to instigate the appointment at Group level, however this still requires District validation.
In the meantime the current process, including the welcome meetings will continue and we may also be in-touch to arrange a visit to your group.
Appointment Secretaries,
Ian Pritchard / Steve Broadhurst
- Active Support Unit (ASU) Report 2023
As most of will know the role of the Active Support Unit (ASU) is to support all sections in the Newcastle District. We continue to meet at the Bush Silverdale however the pub is at present closed for refurbishment, so we don’t know what this may mean to us as a unit for the future.
At the time of writing this report we have 15 active members of the ASU. We have lost Gretta and Roger Bloor as the have moved to the Isle of Man to live and be closer to family. Also, John and Doreen Atkinson who are finding it more difficult to travel to our meetings. I must thank them for their contribution to Newcastle District in the past over many years and wish them all the best for the future.
Over the year we have helped to support on numerous occasions which include St Georges Day Service, the District Cub Camp at Kibblestone and the annual District Beaver and Cub Carol service at Basford St Marks. Members of the unit are also involved with training in the district and serve on the Trustee Boards of Silverdale Scout Group, Newcastle District and Kibbletone District Management Committee.
We also enjoy social time together during the summer Di Silitto invited the unit to a lovely evening at her farmhouse and a buffet was served and a good time was enjoyed by all, many thanks Di. Once again, our Annual Christmas Meal was held at the Westlands Golf Club Newcastle and the food and hospitality was second to none.
As always, we all enjoy Serving Scouting in Newcastle but can only be of service if you the Scouters of the District invite us to help, our motto is “JUST ASK.”
M J Deakin
Newcastle District ASU Manager
Newcastle-under-Lyme District Scout Council Registered charity number 524525 Financial statements For the year ended 31 December 2023
| Page | Contents |
|---|---|
| 2–3 | Trustees’ annual report |
| 4 | Independent examiner’s report |
| 5 | Receipts & payments account |
| 6 | Statement of assets & liabilities |
| 7 | Notes to the accounts |
Newcastle-under-Lyme District Scout Council Trustees’ annual report For the year ended 31 December 2023
Full name Newcastle-under-Lyme District Scout Council
Registered charity number 524525
Principal address
c/o Kevin Stanyer 32 Kings Avenue Newcastle-under-Lyme Staffordshire ST5 8DQ
Trustees
Paul Bailey Kevin Stanyer Dorothy Bailey Steve Broadhurst Graham Baddeley Patricia Viggars Vera Bloor Laura Boyles Ian Pritchard Adam Gray David Gray Karen Emmens John Champ Judith Edgeley Owen Dyde Jack Grey
Chair Treasurer Secretary
Independent Examiner
Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke on Trent ST1 5DD
2
Newcastle-under-Lyme District Scout Council Trustees’ annual report (continued) For the year ended 31 December 2023
Governing document
The charity is operated under the rules of Royal Charter granted 04/01/1912 as amended by supplemental charter dated 28/03/1949, as amended by supplemental charter dated 18/02/1959, as amended by supplemental charter dated 05/05/1967, and as amended by supplemental charter dated 19/07/1991.
Recruitment and appointment of new trustees
Trustees are appointed in accordance with the Policy Organisation & Rules of the Scout Association.
Aims and objectives
-
To promote and support Scouting in the area.
-
To promote the development of young people in achieving their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens and as members of their local, national and international communities.
Summary of the main activities undertaken for the public benefit
The trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the Charity’s aims and objectives and in planning activities.
The Newcastle-under-Lyme District Scout Council promotes Scouting for all young people in the area through local groups.
Summary of the main achievements during the period
Please refer to the Annual Report to the Annual General Meeting.
Public Benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
The charity’s policy on reserves
It is the charity’s aim to ensure that there are adequate reserves to cover the following functions:
-
Funds for specific projects such as a District Camp where all members are encouraged to attend together and for emergency support for Scout groups across the Newcastle area who may face immediate urgent financial support. Money is also budgeted, and ring fenced to “inclusivity” to ensure that in cases of extreme hardship individual Scouts can receive funding in order to allow them to participate in activities that they may otherwise
-
Sufficient funding to cover general annual running costs including administration, accountancy, insurance, recruitment, selection, appointments and training, social media and marketing that enables the district to function and develop.
-
To provide new or replacement equipment on an ongoing basis
-
To offer support funding that enables the bi-annual Castle Capers Gang Show to take place (this requires a budget of £8,000-£10,000).
The trustees consider that the current level of unrestricted funds of £90,618 held will be adequate to meet these aims.
3
Newcastle-under-Lyme District Scout Councll Trustees, annual report (continued) For the year ended 31 December 2023 Main Risks The trustees have c(Hnpleted their review of the rnajor risks which they telieve the District is exposed aThY established systems to mrtKJate them. Signed on IEhalF of the chaTiVs tnjstees: Signed Date 06 Kevin Stanyer DistrKt Treasurer
Independent examiner’s report to the trustees of Newcastle-under-Lyme District Scout Council For the year ended 31 December 2023
I report on the accounts of the charity, which are set out on pages 6 to 8.
Respective responsibilities of trustees and examiner
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Date
12/06/2024
Daryl Denson ACMA VAST
5
Newcastle-under-Lyme District Scout Council Receipts & payments account For the year ended 31 December 2023
| 2023 | 2022 | |||||||
|---|---|---|---|---|---|---|---|---|
| **Unrestricted ** | Restricted | Total | Total | |||||
| Funds | Funds | Funds | Funds | |||||
| Note | £ | £ | £ | £ | ||||
| Receipts | ||||||||
| Donations, legacies and similar income | ||||||||
| Membership Subscriptions | 46,421 | - | 46,421 | 42,547 | ||||
| Less membership subscriptions paid on | ( | 38,532) | - | ( | 38,532) | ( | 31,365) | |
| Net membership subscriptions retained | 7,889 | - | 7,889 | 11,182 | ||||
| Donations | 2 | 3,952 | - | 3,952 | 4,913 | |||
| Gift Aid | 2,809 | - | 2,809 | - | ||||
| Grants | 9,331 | - | 9,331 | - | ||||
| Other grants | 2 | 3,419 | - | 3,419 | - | |||
| Fundraising | 288 | - | 288 | 88 | ||||
| Activities | ||||||||
| Activities, trips, badges etc | 4,219 | - | 4,219 | 2,347 | ||||
| Camp | 1,188 | - | 1,188 | - | ||||
| Training | 760 | - | 760 | 915 | ||||
| Transferred from closed group | 12,000 | - | 12,000 | - | ||||
| Investment Income | ||||||||
| Bank and Building Society Interest | 45 | - | 45 | 21 | ||||
| Miscellaneous Income | 940 | - | 940 | 422 | ||||
| Total Receipts | 46,840 | - | 46,840 | 19,888 | ||||
| Payments | ||||||||
| Activities, support and training | 6,831 | - | 6,831 | 7,694 | ||||
| Camp | 729 |
- | 729 | 1,243 | ||||
| Donations | 2,853 | - | 2,853 | 5,442 | ||||
| Rent | 900 | - | 900 | - | ||||
| Room hire (district, storage and events) | 753 |
- | 753 | 650 | ||||
| Insurance | 314 | - | 314 | 568 | ||||
| Accountancy | 382 | - | 382 | 840 | ||||
| Postage, stationery and printing | 189 | - | 189 | 104 | ||||
| Repairs and consumable equipment | 4,252 | - | 4,252 | 359 | ||||
| Uniforms | 314 | - | 314 | |||||
| Licences | 280 | - | 280 | 323 | ||||
| AGM | 53 | - | 53 | 94 | ||||
| Inclusivity | 1,720 | - | 1,720 | 1,124 | ||||
| Gift Aid | 1,766 | - | 1,766 | - | ||||
| COVID expenses | - | - | - | 220 | ||||
| Sundry expenses | 541 | - | 541 | 1,809 | ||||
| Total Payments | 21,877 | - | 21,877 | 20,470 | ||||
| Net Receipts/(Payments) | 24,963 | - | 24,963 | ( | 582) |
|||
| Transfers between funds | - | - | - | - | ||||
| Cash funds at start of this period | 90,159 | 8,933 | 99,092 | 99,674 | ||||
| Cash funds at end of this period | 3 | 115,122 | 8,933 | 124,055 | 99,092 |
6
Newcastle-under-Lyme District Scout Councll Statement of assets and liabilities at 31 December 2023 2023 2022 Funds Funds Cash assets Cash at Bank Cash held by Units Appointment Secretsrfs Fk)at 123.764 191 1CO 124,055 123.764 191 100 124,055 100 99.092 Liabililies 887 880 880 These financial stalements are ac(tpted on behaw of the charity by: Signed Date Kevtn Stanyer District Treasurer
Newcastle-under-Lyme District Scout Council Notes to the accounts For the year ended 31 December 2023
1. Receipts & payments accounts
Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
2. Grants & donations
| Unrestricted £ General Donations 3,952 Other Grants 3,419 7,371 |
2023 2022 Restricted Total Total £ £ £ - 3,952 4,913 - 3,419 - - 7,371 4,913 |
|---|---|
3. Funds analysis
| Funds analysis | |
|---|---|
| Restricted funds Derek Hollinshead Fund Unrestricted funds General funds Designated fund: Margaret Schofield Jamboree fund Total funds |
Opening Receipts (Payments) Transfers Closing balance balance £ £ £ £ £ 8,933 - - - 8,933 |
| 8,933 - - - 8,933 |
|
| 78,095 43,919 (18,406) 103,608 12,064 2,920 (3,470) - 11,514 |
|
| 90,159 46,839 (21,876) - 115,122 |
|
| 99,092 46,839 (21,876) - 124,055 |
4. Trustees’ remuneration and expenses
Trustees received no remuneration or expenses in this period (2022: £nil).
8
Newcastle-under-Lyme District Scout Council Registered charity number 524525 Financial statements For the year ended 31 December 2023
| Page | Contents |
|---|---|
| 2–3 | Trustees’ annual report |
| 4 | Independent examiner’s report |
| 5 | Receipts & payments account |
| 6 | Statement of assets & liabilities |
| 7 | Notes to the accounts |
Newcastle-under-Lyme District Scout Council Trustees’ annual report For the year ended 31 December 2023
Full name Newcastle-under-Lyme District Scout Council
Registered charity number 524525
Principal address
c/o Kevin Stanyer 32 Kings Avenue Newcastle-under-Lyme Staffordshire ST5 8DQ
Trustees
Paul Bailey Kevin Stanyer Dorothy Bailey Steve Broadhurst Graham Baddeley Patricia Viggars Vera Bloor Laura Boyles Ian Pritchard Adam Gray David Gray Karen Emmens John Champ Judith Edgeley Owen Dyde Jack Grey
Chair Treasurer Secretary
Independent Examiner
Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke on Trent ST1 5DD
2
Newcastle-under-Lyme District Scout Council Trustees’ annual report (continued) For the year ended 31 December 2023
Governing document
The charity is operated under the rules of Royal Charter granted 04/01/1912 as amended by supplemental charter dated 28/03/1949, as amended by supplemental charter dated 18/02/1959, as amended by supplemental charter dated 05/05/1967, and as amended by supplemental charter dated 19/07/1991.
Recruitment and appointment of new trustees
Trustees are appointed in accordance with the Policy Organisation & Rules of the Scout Association.
Aims and objectives
-
To promote and support Scouting in the area.
-
To promote the development of young people in achieving their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens and as members of their local, national and international communities.
Summary of the main activities undertaken for the public benefit
The trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the Charity’s aims and objectives and in planning activities.
The Newcastle-under-Lyme District Scout Council promotes Scouting for all young people in the area through local groups.
Summary of the main achievements during the period
Please refer to the Annual Report to the Annual General Meeting.
Public Benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
The charity’s policy on reserves
It is the charity’s aim to ensure that there are adequate reserves to cover the following functions:
-
Funds for specific projects such as a District Camp where all members are encouraged to attend together and for emergency support for Scout groups across the Newcastle area who may face immediate urgent financial support. Money is also budgeted, and ring fenced to “inclusivity” to ensure that in cases of extreme hardship individual Scouts can receive funding in order to allow them to participate in activities that they may otherwise
-
Sufficient funding to cover general annual running costs including administration, accountancy, insurance, recruitment, selection, appointments and training, social media and marketing that enables the district to function and develop.
-
To provide new or replacement equipment on an ongoing basis
-
To offer support funding that enables the bi-annual Castle Capers Gang Show to take place (this requires a budget of £8,000-£10,000).
The trustees consider that the current level of unrestricted funds of £90,618 held will be adequate to meet these aims.
3
Newcastle-under-Lyme District Scout Councll Trustees, annual report (continued) For the year ended 31 December 2023 Main Risks The trustees have c(Hnpleted their review of the rnajor risks which they telieve the District is exposed aThY established systems to mrtKJate them. Signed on IEhalF of the chaTiVs tnjstees: Signed Date 06 Kevin Stanyer DistrKt Treasurer
Independent examiner’s report to the trustees of Newcastle-under-Lyme District Scout Council For the year ended 31 December 2023
I report on the accounts of the charity, which are set out on pages 6 to 8.
Respective responsibilities of trustees and examiner
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Date
12/06/2024
Daryl Denson ACMA VAST
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Newcastle-under-Lyme District Scout Council Receipts & payments account For the year ended 31 December 2023
| 2023 | 2022 | |||||||
|---|---|---|---|---|---|---|---|---|
| **Unrestricted ** | Restricted | Total | Total | |||||
| Funds | Funds | Funds | Funds | |||||
| Note | £ | £ | £ | £ | ||||
| Receipts | ||||||||
| Donations, legacies and similar income | ||||||||
| Membership Subscriptions | 46,421 | - | 46,421 | 42,547 | ||||
| Less membership subscriptions paid on | ( | 38,532) | - | ( | 38,532) | ( | 31,365) | |
| Net membership subscriptions retained | 7,889 | - | 7,889 | 11,182 | ||||
| Donations | 2 | 3,952 | - | 3,952 | 4,913 | |||
| Gift Aid | 2,809 | - | 2,809 | - | ||||
| Grants | 9,331 | - | 9,331 | - | ||||
| Other grants | 2 | 3,419 | - | 3,419 | - | |||
| Fundraising | 288 | - | 288 | 88 | ||||
| Activities | ||||||||
| Activities, trips, badges etc | 4,219 | - | 4,219 | 2,347 | ||||
| Camp | 1,188 | - | 1,188 | - | ||||
| Training | 760 | - | 760 | 915 | ||||
| Transferred from closed group | 12,000 | - | 12,000 | - | ||||
| Investment Income | ||||||||
| Bank and Building Society Interest | 45 | - | 45 | 21 | ||||
| Miscellaneous Income | 940 | - | 940 | 422 | ||||
| Total Receipts | 46,840 | - | 46,840 | 19,888 | ||||
| Payments | ||||||||
| Activities, support and training | 6,831 | - | 6,831 | 7,694 | ||||
| Camp | 729 |
- | 729 | 1,243 | ||||
| Donations | 2,853 | - | 2,853 | 5,442 | ||||
| Rent | 900 | - | 900 | - | ||||
| Room hire (district, storage and events) | 753 |
- | 753 | 650 | ||||
| Insurance | 314 | - | 314 | 568 | ||||
| Accountancy | 382 | - | 382 | 840 | ||||
| Postage, stationery and printing | 189 | - | 189 | 104 | ||||
| Repairs and consumable equipment | 4,252 | - | 4,252 | 359 | ||||
| Uniforms | 314 | - | 314 | |||||
| Licences | 280 | - | 280 | 323 | ||||
| AGM | 53 | - | 53 | 94 | ||||
| Inclusivity | 1,720 | - | 1,720 | 1,124 | ||||
| Gift Aid | 1,766 | - | 1,766 | - | ||||
| COVID expenses | - | - | - | 220 | ||||
| Sundry expenses | 541 | - | 541 | 1,809 | ||||
| Total Payments | 21,877 | - | 21,877 | 20,470 | ||||
| Net Receipts/(Payments) | 24,963 | - | 24,963 | ( | 582) |
|||
| Transfers between funds | - | - | - | - | ||||
| Cash funds at start of this period | 90,159 | 8,933 | 99,092 | 99,674 | ||||
| Cash funds at end of this period | 3 | 115,122 | 8,933 | 124,055 | 99,092 |
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Newcastle-under-Lyme District Scout Councll Statement of assets and liabilities at 31 December 2023 2023 2022 Funds Funds Cash assets Cash at Bank Cash held by Units Appointment Secretsrfs Fk)at 123.764 191 1CO 124,055 123.764 191 100 124,055 100 99.092 Liabililies 887 880 880 These financial stalements are ac(tpted on behaw of the charity by: Signed Date Kevtn Stanyer District Treasurer
Newcastle-under-Lyme District Scout Council Notes to the accounts For the year ended 31 December 2023
1. Receipts & payments accounts
Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
2. Grants & donations
| Unrestricted £ General Donations 3,952 Other Grants 3,419 7,371 |
2023 2022 Restricted Total Total £ £ £ - 3,952 4,913 - 3,419 - - 7,371 4,913 |
|---|---|
3. Funds analysis
| Funds analysis | |
|---|---|
| Restricted funds Derek Hollinshead Fund Unrestricted funds General funds Designated fund: Margaret Schofield Jamboree fund Total funds |
Opening Receipts (Payments) Transfers Closing balance balance £ £ £ £ £ 8,933 - - - 8,933 |
| 8,933 - - - 8,933 |
|
| 78,095 43,919 (18,406) 103,608 12,064 2,920 (3,470) - 11,514 |
|
| 90,159 46,839 (21,876) - 115,122 |
|
| 99,092 46,839 (21,876) - 124,055 |
4. Trustees’ remuneration and expenses
Trustees received no remuneration or expenses in this period (2022: £nil).
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