2025-03-31-accounts - Burton-On-Trent And District Scout Council

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CHARITY NUMBER: 524509

Burton-on-Trent and District Scout Council

Receipts and Payments accounts (Incorporating the Trustees’ Annual Report)

Year ended 31 March 2025

Independently examined by Thomas Haslehurst of Haslehursts Chartered Accountants

BURTON UPON TRENT DISTRICT SCOUT COUNCIL

TRUSTEES’ ANNUAL REPORT 2024/25

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Section 1 Legal and Administrative Information
Charity name Burton Upon Trent District Scout Council
Charity Commission registered number 524509
Financial year beginning 01/04/2024
Financial year ending 31/03/2025
Charity’s principal address
Description of the charity’s trusts :
Governing The District’s governing documents are those of The Scout Association. They consist of a
document Royal Charter, which in turn gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
Objects of the The Mission of the Scout Association is “Scouting actively engages and supports young
charity people in their personal development, empowering them to make a positive contribution to
society”. The method of achieving the Aim of the Association is by providing an enjoyable
and attractive scheme of progressive training, based on the Scout Promise and Law and
guided by adult leadership
See the Mission & Values statement
Specific None
investment
powers
Professional advisers:
Bankers Lloyd’s Bank, High Street, Burton upon Trent
Section 2 Trustees and Governance
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Trustee Changes

At the 2024 AGM a new constitution was adopted following changes from the National Scout Association. This include changes to the constitution of the Trustee Board. As such a number of Trustees changed follow approval at the 2024 AGM.

Also during the year Richard Williams (County Lead Volunteer), acting District Lead Volunteer, was replaced by a new District Lead Volunteer team consisting of Graham Jacks, Angela Burns, Sue Duffill and Chris Harlow.

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Name of Trustee Post held, and dates during which named
trustees acted, if not for whole period of
this report
Nigel Evans District Chair
Richard Williams District Lead Volunteer (acting) (End date 5/2/25)
Graham Jacks District Lead Volunteer (Appointed 6/2/25)
Nigel Saunders District Treasurer (Ending 9/9/24)
Katrina Creaser District Treasurer (appointed 9/9/24)
Chris Harlow Trustee Board Member (Ending 9/9/24)
Jeanne Fairfield Trustee Board Member (Ending 9/9/24)
Beverly Ashcroft Trustee Board Member (Appointed 9/9/24)
Angela Burns Trustee Board Member (Ending 9/9/24)
Alex Hall Trustee Board Member (Ending 9/9/24)
Rob Leadbeater Trustee Board Member (Appointed 9/9/24)
Micheal Hovers Trustee Board Member (Appointed 18/3/25)
Fazana Bi Trustee Board Member (Appointed 9/9/24)
Section 3 Activities and Achievements
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The highlights for this year were as follows:

Membership It has been a mixed year for Burton District. Of our 9 Groups 4 have reduced in numbers and 5 have increased resulting in an overall small drop in numbers of 8 (1%). The highlight has been the success of the Squirrels at 22[nd] and a couple of other groups are currently considering their introduction. Although reported last year the 21[st] was a temporary closure, it is sad to note that this Group will not reopen as the young people are getting good Scouting engagement at the nearby 11th and don’t have an appetite to change back to Barton. We still have 5 sections across the District with small section numbers and we are working hard to address these and increase their numbers. Our young people, leaders and volunteers have worked hard to ensure Scouting continues to thrive in our communities. Despite challenges, particularly in the rollout of the new administration system and the completion of the required safety training, we are proud to reflect on a year filled with achievement and adventure.

Activities

There are lots of amazing activities run across the District. Lots of camping and residential activities are happening in many different places by all groups. The District supported and ran activities for both Beavers and Cubs including camping, a sleepover, a table tennis tournament, athletics and scientist badges, a visit to conkers and a Space day. There has been no District Scout programme and this will be a focus going forward.

We continually promote actively engaging and supporting young people in their personal development, empowering them to make a positive contribution to society. This is achieved

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through the adults working in partnership with young people in a fun, learning environment
which promotes our core values, Integrity; Respect; Care; Belief and Co-operation.
Charity There has been no specific charity fund-raising exercise this year for the District although all
Fund- our Groups carry out fundraising for both their own Groups and for local and national
raising charities.
Facilities Facilities at the Rangemore Scout Centre District HQ and Campsite have continued to be
utilised by young people and adults throughout the year, although bookings were down on
previous years, partly due to the planned refurbishment that was to have taken place in
January, but didn’t. The management of the campsite will be a focus going forward.
Leadership The District structure is managed through a District Lead Volunteer team, with a vacant
Youth Lead currently, which ideally we need to fill, to drive more youth involvement. We are
focused on being Youth Shaped in accordance with the Vision 2018 of the Scout Association
and to prepare better futures through the Skills for Life strategy of The Scout Association
(The Scouts).
The transformation to Trustee Boards has gone well with all Groups engaging in the new
structure. Many leaders and volunteers have found the new national system for
administration hard to navigate and not user-friendly. As a result adoption has been slow
due to leader frustration and has been a barrier to efficiency this year. Some of the system
is excellent and saves time, but more updating is needed by the Scout Association to prove
its value and get better usage
Section 4 Policies
Reserves The District’s policy on financial reserves is to retain a balance equal to 12 months running
policy costs for the campsite and district operations. We consider this to be £25,000 and £5,000
respectively.
During the year 2024/25 an investment of £60,000 was approved from the reserves for the
development of the campsite with particularly focus on the indoor toilet and wash facilities.
The Trustees consider this to be ringfenced reserves as at the year end.
This leaves £20,000 currently held which is for the development of Scouting within Burton
on Trent and will be made available to the District Lead Volunteer Team for; Improving the
provision of Scouting for Young People in Burton Upon Trent and Increasing the number of
Young People who are able to access Scouting in Burton Upon Trent, in line with our
Charitable objectives.
Grant- The Trustees do not make grants to outside organisations
making
policy
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Investments selection policy No Investments are held by the charity	Investments selection policy No Investments are held by the charity

Review of Major Risks Financial– risks managed by retention of reserves as outlined above, including consideration for large scale works required at the district campsite. Property– risks managed by adequate oversight of the facilities ensuring compliance with regulatory regulations. Current priority is ensuring Risk Assessments are in place for all areas or work, including volunteering works throughout the site. People– risks managed by application of the Scout Associations policies, in particular safety and safeguarding risk assessments for volunteers and contractors. The Scout District and the Groups within are all operated following the information and guidelines in the Policy Organisation and Rules as amended regularly by The Scout Association

Section 5 Signature and Declaration

	Declaration I declare, in my capacity as charity trustee, that:
	the trustees have approved the report above; and
	have authorised me to sign on their behalf.
	Signature
	Full Name Nigel John Evans
	Position District Chair
	Date22/09/2025

	Mission statement
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Vision We will continue to prepare more young people with skills for life, supported by amazing leaders who deliver an inspiring programme. As Scouts we are guided by these values:  Integrity- We act with integrity; we are honest, trustworthy and loyal.  Respect- We have self-respect and respect for others.  Care- We support others and take care of the world in which we live.

Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.

Strategic Priorities

The following Strategic Priorities are People Programme and Perception.

People : More well trained better supported and motivated adult volunteers, and more young people from diverse backgrounds.

Programme : A fun, high-quality programme consistently delivered and supported by simple digital tools. Perception : Scouting is understood, more visible, trusted, respected and widely seen as playing a key role in society today.

Our Objectives are: We want to Grow; Become more Inclusive; Be More Youth Shaped and Impact our communities.

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

enjoy what they are doing and have fun.
take part in activities indoors and outdoors.
learn by doing.
share in spiritual reflection.
take responsibility and make choices.
undertake new and challenging activities.
make and live by their Promise.

Diversity & Inclusion

Scouting should reflect the societies in which it exists and actively work to welcome all individuals without distinction. This diversity should not only be reflected in the membership, but also the methods and programmes used within the Movement.

Social Impact

Every Scout should be involved in community service and share their experiences to inspire others. Through activities and projects, Scouts contribute to their communities and become leaders of positive change. Burton upon Trent Scout District aims to develop Scouting through the full application of the UK Scout Association Policy and programme

Preparing better futures #SkillsforLife

Scouts Burton Upon Trqnt CHARITY COMMISSIO FOR ENGLAND AND WALE NulV•y) Receipts and payments accounts CC16a Fcr tho pwh)d To 01KMtt024 fuTrJ8 Totsl fur#J8 A1R Membership subscripb Les5 nMIShI aid on Donatr)ns and rants Beavets sedion incon)e Cub section xbccffie Scout 5e(tion incorne E4Aorer settion income Worfd Scout Jamb)iee 44.1 (382281 41.) I41.) 2,819 5.015 3.147 17,385 6.144 6.144 21.326 1207 21.326 1207 18.459 Shop income Investrneni MISlneOuS irKome 1.019 Sub tot81(GfO55 income for AR) 5&129 Loan Tepayfflent fvom 22nd loan iepayms)t from 24th 67Jb tslal upport and trainin Insurance rmibng. photocoIng ar¥J wslagg roge s r Dtsvid payments evelwmenl iant 716 750 1324 2,187 5,495 X1216 25.m 1,C81 1370 2.324 2,187 5,495 20.216 2s.m 2m7 6.619 4,429 17. 12.462 Cub section expenthure coul sedion e Eworer sectiw eynthture arwe wnnin9 C0515 hop exnditure World Scout Jam[ee 2,370 Sub tsfal A4 Assol arKI invo8tmtt Sub tsfal Net LrfrncXfpaYts) Tr8rth botw ftJrKIs A6 C88h fvrKts t ygor ofKI 111.512 110.582 99.387 111.512 110.582

Scouts Burton Upon Trqnt Section B Statement of assets and liabilities at the end of the period Unrestricted funds to neaSt £ Restricted funds to neawest £ Endowment funds to nearest£ Cat•o0rf•s O•tslls B1 Cash funds tl'51ri¢l current account$ 70,679 Sethion 8ce¢uMs 10,780 shOpd campsrte accounis 29.123 Total cash funds 110.582 Unrestr1Èd funds R•StrI*d funds to neawest £ Endowrtn•ni fvnd5 to nearest£ DetJi15 C8Vtation rt$ldirq to neaTe5t £ 5,600 Fund to wknich 888ei bolon Unwe5tricted Current valu• on81 C05t (opti11 Loan to 24th duè < 1 year Loan t& 24th due > 1 year Unre5trlct 27,000 27,0 Fund to which awt belon un[eICted Current value onal Detalls Fixed assets IbL¥lding. èquiwntrnl ettl Cost loptionall 4J6.549 B4 Asstts r•tained for the charity's own us• Fund to whlch Telate5 AmouDI due WlheD due iional Oetails 86 Uobllltl•• Sne4 )y e or ttyo Irustees on hawof all Ihe tTUStees Dats ol approv•1 Stgnatvre Pnnt Name Kcreaser 22109025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Burton-on-Trent and District Scout Council members of On accounts for the year 31 March 2025 Charity no 524509 ended (if any) Set out on pages 1 to 8 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025 . Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Name:	Date:	23/09/2025

	Thomas Haslehurst

Relevant professional qualification(s) or body:	FCA

Address:	Haslehursts
	88 Hill Village Road
	Sutton Coldfield, B75 5BE

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .