## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 1 4 2 0 2 4 to end date 7 12 2 0 2 5
Section A Reference and administration details
Charity name Second Longmynd Scout Group
Other names the charity is known by None
Registered charity number (if any) 5 2 4 4 8 5
HQ registration number 0 0 0 3 0 2 9 8
Charity’s principal address Scout HQ
Church Street
Church Stretton, Shropshire
Postcode S Y 6 6 D Q
**----- End of picture text -----**
## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
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**Office (if any)**
GroupLead VolunteerSection Leader Explorers
GroupLead VolunteerSection Leader Scouts
Secretary
Leader Explorers
Treasurer
Chair
Section Leader Cubs Wednesday
Section Leader Cubs Tuesday
Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
Trustte Communications Lead
Trusttee Fund Raiser
Trusttee Fund Raiser
Trusttee Fund Raiser
Matthew Halstead
Ian Thomas
BeckyMacKenzie
KirstyPote
Rob Davis
Leigh Naylor
Andrew Spurling
Adele Parker
Dave Betton
Brain Alston
**Dates acted if not for**
**whole year**
Angie Walshaw
Neil Crumpton
**Trustee Name**|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Angie Walshaw|GroupLead VolunteerSection Leader Explorers|| ||Neil Crumpton|GroupLead VolunteerSection Leader Scouts|| ||Leigh Naylor|Chair|| ||KirstyPote|Secretary|| ||Rob Davis|Treasurer|| ||Andrew Spurling|Section Leader Cubs Wednesday|| ||Adele Parker|Section Leader Cubs Tuesday|| ||Dave Betton|Leader Explorers|| ||Brain Alston|Trustte Communications Lead|| ||Matthew Halstead|Trusttee Fund Raiser|| ||Ian Thomas|Trusttee Fund Raiser|| ||BeckyMacKenzie|Trusttee Fund Raiser|| ||||| ||||| ||||| ||||| Type of advisor Name Address 1 LT700001 (3rd December 2018) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustees Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Board consists of independent representatives, Chair, a) the induction and training of trustees; Treasurer and Trustees together with the Group Scout b) trustee' consideration of major risks Leaders, individual section leaders (if opted to take on the and the systems and procedures to responsibility) and parent’s representation. manage them This Trustte Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. **Section B** **Structure, governance and management (continued)** 2 LT700001 (3rd December 2018) ## **Risk and Internal Control (Specimen 1)** The Trusttee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ## **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. ## **Section C** ## **Objectives and activities** ## **The Purpose of Scouting** Summary of the objects of the charity set out in its governing document 3 LT700001 (3rd December 2018) Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects The group has 4 sections and linked Explorers meeting weekly at Group HQ. They have a programme of camps and external activities throughout the year. All sections combine at community events e.g. St Georges Day, Remembrance Day, organising the town bonfire, Xmas bag packing at the local supermarket and helping run the Longmynd Hike. Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further No formal group policy exists. For these policies, the statements, where relevant, about: executive committee consider each on a case by case basis. They may well become the subject of a group policy in due • policy on grantmaking; course. • contribution made by volunteers; - policy on investments. |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Programme & Youth Achievement
Across the sections, we have 18 Beavers with 1 Young
leader, 29 Tuesday Cubs with 3 Young Leaders, 26
Wednesday Cubs with 2 Young Leaders, 24 Scouts with 1
Young Leader and 16 Explorers. Our young people have| 4 LT700001 (3rd December 2018) taken part in an exciting and varied programme, filled with adventure, teamwork, and personal challenge. From outdoor skills to creative projects and community activities, the sections have offered opportunities that help our members grow in confidence and ability. We have seen excellent progress toward staged and section awards, with several young people achieving key milestones this year— 11 Beaver Chief Scout Bronze Awards, 2 Tuesday Cubs Chief Scout Silver Award, 4 Wednesday Cubs Chief Scout Silver Awards, and 3 Explorers selected to attend World Scout Jamboree 2027 in Poland – a testament to both the hard work of the Young People and the support provided by our volunteers. |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The
Group's
policy
on
reserves is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs, circa
£9k.| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy (Specimen 1)** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. 5 LT700001 (3rd December 2018) |• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;|

The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers
the cash flow requirements.
**Investment Policy (Specimen 2)**| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Interest in joining 2nd Longmynd remains strong, we have a
long waiting list of 29 for all sections, the youngest being
just 2 years old! We continue to work on growing capacity
so that more young people can benefit from what we offer.
Investment in equipment and resources have helped
enhance the programme, and we remain committed to
strengthening the Group’s foundations for the future. We
have significant plans for maintenance to the hut this year
and a beautiful design for the adjacent wooded area.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|L Naylor|L Naylor|L Naylor|L Naylor|L Naylor|L Naylor|Angie WalshaNeil Crumpton| |---|---|---|---|---|---|---|---| ||||||||| ||Leigh Naylor||||||Angie WalshaNeil Crumpton| ||||||||| ||Chair||||||GroupLead Volunteer| ||7
12
2
0
2
5||||||| ||7|12|2|0|2|5|| 6 LT700001 (3rd December 2018)